31A CANAL CHUTE AND FALLS CREEK DIVERSION REHABILITATION PROJECT - Confederated Salish and Kootenai ...
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The Confederated Salish and Kootenai Tribes
Flathead Indian Reservation
Division of Engineering and Water Resources
Ronan, Montana
31A CANAL CHUTE AND FALLS CREEK DIVERSION
REHABILITATION PROJECT
REQUEST FOR QUALIFICATIONS
for
DESIGN OF IRRIGATION STRUCTURES
Due Date: December 3, 2020 at 4:00 p.m. MT
Point of Contact: Jace Smith, Program Manager
Office Phone: (406) 676-2600
Email: jace.smith@cskt.org
Table of Contents SECTION 1: SOLICITATION NOTICE ............................................................................................ 1 SECTION 2: PROJECT DELIVERY ................................................................................................. 6 SECTION 3: SUBMITTAL REQUIREMENTS ................................................................................ 11 SECTION 4: TECHNICAL SELECTION CRITERIA ......................................................................... 12 APPENDIX A: ADDENDUM ACKNOWLEDGEMENT FORM .......................................................... A2 APPENDIX B: COVER FORM AND CONTRACT INFORMATION .................................................... A3 APPENDIX C: LOCATION FIGURE ................................................................................................ A5 APPENDIX D: PHOTO SET FOR PROJECT ELEMENTS................................................................... A7 APPENDIX E: PLAN SHEETS OF EXISTING CONDITIONS ............................................................ A14 APPENDIX F: FIIP MODERNIZATION PLAN - FALLS CREEK DIVERSION ON TABER FEEDER ...... A19
REQUEST FOR QUALIFICATIONS (RFQ)
DESIGN OF FLATHEAD INDIAN IRRIGATION PROJECT
IRRIGATION STRUCTURES
31A CANAL CHUTE AND FALLS CREEK DIVERSION
REHABILITATION PROJECTS
CONFEDERATED SALISH AND KOOTENAI TRIBES
DIVISION OF ENGINEERING AND WATER RESOURCES
SECTION 1: SOLICITATION NOTICE
1.1: Notice
Notice is hereby given that the Confederated Salish and Kootenai Tribes has released this Request for
Qualifications, and will be accepting Statements of Qualifications until 4:00 pm MDT, December 3rd, 2020
from professional engineering firms having expertise in irrigation structure design, design expertise in and
around flowing water, and project development and delivery in a team setting.
1.2 Definitions
31A Canal Chute: Approximately 650-ft trapezoidal shaped reinforced concrete chute. Includes a rip-rap
lined earthen canal forebay, reinforced concrete checkboard headworks structure, reinforced concrete
stilling basin, and a rip-rap lined outfall pool. 31A Canal Chute conveys 31A canal flows down a steep slope.
Maximum 31A Canal Chute flows are estimated at 50 cubic feet per second.
Construction Season: The Construction Season is defined as the time period September 16 through April
1 of any given year. Certain construction activities, such as staging, may occur during the Flathead Indian
Irrigation Project (FIIP) water delivery time period (April 15-September 15).
Contracting Officer (CO): Individual delegated by the Owner to execute contracts. Currently, Shelly R.
Fyant, Chairwoman, Tribal Council.
Contracting Officer Representative (COR): Individual delegated by the Contracting Officer to manage the
Consultant contract and the 31A Canal Chute and Falls Creek Diversion Projects. Currently, Jace W. Smith,
Irrigation Infrastructure Program Manager, DEWR.
Consultant: The Consultant is the Offeror who is selected to lead the design effort for the Projects. The
term Consultant is not recognized as such until a fully executed contract is completed. A consultant may
respond to this RFQ using a Subconsultant team approach. However, the Owner will execute a contract
solely with the Consultant, and the Consultant will bear responsibility for Subconsultant activity.
Element: When capitalized, Element refers to one or more of the components of irrigation infrastructure
that make up the 31A Canal Chute or Falls Creek Diversion Structure on the Tabor Feeder.
