2019 PIPS Manual - Have this Manual with you during testing - The University of ...

 
2019 PIPS Manual - Have this Manual with you during testing - The University of ...
Have this
                                   Manual
                                  with you
                                    during
                                   testing.

2019 PIPS Manual
Performance Indicators in Primary Schools
     On-Entry Baseline Assessment
                Administered by
2019 PIPS Manual - Have this Manual with you during testing - The University of ...
PIPS ID Number

                          AusPIPS Password

                            Program Passkey

                     ________________________

Important – For security purposes you will require your PIPS ID to identify yourself
                             as a genuine PIPS user.
2019 PIPS Manual - Have this Manual with you during testing - The University of ...
Contents

Introduction and Key Information               2
Acknowledgements                               2
Welcome                                        2
Top Tips for PIPS Users                        3
Key Information and Dates                      4
•   For ACT public schools                     4
•   For ACT nongovernment schools              6
•   For NSW schools                            7
•   For NT schools                             8
•   For SA schools                             9
•   For QLD schools                           10
•   For government TAS schools                12
•   For nongovernment TAS schools             14
•   For VIC schools                           15
•   For WA schools                            16
PIPS Contact Information                      17
Setting up PIPS                               18
Implementing the Assessment                   22
Setting up for the first assessment           22
Carrying out the first assessment             28
Understanding what the questions measure      31
Assessment items                              32
Considerations for the final assessment       34
Familiarising with the program                36
Frequently Asked Question                     36
AusPIPS                                       38
Downloading feedback                          38
Managing your school record                   40
Feedback Information                          42
First Feedback                                46
Final Feedback                                49
IDEAS+                                        54
Working with IDEAS+                           55
Advanced features of IDEAS+                   62
Useful Resources                              66
2019 PIPS Observation Sheets                  66
Notes                                         71
2019 PIPS Manual - Have this Manual with you during testing - The University of ...
Acknowledgements

 Acknowledgements                                        Welcome to PIPS 2019
 PIPS Australia thanks the following organisations for   This manual is divided into eight sections.
 their contribution to the 2019 PIPS Manual.
                                                         Section 1      Introduction and Key Information
 •       Centre for Evaluation and Monitoring (CEM),     Section 2      Setting up PIPS
         University of Durham, England
                                                         Section 3      Implementing the Assessment
 •       Performance and Systems section of the ACT      Section 4      Familiarising with the program
         Education Directorate, ACT                      Section 5      AusPIPS
 •       Educational Performance and Review (EPR),       Section 6      Feedback Information
         Department of Education, TAS                    Section 7      IDEAS+
                                                         Section 8      Useful Resources
 Copyright Statement
 This Publication is copyright. Schools registered to    We advise that you carefully read this manual both
 use PIPS in 2019 may photocopy this publication         prior to and during the assessment process. If you
 for implementation of the PIPS Assessment in their      require further clarification about anything detailed
 school. For any other purpose, permission must be       in this manual, please get in touch with your PIPS
 sought through the PIPS Project Coordinator on          Contact.
 (61 8) 6488 2859.

                                                          Symbols and Tools used in the Manual
                                                                         This symbol means...

                                                                                 There is a quick and easy
                                                                               solution to be implemented by
                                                                                             you.

                                                                                   You should contact your
                                                                                 local IT technician, as there
                                                                                could be a problem with your
                                                                                           computer.

                                                                                You should contact your PIPS
                                                                                 person for further support.

     Handy Tips
     Tips can be found in boxes like this one
     throughout the manual. Tips will provide
     explanations of computing terms and
     useful hints.

     WARNING
     Warnings must be read and observed by
     users to prevent problems or complications.

     2      2019 • PIPS Manual
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Top Tips

Read through these top tips...

1.   Refer to the Key Information and Dates page relevant for your school. This page advises
     when you need to undertake the PIPS assessment and when your PIPS feedback will be
     available online.

2.   Test students with PIPS in a suitable location without distractions.

3.   Refer to the instructions on pages 32 - 33 of the PIPS manual whilst testing students.

4.   Make a note of your Passkey when you receive it. You’ll need to use this throughout the
     assessment process. A space is available on the inside cover of this manual.

5.   Carefully single-click the mouse to enter responses. It is not possible to edit the response
     for a question after the assessment has been completed by the student.

     Note: If you mistakenly enter an incorrect response (i.e. you clicked the ‘Y button when
     you should have clicked the ‘N’ button), ensure that you click the ‘Back an Item’ button to
     return to the previous screen, and enter the correct response.

6.   Refer to the section Feedback Information from page 42 onwards when your school
     downloads its PIPS feedback. These pages provide a step-by-step guide detailing how
     you should interpret the feedback, using examples to explain what the feedback shows.

7.   Further information detailing Frequently Asked Questions can be found in their relevant
     sections.

 Pages 4 - 17 contain
 information specific to
 your school based on
 state and in some cases,
 type (government or
 non-government).
 It is important that you
 follow the instructions
 relevant for your school
 only.

                                                                            2019 • PIPS Manual   3
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For ACT public schools

  Key Information and Dates for ACT public schools
 ACT public schools administer PIPS through the Performance and Systems section of the ACT Education
 Directorate in consultation with The University of Western Australia.

 Term 1: Monday 4 February – Friday 12 April

  When                                 Action

  Week 1                               Familiarisation with the Manual.

  Week 1                               Test that PIPS 2019 is working, and the computer is fully operational, with sound.

  Week 2 –                             Attend PIPS Information Session, 4:00pm to 5:00pm at the Hedley Beare Centre
  Tuesday 12 February and              for Teaching and Learning in Meeting Room 8.

  Wednesday 13 February                The session will include:

                                       •       an overview of PIPS

                                       •       information on how to export the student data from MAZE and import it into
                                               the PIPS program

                                       •       an introduction to the PIPS program

                                       •       a guided tour of the AusPIPS secure website

                                       •       information on how to interpret PIPS results and the student reports for
                                               parents

                                       At least one teacher from each school should attend an information session.
  Week 2- Monday 11 February-          Input student data and details, ensuring the student number is correct for each
  Friday 15 February                   student.
  Weeks 3 – 4: Monday 18
  February – Friday 1 March
                                       Undertake Baseline (First) Assessment.
  (2 weeks)

 Term 4: Monday 14 October – Friday 19 December

  When                                 Action

  Week 1                               Prepare for the Final Assessment by using the checklist on page 34 as a guide.

  Weeks 2-3: Monday 21
  October – Friday 1 November
                                       Undertake Final Assessment.
  (2 weeks)

  4      2019 • PIPS Manual
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For ACT public schools

Who do I contact?                                                Additional Instructions
For questions relating to PIPS, contact Planning       1. Log on using your own login and password
and Analytics on:                                         details. You can access PIPS online via
                                                          AusPIPS.

