Hajj 2018 Guidelines and Information - National Commission on ...
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Hajj 2018
Guidelines and Information
For inquiries, please visit or call:
MITO-ON M. IBRA
Bureau Director IV
The Bureau of Pilgrimage and Endowment
National Commission on Muslim Filipinos
3rd Floor, Jocfer Annex Building
79 Commonwealth Avenue
Diliman, Quezon City
Telephone N0. (02) 952-4813
Fax No. (02) 952-4727
E-mail Address: ncmf.bpe@gmail.com
Our website at: ncmf.gov.ph
Prepared by: The Bureau of Pilgrimage and Endowment
Republic of the Philippines
OFFICE OF THE PRESIDENT
NATIONAL COMMISSION ON MUSLIM FILIPINOS
MESSAGE
Assalamu alaikum . . .
The preparation and publication of this 2018 HAJJ
GUIDELINES AND BASIC INFORMATION are designed to provide better
understanding of prescribed hajj regulations being imposed by the host
government of the annual hajj, and ensure proper observance of
deadlines adopted by this Commission to facilitate compliance with the
provisions of this year’s Hajj Mother Contract. The Hajj Mother
Contract was signed by representatives of the Saudi Ministry of Hajj
and Umrah, and of this Commission. These Hajj guidelines also
embody related contracts executed by authorized representatives of
certain government agencies and offices, including private
establishments, mandated to handle specific hajj-related activities
and/or responsibilities.
As noted in the past, some of the difficulties encountered in the
course of previous hajj operation were related to and/or occasioned by
the failure of certain concerned parties to observe time frames and
prescribed deadlines. Compounding further such difficulties is the
stringent use of electronics and automated machines that are, by
nature, susceptible to glitches and dysfunctional occurrences.
Specifically, we refer to the use of Hajj e-portal in the entry of
information and data pertaining to compliance of requirements by
pilgrims.
Thus, we appeal to all concerned and urge prospective Filipino
pilgrims and other stakeholders of the Hajj Program to follow the rules
set forth in these guidelines.
May Allah SWT bless us, as we prepare and strive to make this
year’s Hajj resounding success . . . ameen!
TAHIR S. LIDASAN, JR. CESO II
Officer-in Charge
2018 HAJJ CALENDAR OF ACTIVITIES
2018 ACTIVITIES/EVENTS
Approval of the Final Composition of the Haj BAC.
Start of the Coordination Efforts with our
Government/Private Partner-Agencies.
Jan 3 – 10
Creation of the Committee for the ACCREDITATION OF
SHEIKS.
Approval of the 2018 Hajj Working Committee.
Jan 14 – 24 Hajj Conference in KSA.
START OF REGISTRATION NATIONWIDE
Jan 25
Filing of Passport (DFA) and Hajj Application (NCMF)
Information Drive.
Jan 25 – 31 Creation of the BAC Committee for the Procurement of the
Meningococcal Vaccines.
Publication of the Invitation for Travel Agencies to
Feb 1 – 5
Participate in the 2018 Hajj Operation.
Signing of Contract with the Service Providers in Makkah
Feb-19-28
and Madinah in the Philippines
Procurement of Meningococcal Vaccines.
Accreditation of Sheiks
March 1 - 31 Procurement of Supplies and Materials for use in the 2018
Hajj Operation.
Culmination of Hajj Awareness Program/Hajj Consultation
March 5 Printing of 2018 Hajj Guidelines and Information.
March 8 Distribution of the 2018 Hajj Guidelines and InformationAdhering to the Manasikul-Hajj, as shown in the diagram below,
is a condition for Hajj to be successful and rewarding, Insha-
2018 HAJJ CALENDAR OF ACTIVITIES Allahu Subhanahu wa Ta’ala.
2018 ACTIVITIES/EVENTS
DEADLINE for Registration and Payment of Hajj Fees
DEADLINE for the sheiks to submit their FINAL FLIGHT
SCHEDULE OF THEIR JAMA’AHS
Apr 13 DEADLINE for the Submission of PASSPORTS to the
Central Passport CUSTODIANS.
