2021/2022 Summer Camp School Age Parent Handbook
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2021/2022 Summer Camp School Age Parent Handboo
This handbook is designed to give you information about Sun ower Farm’s policies and
general practices. We hope you nd it helpful, but please do not hesitate to contact us
with any questions or concerns. Our goal is to have open communication with parents to
ensure the best possible camp experience for you and your children.
- Sun ower Farm
Sun ower Farm Vision:
To be a wholesome, rural, agricultural environment for the Community to enjoy
now and many years to come.
Mission:
To cultivate an appreciation for farming, nature and our sustainable future by
providing a place of mindful education and memories through daily farm
routines, experiential play, family time together, and stillness.
Program Overview & Philosophy:
This Farm Program is designed to give children a sense of rural living, farming,
animal care and outdoor play. Activities include feeding and care of animals,
gardening, art with nature materials, and simple, old fashioned play.
Age Requirement’s:
Sun ower Farm welcome ages 4 (must be 5 by Oct. 15) through age 10.
Hours & Calendar:
Summer Program is in session Mon-Fri.
• Morning: 9am-1pm
• All day: 9am- 3pm
Please do not arrive early and be prompt at pick up. This program runs for 10
weeks; June 1, 2021- August 6, 2021.
Inclement Weather:
If extreme weather conditions demand that a day of school aged be cancelled,
parents will be noti ed via email/and phone calls by 7am the morning of.
However, cancellation will only occur due to extreme weather conditions. Rain is
acceptable. We will have a recorded message indicating cancellation at
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k303-774-8001 and emails will be made by 7:00am the morning of your child’s
class. If you have not received an email, and are still in doubt as to whether
school aged has been canceled, please call 303-774-8001. Refunds will not be
issued if class is cancelled for inclement weather.
Admission and registration:
Online registration is available online at www.sun owerfarmininfo.com.
All children must complete and submit a registration form, Medical and Health
History, an Emergency Medical Form (for Epipen & Inhaler use), an
immunization record, and a Liability waiver agreement. All state immunizations
must be current or sign waiver opting out must be on le.
Tuition & Fees:
Summer Program:
Full tuition fee is required to reserve space.
• Monday – Friday 9am -1pm; $325 for one full week
• Monday – Friday 9am -3pm; $425 for one full week
Cancellation Policy:
Summer Camp: Otherwise, cancelling before May 1st, 2021, 75% refunds are
available. After May 1st, 50% refunds are available. No refunds are available 2
weeks prior to enrolled session
Force Majeure
In the event of an extraordinary event or circumstance beyond the control of
Sun ower Farm, such as an epidemic, natural disaster, ood, re, tornado, war,
strike or “Act of God” that would prevent Sun ower Farm from operating their
daily classes or camps, parents or guardians, are required to pay 2 weeks tuition
from the initial date of closure for their scheduled classes or the remainder of
their weekly camp.
Discipline:
Sun ower Farm staff uses the positive techniques of guidance, including logical
or natural consequences applied in problem situations, redirection of children to
more acceptable behavior, anticipation of and elimination of potential problems
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fiand encouragement of appropriate behavior rather than comparison, competition
or criticism. Consistent and clear rules are established. Staff members encourage
the children to solve the problems rather than imposing a solution. They help
children to recognize and respect each other’s feelings. The staff members
encourage pro-social behavior such as cooperation, helping, taking turns, and
constructive verbal communication to solve problems. The goal is to help
children internalize rules and become self-directed in their behavior. Sun ower
Farm reserves the right to dismiss any child due to circumstances that indicate
the child’s needs can no longer be met. This will occur only after parent/ staff
discussion.