Tel: 6205 1845 or 6205 9498                            2. Your PIPS school code is your school’s 7
                                                          digit PIPS ID.
                                                       3. Individual student details in PIPS:
                                                          Student code
Additional Information                                    You must enter the 6 to 8 digit Maze ID so
                                                          that students can be tracked. This can be
The ACT Education Directorate requires all ACT
                                                          obtained through your front office staff.
public schools to assess kindergarten students
using the Performance Indicators in Primary               ESL
Schools (PIPS) at the beginning and the end of            Tick this option if the student is ESL. All ESL
each year.                                                students should be identified. A list of ESL
                                                          students can be obtained from your ESL
An Information Brochure will be sent out to schools
                                                          teacher or the student’s enrolment form.
for distribution to parents of all kindergarden
students.                                                 Indigenous
                                                          Select 'Yes' if the student is an Aboriginal
Parents who do not wish their children to
                                                          or Torres Strait Islander. This is extremely
participate in the assessment program have the
                                                          important as it is used to support Indigenous
option to withdraw them following discussions with
                                                          students. This information can be found on
the school principal.
                                                          the student’s enrolment form.
Schools will receive whole school, class and
individual student data to be used by teachers to
inform their teaching program to assist in:
•   the identification of students requiring more
    intensive intervention
•   facilitating home-school partnerships
•   setting goals for individual students.
An individual PIPS report for each student will be
printed and distributed to schools by the Education
Directorate.
The individual student results must be kept
confidential at all times and securely filed and may
not be reported in any form other than to parents
and carers.

Who is my cohort?
All ACT schools belong to the 'ACT cohort' for
data analysis. This means that your school will
be standardised with ACT schools participating in
PIPS.

                                                                                2019 • PIPS Manual          5
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For ACT non government schools

  Key Information and Dates for                                        Who is my cohort?
  Nongovernment ACT Schools                                            All ACT schools belong to the 'ACT cohort' for
                                                                       data analysis. This means that your school will
 Non government ACT schools administer PIPS through                    be standardised with ACT schools participating in
 the PIPS Australia project at The University of Western               PIPS.
 Australia.
 Term 1: Monday 4 February – Friday 12 April

  When                                 Action

  When you receive this Manual.        Read the Manual and become familiar with the assessment. Set up your class(es)
                                       and check student details.
  Monday 4 February - Friday 15        Undertake Baseline (First) Assessment.
  February
  Monday 18 February to Friday
                                         Finalise data for any absent students
  22 February

 Term 2:
  You may test additional students who commence in Term 2 and submit the data to PIPS Australia. Email your PIPS Contact
  prior to collecting data from additional students.

 Term 3:
  No action required.

 Term 4: Monday 14 October – Friday 18 December

  When                                 Action

  When the term commences              Prepare for the Final Assessment by using the checklist on page 34 as a guide.

  Monday 14 October - Friday
                                       Undertake Final Assessment.
  25 October

  Monday 28 October to Friday 1
                                       Finalise data for any absent students
  November

  IMPORTANT                                                WARNING
  Please refer to page 17 for PIPS contact                 School Code: If you do not have a school code, please enter
  and further information.                                 1234567
                                                           Student Code: If you do not have student codes, please enter
                                                           000001, 000002, 000003, etc for each student. This code
                                                           must be between 6-8 digits.

 6         2019 • PIPS Manual
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For NSW schools

 Key Information and Dates for                                         Who is my cohort?
 NSW Schools
                                                                       All NSW schools belong to the 'NSW cohort' for
                                                                       data analysis. This means that your school will be
All NSW schools administer PIPS through the                            standardised with NSW schools participating in
PIPS Australia project at The University of Western                    PIPS.
Australia.

Term 1: Tuesday 29 January – Friday 12 April

 When                                 Action

                                      Read the Manual and become familiar with the assessment. Set up your class(es)
 When you receive this Manual.
                                      and check student details.
 Monday 4 February – Friday
                                      Undertake Baseline (First) Assessment.
 15 February

 Monday 18 February to Friday
                                      Finalise data for any absent students
 22 February

Term 2:
 You may test additional students who commence in Term 2 and submit the data to PIPS Australia. Email your PIPS Contact
 prior to collecting data from additional students.

Term 3:
 No action required.

Term 4: Monday 14 October – Friday 20 December

 When                                 Action

 When the term commences.             Prepare for the Final Assessment by using the checklist on page 34 as a guide.

 Monday 14 October – Friday
                                      Undertake Final Assessment.
 25 October

 Monday 28 October to Friday 1
                                      Finalise data for any absent students
 November

 IMPORTANT
 Please refer to page 17 for PIPS contact and
 further information.

                                                                                                 2019 • PIPS Manual         7
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For NT schools

  Key Information and Dates for                                        Who is my cohort?
  NT Schools
                                                                       At present there are an insufficient number of NT
                                                                       students being assessed to allow for state-based
 All NT schools administer PIPS through the PIPS                       standardisation. All NT schools belong to the 'WA+
 Australia project at The University of Western                        cohort' for data analysis. This means that your
 Australia.                                                            school will be standardised with WA schools and a
                                                                       small number of SA schools.

 Term 1: Tuesday 29 January – Friday 12 April

  Action                               When

                                       Read the Manual and become familiar with the assessment. Set up your class(es)
  When you receive this Manual.
                                       and check student details.
  Monday 4 February – Friday
                                       Undertake Baseline (First) Assessment.
  15 February

  Monday 18 February to Friday
                                       Finalise data for any absent students
  22 February

 Term 2:
  You may test additional students who commence in Term 2 and submit the data to PIPS Australia. Email your PIPS Contact
  prior to collecting data from additional students.

 Term 3:
  No action required.

 Term 4: Monday 14 October – Thursday 12 December

  When                                 Action

  When the term commences.             Prepare for the Final Assessment by using the checklist on page 34 as a guide.

  Monday 14 October – Friday
                                       Undertake Final Assessment.
  25 October

  Monday 28 October to Friday 1
                                       Finalise data for any absent students
  November

  IMPORTANT
  Please refer to page 17 for PIPS contact and further information.

  8        2019 • PIPS Manual
For SA schools

 Key Information and Dates for                                         Who is my cohort?
 SA Schools                                                            At present there are an insufficient number of SA
                                                                       students being assessed to allow for state-based
All SA schools administer PIPS through the PIPS                        standardisation. All SA schools belong to the 'WA+
Australia project at The University of Western                         cohort' for data analysis. This means that your
Australia.                                                             school will be standardised with WA schools and a
                                                                       small number of NT schools.

Term 1: Tuesday 29 January – Friday 12 April

 When                                 Action

                                      Read the Manual and become familiar with the assessment. Set up your class(es)
 When you receive this Manual.
                                      and check student details.
 Monday 4 February – Friday
                                      Undertake Baseline (First) Assessment.
 15 February

 Monday 18 February to Friday
                                      Finalise data for any absent students
 22 February

Term 2 & 3:
 You may test additional students who commence in Term 2 and submit the data to PIPS Australia. Email your PIPS Contact
 prior to collecting data from additional students.

