2021 NCAI Fund Victim Services Micro-grant Program
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2021 NCAI Fund Victim Services Micro-grant Program
Request for Proposals
Application Information
Eligible Entities: Federally recognized tribal nations outside of Alaska 1 who did not
receive victim services funding from NCAI Fund in 2020. Tribal nations may apply as a
part of a consortium of eligible tribal nations or may designate an organization to apply
on the tribal nation’s behalf.
Program Description: Funding can be used to support a wide range of program activities
and services to crime victims, including conducting a needs assessment or developing a
strategic plan, purchasing equipment or supplies, or other support for new or existing
victim services programs.
Funding Amounts: The NCAI Fund has approximately $2.5 million available for this
program. NCAI Fund anticipates most micro-grant awards will be $25,000-$150,000. 2
Performance Period: July 1, 2021 – June 30, 2022
Application Deadlines: The NCAI Fund will review applications on a rolling basis,
beginning April 1, 2021, until funds are expended. 3
The NCAI Fund has partnered with the Tribal Law and Policy Institute to provide technical
assistance to eligible applicants as they complete their project proposals and budgets.
Additional information and all application materials for the 2021 NCAI Fund Victim
Services Micro-grant Program are available at www.tribalvictimservices.org.
1
The U.S. Department of Justice (DOJ) has entered into a separate agreement with the Denali
Commission to support tribal crime victim services in Alaska. Information is available at
www.denali.gov/grants.
2
Applicants may request more than $150,000 and must provide additional justification
explaining actual need and ability to spend funds within the 12 month project period. In no case
will an award exceed $350,000.
3
In the event of similarly rated applicants under the selection process, priority will be given to
applicants that have not received tribal set aside victim services funding from DOJ’s Office for
Victims of Crime in FY 2018 or FY 2019.
This project was produced by the National Congress of American Indians Fund under 2019-VO-GX-K145,
awarded by the Office for Victims of Crime, Office of Justice Programs, U.S. Department of Justice. The
opinions, findings, and conclusions or recommendations expressed in this document are those of the
contributors and do not necessarily represent the official position or policies of the U.S. Department of
Justice.
1About the Funding and Eligibility
The NCAI Fund received an award from the U.S. Department of Justice (DOJ), Office for
Victims of Crime (OVC) as part of the FY 2019 tribal set-aside funding from the Crime
Victims Fund. 4
Awards will generally be for $25,000-$150,000. Applicants may request additional funding
with additional justification explaining actual need and ability to spend funds within
the performance period (12 months). The total award amount per applicant cannot
exceed $350,000. Recipients of this funding will be required to comply with all applicable
federal policies and regulations.
This funding opportunity is available to federally recognized tribal nations who did not
receive victim services funding from NCAI Fund in 2020. Eligible tribal nations may
choose to apply together as a consortium. Eligible tribal nations may also authorize a
designee organization to apply on their behalf. Consortia applicants and designee
organizations will be asked to provide appropriate documentation from the eligible tribal
government or governments. 5
It is our goal to ensure this funding is available to the communities that need it. To better
assist tribal nations in receiving these funds, the Tribal Law and Policy Institute (TLPI) is
available to provide technical assistance and support to applicants in the development of
their projects and summary budgets.
Use of Funds
Funding can be used for a wide variety of activities related to supporting victims of crime
in your community. Please reference the attached overview of allowable and unallowable
costs.
With this funding, your tribal nation can:
• Assess the need for additional programming and services for victims of crime or
develop a strategic plan to improve or expand existing victim services.
• Purchase equipment and supplies necessary for victim services programming or
victim services grant management.
4
With the passage of the Victims of Crime Act, VOCA, in 1984, Congress created the Crime
Victims Fund to be the federal government’s primary source of funding for crime victim services
and compensation. In FY 2018, Congress for the first time directed 3% of the total outlays from
the Crime Victims Fund to tribal governments – an amount totaling $133 million. In FY 2019,
Congress again directed a percentage of the Crime Victims Fund be directed to tribal
governments – a total of $168 million.
5
Prior to receiving an award, consortia applicants or designee organizations will need to submit
documentation (a letter, resolution or other documentation) that demonstrates that the applicant
has authorization from the tribal nation or tribal nations to apply for and implement the proposed
project on tribal lands.
2• Implement program activities, including personnel costs, to support victims of
crimes.
Application
All application materials are available at www.tribalvictimservices.org. Please reference
the attached copy of the application questions.
Applications will be reviewed on a rolling basis, beginning April 1, until all funds are
expended.
The NCAI Fund has partnered with TLPI to provide technical assistance to eligible
applicants as they complete their project proposals and summary budgets. Please contact
TLPI for assistance during the application process: Lonna Hunter, lonna@tlpi.org.