Notifying parents of illnesses, accidents, and injuries:
Children showing signs of illness should not come to the farm. Parents will be
contacted if illness conditions are observed during the day. The director will
serve in assessing the situation. If there is an accident or injury, we will use the
emergency contact information provided to us upon registration to try to reach
someone. Upon pickup, an accident report will be lled out and a copy kept on
le. The child will be kept as safe and comfortable as possible until picked up. If
it is necessary to transport your child to a hospital or other establishment, we
will contact you to let you know where to meet your child. Absences due to
illness: Sun ower Farm should be noti ed by phone (303-774-8001) or email
(sun owerfarmmail@gmail.com) if a child is ill. Tuition refunds or credits are not
available for the day of the absence.
Lost Children and/or Other Emergencies:
In the unlikely event that we were unable to account for a child, we would (1)
make a quick search of the area (2) seek assistance from other adults to mount a
search of the entire area and grounds (3) close off entrance to the farm, and not
let anyone in or out of the property until the child has been located (4) notify a
parent or other person on the Emergency Form and (5) seek help from the police
(at which point, within 48 hours, we will submit a written report to the Colorado
Department of Human Services.)
In the event of a natural disaster, Sun ower Farm will adhere to the following
procedures: In case of building re: Staff members will evacuate children to an
area well away from the building. Teachers will take their sign-in sheet and
attendance will be taken in order to make sure that all children are accounted for.
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flIn case of ood: Staff members will evacuate children to a high area well away
from the ood area. Parents will be noti ed by telephone as to the location of
campers and Sun ower staff will stay with these children until they can be
picked-up. In the case of a tornado: Staff members will evacuate as everyone will
take shelter in the ditch along Prospect Rd. In the case of extreme weather: Staff
members will take campers to shelter in a pre-designated indoor area. Staff and
children will practice emergency drills on a regular basis.
Lock Down Procedure:
Lock door, close window treatments, gather children and emergency supply kit
and seek shelter in bathroom. Lock door.
Transporting children:
Campers will not be transported anywhere off site (except for in emergency
situations). Evacuation: In case of the need to evacuate our site,
the following procedures will be followed:
Evacuation routes/exits:
Children are cared for at the Woodshed, there are two entrances.
Exits (all windows and doors are checked regularly to ensure opening):
Noti cation: Once all children are safely evacuated: 911 will be call. Parents will
be noti ed of the evacuation
Emergency Kits/Information:
• Emergency fanny packs will be carried when outdoors.
• Each fanny pack will hold an envelope with each child’s emergency contact
information. Each teacher will carry a cell phone at all times.
Evacuation Sites:
Neighborhood (e.g., for re): Marilyn Zabowski, 11130 Prospect Road,
Longmont, CO
Out-of-neighborhood (e.g., explosion, ooding):
Longmont Recreation Center, 310 Quail Rd, Longmont, CO 80501 Phone: (303)
774-4800
Field trips, television, video, and special activities:
Permission slips will be required for all special events, outings, eld trips or
special photography.
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fiVehicle Use:
Children will not be transported anywhere, and vehicles are not used (except for
emergency situations).
Releasing Children:
To ensure the safety of each child and compliance with child-care licensing
regulations, parents/guardians are required to sign their child in and out daily.
Persons designated by the parent/guardian on the registration form may only
pick up the child/ children. If anyone other than those listed are to pick the child
up, Sun ower Farm must be noti ed in writing by the parent/guardian before
the child can be released. In an emergency, the child may also be released to an
adult for whom the child’s parent or guardian has given verbal authorization. If
the staff member who releases the child does not know the adult, identi cation
must be required to assure the adult is authorized to pick up the child. If the
person is not listed, the staff member will not release the child to that person.
Any person(s) attempting to pick up a child will be asked to provide photo ID. In
the event an unauthorized person attempts to pick up a child they will be asked
to leave the facility. If the person does not leave the property the local law
enforcement will be contacted. At the conclusion of camp, staff verify that all
campers have been signed out and that no one remains on site.
Drop off & Pick-up:
These times are very important to us at the farm, and we appreciate your
compliance. Staff use the time before camp to prepare for the day and the time
afterward for cleanup.