Term 4: Monday 14 October – Friday 13 December

 When                                 Action

 When the term commences.             Prepare for the Final Assessment by using the checklist on page 34 as a guide.

 Monday 14 October – Friday
                                      Undertake Final Assessment.
 25 October

 Monday 28 October to Friday 1
                                      Finalise data for any absent students
 November

                                                                                                 2019 • PIPS Manual       9
For QLD schools

  Key Information and Dates for
  QLD Schools

 All QLD schools administer PIPS through the PIPS
 Australia project at The University of Western
 Australia.

 Term 1: Tuesday 29 January – Friday 5 April

  When                                 Action

                                       Read the Manual and become familiar with the assessment. Set up your
  When you receive this Manual.
                                       class(es) and check student details.
  Monday 4 February – Friday
                                       Undertake Baseline (First) Assessment.
  15 February

  Monday 18 February to Friday
                                       Finalise data for any absent students
  22 February

 Term 2:
  You may test additional students who commence in Term 2 and submit the data to PIPS Australia. Email your PIPS Contact
  prior to collecting data from additional students.

 Term 3:
  No action required.

 Term 4: Tuesday 8 October – Friday 13 December

  When                                 Action

  When the term commences.             Prepare for the Final Assessment by using the checklist on page 34 as a guide.

  Monday 14 October – Friday
                                       Undertake Final Assessment.
  25 October

  Monday 28 October to Friday 1
                                       Finalise data for any absent students
  November

 10        2019 • PIPS Manual
For QLD schools

WARNING

Students tested as Preschool or as Preparatory
students in 2018 should not be tested again with
PIPS as Year 1 students in 2019.

IMPORTANT

Please refer to page 17 for PIPS contact and
further information.

                                                   2019 • PIPS Manual   11
For government TAS schools

  Key Information and Dates for
  Government TAS Schools

 Term 1: Wednesday 6 February – Friday 12 April

  When                             Action

                                   Follow instructions provided by email to your principal by Educational
  Prior to assessment
                                   Performance Services, which include steps to prepare for the assessment.

  Monday 18 February – Friday
                                   Undertake Baseline (First) Assessment.
  8 March

  Monday 11 March – Friday 15
                                   Please inform EPR if your school has any student assessments not completed
  March

  Terms 2 and 3:

  No action required.

 Term 4: Monday 14 October – Thursday 19 December

  When                             Action

                                   Follow instructions provided by email to your principal by Educational
  Prior to assessment
                                   Performance and Review, which include steps to prepare for the assessment.

  Monday 21 October – Friday
                                   Undertake Final (Second) Assessment.
  8 November

  Monday 11 November – Friday
                                   Please inform EPR if your school has any student assessments not completed
  15 November

 12      2019 • PIPS Manual
For government TAS schools

Who do I contact when the Manual refers to 'your PIPS Contact'
Educational Performance Services
Tel:   (03) 6165 5706
Email: pips@education.tas.gov.au

                                                                 2019 • PIPS Manual   13
For non government TAS schools

  Key Information and Dates for
  Nongovernment TAS Schools

 Nongovernment TAS schools administer PIPS
 through the PIPS Australia project at The University of
 Western Australia.

 Term 1: Thursday 7 February – Friday 12 April

  When                              Action

                                    Read the Manual and become familiar with the assessment. Set up your
  When you receive this Manual.
                                    class(es) and check student details.
  Monday 11 February – Friday
                                    Undertake Baseline (First) Assessment.
  22 February

  Monday 25 February to Friday 1
                                    Finalise data for any absent students
  March

 Term 2 and 3:
  No action required.

 Term 4: Monday 14 October – Wednesday 18 December

  When                              Action

  When the term commences.          Prepare for the Final Assessment by using the checklist on page 34 as a guide.

  Monday 14 October – Friday
                                    Undertake Final Assessment.
  25 October

  Monday 28 October to Friday 1
  November                          Finalise data for any absent students

  Who is my cohort?                                                 WARNING
  All TAS schools belong to the 'TAS cohort' for                    School Code: If you do not have a school code,
  data analysis. This means that your school will                   please enter 123
  be standardised with TAS schools participating in
  PIPS.                                                             Student Code: If you do not have student codes,
                                                                    please enter 00000000001, 00000000002,
                                                                    00000000003, etc for each student. This code
  IMPORTANT                                                         must be 11 digits.

  Please refer to page 17 for PIPS contact and
  further information.

 14      2019 • PIPS Manual
For VIC schools

 Key Information and Dates for
 VIC Schools

All VIC schools administer PIPS through the PIPS
Australia project at The University of Western
Australia.

Term 1: Tuesday 29 January – Friday 5 April

 When                                 Action

                                      Read the Manual and become familiar with the assessment. Set up your
 When you receive this Manual.
                                      class(es) and check student details.
 Monday 4 February – Friday
                                      Undertake Baseline (First) Assessment.
 15 February

 Monday 18 February to Friday
                                      Finalise data for any absent students
 22 February

Term 2:
 You may test additional students who commence in Term 2 and submit the data to PIPS Australia. Email your PIPS
 Contact prior to collecting data from additional students.

Term 3:
 No action required.

Term 4: Monday 7 October – Friday 20 December

 When                              Action

 When the term commences.          Prepare for the Final Assessment by using the checklist on page 34 as a guide.

 Monday 14 October – Friday
                                   Undertake Final Assessment.
 25 October

 Monday 28 October to Friday
                                   Finalise data for any absent students
 1 November

  Who is my cohort?                                                   IMPORTANT
  All VIC schools belong to the 'VIC cohort' for data                 Please refer to page 17 for PIPS contact and
  analysis. This means that your school will be                       further information.
  standardised with all VIC schools participating in
  PIPS.

                                                                                                2019 • PIPS Manual   15
For WA schools

  Key Information and Dates for
  WA Schools

 All WA schools administer PIPS through the PIPS
 Australia project at The University of Western
 Australia.

 Term 1: Monday 4 February – Friday 12 April

  When                                 Action

                                       Read the Manual and become familiar with the assessment. Set up your
  When you receive this Manual.
                                       class(es) and check student details.
  Monday 4 February – Friday
                                       Undertake Baseline (First) Assessment.
  15 February

  Monday 18 February to Friday
                                       Finalise data for any absent students
  22 February

 Term 2:
  You may test additional students who commence in Term 2 and submit the data to PIPS Australia. Email your PIPS Contact
  prior to collecting data from additional students.

 Term 3:
  No action required.

 Term 4: Monday 14 October – Thursday 19 December

  When                                 Action

  When the term commences.             Prepare for the Final Assessment by using the checklist on page 34 as a guide.

  Monday 14 October – Friday
                                       Undertake Final Assessment.
  25 October

  Monday 28 October to Friday 1
  November                             Finalise data for any absent students

  Who is my cohort?                                                    IMPORTANT
  All WA schools belong to the 'WA+ cohort' for
                                                                       Please refer to page 17 for PIPS contact and
  data analysis. This means that your school will be
  standardised with WA schools participating in PIPS                   further information.
  and a small number of NT and SA schools.

