2019 Contestant Packet - Otero County Fair & Rodeo Queen

 
Otero County Fair & Rodeo Queen
                                  2019 Contestant Packet
                                                 Entry Deadline: July 15, 2019
                                Contact: Marnee Singer 575-491-4418 or oteroqueens@gmail.com
Dear Contestant,

        On behalf of the Otero County Fair and Rodeo, I am inviting you to become one of our
contestants for the 2019-2020 Otero County Fair & Rodeo Queen. Our pageant is set for September
15, 2019 at the Otero County Fairgrounds with Horsemanship held the evening of September 13, 2019
at the Otero County Fairgrounds Rodeo Arena. We will have one mandatory Orientation which will be
July 20, 2019 at 2:00 p.m. at the Otero County Fairgrounds and one mandatory dress rehearsal which
will be determined during Orientation.

      The Otero County Fair & Rodeo Queen will be selected from a group of contestants who meet
the age and residency requirements as set forth in the general rules which are attached in this packet.

       There are eight (8) phases of this competition which are detailed below:

       Horsemanship: Horsemanship allows the contestants to showcase their riding ability;
control; precise execution of patterns; balance of rider; position of hands, feet, and seat; mounting
and dismounting. Each contestant will demonstrate the set pattern as described in the general rules,
a queens run, flag run, and horsemanship interview. Each contestant must provide their own horse for
this competition. Contestants must ride in a western style saddle. Each contestant must wear a white
button-down collared shirt with dark jeans, boots and western black felt hat, with hair pulled back
away from the face. No chaps are allowed during horsemanship. Split reins are not required, however
are recommended, as you move further into higher competitions split reins are required. No horses
under the age of 3 are allowed, and no stallions. The use of tie-downs is at the discretion of the
contestant. Flag boots can be provided by the committee. It is the responsibility of the contestant to
make sure their hats stay securely on their heads. Failure to do so will result in severe point penalties.
The judges may elect to require the contestants to perform any other horsemanship related task they
deem relevant. The judges reserve the right to make alternations and/or additions to these
instructions.

        Prepared Speech: Speeches allow the judges to evaluate contestants’ public speaking ability,
poise, confidence, correct use of grammar, creativity and personality. Each contestant is responsible
for preparing a 3-5 minute speech on a topic of their choosing. Judging is based on content, delivery
and the time allotted for the presentation as well as knowledge, poise, professionalism. Be Creative!
The speech will immediately follow the Elegance Modeling, and will be performed in your elegance
outfit.
Impromptu Question: The purpose of the impromptu question is to test a contestant’s ability
to think quickly, respond gracefully and intelligently under pressure. Each contestant will draw a
question, this could relate to the contestant’s person (personality and/or personal experiences),
rodeo, horsemanship, current events or the Otero County Fair and Rodeo. Each contestant will
answer a different question. The impromptu question immediately follows Western Trendy Modeling
and is performed in your western trendy outfit.

        Western Trendy (Fashion Forward) Modeling: The purpose of the western trendy or fashion
forward modeling is as a Fair and Rodeo Queen, you must keep your appearance professional and
trendy. This will test each contestant’s knowledge of current rodeo fashion trends. This is also a way
to showcase the many sponsors of the rodeo and fair community, as many of them are clothing
labels. For this competition, you choose your own outfit and are scored on the way you put
your outfit together. Each outfit should keep the professional appearance of the title and the current
trends in fashion. If you choose a skirt or dress, we do follow the rules of Miss Rodeo America which
state: Skirts and dresses need to be no shorter than 3 inches above the knee, dresses should not show
cleavage, nothing extremely low in the back, and must be longer than a cap sleeve, or you need to
wear a jacket over it. Western felt hat is mandatory. Immediately following the modeling, each
contestant will stay on stage for their impromptu question.

       Elegance/Appearance Modeling: The elegance modeling competition allows the judges to
evaluate each contestant’s posture, poise, projection of self-confidence, grooming, and elegance.
Each contestant is responsible for a dressy outfit. All dresses shall be within the guidelines as stated
above. Immediately following the elegance modeling, each contestant will be handed a microphone
to begin their prepared speech.