Parents are asked to leave the farm right after drop-off and pick-up. Please do
not come early to play, or linger after pick-up. It is important to recognize
Sun ower Farm is a private home as well as a business. Let’s respect this
boundary.
In case of late pick-up, there is a late fee of $1.00/minute for every minute after
1:10/3:10pm that the child/children remain at the farm. This rate is assessed per
child. In the event a child is not picked up and Sun ower Farm is not contacted
by the parent, we will notify each person on the authorized pick-up list until
someone contacted can pick-up the child. When none listed are available, a
guardian cannot be reached, and it is past 2pm, the police department and child
protective services must be contacted. It is our expectation that Sun ower Farm
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fiwould be contacted in an emergency situation that prevents a parent/guardian
from promptly picking up a child to avoid the last step. At the conclusion of
camp, staff verify that all campers have been signed out and that no one remains
on site.
Late Arrival:
Please be thoughtful when dropping off your child. If you arrive after 9:15 please
make direct contact the director/teacher before dropping off your child. DO
NOT just drop off your child unattended.
Administering Medications:
If possible, please plan to give any needed medicine either before or after class
time.
In order for your child to carry emergency medications (such as an inhaler or
EpiPen), an “Emergency Medical Form” or a “Care Plan” MUST be lled in and
signed by a physician. You may email the form to
sun owerfarmmail@gmail.com prior to the start of preschool, or you may bring
it with you on the rst day of preschool. This form can be found as an attachment
to the con rmation email you received after registering your child. If this form is
not completed, Sun ower Farm WILL NOT be able to take the epi-pen or inhaler,
or keep them on site.
Medications must be kept in the original labeled bottle or container. Prescription
medications must contain the original pharmacy label that lists:
Child's name
Prescribing practitioner's name Pharmacy name and telephone number Date
prescription was lled
Expiration date of the medication Name of the medication
Dosage
How often to give the medication
Sunflower Farm / 11150 Prospect Rd, Longmont, CO, 80504 / 303-774-8001 6
Length of time the medication is to be given
Staff will carry medications in the eld unless otherwise speci ed in writing on a
Health Care Plan in the case of inhalers or Epi-Pens.
All medication administration is undertaken in compliance with the Nurse
Practice Act.
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fiWe are not allowed to apply ointments to wounds. In the rare case a wound
requires more than soap and water, we will call you to pick up your child.
Sunscreen & Insect repellent
Parents are asked to apply sunscreen and insect repellent (if needed) to their
children before they arrive each day. Staff will assist and supervise children to
reapply sunscreen and insect repellent to children’s exposed skin prior to
outdoor activities. If sunscreen is needed and a child has not provided their own,
the camp may provide sunscreen or bug repellent to be applied unless there is
written notice to the contrary from a parent or guardian. Children in the program
may apply sunscreen and Insect Repellent to themselves under direct
supervision of a staff member. Sunscreen and insect repellent must be labeled
with the child’s rst and last name.
Special Needs
Children with disabilities or developmental delays, including children with
social, emotional and behavioral needs, are admitted on a case-by-case basis and
in alignment with the training and ability of staff and in compliance with the
Americans With Disabilities Act. If needed the parent provider and a mental
Health Consultant will work together on persistent challenges. As a team we will
identify an action plan to support the child.
Con dentiality
The privacy of all families enrolled is important to us. We keep all information
about children and their families strictly con dential; please do not ask any
questions that could be a breach of con dentiality, please speak directly with that
family.
Of ce
The of ce is an important source of information including the program’s
licensing certi cate. In addition, lost and found items are collected in this space.
Please take a moment to look around to familiarize yourself with this area.
Experience
All of the summer camp teachers meet the quali cations for Program Leader
through Child Care Licensing Rules and Regulations.
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fiInsurance
Sun ower Farm carries general liability insurance on the premises. Professional
liability insurance is also carried for substitute caregivers.