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Facility: When capitalized, Facility refers to the entirety of the 31 Canal Chute or Falls Creek Diversion
infrastructure and site. The Facility is comprised of several individual infrastructure Elements.
Falls Creek: A natural and ungauged stream originating along the Mission Mountain divide. It is a major
tributary to the North Fork of the Jocko River with a drainage basin area of approximately 3.7-miles. Nearly
all of the Falls Creek Drainage basin is above 5,000-ft.
Falls Creek Diversion: Reinforced concrete irrigation structure collecting, conveying, and wasting Falls
Creek surface water flows at its intersection within a concrete lined portion of the Tabor Feeder Canal.
Falls Creek Diversion consists of a debris screen/rack, rectangular flume, check structure, and radial gates.
This diversion structure is highly degraded and in need of full replacement. The structure is remotely
located with access via a two-track canal access/maintenance road.
Flathead Indian Irrigation Project (FIIP): An entity within the Bureau of Indian Affairs tasked with the
operation and maintenance of the irrigation project.
31A Canal Chute and Falls Creek Diversion Rehabilitation Projects: The effort that will be defined in a
Consultant scope of work to complete the design and associated and approved additional work to bring
the 31A Canal Chute Facility and Falls Creek Diversion Facility to a construction-ready state.
Offeror: A prospective consultant that is submitting in response to this RFQ. Following the endpoint in the
selection process, the Owner will expect to develop a contract with the selected Offeror.
Owner: The Confederated Salish and Kootenai Tribes (CSKT), a sovereign nation, is the Owner for the
Projects, but not the 31A Canal Chute nor the Falls Creek Diversion structures.
Parent Contract: The Parent Contract will establish the relationship between the Owner and the
Consultant and will identify cost considerations and the process to authorize individual tasks and task
fees. The Parent Contract will incorporate, by reference, this RFQ and the SOQ prepared by the Consultant.
Appendix B defines certain aspects of the CSKT Consultant Agreement, including the requirement that the
agreement shall be based on the CSKT Standard Form Contract.
Project Team: The Project Team consists of the Consultant and Subconsultant(s), the Owner personnel,
Bureau of Indian Affairs (BIA) personnel, FIIP personnel, and additional expertise as identified and
designated by the Owner.
Request for Qualifications (RFQ): This written solicitation, including appendices and addenda, is the RFQ
for the 31A Canal Chute and Falls Creek Diversion Rehabilitation Project. The RFQ is the formal solicitation
to a prospective Offeror to demonstrate their qualifications to complete the 31A Canal Chute and Falls
Creek Diversion Rehabilitation Project and advance to the final selection process.
River Left: A descriptive term indicating the left side of a river or water feature, when looking in a
downstream direction.
River Right: A descriptive term indicating the right side of a river or water feature, when looking in a
downstream direction.
Subconsultant: A member of the Offeror team who is clearly defined in the Offerors SOQ.
Subconsultant(s) will contract directly with the Consultant, who will bear responsibility for Subconsultant
activity.
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Statement of Qualifications (SOQ): The written SOQ prepared by the Offeror, and prepared as described
in Sections 3 and 4 below. An SOQ is the formal submittal by the Offeror intended to fulfill the objectives
of the RFQ. Offerors who meet the qualification criteria may be selected for a follow-up interview process,
at the discretion of the Owner.
Task Order: Tasks will tier from the Parent Contract and will be authorized by Task Order. Task Orders will
identify the scope of work for a task and the associated fee for the task.
1.3 Project Overview
The Confederated Salish and Kootenai Tribes Division of Engineering and Water Resources are soliciting
SOQs from well-qualified engineering firms to lead the design effort for the rehabilitation of the 31A Canal
Chute and the Falls Creek Diversion structures. The rehabilitation of these facilities is designated as high
priorities by the CSKT and BIA.