       Written Test: A written test will be given to each contestant. The purpose of this test is to
determine a contestant’s knowledge of the Otero County Fair and Rodeo. If a contestant is caught
with printed or written material or any other means of cheating, she will be disqualified. Contestants
may request reasonable testing accommodation if needed. Requests should be submitted to the
Queens Committee no later than one week prior to taking the test. These requests are kept
confidential. The test score is a tie breaker score only.

       Essay: Each contestant shall provide a one-page Essay Entitled “Why I want to be the Otero
County Fair & Rodeo Queen.” This is due with your application. Be sure to keep your essay fun and
interesting. Each Essay should be double spaced and typed. The presentation of the Essay is very
important and points will be deducted for spelling and grammar errors. The Essay score is a tie
breaker score only.

       Personal Interview: The purpose of the personal interview is to allow the judges to have one
on one time with each contestant to evaluate and observe their personality, intelligence, common
sense, conversational ability and maturity. The questions posed by the judges are not limited to any
subject but may include, rodeo knowledge, knowledge of the Otero County Fair and Rodeo,
knowledge of Otero County, current events, general horse health care, contestants’ goals and
aspirations, contestant’s life experiences, etc. The interview sessions will be closed to the public and
all other contestants. The only people present in the interview room are: contestant, the judges and
one judge chaperone. It is up to the contestant to come up with an appropriate outfit for the
interview and will be judged on appearance, poise, and confidence.
The Otero County Rodeo Fair & Rodeo serves as an ambassador for the Otero County Fair &
Rodeo. She is the “face of the fair and rodeo” and is the highest Queen in the court. She is
responsible of being a role model for the other Queens, Princesses and Dusty Diamonds, as well as a
role model to the public. She will have numerous required appearances throughout the year, must
have her own transportation, and must be punctual to all events.

      In order to participate in Otero County Fair and Rodeo Queen Pageant, each contestant is
responsible for $100 entry fee (which can be from a sponsor) plus each contestant is required to raise
$100 of sponsorships for the program for a total of $200.00. This benefits the Otero County Fair and
Rodeo Queen program, awards, events and activities for the year.

       Included in this packet are the General Rules, Application, Contract, Sponsor Letter and
Sponsor Form. Please review each and return the application and essay to any Queen Committee
Member or to the Otero County Fair Office at 401 Fairgrounds Rd. Alamogordo, NM, before July 15,
2019. We will review all contracts at the Orientation and will accept contracts at that time. A complete
entry includes a complete application, entry fee and Essay. If your entry fee is sponsored, please
include the sponsor form for your entry. The sponsorship deadline will be determined at Orientation.
You do not need to provide a photo; the Queens Committee will provide a photographer and will
determine the date of photos at Orientation.

       We look forward to you as an addition to our Queen Family. Should you have any questions,
please do not hesitate to contact me or any other committee member. We hope to make this fun for
you as the contestant!

Sincerely,
Marnee Singer
Marnee Singer
Queens Superintendent

Queens Committee:

Marnee Singer - Superintendent/Chair
Ruth Wold - Vice Chair
Amalia Montoya - Secretary/Treasurer
Dianne Posbeck - Member
Pat Chapman - Member
Joan Howland - Advisor
Otero County Fair & Rodeo
                                 Pageant Competition Information and Rules
                                                     Entry Deadline: July 15, 2019
                                    Contact: Marnee Singer 575-491-4418 or oteroqueens@gmail.com
We would like to remind all who are involved that the Queens Committee for the Otero County Fair & Rodeo
Queen Pageant and Scholarship Program are all volunteers who donate many hours without any kind of
monetary compensation. They do this willingly out of passion and for their love of the young women who
compete.
Conduct
The Otero County Fair Dusty Diamonds, Fair Princess, Rodeo Princess, Fair Queen and Fair & Rodeo Queen and
contestants serve as ambassadors of Otero County Fair Association to the general public, portraying excellence
in sportsmanship, high moral and ethical character, and reflect careful and humane treatment of animals. She
is expected to act, speak and dress according to the prestige of the title at all times.
Eligibility
Each contestant regardless of category below must:
       *Be a natural born female,
       *Have been a resident of Otero County for 12 consecutive months prior to entry date,
       *Have never been pregnant or married, and
       *If selected as titleholder must surrender the title if for any reason not be able to fulfill her obligations
Each Dusty Diamond Contestant must:
       *Be at least 6 and not more than 10 years of age by Wednesday of Otero County Fair of the year of
        competition.
       *Entries are limited to the first ten (10) completed entries.
Each Fair Princess Contestant must:
       * Be at least 10 and not more than 13 years of age by Wednesday of Otero County Fair of the year of
         competition.
Each Rodeo Princess Contestant must:
       *Be at least 13 and not more than 16 years of age by Wednesday of Otero County Fair of the year of
        competition.
Each Fair Queen Contestant must:
       *Be at least 14 and not more than 17 years of age by Wednesday of Otero County Fair of the year of
        competition.
Each Fair and Rodeo Queen Contestant Must:
       *Be at least 17 and not more than 23 years of age by Wednesday of Otero County Fair of the year of
        competition.
Entry
Entry dates will be announced through various media, and entry deadlines will not be extended. Each entry
must be accompanied by:
       *Completed Entry form plus one-page essay stating the reason why you would like to be
        considered for the category you are applying for.
       *Entry Fees:
                Dusty Diamonds - Fifty Dollars ($50.00) Entry Fee plus minimum Fifty Dollars ($50.00)
                                   Sponsorship.
                All other age categories - One hundred dollars ($100.00) plus minimum of one hundred dollars
                                           ($100.00) sponsorship.
** Completed Entry consists of fully completed application, written essay and entry fee (paid in full)
** All Entry fees and Sponsorships go towards awards and other fees such as offical photos and other miscellaneous
   costs to run the program.
Judged Categories
Contestants will be judged on the over-all effect of their performance. This includes, but is not limited:
appearance, personality, skill, charisma, gracefulness and knowledge. The number of Judges may vary from
year to year but will be no less than three (3). Divisions of judging include, but are not limited to:

        *Demonstration - Fair Queen and Fair Princess Contestants will participate in a Demonstration. The
Demonstration should be entertaining, resemble a typical demonstration with an introduction, body and a
conclusion. Each contestant is responsible for providing all props needed for the demonstration. No live
animals allowed. No parents allowed on stage; the current Queens Court will assist the contestant to set up
their props. The time limit for Queens Contestants is 5-7 minutes and 3-5 minutes for Princess Contestants.
Each contestant is required to enter a project into the fair. This can be entered in either 4-H, FFA or Open
divisions.

         *Written Essay - Contestants will write at least one-page essay stating why they want to be selected as
the title position they are competing for.

       *Impromptu questions - Contestants will be asked an impromptu question during the Modeling
portion of the contest. The question will be pulled from a hat and read aloud by the master of ceremonies.
The questions will be designated for the appropriate age categories.

      *Modeling (Western Trendy) - Modeling will be done individually. Must be western trendy attire.
Western skirt or dress is optional. Western style felt hat is mandatory.

         *Appearance (Elegance) - Modeling will be done individually. Must be western formal attire. Western
style felt hat is mandatory.

       *Personal Interview - Each contestant will have a personal interview before a panel of judges. This may
include discussion of personal opinions, as well as current affairs.

        *Prepared Speech - Contestant does not have to author speech. It should be memorized and reading
off note cards may cause points to be deducted from score. Time limit is up to 3-5 minutes for Queen
Contestants and 2-3 minutes for Princess Contestants.

      *Written Test - Contestants will take written test pertaining to the Otero County Fair, Rodeo,
Horsemanship, and Current Events. Test will be age appropriate for each division.

       *Congeniality - Contestant will be judged by how she interacts with other contestants and judges.

        *Horsemanship - Fair & Rodeo Queen and Rodeo Princess will participate in Horsemanship and must
have a minimum score of 75% in this division. Contestants shall be prepared to compete in the horsemanship
pattern as set forth in this document. Contestants in this judged category shall ride a horse of their choosing,
keeping in mind the safety of other riders. All horses will be healthy and in good physical condition.
Horsemanship judging includes: control of the contestant’s mount and the way she handles any situation
which may occur; balance of the ability to sit properly in the saddle; positions - positioning of hands and feet
and seat; mounting and dismounting - “Queen mounts” are acceptable, however not required, and should only
done if they are done properly. The skill of the contestant will be judged, not the horse or the equipment. All
tack should be clean and in good working order - any safety issues with tack will be grounds for
disqualification. Contestants will not be allowed to use spurs, chaps, or other aids during the horsemanship
phase of the competition. Tack items which are standard for the contestant’s horse (i.e. tie-downs) will be
allowed.