 16        2019 • PIPS Manual
PIPS Contact Information

Who do I contact in regards to PIPS
matters?

Vivienne Pepper, PIPS Project Coordinator
The University of Western Australia

Telephone
(08) 6488 2859
Please allow for the time difference in WA when calling.

Email
vivienne.pepper@uwa.edu.au

Web
http://www.education.uwa.edu.au/pips

Postal Address
Attn: Vivienne Pepper
PIPS Australia Project
Graduate School of Education
The University of Western Australia
M428, 35 Stirling Highway, Nedlands, WA 6009

                                                                                                REMEMBER

                                                                       Notify change of School PIPS Contact
                                                              Emails are sent throughout the year to the PIPS
                                                            Contact as nominated by your school on the 2019
                                                           PIPS Agreement to Participate Form. These emails
                                                             remind your school to commence the PIPS First
                                                              and Final assessments and any other important
                                                                                                information.
                                                                     Please ensure that your school advises
                                                                  any changes to your PIPS contact’s details
                                                                                               immediately.

                                                                                   2019 • PIPS Manual     17
Using Your Computer: Tips for PIPS 2019

 What do I need to know about                               Uninstalling previous versions of PIPS
 computers?
                                                            If you have any previous versions of PIPS on your
 You need basic familiarity with computers to set up
                                                            computer, such as the Dual or Non-Web version from
 PIPS. If you are having trouble, handy hints appear in
                                                            2018, these will need to be removed before starting
 Tip Boxes throughout the manual.
                                                            with PIPS 2019.
 The manual is also designed to provide common
 trouble shooting tips that you might need, presented       Previous version of PIPS on your computer may
 on the pages you may need them as you work through         cause problems later on in the year.
 the instructions.
                                                            1. Open Windows Explorer (not Internet Explorer)
 Minimum Specifications                                        and navigate to where you saved the 2018
 Your computer is likely to meet specifications if it          version of PIPS. For most people, this will be on
 is less than 5 years old. If in doubt consider the            the C drive
 following:                                                 2. Delete any files relating to the PIPS 2018
                                                               program.
                                                            3. This file/folder should be called
                                                               “PIPSAUS_2018_VO2”
 Specifications                How to check
                                                            4. Once you have unistalled all previous versions of
 Computer uses either          This information will be        PIPS, you are ready to continue with PIPS 2019.
 Windows7 or newer.            displayed as one of the
                               screens when you start
                               the computer.
                                                             WARNING
 MAC OS X v10.6 and                                          We advise removing any previous versions of
                               Alternatively, right click
 above                                                       PIPS before setting up PIPS 2019. This will help
                               the “My Computer” icon
                                                             keep your computer clean and tidy of unnecessary
                               from your desktop and
                                                             programs
                               choose “Properties”.
 PC Compatible 486             Right click the “My
 or better (Pentium            Computer” icon from
 recommended).                 your desktop and choose        Tip - Using the mouse
                               “Properties”.
 8 megabytes RAM               As above.                      Unless stated otherwise you will need to use
                                                              only the left-hand button of your mouse.
 (12MB recommended).
                                                              Normally you need only ‘click’ the mouse
 Current Firefox, Chrome       1. Open browser on
 or Internet Explorer. .       your computer. Note:
                                                              once, that is press the left hand button once.
 If you do not have this,      you do not need to be          If you have to ‘double-click’ then press the
 contact your local IT         connected to the Internet      left-hand button twice in quick succession.
 support.                      to do so.
                               2. Choose ‘Help’.
                               3. Choose ‘About’              Tip - Computer running speed
                                                              When using the assessment try not to have
                                                              any other software programs open at the
                                                              same time, as your computer will devote
                                                              resources to the function of the other
                                                              program, which may, depending on the
                                                              capability of the computer, affect the running
                                                              of PIPS.

 18      2019 • PIPS Manual
Setting up PIPS

                                                       Tip - Things to Consider
Setting up PIPS 2019
                                                       Consider the following issues before deciding
To access PIPS 2019 online, you will need Log in to
                                                       which computer or computers will be used for
AusPIPS using your ID and password, found on the
inside cover of the manual.
                                                       PIPS.
                                                       1) The classroom teacher is the best person
To Begin:                                              to administer PIPS to students.
1. Go to http://www.education.uwa.edu.au/pips and
   click on “Login to AusPIPS”.                        2) You may access PIPS on more than
   It is a good idea to bookmark this page to ensure   one computer to assist with completing
   that you are always logging in to the Australian
                                                       assessments within the required period.
   AusPIPS, not the British PIPS+

                                                       3) The computer should be located in a quiet
                                                       area where the students can hear the audio.

                                                       4) If you are using a laptop, ensure a mouse
                                                       is connected or that the user can navigate
                                                       adequately using the ‘touch panel’.

                                                       5) The computer must meet minimum
                                                       specifications as listed in the table opposite
                                                       or you are likely to experience major
2. Use your ID and password to log in to the site.     problems with using the program.
3. Hover over the Administration tab and select
   Assessment Centre.                                  6) You will need to remove any previous
                                                       version of PIPS, including the Dual or
    Choose PIPS Baseline 2019 from the menu on
                                                       Non-Web versions from last year.
    the following page. Click OK.

4. This is the Assessment Centre Hub where you
   will set up your classes, carry out the PIPS
   assessment and manage student details.

                                                                              2019 • PIPS Manual        19
Setting up PIPS

   Taking your first look at PIPS 2019
 Some major changes to PIPS were introduced to the online assessment. For 2019 it is important to familiarise
 yourself with the program before you start. The layout of the new Assessment Centre has been streamlined to
 be easier for users. Most features are self explanatory, however others may need special attention. While most
 selections need a single click of the mouse, some will require you to click your selection, then click again to
 confirm. Editing students details or moving students will require user to select, then click a second time.

                                                                                     Carry Out Assessments
                                                                                     This is where the PIPS
                                                                                     program is located. Click
                                                                                     here to begin assessing your
                                                                                     students after setting up your
                                                                                     student database.

                                                                                     Status Reports

    Import                                                                           Use this option to check
                                                                                     which students have been
   This option will allow                                                            assessed.
   you to import your class                                                          (This will take a little time to
   spreadsheet into the                                                              update)
   program, and avoid having to
   enter each student manually.
                                            Manage Student Details
                                            Edit or add students one by
                                            one. See page 24 for more
                                            details.

 20      2019 • PIPS Manual
Setting up PIPS

Status Reports

This option will allow you to check which students have already been assessed on the Main (Baseline or
Follow-Up) Assessment, as well as the Optional Assessments within PIPS. You can also check here to ensure all
students have completed assessments, in the event that an assessment had to be abandoned mid way through.