At this time, the implementation time-frame calls for completion of both designs and associated
permitting to begin in 2020 and be completed in 2021. There is a strong desire to complete the design of
the 31A Canal Chute first so its construction rehabilitation can be completed prior to the beginning of the
2021 irrigation season. This is recognized as ambitious, and critical timeline development will be initiated
during the project scoping process and will be refined as design, cost and construction details are
developed. It is uncertain at this time if CSKT or FIIP construction crews will conduct the rehabilitation or
if it will be issued for bid. Furthermore, the design complexity and construction logistics of the Falls Creek
Diversion do not lend itself to construction prior to beginning of the 2021 irrigation season.
The Falls Creek Diversion was recently evaluated by the Irrigation Training and Resource Center (ITRC) at
Cal Poly - San Luis Obispo as part of the 2016 Flathead Indian Irrigation Project – Modernization Plan. ITRC
recommended a new trash rack, radial gates, flap gates, and flow measurement structures be constructed
to rehabilitate the facility. The Consultant will evaluate inclusion or exclusion of these recommendations
during their preliminary design efforts. Falls Creek mobilizes and deposits high volumes of debris,
including gravel, rock, trees, and branches at its confluence with the Tabor Feeder Canal. Debris
management is expected to be a significant design parameter for design of the diversion structure.
1.4 Project Location (Appendix C, Location Maps)
The 31A Canal Chute project is approximately 5.33-miles northwest of the Confederated Salish & Kootenai
Tribes – Tribal Headquarters in Pablo, MT on the Flathead Reservation. The 31A Canal Chute project is
accessed off of Rose Lane and then a two-track dirt road running parallel to the 31A Canal in a westerly
direction. The approximate center of the 31A Canal Chute is at Lat 47.625168° Long -114.221045°.
The Falls Creek Diversion project is approximately 28-miles southwest of the Confederated Salish &
Kootenai Tribes – Tribal Headquarters in Pablo, MT on the Flathead Reservation. The Falls Creek Diversion
project is accessed off of the St. Mary’s Lake Road and then along the Tabor Feeder Canal maintenance
dirt road. The approximate center of the Falls Creek Diversion structure is at Lat 47.225895° Long -
113.867325°.
1.5 Relationship of CSKT to Facility Owner
The 31A Canal Chute and the Falls Creek Diversion structures are owned by the Department of Interior,
Bureau of Indian Affairs and are operated by the Bureau of Indian Affairs, Flathead Indian Irrigation
Project. The Bureau of Indian Affairs has transferred funding and responsibility to the Owner to manage
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the design and delivery of the 31A Canal Chute and Falls Creek Diversion Rehabilitation projects. The
Owner will enter into a Parent Contract with the Consultant to execute a defined scope of work. The
Owner will make payment to the Consultant from available federal funds. The Consultant will not be
required to enter into a separate form of agreement with the BIA or FIIP.
1.6 Funding Availability
Funding availability may require construction of the 31A Canal Chute and Falls Creek Diversion structures
in one or more phases. This may require incorporation of construction sequencing into the design
development.
1.7 Schedule of Activities
Activity Date
Issue RFQ November 2, 2020
Project informational meeting 10:00 am, November 11, 2020
Deadline to submit questions to CSKT 4:00 pm, November 17, 2020
Last day for CSKT to issue addenda and 4:00 pm, November 19, 2020
clarifications
Deadline for submissions of SOQ 4:00 pm, December 3rd, 2020
Owner team completes review of SOQ’s, starts December 16th, 2020
final selection and contracting process
1.8 Project Informational Meeting
A project informational meeting is scheduled for 10:00 am Tuesday November 11, 2020 via Zoom. The
informational meeting and a voluntary field visit are not mandatory, but all prospective Offerors are
encouraged to visit the project elements.
1.9 Communications with CSKT
Unless authorized by the CO in writing, no other CSKT official or employee is empowered to speak for the
CSKT with respect to this RFQ, besides the COR.