                                                     Otero County Fair & Rodeo Pageant Information and Rules Page 2
Rodeo Princess Horsemanship Pattern
    1.   Walk through gate to left past judges’ box
    2.   Pick up trot at the center of arena/continue to south end
    3.   Pick up lope to center of arena/opposite judges’ box
    4.   Do a small figure eight, starting to right
    5.   Do a large figure eight
    6.   Continue on to cone and stop and back
    7.   Dismount

                                                 Otero County Fair & Rodeo Pageant Information and Rules Page 3
Fair & Rodeo Queen Horsemanship Pattern
    1     to 2 Run with speed, past center marker
    2.    Stop and back up to center of pattern
    3.    Settle horse for approximately 10 seconds. Start lope to the right Figure Eight should be made
          inside the end markers.
    4.    & 5 ride small figure eight at a slow lope
    6.    &7 Ride a larger figure eight at a faster lope
    8.    Left roll back over hocks (should be made past end markers)
    9.    Right roll back over hocks (should be made past near end markers)
    10.   Stop (should be made past center marker), let horse settle and in approximate area of stop, do
          pivots.
    11.   Pivots, right or left, no more than 90 degrees.
    12.   Pivot opposite direction, no more than 180 degrees.
    13.   Walk to judge and stop for inspection until dismissed

                                                   Otero County Fair & Rodeo Pageant Information and Rules Page 4
Horsemanship Continued:
** All contestants will do a flag run and a Queens Run

** It will be the judge’s option whether or not to require a demonstration of mounting and dismounting.
saddling and unsaddling, or any other horsemanship skills.

**After the pattern is complete the judges will ask each contestant some horsemanship related questions.

A CONTESTANT MUST RECEIVE A TOTAL SCORE OF SEVENTY-FIVE PERECENT (75%) TO BECOME A
TITLEHOLDER. IF THERE IS ONLY ONE CONTESTANT AND THE CONTESTANT DOES NOT RECEIVE AT
LEAST A 75% ON THEIR HORSEMANSHIP SCORE, THERE WILL BE NO TITLEHOLDER AWARDED.