In this example, the Phase selected is Baseline. The information on the screen only refers to initial testing. To view
the End of Year Assessment (Follow-Up) use the drop down menu to change the view.
Here we can see that Pip Pippington’s assessment is part way completed. This assessment has most likely been
paused mid way through due to unforeseen circumstances. Pip will need to finish her assessment as soon as
possible. Her classmates in Reception Class 1 have not been assessed. Carley Carrot in Reception Class 2 has
finished her assessment.

                   Tip - After the assessment
      After the assessment, the relevant section
          ie Main Assessment, will update from
                      “Pending” to “Completed”
    This update can take between 15 minutes
  and a few hours, sometimes even overnight.
                              This is normal.
           DO NOT ATTEMPT TO RE-ASSESS THE
                                 STUDENT.

                                                                                          2019 • PIPS Manual        21
Setting up for the first assessment

 Entering student information
 The best way to enter the student information is to import from the spreadsheet. This saves you individually
 entering each students details into the program.
 Use the steps on the opposite page to download a compatible template spreadsheet for importing into PIPS online.
 When you have filled in and saved your spreadsheet. Follow the steps below.

                          Import option
                         Click here to import your file

 Step A
 Using the “Choose File” option, select the spreadsheet file from your computer.
 Step B
 Select if the file contains column headers. If you have set up the spreadsheet as advised, choose “Yes”
 Step C
 Click “Upload”
 On the following page
 After the file has successfully uploaded, the screen will allow you to match your Headers with the CEM Headers.
 These should all match. A sample of your uploaded file will also appear on screen, Double check that the sample
 looks correct.

 Click Next

 A final option is given to edit or remove any students. Click Next to finalise the import process.

 22       2019 • PIPS Manual
Setting up for the first assessment
Step 1
Setting up the Import Document
1. The first step is to set up your spreadsheet. There is a particular format for this sheet, and a template is
   available at the PIPS Website (http://www.education.uwa.edu.au/pips/current). You will need to RIGHT-CLICK
   and select “Save-As” to download the document. Then enter the student information under each field name.
   If any field name is missing or the order is incorrect, you may have trouble getting your class set up and
   students ready to assess.

Field name          Description                           Specifications                            Comments
Class               Class name                            Max 25 characters (including spaces) Compulsory field
Firstname           Student first name                    Max 25 characters (including spaces) Compulsory field
Surname             Student last name                     Max 25 characters (including spaces) Compulsory field
DOB                 Date of birth                         DD-MMM-YY (i.e. 01-Feb-11)                Compulsory field
Sex                 Gender of student                     M or F                                    Compulsory field
Studentcode         Student code                          Max 25 characters (including spaces) Compulsory field
                                                                                               for Tas (11 digits)
                    (sometimes referred to as UPN)
                                                                                               and ACT (6-8
                                                                                               digits)
EAL                 English as an additional language     Yes or No                                 Optional field
Year Group          Year group                            Pre-Primary                               Compulsory field
Country of Birth    Country of birth                      Max 25 characters (including spaces) Optional field
Indigenous          Indigenous status                     Yes or No                                 Optional field
SEN level           Special educational needs             Yes or No                                 Optional field
CLD                 Cognitive and learning difficulties   Yes or No                                 Optional field
EBSD                Emotional, behavioural and social     Yes or No                                 Optional field
                    difficulties
SPD                 Sensory and physical difficulties     Yes or No                                 Optional field
CID                 Communication and interaction         Yes or No                                 Optional field
                    difficulties
Deaf                Degree of deafness                    Mild, moderate or severe                  Optional field

2. Once all the information has been entered click
                                                                   IMPORTANT
   ‘File’ from the top left hand corner, select ‘Save
   As’.                                                            The set up of your spreadsheet is very
                                                                   important. It is worth taking the time to ensure
3. In the field marked, ‘Save as type’, select
                                                                   the spreadsheet is perfect before attempting to
   ‘CSV (Comma delimited) (*.csv)’ and give the
                                                                   import the document.
   spreadsheet a filename beginning with ‘Pips’, the
   click Save.
4. Click OK and/or Yes on any message boxes that                   Many of the fields are case-sensitive, so you
   appear.                                                         will need to set them as stated ie “Pre-Primary”
                                                                   rather than “prep”. By using the template
5. Your Import Document is now ready to go!
                                                                   provided, you can expedite the process.

                                                                                            2019 • PIPS Manual        23
Setting up for the first assessment

 Step 3                                                        Once the students have been imported or entered into
 Editting/Adding individual students                           PIPS, you are ready to begin assessing. Here are
 If you are only assessing a small number of students,         some things you should think about before you start.
 or you have one or two students to add to an existing
 class, you may wish to alter/add student records              Before you begin...
 manually. You will need to have created a class for           General notes
 any individual students to be placed into. Ensure this
                                                               •   The assessment is best carried out by the
 is done first. To then add individual students:
                                                                   classroom teacher on a one-to-one basis.
 1. Click Manage Student Details.
                                                               •   During the assessment the student is asked
 2. Select either New or Edit from the drop down                   a series of questions by the audio track. The
    menus to add or modify students:                               teacher records the student’s response using
 Add students                                                      the mouse.

 Using the “New” drop down menus, select “Pupil” and           •   There may be times when the teacher needs
 fill in details for the new student/s. Select Save when           to supplement the audio track given by
 completed.                                                        the computer to make sure that it has been
                                                                   understood. This should be limited though, to
 Editing students                                                  ensure all students are being assessed under the
 Tick the box next to the students name that you wish              same conditions.
 to edit, then click the Edit box. The pop-up box will         •   Under no circumstances should the teacher
 allow you to update biographical data for the student.            coax or suggest answers. If the child provides a
 Click Save to finish.                                             wrong answer the teacher should not provide the
 Changing Class name                                               correct answer.

 To change the name of a Class, select Class from the          Stopping rules
 drop down Edit box. Use the pop up box to rename              •   The computer program continually monitors
 your selected class. Click Save to finish.                        responses and adjusts the assessment
                                                                   accordingly. If a student gives a series of incorrect
 Deleting a student                                                answers the program will move the assessment
                                                                   onto another section.
 If a student has left your school, you must not delete
 them from your records as this will permanently delete        •   The assessment gets progressively more difficult
 the data from our system, and their future school will            so that more capable students are given access
 be unable to match their data at a later stage. This              to sections that are not available to less capable
 process is different from previous years.                         students. In this way the program tailors the
                                                                   assessment to the level of each individual student.
 Students should only be deleted from PIPS if they have left
 the school before being assessed.                             “Yes” and “No”buttons
                                                               •   On most of the assessment screens the student’s
   IMPORTANT                                                       response may be recorded by clicking on the ‘Y’
                                                                   or ‘N’ button.
   The PIPS team are always checking the validity
   and reliability of the PIPS assessment. To make             •   The ‘N’ button is used to record incorrect
   sure the data we are gathering is correct, please               responses. ‘N’ is used to avoid those students
   make sure you:                                                  who are readers being able to read the word
                                                                   ‘Wrong’.
   •   Record SEN information for ALL students.
       These do not need to be official diagnoses.             ‘Back an Item’ Button
       Use your professional judgement about
       whether a student shows some signs of the               •   If you click on the wrong button or if the student
       SEN issues that may affect their performance                changes his/her mind, use the ‘Back an Item’
       on the PIPS assessment.                                     button to re-enter the student’s response.