Any explanation desired by an Offeror regarding the meaning or interpretation of the RFQ must be
requested in writing from the COR, via email, to jace.smith@cskt.org, and no later than the date listed in
1.7 Schedule of Activities. Oral explanations or instructions given before the award of the contract shall
not be binding.
Any answers to questions given to prospective Offerors concerning the clarification of, or any changes to,
the RFQ solicitation document will be provided to prospective Offerors who identify themselves to the
COR, as an addendum to the RFQ. All addenda will be shared with prospective Offerors by posting to
the website http://csktnrd.org/water-management/irrigation-infrastructure .
1.10 Written Inquiries
All inquiries regarding this RFQ shall be submitted to the COR on or before the time specified for
deadline to submit questions to CSKT, as found in 1.7 Schedule of Activities.
A response from the Owner to all inquiries shall be sent via email to prospective Offerors who
identify themselves to the COR, on or before the time and date shown for last day for CSKT to issue
addenda and
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clarifications as found in 1.7 Schedule of Activities. Responses will also be posted to the website
http://csktnrd.org/water-management/irrigation-infrastructure following the same schedule as
immediately above.
1.11 Acknowledgement of Addenda
Please send an email to jace.smith@cskt.org and state your interest in submitting a SOQ and to receiving
any addenda. While the CSKT will make efforts to provide addenda to all interested parties, it is the
responsibility of the Offeror to ensure that they have received and understand any and all addenda issued.
A completed ‘Addendum Acknowledgement’ form (Appendix A) shall be included with all SOQs.
1.12 Submittal Instructions
SOQ’s are due to the COR by the time and date listed in 1.7 Schedule of Activities. Email an electronic copy
of the submission in PDF format to the COR: jace.smith@cskt.org. Maximum document size is 9MB. Sole
responsibility rests with the Offeror to see that their submission is received on time at the stated
destination. An SOQ may be withdrawn prior to the due date and time by written request. SOQ’s received
after the time and date listed in 1.7 Schedule of Activities may be deemed non-responsive.
1.13 Selection/Procurement Process
A single Offeror will be selected through a qualifications evaluation process. Interested Offerors will
submit a SOQ. A selection team will evaluate each response according to the selection criteria identified
in Section 4.0 Technical Selection Criteria. The Owner expects to create a short list of up to three Offerors,
and may conduct formal interviews from this list. The Owner will select the Offeror based on SOQ’s
received and formal interviews conducted. The Owner may conduct a due diligence review on the Offerors
receiving the highest scores. The Owner reserves the right to select a Consultant without conducting
interviews.
The Owner will enter into negotiations with the selected Offeror and attempt to execute a contract upon
completion of negotiation of fees and contract terms. If the Owner is unsuccessful in negotiating a
contract, the Owner may then negotiate with the next qualified Offeror until a contract is executed, or
the Owner may decide to terminate the selection process. Once a contract is executed with the successful
Offeror, the procurement is complete.
1.14 Award of Project/Right to Reject
The Owner intends to award the contract to the successful Offeror whose SOQ conforms to this RFQ and
is most advantageous to the Owner. The Owner reserves the right to reject any and all SOQ’s and to waive
informalities and irregularities in the SOQ’s received.
1.15 Pre-Contractual Expenses
The Offeror is responsible for all costs incurred by firms prior to issuance of a fully executed contract. All
material submitted regarding this RFQ will become the property of the Owner and will only be returned
to the Offeror at the Owner’s option.
1.16 Indian Preference
This is an Indian Preference RFQ. Tribal Consultants who wish to receive Indian Preference must obtain
certification by the Confederated Salish and Kootenai Tribes’ Indian Preference Office as a legitimate
Indian-owned business prior to the submission of SOQs. In order to claim Indian Preference, proof of
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Indian Preference Certification must be included with your SOQ in the form of a copy of the certificate
issued by the Indian Preference Office. Be advised, evidence of your membership or affiliation with a tribe
does not constitute Indian Preference certification. The selection of the successful Consultant and award
of this project will be per the provisions of the CSKT Indian Preference Ordinance 101A. It is the sole
responsibility of the Offeror to obtain and provide proof of Indian Preference certification from the Indian
Preference Office. For more information on Indian Preference certification, contact Melinda Charlo, (406)
675-2700 ext. 1045.