DEADLINE for the submission of FINAL FLIGHT
SCHEDULES & TOTAL NUMBER OF JAMA’AHS.
BIOMETRIC ENROLMENT;
Apr 17 - 21
PRE-DEPARTURE ORIENTATION SEMINAR (PDOS).
Start of VSF Tasheel and PDOS activities in Manila
Apr 23 Deadline for Withdrawal/Cancellation of Registration and
Refund of Mutawiff
DEADLINE for the UPLOADING of 2018 PILGRIMS.
May 5 DEADLINE for the withdrawal/cancellation of registration
and Refund of Mutawiff Fee
Distribution of Vaccines to the Different Regional and
May 7
Provincial Registration Centers
DEADLINE for the Creation of the Committees for the
May 11 Hajj Operations in Makkah and Madinah (ADVANCE
PARTY;
May 16 FIRST DAY OF RAMADHAN (Tentative)
May 21 ADMINISTRATION OF VACCINES in the REGIONS
ADMINISTRATION OF VACCINES in the METRO
May 28
MANILACRITERIA AND REQUIREMENTS IN THE ACCREDITATION OF SHEIKS
9. He must sign a separate Contract of Service with the NCMF Bureau
of Pilgrimage and Endowment and the Regional/Provincial Offices, 2018 CALENDAR OF ACTIVITIES
stipulating compliance with lawful rules and regulations formulated
by the National Commission on Muslim Filipinos, other relevant 2018 ACTIVITIES/EVENTS
Philippine laws, rules and regulations; ( The Contract of Service June 14 EID’L FITR (tentative)
shall require the Sheikh to strictly adhere and/or obey the policy
guidelines formulated by the NCMF and strengthen the role of June 19 Start of VISA STAMPING
Regional Offices; MEETING/BRIEFING/TASKING of Supervisory,
July 11
10. He must particularly observe the guidelines set forth by the Bureau Medical and Advance Team
of Pilgrimage and Endowment and the deadline of submission of the July 15 Departure of Advance Team to KSA
final schedule of his jama’ah group, in coordination with his chosen
DRY-RUN for the SEND-OFF COMMITTEE at NAIA
travel agency; July 16
Terminal 1 and 2
11. He must also comply and observe the laws, rules, regulations and
guidelines imposed by authorities in Kingdom of Saudi Arabia on July 18 FIRST OUTBOUND FLIGHT from MANILA to
MADINAH AL-MUNAWARAH
the performance of Hajj, particularly the Saudi policy encouraging
the Hajj arrival in GROUP NOT LESS THAN 45 JAMA’AH and LAST OUTBOUND FLIGHT from MANILA TO
Aug 7
NOT MORE THAN 48 JAMA’AH; and submit ON TIME to the MADINAH AL-MUNAWARAH
BPE his group flight schedule, in coordination with his chosen travel Last Day of travel by land from Madinah Al-
agency; Aug 13
Munawarah to Makkah Al-Mukarramah
12. He must have no record of violation of any of the terms and
condition set in the previous and present Contract of Service and/or Aug 21 OQUF at ARAFAT (tentative)
Affidavit of Undertaking he signed with the Bureau of Pilgrimage Aug 22 EID'L ADHA
and Endowment;
13. He must not be an employee of the NCMF, regardless of the status Aug 28 FIRST INBOUND FLIGHT from JEDDAH to Manila
of employment or area of assignment;
Sept 10 LAST INBOUND FLIGHT from JEDDAH to Manila
14. He must be recommended by the NCMF Regional Director and the
Darul Al-Ifta subject to final approval by the Secretary; and
15. Affidavit of Undertakings that: No Advance Booking and must Note:
comply with the minimum requirement of not less than 45 jama’ahs
All Hajj Flights are to be accompanied by Supervisory and Medical
and not more than 48 jama’ahs and duly endorsed by the director of Members as in-charge of the Respective Flights.