What to bring to the school aged program and personal
belongings:
While at the farm, children will store their personal belongings in their backpack.
Please do not send your child with toys or money unless approved by the
teacher.
Please send your child wearing inexpensive, old clothes. Sun ower Farm will not
take responsibility for clothes or shoes that go home dirty, stained or damaged.
Children will get wet, muddy and dirty, and will have access to a variety of
paints. While Sun ower Farm makes every effort to use “washable paints,” we
cannot guarantee that paint, bubbles, shaving cream, mud, etc. will come out of
clothing and/or shoes. All items must be clearly labeled with the child’s rst and
last name. Money should not be brought to the program or kept in the child’s
belongings during program hours.
Parents are asked to provide their child/children with the following items
everyday:
A backpack that can hold all personal belongings listed below:
Your child will need to come dressed in appropriate seasonal attire that can and
will get dirty and messy. Children must wear sturdy shoes or boots for outdoor
play. No ip ops.
A complete set of spare seasonal clothes and a sunhat. Gloves, boots, winter hats
and coats in cold weather.
A water bottle.
Swimsuit packed (for sprinkler play in summer); please include a towel.
We strongly advise writing your child’s name of their clothing, shoes, bag, and
other personal items to help with organization. If you prefer a speci c type of
sunscreen, please include in your child’s backpack; otherwise, we will use ours.
Sunflower Farm / 11150 Prospect Rd, Longmont, CO, 80504 / 303-774-8001
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fiMeals and snacks:
Parents are asked to provide their child with a nutritious snack and lunch. Sorry,
no refrigeration or microwave is available.
Visiting:
Due to security purposes and the nature of the program, parents are not invited
to stay onsite unless they have made prior arrangements with the Director of the
school age program. Additionally, all visitors are required to have an
appointment or to make prior arrangements with the Director before visiting.
Reporting of Child Abuse:
Parents as well as teachers are required by law to report any case of suspected
abuse to the Department of Human Services. If you believe that your child has
been abused, you should seek immediate assistance from your county
Department of Social Services. In Longmont, you may reach them by calling (303)
678-8000.
Complaints:
If a parent has a complaint about an action taken by a staff member, or about an
incident observed, please call us at 303-774-8001 or email us at
sun owerfarmmail@gmail.
If a parent is still not satis ed he/she may call the State of Colorado Department
of Human Services Division of Child Care at 303-866-5958 or send
correspondence to: Colorado Division of Child Care
1575 Sherman Street
Denver, Colorado 80203-1714 303-866-5958
You can also voice concerns to:
Colorado Department of Education
201 E. Colfax Denver, CO 80203
Sunflower Farm / 11150 Prospect Rd, Longmont, CO, 80504 / 303-774-8001 9
303-866-6600
Discontinuation of Services:
If, for some unforeseen reason, the services at Sun ower Farm are discontinued
or withdrawn, all participants will be noti ed as soon as possible and unused
tuition will be refunded.
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flQuestions:
Please contact Sun ower Farm: www.sun owerfarminfo.com
Of ce Phone: 303-774-8001 Emergency: 303-774-8001
Email: sun owerfarmmail@gmail.com
Mail: 11150 Prospect Rd, Longmont, CO, 80504
Addendum to School Age Camp Handbook
COVID-19 Protocols and Guidelines:
Drop o Procedure for Camp
Children will be in split into ve groups. Prior to the rst day of camp, you will be no ed which
group your child will be enrolled in and where they meet via the welcome le er.
Each individual group will meet along the west side of the driveway. There will be a sign with
your child’s group name which is where you will park (on the east side of the driveway). Please
exit your car along with your child only (no siblings) and wait (you can always wait in the car)
while maintaining a 6 foot distance between other parents/children.
If there is inclement weather, you will be no ed via email, text, or in person upon arrival of the
indoor loca on.
Once the teacher is ready for you she will call your child’s name and you can begin signing them
in while the teacher performs the health check on the child.