1.17 Acceptance of SOQ Content
The contents of the SOQ of the successful Offeror and the contents of this RFQ may become all or part of
the scope of work and as such contractual obligations. Failure of the successful Offeror to accept these
obligations in a contract may result in cancellation of the award.
1.18 Ownership of Documents
All innovations, ideas, plans, phasing, bids, specifications, data, maps, materials, etc., submitted with this
SOQ or presented during the interview become the property of the Owner. Proprietary cost information
will not be shared with other Offerors.
1.19 Sufficient Capacity
The Owner requires that the Consultant be able to work efficiently and meet an aggressive schedule, to
be negotiated, to deliver the project. Only those Offerors, and Subconsultant(s) on their team, who have
the resources to deliver the project on or before set deadlines should respond.
SECTION 2: PROJECT DELIVERY
2.1 Summary and Roles
The Consultant will lead the design efforts for the 31A Canal Chute and Falls Creek Diversion
Rehabilitation. The Consultant will design the respective projects in parallel as they are discrete
structures. The Consultant will work with various CSKT staff to ensure the rehabilitation designs uphold
cultural and environmental limitations. Additionally, the Consultant will work with FIIP personnel
to determine operational and maintenance needs for each structure. The Consultant will provide
constructability insights and recommendations during the design process as the remoteness and
complexity of these projects is unique.
The Consultant remains responsible for the engineering of all aspects related to finalization of the design
documents and remains the Designer-of-Record throughout the construction phase.
Permitting will be required prior to initiation of construction. At this time, the Owner identifies the need
for National Environmental Policy Act (NEPA) compliance; Clean Water Act permitting to include Section
404 dredge and fill permitting and Stormwater Pollution Prevention Plan (SWPPP) compliance;
Endangered Species Act (ESA) consultation; CSKT Cultural clearance permitting; and CSKT Aquatic lands
Ordinance (ALCO) permitting. The Owner will enter into negotiations with the selected Offeror to
complete all, none, or portions of the permitting tasks. Based on the outcome of the negotiations, the
Owner will assign responsibilities for permitting work.
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2.1.1 Certain Owner Responsibilities
The Owner will provide Fisheries Biology expertise through the life of the project to provide fish behavioral
information; to provide fisheries management and protection perspective and expertise; to provide team
input and design review; and to support ESA consultation and other permit work for the Falls Creek
Diversion structure.
The Owner, through a designated representative, will serve as the team lead to ensure meeting
coordination, facilitation, timeliness, and other process steps are addressed.
The Owner will provide access to Tribal resource staff to address specific questions and support discrete
and defined activities.
The Owner may provide for all or certain of the permitting requirements, pending the outcome of the
negotiations with the selected Offeror.
The Owner, at their discretion, may provide additional services to support the project.
Throughout the project, the Owner will retain the authority to select preferred design alternatives as well
as other critical project decisions.
The Owner will coordinate access to the project locations for design and data acquisition functions
performed by the Consultant.
2.1.2 Certain FIIP Responsibilities
The Owner cannot assign responsibilities to the FIIP, but FIIP staff recognize that the BIA has assigned
funding and responsibilities to the Owner to deliver the 31A Canal Chute and Falls Creek Diversion
Rehabilitation Projects. They further recognize that it is in their best interest to secure the safest and most
efficient facilities as possible. Recognizing the above, the Owner anticipates that FIIP personnel will
participate in the design process as appropriate, and will provide information on best operational
practices..
The FIIP also retains responsibility to ensure delivery of water to the Tabor Feeder via Falls Creek Diversion
and 31A Canal service area, and throughout the design and construction review process will look to
minimize interruption of service.