 24      2019 • PIPS Manual
Setting up for first assessment

•   On occasion this button will not be available (ie.      There are 3 versions of the software that
    if the program has moved on to the first question       can be used by schools:
    of another section). In this case click the ‘Previous
    Test’ button.
                                                            A) Web-only (Recommended)
‘Replay Audio’ Button
                                                            If your school has a stable internet connection during
•   This button may be used to repeat the instructions
                                                            the day then this is the recommended version of
    given to the student by the computer. This facility
                                                            the assessments. The assessment data will be
    is useful if the student has been distracted or has
                                                            downloaded at the beginning of each assessment.
    misunderstood the question.
                                                            Results are automatically returned after the
•   Teachers should make a judgement about the              assessments.
    number of times it is appropriate to use this
    facility.
                                                            B) Dual Version
Assessing in a language other than English
                                                            If your school internet connection is consistently
•   If you decide that it would be appropriate to carry
                                                            available but not fast enough, ie a WiFi connection
    out the assessment in English and the student’s
                                                            you may consider using the Dual version. The
    first language, a bilingual adult can help by
                                                            assessment data is stored locally on your school’s
    translating the instructions for each section of the
                                                            server but data is returned automatically after each
    assessment into the student’s own language for
                                                            assessment. This version may require more initial set
    one version of the test (please see page 31 for
                                                            up undertaken by your IT staff on campus.
    more information).
•   When assessing in a language other than English
    the student answers in their own language for           C) Non-web
    all sections with three exceptions. They are the        If your school has no constant internet connection or
    ‘Picture Vocabulary’, ‘Repeating Words’ and             has a very unreliable connection we suggest using
    ‘Rhyming Words’ sections. For these sections            the Non-web version of the assessments. All data is
    the question should be asked in the student’s           stored locally on your school’s server or computer
    preferred language but the actual item and the          and results are returned manually to CEM after all
    student’s response must be in English. Refer to         assessments are complete. This version may require
    page 31.                                                more initial set up undertaken by your IT staff on
Assessing new students after the First                      campus.
Assessment period
•   Refer to the pages 4-17 Key Information and
    Dates to see if it is appropriate for your school to
    assess the new student.

Step 4-                                                     We encourage all schools to use computers with a
Additional Technical information                            reliable internet connection and access the Online
In some situations, your schools’ Internet access           version of PIPS 2019.
may be set up to block certain website for security
reasons. It is important the following web addresses
                                                            To begin using the Web Only version of PIPS, go
are whitelisted, or not blocked by firewall software:
                                                            to page 28.
https://plus.cem.org
http://assessment.cem.org
http:/d246muznrwz7r9.cloudfront.net
https://primary.cemcentre.org
https://css.cemcentre.org/

                                                                                       2019 • PIPS Manual       25
Setting up for the first assessment

   Dual Version                                              6) Create a shortcut to ‘PIPS_2019.exe’ somewhere
   Setting up the Software                                   teachers can access it from their accounts (e.g. on the
                                                             Desktop).
    You will need to create a folder on the computer
    called ‘PIPS_2019’. This location should be
    accessible to the pupils doing the assessments.          7) Optional- Create a shortcut to ‘PIPS_2019_
    Note: the folder must be on a mapped drive (e.g.         Manager.exe’ somewhere teachers can access it from
    C:\ where C can be any letter) and must not be a         their accounts (e.g. on the Desktop).
    server path or the desktop path
    (e.g. \\myserver).
                                                             Setting up your students

   To Begin:
   1) Log into AusPIPS. Hover over the Administration        1) You will need to add your students into PIPS via the
   tab and select Assessment Centre. Choose PIPS             Assessment Centre before you can assess them. The
   Baseline 2019 from the menu on the following page.        easiest way to do this is to use the CSV spreadsheet
   Click OK.                                                 template available at

   This is the new Assessment Centre Hub where               http://www.education.uwa.edu.au/pips/current
   you will set up your classes, carry out the PIPS          2) Right-click the file “PIPSStudentInfo2019 and Save
   assessment and manage student details.                    Target As. This file can be saved somewhere safe
                                                             such as the desktop.

                                                             3) Follow the instructions on page 22 to 25 to import
                                                             the students.

                                                             4) When your class has been set up, you can
                                                             download the class list to add into your Dual Version
                                                             of PIPS. This is done by selecting “Carry Out
                                                             Assessment, then choosing the option to Download
                                                             Pupil list

   2) Click “Carry Out Assessments” from the menu at
   the top. Choose Dual Version from the options

   3) Click ‘Download Assessment’. This will download
   a zip file containing the assessment. You will need to
   choose between the Windows option and the MAC
   option.

   4) Unzip the contents of the zip file into the            5) Save this file to your PIPS_2019 assessment folder.
   ‘PIPS_2019’ folder by right clicking and choosing         and Extract the file contents.
   “Extract All”
    * On a Mac this will usually automatically extract and   6) Return to the PIPS Australia_2019_Manager folder
   can be copied into the folder.                            and select Manage Pupil Details, then Update Pupil
                                                             Details.
   5) Ensure staff members have ‘Modify’ level of
   permissions on the whole ‘PIPS_2019’ folder and sub
   folders.

   26      2019 • PIPS Manual
Setting up for the first assessment

7) Use the pop-up box to manually select the
unzipped Candidate List folder. Select the
“CandList....” file. Click the Return to Main Menu
button.
8) Run PIPS Australia_2019. The students will appear
in the program.
*Note: If you have already uploaded the
spreadsheet into the Assessment Centre before
downloading the Dual verison, the student
information will be contained in the download
automatically.

Non Web version
Follow the same proceedure as the Dual Version, but
choosing “Non-Web”at Point 2.

                                                                                             WARNING
                                                             The downloaded PIPS folder must be on a
                                                             mapped drive (e.g. C:\ where C can be any
                                                            letter) and must not be a server path or the
                                                              desktop path (e.g. \\myserver) or you will
                                                                          receive a configuration error.

                                                                                2019 • PIPS Manual     27
Carrying out the first assessment

   Let’s get started!
   Assessments should take between 15 to 20 minutes per student. Follow the steps outlined below to begin.

                                                                                    Choose “Carry out
                                                                                    Assessments”
                                                                                    The next page will need to load.