IF A FAIR QUEEN OR FAIR PRINCESS CONTESTANT WOULD LIKE TO RIDE THEIR HORSE IN THE RODEO,
CARRYING FLAGS, ETC, THEY MUST COMPLETE THE PRINCESS PATTERN, FLAG RUN, AND QUEENS RUN
IN HORSEMANSHIP AND RECEIVE AT LEAST A 75% ON THEIR SCORE. THIS SCORE DOES WILL NOT
EFFECT ANYTHING IN THEIR COMPETITION, JUST ALLOWS US TO KNOW THEY CAN SAFELY HANDLE
THEIR HORSE.
Finality of Judge’s Scoring
The decision of the Judges is Final, and no appeal will be considered with the Judges. In the event the
Contestant feels the need to appeal the results of the Judges, all appeals must be submitted in writing and
submit a check for $100.00 to the Pageant Director no later than one hour after the conclusion of the
coronation. The appeal will be considered at the first meeting of the Queen committee following the
coronation. All appeals shall be reviewed by the Queens Committee and brought to the attention of the Otero
County Fair Association. Action if deemed necessary of said appeal will be determined by the Otero County
Fair Association upon the recommendation of the Queens Committee.
Contestant Requirements
       *Fully Completed Entry
       *Attend orientation, clinics/workshops
       *Represent Otero County Fair & Rodeo in parades, county functions and other activities wearing
         appropriate attire. All appearances as a contestant must be approved by the Queens Committee.
       *Must participate in her coronation, and if selected as title holder must appear at next year’s coronation.
       *Contestants are expected to appear in “full western attire” at all times unless otherwise specified.
         Examples are: western pants and long-sleeve shirt or blouse; vest and/or jacket; western skirt and
        blouse or shirt; or western dress; all with western style felt had, boots and belt. Shirt-tails shall always
        be tucked in unless the style indicates otherwise.
       *All dresses, skirts and blouses must reflect a western theme. Cocktail type dresses are not acceptable.
       *All dresses and skirts must follow Miss Rodeo America’s rules which state, skirts and dresses need to
         be no shorter than 3 inches above the knee, dresses should not show cleavage, nothing extremely
         low in the back, and must be longer than a cap sleeve, or you need to wear a jacket over it.
       *Dress for the horsemanship competition for all age division will be white, long-sleeve western shirt,
         a blue denim “wrangler type” pant product and black western style felt hat (with hair pulled
         back), boots and belt. NOTE: “Fashion” or “modern” type boots are not acceptable, and
        chaps, jackets, vests or gloves are not permitted. All riding attire should be neat and fit properly.
       *Dress for fair demonstration competition for all age division will be white, long-sleeve western shirt,
        a blue denim “wrangler type” pant product and black western style felt hat, boots and belt. NOTE:
        Fashion or trendy styles are not permitted in this competition.
       *Any event designated as “trendy” will indicate the following type of wardrobe: Clothing that would be
        worn to a “western” theme party and could be either a dress or pants. Will also include western style
        felt hat, boots and belt. If a dress is worn, it must fit within the Miss Rodeo America guidelines as
         stated above.
       *Any event designated as “Elegance” will indicate the following type wardrobe: Dressy attire that would
         be worn to enhance poise, posture and projection of self-confidence. All dresses should follow the
         guidelines of Miss Rodeo America stated above. Each outfit will also include, western style felt
         hat, boots and belt.                             Otero County Fair & Rodeo Pageant Information and Rules Page 5
Awards
     *Awards will be presented to category winners and titleholders at the coronation on Saturday
      morning of the fair.
     *Dusty Diamonds will be crowned at their own coronation either at the pageant or during the fair.
      This date is to be determined.
     *Any cash or scholarship prizes will not be awarded until after the fulfillment of the contest
      requirements.
     *Contestants should be aware that titleholders do not receive a salary.
     *Titleholders will receive an official crown, trophy buckle and sash, as funds are available. All crowns,
      with the exception of the Dusty Diamonds, are perpetual and will be turned over at the completion of
      the titleholder’s reign. A complete listing of awards will be posted when available.

THE OTERO COUNTY FAIR & RODEO PAGEANT AND SCHOLARSHIP PROGRAM RESERVES THE RIGHT TO
REVISE THESE RULES AT THEIR DISCRETION AND WITHOUT PRIOR NOTICE.

                                                        Otero County Fair & Rodeo Pageant Information and Rules Page 6
Otero County Fair & Rodeo Queen

                                  2019 Entry and Biological Information

Fill out the form in its entirety as this will be used for press releases, Fair book, Fair Website Bios, and for the
Judges. You are not limited to the space provided, please attach another sheet if needed. Also submit an essay
limited to one paragraph describing “Why I want to be an Otero County Fair and Rodeo Queen”. Fair and
Rodeo Queen Contestant must be a natural born female and must be between the ages of 17 and not more than
23 years of age by the Wednesday of the fair.

Name: ____________________________________________________________________________________

Date of Birth _______________________________________________________________________________

Mailing Address: ____________________________________________________________________________

Physical Address: ___________________________________________________________________________

Phone Number: ____________________________________________________________________________

Parents/Guardian: __________________________________________________________________________

Parents Mailing Address (if different from above): _________________________________________________

Parent’s Physical Address (if different from above): _________________________________________________

__________________________________________________________________________________________

Parent’s phone number(s):_____________________________________________________________________

Parent’s Email(s): ___________________________________________________________________________

School of Attendance and Grade:_______________________________________________________________
Describe your favorite areas of the Otero County Fair, the Contestant can answer impromptu questions about:
__________________________________________________________________________________________

_________________________________________________________________________________________

__________________________________________________________________________________________

Name any Civic or Social Clubs the Contestant belongs to or attends: __________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

List all previous Titles the Contestant has held and dates as a Title holder.

__________________________________________________________________________________________

__________________________________________________________________________________________

Describe any livestock experience the Contestant has, and what type of livestock.