2.2 Description of key Elements currently found at the 31A Canal Chute and Falls Creek Diversion
Structures (Appendix C, D and E supplement this section)
2.2.1 31A Canal Chute
1. Upstream portion of 31A earthen canal becomes the 31A Canal Chute forebay at the reinforced
concrete checkboard structure. The forebay is earthen and is partially lined with rip-rap. There is
evidence of side slope sloughing near the checkboard structure. A concrete cutoff wall exists upstream
of the inlet bays. In 2019, FIIP installed/placed bentonite and a plastic/geotextile blanket in the
forebay to reduce known seepage flowing under the checkboard structure and along the chute floor.
2. Dual bay reinforced concrete checkboard structure is approximately 24-ft long. Each individual bay
has an effective opening of 4-ft. Checkboard slots are cast into the center pier and wingwalls. A
walkway and handrail are located over the dual bays.
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3. Reinforced concrete trapezoidal chute section begins at the downstream side of the checkboard
structure. Chute section is approximately 600-ft long. In general, the trapezoidal cross section has 2:1
side slopes and its base width varies between 4-ft and 6-ft.
4. 45-ft reinforced concrete stilling basin and cut-off wall at the bottom of the trapezoidal chute which
discharges into a rip-rap armored outfall channel and earthen canal.
5. Access to the 31A Canal Chute is via a two-track dirt road from Rose Lane.
2.2.2 Falls Creek Diversion
1. Dual bay, rectangular cross section, reinforced concrete canal. Wooden log debris/trash rack is placed
across the canal structure. Individual bays are approximately 7.67-ft wide and 6-ft tall. Significant
deterioration of the reinforced concrete structure has exposed rebar, spalling, and joint separation.
2. Downstream of the log debris/trash rack is a 6-inch depressed section of the canal floor. This
depression directs waste flows from the canal towards the Falls Creek wasteway radial gate.
3. Waste flows into Falls Creek are regulated with an 8-ft radial gate. The 8-ft radial gate allows for
bypass flows under and around it as does not seat securely.
4. Downstream of the Falls Creek wasteway are individual checkboard slots for regulating downstream
releases in the Tabor Feeder Canal and waste flows into Falls Creek.
5. Access to the Falls Creek Diversion is via a long two-track canal maintenance road. A sub-standard
bridge over Falls Creek is located downstream of the radial gate.
2.3 Project Objectives
The project objectives are defined as discrete items tied to each Element, however the measure of project
and design success will be an operationally integrated Facility. Project objectives will likely be refined as
project scoping proceeds.
31A Canal Chute
1. 31A Canal Chute, forebay, stilling basin, and rip rap outlet pool are to be generally replaced in-kind
with improvements meeting modern irrigation standards.
2. Future deliveries of the 31A Canal in this area will remain at a max flow rate of 50-cfs.
3. 31A Canal Chute components will be designed and constructed with operator safety in mind.
Installation and removal of checkboards by FIIP staff must be done in a way that will not put them at
physical risk.
4. 31A Canal Chute design will balance the operational needs of FIIP while optimizing construction
efficiencies and their subsequent costs. During the scoping process, the Owner and FIIP will determine
how the rehabilitation construction will be delivered. This determination will be based on the overall
construction scope, constructability challenges, Owner or FIIP staff resources availability, schedule,
and engineer’s opinion of construction costs.
5. 31A Canal Chute design will include long term seepage mitigation measures to protect the headworks
and chute structures from soil erosion losses to their respective foundations.
6. 31A Canal Chute design will be conducted quickly and efficiently. Construction rehabilitation of this
structure is strongly desired prior to the commencement of the 2021 irrigation season.
Fall Creek Diversion
-8-1. Replacement of the Falls Creek Diversion structure will include provisions for modern irrigation
system operations including construction materials, minimal maintenance requirements, improved
operational flexibility, and long term durability.
2. Design will identify and target the geomorphologic tendencies and the erosive nature of Falls Creek
as it intersects the Tabor Feeder Canal. Proper care and management of the expected debris flows
will increase the functional life of the facility.