BPE.WHO IS QUALIFIED TO PERFORM HAJJ CRITERIA AND REQUIREMENTS IN THE ACCREDITATION OF SHEIKS
A Muslim who is; Pursuant to Section 8, par. (q) Republic Act No. 9997, empowering the
Spiritually His intention is sincere, and aimed only to seek Allah's National Commission on Muslim Filipinos (NCMF) to formulate necessary
Prepared; pleasure; rules and regulations to ensure the success of the annual Hajj of the Filipino
Familiar with the stages/rituals of the Hajj and other
pilgrims, the following criteria and requirements in the accreditation of
recommended devotional acts.
Financially Has the capacity to pay his/her travel expenses (Airfare, Murshideen or Guide of pilgrims participating in the Hajj operations are hereby
Capable; and Land Transportation, Lodging, Food, and other expenses); prescribed, as follows:
Has the capacity to allocate provisions for dependents left 1. All Sheiks intending to serve as Murshid or Leaders of pilgrims
at home; shall apply in writing for accreditation by filling out an “Application
Has no personal debts; and Form” provided by the Bureau OF Pilgrimage and Endowment
His/her pilgrimage is not a result of borrowings and (BPE) at any of the Hajj Registration and Processing Centers;
begging. 2. The applicant Sheikh must be mentally and physically fit as certified
Physically Must be in good health; by provincial or regional government medical institution;
and Mentally Must not have a communicable disease; and 3. He must not be more than sixty-five (65) years of age as evidenced
Fit as
If partially disable, one who can at least sit and stand and by his NSO authenticated Birth Certificate;
confirmed by
a Physician must travel with an aide at all times. 4. He must be able to read and speak Arabic or English, and should be
well versed in Islamic values, as certified by the Bureau Director,
Bureau of Pilgrimage and Endowment;
5. He must have participated in the Consultative Meetings and/or the
PASSPORT APPLICATION GUIDELINE Hajj Awareness Programs (HAP)/Seminar or Trainors’ Training for
Sheiks conducted by the Bureau of Pilgrimage and Endowment;
Passport Applicants are required to appear personally at any of the DFA 6. For new Sheik applicant, he must have performed Hajj, at least three
authorized issuing offices (e.g. DFA-OCA at Bradco Avenue corner (3) times, duly certified by the Bureau Director, Bureau of
Macapagal Blvd., ASEANA Business Park, Tambo, Paranaque City, M.M. Pilgrimage and Endowment;
or at any DFA Regional Consular Office) bringing with them the first six 7. He must have no outstanding Hajj-related obligations, and must
documents mentioned in the Documentary Requirements of this guideline.
submit a Certificate of Good Moral Character issued by the
New applicants who are able to comply with the documentary
requirements prescribed under Article 6 of said Department Order are concerned NCMF Regional and Provincial Hajj Processing Center
automatically issued regular passports with a validity of Ten (10) years who has jurisdiction in his area;
8. He must submit an NBI or a Police Clearance for the current year,
indicating no pending criminal or administrative case;GUIDELINES ON WORKING RELATIONSHIP WITH TRAVEL AGENCIES
A. THE NATIONAL COMMISSION ON MUSLIM FILIPINOS (NCMF): shall WHERE TO REGISTER FOR HAJJ
accord the pilgrims free choice of Travel Agencies and Airlines or other means of
transportation to and from the site of the pilgrimage. It shall not require Application shall be filed at any NCMF designated Pilgrimage
accreditation of ANY TRAVEL AGENCY OR AIRLINE. However, pursuant to Registration and Processing Centers. However, final arrangement for
Section 8, par (q) Republic Act No. 9997, empowering the National Commission services and travel documentary requirements shall be done at the Bureau
on Muslim Filipinos to formulate necessary rules and regulations to ensure the of Pilgrimage and Endowment (NCMF-BPE Central Office), located at:
success of the annual Hajj, Travel Agencies participating in the Hajj operations are
required to closely work and coordinate with the Commission and observe the 3rd Floor Jocfer Annex Building
following guidelines, for the safety, convenience, comfort, protection and central Commonwealth Avenue, Diliman, Quezon City
welfare of the pilgrims, as follows: Telephone no. (02) 952-4813 & Telefax No. (02) 952-4727
B. THE TRAVEL AGENCIES’: E-mail us at: ncmf.bpe@gmail.com or visit as at
1. The participating travel agency shall submit to the National Commission Our website at: ncmf.gov.ph
on Muslim Filipinos a Letter of Intent and the profile of the company;
2. It must be financially capable of putting up the fare percentage set by the REGISTRATION AND PROCESSING CENTERS
concerned airlines required for advance payment;
REGION/AREA OFFICE, ADDRESS & CONTACT NOS.