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

List any special interests or hobbies the Contestant has:

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

                                                                                Fair and Rodeo Queen Entry-page 2
Otero County Fair & Rodeo Queen
                                      2019-2020 Contract
       THIS CONTRACT is entered by and between the Otero County Fair & Rodeo Queen Committee
(hereinafter referred to as “Committee”) and _______________________________ (hereinafter referred to as
“Contestant”.)
       WHEREAS Contestant is desirous of representing the Otero County Fair and Rodeo as its 2019-
2020 Otero County Fair and Rodeo Queen, and
     WHEREAS Committee is desirous of having Contestant, if selected as the 2019 -2020 Otero
County Fair and Rodeo Queen, represent the Otero County Fair and Rodeo at various events around
New Mexico, and
     IT IS HEREBY AGREED AS FOLLOWS:
     1. Contestant understands that by signing this contract and the Expectation Statements that
she is committing herself to the Otero County Fair and Rodeo Queen Program. This is to include one
(1) year as the titleholder. During this entire period, she shall conduct herself with dignity and ethical
behavior befitting the title. She understands that she will be living in the public eye for this period and
will be a role model. She should always be properly attired at all public events, including social media
websites.
        2.     Committee shall furnish a crown, buckle, sash and other awards as is feasible, but shall
offer no form of financial assistance, nor assume the financial responsibility for reimbursement to
Contestant for any expenses incurred during her reign. The furnished crown will be handed down at
the end of her reign to the next year’s Contestant/title holder. The Contestant understands and agrees
that if she loses or damages the crown that she is financially responsible to replace the damaged or lost
crown with one in kind of the same monetary value.
        3.     Contestant is required and agrees to attend events, including but not limited to the
               following:
              a.     Otero County Fair and Rodeo Events
              b.     Fair Parade
              c.     Christmas Parade
              d.     Fourth of July Parade
              e.     Kiwanis Pancake Breakfast
              f.     First National Bank Popcorn Fridays
              g.     Pageant Workshops, Orientation, Rehearsal, and Pageant
              h.     Any other events as required by Committee
4.     It is agreed that Contestant agrees to provide information on what she has done during
her reign. This information will be used for future contacts and to ensure legitimacy of the Otero
County Fair and Rodeo Queen Program.
        5.     It is agreed that should Contestant fail to attend the required events or fulfill the duties of
the Otero County Fair and Rodeo Queen, bring embarrassment or negative attention to the Committee
or the Otero County Fair and Rodeo Association, she shall be in danger of losing her title and any prizes
awarded thereof. Contestant receives a second disciplinary action or breach of contract, she shall forfeit
her title, crown, sash, and buckle to Committee immediately.
        6.     Committee reserves the right to the title of Otero County Fair and Rodeo Queen. If
Contestant wishes to use her title in some form of media other than the official avenues, she must first
get approval from Committee in order to protect Committee and title. All outside media items, other
than interviews shall get prior approval from Committee. This is including websites, articles, and news
releases.
        7.     The decision of the Judges is Final, and no appeal will be considered with the Judges. In
the event Contestant feels the need to appeal the result of the judges, all appeals must be submitted in
writing and submit a check for $100.00 to the Pageant Director no later than one hour after the
conclusion of the coronation. All appeals shall be reviewed by Committee and brought to the Otero
County Fair Association. Action if deemed necessary of said appeal will be determined by the Otero
County Fair Association upon the recommendation of Committee.
        8.     Any and all appeals of disciplinary action must be filed in writing with Committee no later
than one hour after disciplinary action. The appeal will be considered by Committee within ten (10)
days of the appeal. All parties will be duly notified at the time and place for consideration of appeals.
The decision of any disciplinary action from Committee are Final.
        9.     It is agreed that failure to follow this contract or conduct herself in any way not befitting
the title of the Otero County Fair and Rodeo Queen, said title holder will be asked to relinquish her title.
If it comes to the attention of Committee that Contestant has participated in activities that could be
negative to the reputation of Committee, or title, either prior to or after the contest, she may be asked
to relinquish the title and awards immediately.

MY SIGNATURE SIGNIFIES THAT I HAVE READ, UNDERSTAND AND AGREE TO THE FOREGOING
DOCUMENT.