   1. Select the assessment type                             Compulsory and Optional Assessments
   a) We recommend “Web-Only Version” to those
   schools with a good hard-wired internet connection.
   Those schools with very unreliable internet should
   select either Dual version, or Non-Web Version. See         Beginning of year
   page 25 for more details.
                                                               Main assessment..................... Compulsory
   b) Make note of your Passkey, there is room in the
                                                               Short term memory................... Optional
   inside cover of this manual to write it down. You will
   need to refer to this passkey in the future.                Behaviour................................. Optional

   c) Copy and paste the URL (or use the “Click here”          Rhyming................................... Optional
   hyperlink when running Chrome) into a browser to
   launch the PIPS assessment.

                                                              End of year
                                                              Main assessment..................... Compulsory
                                                              Short term memory................... Optional
                                                              Attitudes.................................... Optional
                                                              Behaviour................................. Optional
                                                              Rhyming................................... Optional

   d) Choose Open File when prompted.                          Tip -
   e) Type in the Passkey to launch PIPS Online.               You may wish to create a shortcut to the
                                                               Passkey page for the future, in order to access
                                                               the Assessment directly after logging in to
                                                               AusPIPS

    28     2019 • PIPS Manual
Carrying out the first assessment
Beginning the Assessment
                                                                    DELETING STUDENTS
1) Select the student you wish to assess, Then select
either the Baseline or Follow up. Click Next.
2) Confirm the students biographical details are                    If a student has left your school, you must
correct. If they are not, you will need to shut down                not delete them from your records as this will
the assessment tab, edit the students details within                permanently delete the data from our system, and
the main screen, and start up the assessment again                  their future school will be unable to match their
(entering in the Passkey again)                                     data at a later stage. This process is different from
                                                                    previous years.

3) Test the sound to ensure the student can hear
the instructions clearly. If the sound is suitable, click
“Start” to begin the assessment.

What happens now...                                                               RETURNING DATA
•   The computer program will now guide the student                   There is no need to manually submit your
    through the assessment.
                                                                       data when using the Web Only or Dual
•   You may also find it useful to make notes during                               version of PIPS.
    the assessment on the PIPS Observation Sheets
    for Reading and Maths provided with the Manual.
    Refer pages 66-70.
•   At the end of the assessment you will be returned
    to the ‘Assessment Centre’ page ready to begin
    another assessment.                                             Tip -
•   If it is difficult to find a quiet area to do the test, the     After you have clicked “Start”, PIPS will now
    student being assessed may wear headphones to                   load. Depending on how many students and
    hear the audio clearly.                                         how much data you have already collected,
                                                                    this may take up to 45 seconds to process.
                                                                    Don’t worry if it seems like a while, PIPS is
                                                                    preparing the assessment.

                                                                                              2019 • PIPS Manual        29
Returning Data

   Returning data                                          Returning data
                                                           Non-Web Version
   Web-Only Version and Dual Version

                                                           1) Run the PIPS Australia_2019_Manager and select
   If you are running the Web-Only or Dual version of      Return Data to CEM.
   PIPS, then data should be automatically returned to
   CEM at the end of the assessment. Depending on
   your internet connection, times may vary. If there is
   a loss of internet connection when trying to return
   data, an error message is displayed at the end of the
   assessment
   Please take a screen grab (screen capture) of this
   error and email it to your PIPS contact.

                                                           2) Click Create Results file and select your PIPS
                                                           2019 folder. A zip file will be saved in this folder.
                                                           3) This zip file will need to be submitted to AusPIPS.
                                                           Log in details are on page 38 of the Manual.
                                                           4) Move the curser to the Return Data tab on the top
                                                           of the screen, and use the drop down menu to select
                  RETURNING DATA                           “Upload Results”. This will bring you to the “Upload
        There is no need to manually submit your           results” page.

         data when using the Web Only or Dual
                     version of PIPS.

                                                           Follow the on screen instructions.

    WARNING
    The Open PIPS+ Website option within the
    Manager program is a UK specific site that is
    not compatible with AusPIPS. Always use the
    AusPIPS link from the UWA website to gain
    access.

   30      2019 • PIPS Manual
Understanding what the questions measure

Items that contribute to the READING score
Handwriting             1 item        Measures quality of a child’s writing: evenness, correct letters and
                                      appropriate use of capital letters, incorporating use of fine motor skills.
Picture Vocabulary:
Bedroom                 5 items       These screens indicate a student’s general vocabulary knowledge and
Kitchen                 7 items       life experiences. Research has shown this to be a reliable predictor of
Country                 10 items      later achievement.
Toy Shop                6 items
Ideas About Reading:                  These two screens indicate a student’s knowledge of concepts of print
Classroom               3 items       based on Marie Clay’s research.
Book                    7 items
Phonics:                              Gives an indication of a student’s understanding of sounds and
Repeating words         12 items      phonological awareness. Phonological awareness is an important
Splitting words         8 items       variable in later reading ability. The Repeating Word screen may
Hearing sounds          8 items       indicate a more serious problem of speech or hearing.
Letter ID               26 items      The mixed selection of upper and lower case letters are ordered in
                                      difficulty. A child’s ability to give the letter or sound name is a good
                                      predictor of later attainment.
Words 1                 5 items       Measures reading and word attack skills. It becomes more difficult with
Words 2                 5 items       harder distractors (e.g. second letters are the same).
Story 1                 20 items      Includes words that are common to most reading schemes, those
Story 2                 34 items      identified as sight reading words for kindergarten as well as phonic
                                      blends learned in spelling.
Sentences               29 items      Assesses word recognition and decoding skills.
Comprehension:                        Students make meaning from text by choosing the appropriate words
Walking to school       18 items      to complete a passage. ‘Cats’ is an extension item for those students
Cats                    18 items      who reached the ceiling of ‘Walking to school’.
Items that contribute to the MATHS score
Early Maths             5 items       These screens indicate a student’s general knowledge of ideas about
Ideas About Maths       7 items       maths, including concepts of size and location.
Counting                4 items       Assesses counting ability. Research shows that counting over 7 does
                                      not add to the prediction of later ability.
Sums A                  8 items       Assesses ability to solve simple number problems.
Numbers                 21 items      Assesses digit identification using single, double and triple digits.
Shapes                  5 items       Identifies a student’s basic knowledge of 2D shapes.
Maths 1                 8 items       Assesses more advanced mathematical skills using more formal
Sums B                  16 items      means of presentation.
Optional Items
Short term memory       10 items      Assesses short-term memory. Not included in total score.
Behaviour               21 items      Assesses students’ behaviour. Not included in total score.
Attitude                8 items       Can only be completed at the Final Assessment to identify trends.
                                      These screens examine overall attitude towards elements within
                                      school.

                                                                                     2019 • PIPS Manual          31
Assessment items

 Instructions for each section of the
 assessment
 You should have these instructions with you when you
 are administering the assessment.