3. It shall adopt “NO PROOF OF MUTAWIF FEE PAYMENT, NO
PROOF OF PASSPORT APPLICATION : NO BOOKING, NO (NCR)NATIONAL NCMF NCR Regional Office - 3/F Bookman Bldg.
CAPITAL REGION/ Quezon Avenue, Quezon City
ISSUANCE OF TICKET” policy for the intending pilgrims including the
METRO MANILA Tel. No. (02) 7116112
Sheiks or Leaders of pilgrims, preferably requiring appropriate
certification of payment from the Hajj Finance Committee of the NORTH LUZON NCMF Baguio Regional Office - 3/F 5 Brothers Bldg.
Commission; Dolores Mc-Arthur Hi-Way San Fernando City
Pampanga
4. It shall require Sheiks to present valid accreditation by the Commission for
SOUTH LUZON NCMF Palawan Provincial Office - Abad Santos St.,
the 2018G/1439H Hajj operations and/or proof of payment for Mutawiff or
(PALAWAN) Puerto Princesa City, Palawan
appropriate Certification from the Hajj Finance Committee of the
Tel. No. (048) 434-1259
Commission which shall be basis for issuance of tickets (for Sheiks and
VISAYAS NCMF Cebu Regional Office - 4/F GTC Building,
their Jama’ah);
5. It shall provide the booking and Monitoring Committee of the Commission Borromeo St., Cebu City
in advance, and on a daily basis, the list of pilgrims issued with tickets, Telefax No. (032) 419-9548
indicating flight details; NORTHERN NCMF Cagayan de Oro Regional Office, 123, 8th
6. It shall observe the deadline for submission of the final flight schedule MINDANAO Nazareth St., Cagayan de Oro City
required by the Saudi authorities in coordination with concerned Sheiks; Tel. No. (088) 857-5586
7. It shall not allow rebooking of pilgrims, individually or in group,
without prior arrangement and confirmation from the Booking and
Monitoring Committee of the Commission;PROCESSING REQUIREMENTS
REGISTRATION AND PROCESSING CENTERS PERSONAL 1. Personal Appearance and Interview of the applicants
REQUIREMENTS at the NCMF and at DFA.
REGION/AREA OFFICE, ADDRESS & CONTACT NOS.
NCMF Lanao del Norte Provincial Office - Provincial 1. Female applicants must be traveling with Mahram;
LANAO DEL
Capitol, Government Center, Tubod, Lanao del Norte SPECIAL 2. Minor applicants (14 years old and below) must be
NORTE
Cellphone No. (0919) 732-8412 PERSONAL accompanied by both parents; and
REQUIREMENTS
NCMF Marawi Regional Satellite Office – 3rd Floor 3. Old-aged and handicapped applicants must be
LANAO DEL SUR accompanied, at all times, by a physically fit relative.
Gemino-Gonzales Bldg. 4, Tubod Highway, Iligan City.