___________________________________________________________			                 _________________________
CONTESTANT SIGNATURE								                                                   DATE

__________________________________________________________			                  ________________________
PARENT/GUARDIAN SIGNATURE							                                               DATE

Otero County Fair and Rodeo Queen Contract Page 2
Otero County Fair & Rodeo Queen
                                   Expectation Statement &
                                       Code of Conduct
       I, ________________________________, understand that participation with the OTERO COUNTY FAIR & RODEO
and the FAIR & RODEO QUEENS Pageant is voluntary and I am free to resign at will at any time, and that the
OTERO COUNTY FAIR BOARD, and/or Committee, may terminate the relationship at will any time, with or without
notice or cause.
       I hereby agree to participate in any and all events scheduled by the Committee. I will make myself available
during the OTERO COUNTY FAIR & RODEO will represent the FAIR & RODEO to the best of my ability. My duties
to the Committee will take precedence over other activities during the OTERO COUNTY FAIR & RODEO.

POSSIBLE REASONS FOR DISQUALIFICATION:

I further understand that I may be disqualified and terminated, including but not limited to the following:
       1.      Use of tobacco products, illegal drugs, non-prescribed medications, drinking alcohol, or any
               behavior or language unbecoming of a representative of the OTERO COUNTY FAIR & RODEO.
       2.      Tardiness or leaving before an activity is over, without prior authorization from the Committee.
       3.      Being disrespectful to any member of the Committee, Fair Board, Contestant, or any representative
               thereof, in body language, spoken word, written word, or body gesture.
       4.      Attempting to influence to harass any of the Judges, Committee members, Fair Board, Contestant,
               or any representative thereof.
       5.      Any contestant and or title holder disqualified, will not be able to participate in the Otero County
               Fair and Rodeo Queens Pageant for at least one year after disqualification and not until the
               next age group
.
MY SIGNATURE SIGNIFIES THAT I HAVE READ, UNDERSTAND AND AGREE TO THE FOREGOING
DOCUMENT.

________________________________________________________		          ___________________
CONTESTANT SIGNATURE							                                                 DATE

________________________________________________________		          ___________________
PARENT/GUARDIAN SIGNATURE                                                   DATE

                                                 Fair and Rodeo Queen Expectation Statement and Code of Conduct
Otero County Fair & Rodeo Queen
                                              Parent/Guardian
                             Expecation Statement and Code of Conduct

       I, ________________________________, understand that as an adult I should model positive behaviors and lead
by example, and that my behavior affects my child’s reign as a FAIR & RODEO QUEEN. I understand my child’s
participation with the OTERO COUNTY FAIR & RODEO and the FAIR & RODEO QUEENS Pageant may be
terminated at the discretion of the Committee, or the Fair Board. I agree to conduct myself in a responsible and
professional manner and abide by all expectations including but not limited to the following:

       1.     To cooperate with, and support the OTERO COUNTY FAIR & RODEO QUEEN COMMITTEE, FAIR
              BOARD, parents, and other contestants.
       2.     To oversee the health, safety, and whereabouts of my child during her reign as a FAIR & RODEO
              QUEEN.
       3.     To refrain from the use or possession of alcohol, drugs, or weapons, before, during, or after an
              event while my child is representing the OTERO COUNTY FAIR & RODEO.
       4.     To orient my child’s expectations of dress, manners, safety, punctuality, etc. for all events during
              her reign as a FAIR & RODEO QUEEN.
       5.     To refrain from causing or demonstrating conflict with other parents, volunteers, chaperones, or
              agents at any Committee/FAIR & RODEO QUEEN event.
       6.     To communicate with the Committee, Fair Board, and the reigning QUEENS, PRINCESSES, DUSTY
              DIAMONDS and FAIR & RODEO QUEENS in an appropriate manner with no swearing, cursing, or
              abusive language in all forms of communication including social media.
       7.     To avoid sexual contact of any type with the youth, the Committee, Fair Board, and the reigning
              QUEENS, PRINCESSES, DUSTY DIAMONDS and FAIR & RODEO QUEENS and/or displays of
              affection with other adults during any event of the OTERO COUNTY FAIR & RODEO.

MY SIGNATURE SIGNIFIES THAT I HAVE READ, UNDERSTAND AND AGREE TO THE FOREGOING
DOCUMENT AND AGREE TO BE BOUND BY IT.