  1. Handwriting                                                        4. Repeating words (Phonics)
  (A piece of paper and pencil is required)
                                                                        The audio-track will ask the student to repeat a nonsense word.
  Ask the student to write their full name on a piece of paper (not     To be scored ‘Y’, the student must repeat the word exactly (i.e.
  copying from an example). Assess the quality of the student’s         every phoneme correct)
  writing and assign a score between 0 and 5 by clicking on the
  appropriate box.
                                                                        5. Splitting words (Phonics)
  Score 0 if no attempt is made to write their name or if marks
  that are made are unrecognizable as writing.                          The student will hear long words, and be asked to take away a
  Score 1 if there is an attempt to imitate print although most of      part of the word. They will tell you what word or sound they are
  the letters are unrecognizable.                                       left with. Once again, to be scored ‘Y’ every phoneme must be
  Score 2 if the writing includes one or two recognizable letters,      correct.
  but less than half of the letters are recognizable.
  Score 3 if over half the letters in the writing are recognizable.
                                                                        6. Hearing sounds (Phonics)
  Some letters may be reversed.
  Score 4 if all the letters are recognizable. No letters reversed.     The student will hear a nonsense word, and must tell you what
  Upper and lower case letters may be used incorrectly.                 final sound they hear. Accept the sound or the name of the
  Score 5 if first and last names are written with the appropriate      letter as correct. The correct answer is the final single sound of
  use of capital letters. All letters are well formed and consistent    the word. For example, in the word ‘pommysumpt’ the correct
  letter size.                                                          answer is ‘t’ where as ‘pt’ is incorrect.

  2. Picture Vocabulary                                                 7. Letters
  Bedroom, Kitchen, Country, Toy Shop
                                                                        The student will be shown a sequence of letters starting with the
  The scenes become increasingly difficult, and depending on            first letter of their first name. The number of additional letters
  students responses, you may not see all of them.                      shown will depend on their responses. Accept either the sound
  The audio track asks the student to point to an object. Students      or the name of the letter as correct.
  should be encouraged to point at the screen with their finger.
                                                                        ‘Letter Land’ responses are not accepted, nor can students be
  Record the student’s response by clicking ‘Y’ or ‘N’
                                                                        prompted with “What sound does Sammy the snake make?”
  Note, for questions where there a multiple pictures of the object
  (i.e. knife, bowl etc) accept any of the pictures of that object as   8. Words
  correct.                                                              Words 1, Words 2

                                                                        The student will be asked to identify a series of written words.
                                                                        Click the word that the student points to or use the ‘Y’ and ‘N’
  Ideas about Reading (IAR)
                                                                        buttons.
  IAR classroom, IAR book

  In this section the student will be shown one or two scenes           9. Stories
  starting with a classroom setting.                                    Story 1, Story 2
  Once again the student will be asked to point at the screen
  and their responses can be recorded by clicking the ‘Y’ or ‘N’        You will only see these items if the student has scored
  buttons.                                                              sufficiently in the Words items.

                                                                        The student will be asked to read a series of sentences. Use
   Phonics Items                                                        the keyboard to type in the number of words read correctly each
                                                                        time and click on the ‘Continue’ button. The maximum number
   Y button indicates the correct answer.                               of words is shown in brackets at the bottom of the screen.
   Speech button indicates that the student has provided the            In Story 1, you may correct any words that the student cannot
   correct answer, but is unable to articulate it correctly due to a    read as they arise. Record the number of words the student
   speech issue.                                                        read independently.
   Refuse button indicates that a student has refused to answer         From Story 2 onwards, do not correct any mistakes and do not
   the question.                                                        read any words the student cannot read.

   N button is for an incorrect answer.

 32       2019 • PIPS Manual
Assessment items

10. Walking to school                                                 17. Shapes

You will only see these items if the student has scored               This section shows Pip holding balloons in a variety of shapes,
sufficiently in the Stories items.                                    which students are asked to identify. Select ‘Y’ or ‘N’ or click on
                                                                      the balloon chosen.
This is an extended section and contains material intended to
be very difficult. It is expected that most students will not reach
this stage.                                                           18. Maths 1
                                                                      Do not provide concrete aids
In this section, the student is asked to read a story and select
the correct words from the choices available to complete              The student will only move on to ‘Maths 1’ if sufficient marks
each phrase or sentence. The student should also point to             were scored in the ‘Sums A’ section. The student is asked to
the word as some choices may sound the same. Click on the             answer a series of addition and subtraction sums. Click the ‘Y’
word chosen by the student or use the ‘Y’ and ‘N’ buttons as          or ‘N’ button as appropriate
appropriate.

                                                                      19. Sums B
11. Cats                                                              The student may use a pencil and paper
                                                                      Do not supply concrete aids
You will only see these items if the student has scored
sufficiently in the Walking to School items.                          The student will only move on to ‘Sums B’ if sufficient marks
                                                                      were scored in the ‘Sums A’ section.
‘Cats’ is completed in the same way as ‘Walking to School’.
The items are intended to be very difficult.                          This section contains more difficult material including sums that
                                                                      use formal mathematical symbols.

Mathematics Items                                                     Record responses using the ‘Y’ and ‘N’ buttons.

The student should not use any apparatus in the next sections,        In the question which asks the student to cover up half of all the
except for Sums B, where they may use pen and paper.                  bikes, you may mark them as correct if they cover up half of all
                                                                      the bikes (e.g. two bikes), or half of each bike.

12. Early Maths
                                                                      Optional Assessments...
Early Maths presents a number of questions assessing simple
concepts for emergent numeracy.
Responses can be recorded by clicking on the ‘Y’ or ‘N’ buttons.      Short Term Memory

                                                                      The student is shown a sequence of coloured circles that they
                                                                      are then asked to recall. Click on the circle chosen by the
13. Ideas about Maths                                                 student. This section is not included in the total score nor is it
                                                                      used for calculating value-added.
This section examines ideas about numeracy and starts with a
scene showing three cats. Select ‘Y’ or ‘N’ or click on the picture
                                                                       Behaviour
chosen by the student.
                                                                       This section is not used for calculating value-added but it can
                                                                       guide your reflection.
14. Counting
                                                                       In this section, the teacher undertakes the assessment by
In this section the student will be asked to count items on the
                                                                       rating each student on a scale in regards to their behaviour.
screen. The items will the disappear, and the student will be
                                                                       More information can be found on page 70.
asked to say how many there had been. Select ‘Y’ or ‘N’.

                                                                       Attitude
15. Sums A
                                                                       Only available at Final Assessment
Do not provide concrete aids
                                                                       This section is not used for calculating value-added but it can
This section starts with a subtraction sum involving beachballs.
                                                                       provide some useful information.
Select ‘Y’ or ‘N’.
                                                                       In this section the student is asked how much they enjoy a
16. Numbers                                                            number of activities associated with school. They report this
                                                                       by pointing to a happy, neutral or sad face on the screen.
The student will be asked to identify a series of numbers.             Click the face that the student selects.
Responses to two-digit and three-digit numbers should only
be recorded as right if the correct name is given rather than
the name of each single digit. For example, 113 must be
pronounced as “one hundred and thirteen” not “one-one-three”.

                                                                                                      2019 • PIPS Manual                33
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