MAGUINDANAO NCMF Cotabato Regional Office - Episcopal Bldg., 1. Filled Application for Pilgrimage (Hajj Form No. 1)
AND COTABATO Sinsuat Ave., Cotabato City 2. Filled Passport Application Form (DFA Form);
CITY Tel. No. (064) 421-5373 3. Birth Certificate of the applicant;
NCMF General Santos Provincial Office - NCMF Bldg., 4. Certificate of Ethnic Membership (CEM Hajj Form
SoCSKSargen General Santos City No. 2)
Tel. No. (083) 552-4965 5. Six (6) copies of passport size (1.77" x 1.37") recent
NCMF Davao Regional Office - Pelayo Bldg., Juan Luna colored photos in royal blue background; headdress in
DAVAO AND
photos must be in dark color (black, brown, etc.); Two
NORTH St., Davao City
COTABATO (2) copies of passport size photo in plain white
Tel. No. (082) 227-5537 DOCUMENTARY background; and Two (2) copies ID size (1' x 1').
NCMF Zamboanga Regional Office - Elvira Drive, REQUIREMENTS 6. At least one (1) of the following Government-issued
ZAMBOANGA Upper Calarian, Zamboanga City ID’s:
Tel. No. (062) 991-3156 a. Driver’s License d. PRC ID
NCMF Basilan Provincial Office - Isabela, Basilan b. Voter’s ID e. Digital Premium PhilPost ID
BASILAN c. Unified Multi-purpose ID
Tel. No. (062) 200-7689
7. Medical Certificate by an authorized physician
NCMF Jolo Regional Office - 2nd Floor Tankee Bldg., certifying that the pilgrim has been vaccinated
SULU Salih Yusah; (Formerly Serrantes) St., Jolo, Sulu against meningitis and attesting that he/she is fit to
Tel. No. (062) 412-2871 / (062) 412-2872 local 2354 perform the pilgrimage;
NCMF Tawi-Tawi Provincial Office - Bongao, Tawi- 8. Biometric Enrolment Receipt
TAWI-TAWI Tawi 1. For Reverts/Balik-Islam: Duly authenticated
Cellphone No. (0920) 234-8881 Certificate of Revision/Conversion to Islam;
SPECIAL 2. For woman-pilgrim whose Mahram is her husband
Note: The extent of authority delegated to the Regional Registration and DOCUMENTARY
Processing Centers does not include Application for Visa and securing of Marriage Contract or Joint Affidavit of Marriage;
REQUIREMENTS
Travel Tax Exemption Certificate (TEC). 3. For Government Official/Employee - appropriate
travel order and Certificate of clearance from Property
accountability;
Note: Nos. 1-6 of the Documentary requirement are for your application for Passport (DFA).REGISTRATION PROCEDURES
Shown below is a diagram charting the flow of the documentation process SCHEDULE OF FEES
and procedures that shall be observed to ensure compliance to requirements PAYABLE in PHILIPPINE PESO2
of concerned offices/agencies and thus avoid any delay that may hamper the PARTICULAR OF PAYMENT AMOUNT
travel of an intending pilgrim. Processing, Miscellaneous and other Incidental fees:
HAJJ TRAVEL DOCUMENTATION a. Vaccination fee3 ( Meningococcal) P 1,815.00
Procedural and Functional Flow b. Miscellaneous and Other Incidental Expenses
(Retention for registration centers of P150.00) 300.00
Stage 1 Stage 2
REGIONAL PROCESSING CENTRAL PROCESSING TOTAL in PHILIPPINE PESO P 2,115.00
(Regional Hajj Processing Center) (Center Hajj Processing Center)
1 Airplane fare is excluded, as the pilgrims are accorded free choice of travel
agencies and airline, but for the convenience of the pilgrims, it is required that they
(2)
Pilgrimage
(6) take direct flights from Manila to Madinah as indicated in the Mother Contract.
(1) CENTRAL COLLECTION AND
Information and REMITTANCE SECTION 2 To be paid through NCMF Peso account for Hajj 2018 at the Philippine
PILGRIM Registration (CCRS)
Section (PRS) National Bank (PNB) with Account Name: NCMF HAJJ TRUST FUND account
No.: 5108134000032
3 PITC notice of vaccine price increase (Subject to change without prior notice)
(3) Note:
(5)
Regional
RECORDS AND
Collection and
DOCUMENTATION SECTION
1. The Hajj applicant shall personally pay the passport fee directly to the
Remittance
Section (RCRS)
(RDS) Office of Consular Affairs, DFA
2. Murshid Service Fee shall be paid directly to the Murshid/Sheik and
shall not exceed Two Hundred US Dollars (US 200.00)
(4) (4)
(7) 3. It shall be strictly observed that Registrations and Mutawiff fees be
Passport
RELEASING PRE DEPARTURE paid simultaneously.