________________________________________________________		          ___________________
PARENT/GUARDIAN SIGNATURE                                                   DATE

                              Fair and Rodeo Queen Parent/Guardian Expectation Statement and Code of Conduct
Otero County Fair & Rodeo Queen
                                           Medical Authorization
MEDICAL EMERGENCY CONTACT INFORMATION:
FAIR & RODEO QUEEN CONTESTANT NAME: _____________________________________________________________
EMERGENCY CONTACT INFORMATION:
NAME: _________________________________________                               NAME: _______________________________________
RELATIONSHIP: _______________________________		                      RELATIONSHIP: ______________________________________
PHONE: ________________________________________		                             PHONE: ______________________________________
PHYSICIAN INFORMATION & INSURANCE INFORMATION:
PHYSICIAN NAME: _______________________________________                       PHONE: _____________________________________
INSURANCE: _______________________________________________________________________________________________________
POLICY HOLDER’S NAME: _________________________________________________________________________________________
POLICY #: __________________________________________________________________________________________________________
RELATIONSHIP TO PARTICIPANT: __________________________________________________________________________________
HEALTH INFORMATION:
Please list any health or medical conditions of the participant.
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
Please list any allergies.
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
Please list any medications (prescriptions or over the counter) the participant is currently taking.
__________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________
The health history/special accommodation needs provided is correct and complete to my knowledge. I understand that
should information change throughout the course of the program year, I am responsible for updating this information and
providing a revised form to the Committee prior to any event. If an injury or other medical condition occurs or arise, I
hereby give permission to the Committee or Fair Board representative to consent on my behalf to routine treatment and/
or seek emergency medical treatment. I further authorize any licensed medical person/facility to treat my child. I agree to
assume full financial responsibility for any medical services provided.

________________________________________________________________			                            __________________________
Parent/Guardian									                                                                       Date
                                                                            Fair and Rodeo Queen Medical Authorization
Otero County Fair & Rodeo Queen
                                            Media Release &
                                            Waiver of Liability
Media Release
       I hereby, allow the OTERO COUNTY FAIR & RODEO QUEEN COMMITTEE, OTERO COUNTY FAIR
ASSOCIATION to use photos, and/or name in various media projects. Please read the following, date and sign
where indicated. Thank you.
        YES, I CONSENT. I grant permission for my child to participate and appear in video, audio recordings,
films, photographs, written articles, or on websites, and social media sites. This consent includes the use and
editing of my child’s image, voice, and name in media projects by the OTERO COUNTY FAIR & RODEO QUEEN
COMMITTEE, OTERO COUNTY FAIR ASSOCIATION and their representatives to print, broadcast, such as social
media, newspapers, flyers, radio and television broadcasts. In consideration of the opportunity for my child to
partici-pate, I release the OTERO COUNTY FAIR & RODEO QUEEN COMMITTEE, OTERO COUNTY FAIR
ASSOCIATION and their representatives from all claims resulting from the use and editing of my child’s image,
voice, or name and the use, sale, editing and release to media outlets.
       NO, I DO NOT CONSENT to non-OTERO COUNTY FAIR & RODEO QUEEN COMMITTEE, OTERO COUNTY
FAIR ASSOCIATION, and their representatives to use my child’s photograph, voice and/name in various media
projects.
       Your selection remains valid for all media projects occurring during the pageant year in which this form is
signed. You may change your selection at any time by completing a new form.

Contestant Name: __________________________________________________________________________________________________
Contestant Signature: ______________________________________________________________________________________________
Parent/Guardian Name: ____________________________________________________________________________________________
Parent/ Guardian Signature: _______________________________________________________________________________________
Date: _______________________________________________________________________________________________________________

Waiver of Liability
        I hereby release the OTERO COUNTY FAIR & RODEO QUEEN COMMITTEE, OTERO COUNTY FAIR
ASSOCIATION and the owners or operators of any property where the activity may take place, from liability in
the event of illness, injury, or loss occurring to myself, or my personal belongings and will make no claim as a
result thereof. I also understand that some activities may involve certain risks associated with physical activity or
potential harm, including recreational games/activities and may travel by motor vehicle to off-site locations for
such activities.

Contestant Name: _________________________________________________________________________________________________
Contestant Signature: _____________________________________________________________________________________________
Parent/Guardian Name: ___________________________________________________________________________________________
Parent/ Guardian Signature: ________________________________________________________________
Date: __________________________________________________________________________________

                                                       Fair and Rodeo Queen Media Release and Waiver of Liability
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