Application Review Process
Applications will be reviewed by a combination of internal and external subject matter
experts. All applicants will be vetted for eligibility, against the Federal Excluded Parties
List, and for duplication of federal funding. Selection of awardees will be based on:
• viability of the proposal,
• geographic distribution,
• risk of non-compliance with federal statutes,
• previous access to DOJ Office for Victims of Crime Funding (in the event of
similarly rated applicants under the selection process, priority will be given to
applicants that have not received OVC funds6), and
• date application was submitted, if submitted after April 1.
The NCAI Fund will make the final determination on all awards.
Additional Requirements
Prior to receiving a Letter of Agreement, all awarded applicants must complete a
detailed budget, a Financial Management Capacity and Required Certifications form,
and a Subgrant Award Report.
6
Under the terms of our agreement with DOJ, priority will be given to tribal nations outside
Alaska who did not receive funding from one of the following grant programs in 2018 or 2019:
• OVC FY 2019 Tribal Victim Services Set-Aside Program;
• DOJ FY 2019 Coordinated Tribal Assistance Solicitation (Purpose Area 7 Tribal Victim
Services); and
• OVC FY 2018 Tribal Victim Services Set-Aside Program.
3Informational Webinars
Please join us on our upcoming webinars, to learn more about this funding opportunity
and how to apply:
• Program Planning webinar: March 16, 2021 at 10:00am PT / 11:00am MT /
12:00pm CT / 1:00pm ET
o Please register here:
https://attendee.gotowebinar.com/rt/1622647578389289227
• Program Development webinar: March 23, 2021 at 10:00am PT / 11:00am MT
/ 12:00pm CT / 1:00pm ET
o Please register here:
https://attendee.gotowebinar.com/register/8362326202191104267
42021 NCAI Fund Victim Services Micro-grant Program
Application Questions
Below is a copy of the 2021 NCAI Fund Victim Assistance Micro-grant Program
application questions, so that you can collect all the required information and
documentation prior to completing the online application. When you are ready to apply,
please complete the application at https://tribalvictimservices.org/request-funding/.
Applicant Information
1. Applicant Tribal Nation/Organization Information
a. Entity Name
b. Entity DUNS Number
c. Applicant Org Type: Tribal Nation, Consortium, Designee
d. Address, City, State, Zip
2. Applicant Tribal Nation/Organization Point of Contact
a. Point of Contact First Name
b. Point of Contact Last Name
c. Point of Contact Email
d. Point of Contact Phone Number
3. Is the Point of Contact listed above the appropriate individual to receive
communication from the technical assistance team?
Yes
No
4. If it is not, you must provide an alternate point of contact for technical assistance.
a. First Name
b. Last Name
c. Email
d. Phone Number
5. Do you have the authority to apply for grants on behalf of your tribal nation?
Yes
No
This project was produced by the National Congress of American Indians Fund under 2019-VO-GX-K145,
awarded by the Office for Victims of Crime, Office of Justice Programs, U.S. Department of Justice. The
opinions, findings, and conclusions or recommendations expressed in this document are those of the
contributors and do not necessarily represent the official position or policies of the U.S. Department of
Justice.
16a. If you are submitting as a Consortium or Designee, which tribal nation(s) do you
represent?
6b. You will be required to submit documentation showing that your organization has
the authority to apply for this federal funding opportunity on the tribal nation's behalf. If
you have this authorization, please email it to microgrants@ncai.org. If you do not
have the required documentation, you will be required to submit it before receiving
your Letter of Agreement.
7. Have you previously received funding from the Department of Justice for any
purpose?
Yes
No
Not sure
8. Have you applied or do you plan to apply for a federal grant award to support the
same project or program described in this application?
Yes
o If yes, please explain.
No
Proposed Use of Funds
9a. Are you seeking funding for a new or existing victim services program?
• New
• Existing
9b. If your proposed use of funding will support an existing victim services program,
please describe your current victim services program. If this funding will be used to
create a new victim services program, or if you are expanding your current victim
services, please describe any planning or needs assessments you have already
completed.
10. Briefly describe the issue that will be addressed through the grant funded program.
Identify if there is a specific population being served (i.e. women, youth, elderly) and
any current activities being conducted to support this population as crime victims.
11. Please describe in detail how you would like to use the requested funding,
including specific activities that will be conducted under this grant.
212. This funding opportunity can be used to support a wide variety of programming
and services for victims of crime in your community. Please select which activities
your grant will include:
• Needs Assessment [if selected, the following will become editable]
o Have any victim services needs assessment activities been conducted in
your community previously? If yes, please describe.
o Describe your tribal nation’s plan for conducting the needs assessment,
including how you will use the information to help crime victims.
• Strategic Planning [if selected, the following will become editable]
o Describe your tribal nation’s plan for developing a strategic plan,
including how the strategic plan may assist crime victims.