This may take up to 10 minutes, so please be prepared for this addi onal me in dropping o .
If your child passes the health check, they may join their group wai ng (while maintaining social
distancing) un l the en re group is ready.
If your child does not pass the health check, they will be asked to go back home.
Daily Health Checks for Children
Each child will be screened during our daily health checks before they enter care for the day.
They will be screened for the following:
1. Fever
2. Cough
3. Shortness of Breath
4. Other symptoms (running nose, lethargy, diarrhea, stomach cramping, vomi ng, general
overall appearance)
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ff5. Possible exposure to COVID-19
If your child exhibits any of these symptoms OR has a fever of 99.5 AND ABOVE they will be sent
home.
If a child is sent home sick with the above symptoms, your child’s class will be no ed and
class will be canceled for 24 hours while the sta disinfect.
OR, if a family member is exhibi ng any of these symptoms, the child will be asked to stay
home.
If you child exhibits any of these symptoms during care, they will be taken to the o ce, and
parents will be called to pick them up, and Boulder County Health Department will be no ed
and will follow up with the family.
They will also be asked to self-isolate at home un l the following are true:
1. The child has not had a fever for 72 hours (that is three (3) full days of no fever without
the use of medicine that reduces fever.
2. Other symptoms have greatly improved (for example, cough, shortness of breath,
fa gue, etc).
3. At least 7 days have passes since symptoms rst appeared.
Daily Health Checks for Sta :
Each sta member will be screened prior to star ng their shi for:
1. Fever
2. Cough
3. Shortness of Breath
4. Other symptoms
5. Possible personal exposure to COVID-19
If any sta member exhibits any of these symptoms or exposure they will be sent home prior to
their shi . If they exhibit symptoms during their shi , they will be sent home, and the director
will place a call into Boulder County Health for tracking purposes.
Pick up Procedure for Camp
Parents will park where you parked at drop o .
Parents will walk to where they dropped o their child and sign their child out (maintaining
social/physical distancing).
Child will gather their belongings and go home with their parent.
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fiIf inclement weather, you will be instructed on drop o and pick up in an alternate, indoor
space.
Protocol for Disinfec ng
Sta will limit the toys in use to those that are easily cleanable, and eliminate so , fabric toys as
well as sensory items in a sensory tub.
Disinfect all indoor, high touch areas at the start and at the end of the day, and when possible,
throughout the day.
When bathrooms are shared, sta will disinfect throughout the day
Should there be a morning class and an a ernoon class (separate children) sta will disinfect in
between classes.
Protocol for Face Coverings for Sta , Children, and Parents
Sta will wear a face covering during parent drop o , while interac ng with the children during
the day, and during parent pick up.
Children are not required to wear a face covering. Should the parent request that the child
DOES wear a face covering, the parent must provide that along with instruc ons for use. If the
teacher feels like it is doing more harm than good (child’s hands are always touching it, it’s
falling o , etc) the teacher can recommend that the child not wear it to the parent.
Parents are asked to wear a face covering at drop o and pick up.
Protocol for Hand Washing
Children will wash hand upon arrival, a er touching the animals, a er toile ng, a er ea ng,
and before entering the building.
Parent Handbook Acknowledgment and Receipt
I have received my copy of the Parent Handbook.
The parent handbook describes important information about Sun ower Farm.
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tiI have received the Parent Handbook, and I understand that it is my responsibility to read and comply with the policies contained in this handbook and any revisions made to it. Sunflower Farm / 11150 Prospect Rd, Longmont, CO, 80504 / 303-774-8001 10 _____________________________________ ________________________________________ Parent Signature Date ____________________ Parent Name (Print) (By printing your name here you are authorizing this as your signature) TO BE PLACED IN CHILD’S FILE Sunflower Farm / 11150 Prospect Rd, Longmont, CO, 80504 / 303-774-8001 11
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