Processing Inoculation of
ORIENTATION
Assistance Section Vaccines
(PPAS)
4. For NON-REGULAR PASSPORT HOLDER; NO REGISTRATION
will be accepted unless the applicant bears a valid proof of passport
application.
5. It shall be emphasized to the Sheik/Group Leader that their Jama’ahs
BIOMETRIC PASSPORT
CAO-
ENROLMENT
BQ-
ATTACHMENT shall be of the minimum no. of 45 and maximum of 48 including the
DFA DOH
Sheik.
6. No refund shall be entertained after the deadline for registration,
(On April 13, 2018).
ALL EXCESS PAYMENTS MADE BY THE PILGRIMS, IF ANY, SHALL
BE DULY REFUNDED.
Note: Personal appearance of the applicant is necessary in Stage 1 to ensure
compliance with DFA and KSA requirementsREQUIREMENTS FOR HAJJ VISA APPLICATION
SCHEDULE OF FEES
PARTICULAR OF PAYMENT in US DOLLARS AMOUNT 1. Machine readable passport or legal travel documents valid for at least 6
1. Entrance Fees (representing transportation within $ 401.00 months;
the Kingdom, tent accommodation and other services
in Arafat and Mina)1 2. Two recent passport photographs with white background;
2. Food in Arafat and Mina 185.00 3. Applied Hajj Visa application through the Hajj E-portal
3. 3. Hotel in Madinah Al-Munawarah (with 2 breakfasts) 142.00
4. Hotel/Housing in Makkah 1,147.00 4. Airline ticket. Each applicant must possess a roundtrip ticket with
5. Insurance2 confirmed reservation;
a. Moassassa $ 13.50
b. Naqaba 4.50 18.00 5. Vaccination certificate from the Bureau of Quarantine. Parents of children
aged three months to twelve years old should have their child/children seen
TOTAL FEES. . . . . . . . . . . . . $1,893.003
1 by a primary care doctors.
An increase of 30 SAR for the Entrance Fee has been imposed for this 2018 Hajj.
2
Insurance fee of US18.00 is refundable if no untoward incidents happen, Insha-Allah.
3
To be paid through the NCMF US Dollar Account for Hajj 2018 at the Philippine 6. Biometric Enrolment Receipt;
National Bank (PNB) with account name: NCMF HAJJ TRUST FUND Account
No.: 5108134000016 7. Mahram- All female intending pilgrims are required to travel for Hajj with
4
A five percent (5%) VAT has been imposed by the Saudi Government effective this a Mahram (male escort- close relative). Proof of Mahram relationship must
2018 Hajj. be submitted. Females over the age of 45 can travel without a Mahram with
NOTES TO THE SCHEDULE OF FEES an organized group. She must, however, submit no objection letter from her
1. Plane fare is directly paid by the pilgrims to the travel agency of their choice. husband, son or brother, authorizing her travel for Hajj with the named
2. Pilgrims are also required to offer UDHIYA.
3. It shall be strictly observed that registration &Mutawiff fees be paid simultaneously. group. Such letter should be notarized by a notary public. The Mahram
4. For NONE REGULAR PASSPORT HOLDER, no registration/Booking will be accepted should write his complete information on the application of wife and
unless the applicant bears a valid proof of passport application.
5. It should be emphasized to the Sheik/Group leader that their jama’ahs shall be a minimum
children, or any other relative whom he is travelling with. Marriage and
of 45 and a maximum of 48 including the Sheik. birth certificates issued outside of the Philippines should be notarized and
translated by a certified translating office. An applicant whose is a minor
will not be granted a Hajj visa if not accompanied by their parents.You can also read