• Support for Victim Services (Applicants should consider carefully whether
all activities can be completed in the grant period of 12 months.)
o Please indicate the areas of service included in your proposed program
(select all that apply):
Providing information to crime victims
Referral services for crime victims
Victim advocacy/accompaniment
Law enforcement interview advocacy/accompaniment
Intervention with employer, creditor, landlord or academic institution
Child and/or dependent care assistance
Transportation assistance
Interpreter services
Crisis intervention
Hotline/crisis line counseling
On-scene crisis response
Sexual Assault Response Team (SART) team development
Coordinated Community Response (CCR) team development
Updating tribal codes for victim services
Access to Traditional/Cultural Healing ceremonies for victims
Other
• Equipment & Supplies Purchase [if selected, the following will become
editable]
o Describe in detail what type of equipment and/or supplies you plan to
purchase with the grant funds and how these purchases will be used to
advance your tribal nation’s victim’s services programs.
o Do you plan to use the funding to purchase a vehicle to transport victims
to access necessary services or attend court proceedings?
Yes
No
o Please note that purchases must be made pursuant to your internal
procurement policy that complies with federal law. If you do not
3have a procurement policy, technical assistance will be provided to
help you develop one.
Grant Management
• If awarded, you will be required to comply with all applicable federal
policies and regulations.
13. Capabilities and Competencies
• Who will be responsible for the day to day project implementation on this
grant? Please include their title and number of years’ experience.
• Who will be responsible for financial management and procurement? Please
include their title and number of years’ experience.
• Who will be responsible for reporting? Please include their title and number of
years’ experience.
• If staff will be hired for a position included in this grant, do you anticipate that
your tribal nation will be able to recruit and hire this individual within the first
three months of the grant? If not, please explain.
14. Plan for collecting data required for this solicitation’s performance measures:
• If funded, the program will be required to submit a quarterly report of
performance measurement data requested by OVC. Some of these
measures include:
o Number of individuals receiving services
o Demographics of individuals receiving services (race, gender, age)
o Type of Victimization
o Number of requests unmet due to organizational capacity issues
• Do you anticipate any challenges submitting quarterly reports? If yes, please
explain.
Summary Budget
15. Please enter the amount of funding you are requesting under each budget
category and include a description of how these funds will be spent. If funded, you will
work with the NCAI Fund technical assistance team to complete a detailed budget for
your program.
Category Amount Description
Personnel
Fringe Benefits
Travel
Equipment/Supplies
4Contracts and Consultants
Consultant/Contractor
Travel
Other Costs
Indirect Costs
16. Please provide an additional justification for any funding requested over
$150,000.00. Please include a statement regarding ability to spend the funds within
the 12 month project period. If your budget is less than $150,000, please enter “N/A”.
17. Applicant acknowledges that if awarded, applicant will be required to comply with
all applicable federal financial management policies and regulations.
• Yes
• No
18. Please note that if awarded an NCAI Fund Victim Services Micro-grant, you will be
prompted to sign the Letter of Agreement electronically, using Sertifi. Please provide
the name and contact information for the person who will sign the Letter of Agreement.
• Signatory Title
• Signatory Name
• Signatory Email Address
19. Please check this box to request an alternate method of signing the letter of
agreement.
52021 NCAI Fund Victim Services Micro-grant Program
Use of Funds
What are Victim Services? Activities that:
Respond to the emotional, psychological, or physical needs of crime victims or
Assist victims to understand and participate in the criminal justice system
Examples of Victim Services include:
• Victim advocate or victim assistance • forensic exams
program • emergency shelter
• domestic violence shelter • transitional housing
• rape crisis center • traditional, cultural, or alternative
• child advocacy center therapy
• elder abuse program • transportation, meals, lodging, child
• mental health counseling care for court or counseling
• substance abuse treatment • restorative justice
• legal services
How can funds be used? Examples include:
• Salary • Supplies
• Fringe benefits o Computers, printers, scanners
• Travel o Cell phone
• Equipment o Office supplies, furnishings
o Vehicles o Therapeutic supplies
o Security system at victim • Emergency or short term needs of
service facility victims
o Remote access equipment in • Program operating costs
court • Subcontracts
• Facility costs – rent, utilities, • Indirect costs
maintenance, minor renovation
ALL costs MUST be justified as improving victim services. The NCAI Fund will
review all proposed costs in the context of each grant proposal.
Unallowable costs:
• Law enforcement/prosecution • Construction or purchase of real estate
• Crime prevention • Lobbying
• Services for offenders • Fundraising
A detailed list of allowable and unallowable costs can be found at:
https://tribalvictimservices.org/PDF/2021_Examples_of_Allowable_and_Unallowa
ble_Costs.pdf.
This resource was produced by the National Congress of American Indians Fund under 2019-VO-GX-K145,
awarded by the Office for Victims of Crime, Office of Justice Programs, U.S. Department of Justice. The
opinions, findings, and conclusions or recommendations expressed in this resource are those of the
contributors and do not necessarily represent the official position or policies of the U.S. Department of
Justice.You can also read