3. Falls Creek is a significant tributary to the North Fork of the Jocko River. The North Fork of the Jocko
River provides one of the last remaining native bull-trout populations on the Flathead Reservation. As
such, managing the flows thru the Falls Creek wasteway are extremely valuable for the resource.
4. Modernization of the structure must passively allow for natural Falls Creek hydrologic flow events into
and out of the Tabor Feeder Canal while maintaining FIIP required canal flows. Passive management
Falls Creek and Tabor Feeder Canal Flows is a crucial component of this system due to its remoteness.
5. Modernization plans and strategies outlined by the ITRC will be evaluated and recommendations for
their exclusion or inclusion are required.
6. Rehabilitation construction of the Falls Creek Diversion must be performed during the non-irrigation
season. This must be taken into account during the design process to allow ample time for bidding,
project award, procurement of materials, and construction. Construction challenges will be greatly
exacerbated once winter time conditions are realized. For example, the working area is generally small
with very little room for staging and access to the project site is via a very long single lane two-track
road.
2.5 Project Phasing
The Owner will develop a Parent Contract with the selected Offeror that identifies a Task Order and Task
Order authorization process. The task-specific outline below may be modified through negotiation with
the selected Offeror during the contract development process. During each task, the Consultant will work
in a team setting and should anticipate open interaction and feedback from a variety of perspectives
representing the diverse resources of concern related to the project.
Tasks 2.5.1 through 2.5.3 are identified as pre-design tasks. Tasks 2.5.4 through 2.5.6 are defined as design
tasks.
2.5.1 Task 1: Project Scoping
The scoping process will be used to form the Project Team; identify data, information, analysis
requirements, and their expected level of effort respectively; clarify project goals/objectives; and develop
an initial critical path for project tasks and timelines for the 31A Canal Chute and Falls Creek Diversion
projects. The Owner anticipates this will be accomplished thru a single in-depth meeting. The project
scoping meeting proceedings will be summarized in memorandum format by the Consultant.
2.5.2 Task 2: Preliminary Design
Preliminary Design activities for the 31A Canal Chute and Falls Creek are to include:
• Develop a cadastral basemap within the respective project footprints to identify landownership,
easements, rights-of-way, and other property related encumbrances;
• Conduct topographic surveys within the expanded footprints of both project sites and develop
design level basemaps with inclusion of all cadastral components;
-9-• Complete needed hydraulic, hydrologic, and sediment mobilization studies as identified in Task
1;
• Complete geotechnical subsurface investigations as identified in Task 1;
• Consultant will evaluate the recommendations for modernizing the Falls Creek Diversion as noted
in the ITRC prepared FIIP Modernization Plan;
• Consultant will also evaluate the Falls Creek hydrology to develop design flow recommendations
for sizing the various components.
2.5.3 Task 3: Development of Conceptual Alternatives
Following, and potentially concurrent with specific Task 2 work, the Consultant will bundle information to
define the range of alternatives for each Element of the Facility, and the integration of each Element to
function as an integrated Facility. This task will be used to further refine the project timeline; to identify
outstanding data deficiencies; and to identify critical constructability and cost refinement issues. Task 3 is
not identified as an intensive design effort, but as an approach to bring data and information into the
decision process; to eliminate infeasible alternatives prior to more detailed design effort; to provide
support documentation for the permitting process; and to identify relative cost information. The Owner
identifies that a technical workproduct and matrix decision support tool will be developed by the
Consultant to define alternatives to carry through the design process.
2.5.4 Task 4: Preliminary Engineering
The Consultant will prepare an approximately 30% design of the 31A Canal Chute and Falls Creek Diversion
Structures.
Preliminary engineering is defined in this RFQ as project completion to an approximately 30 percent
design level. Depending on the outcomes of the Task 3 conceptual alternatives process, preliminary
engineering may include one or more alternatives for each project Element, or it may include a single
design alternative for one or more Elements. Preliminary engineering will lead to a Preliminary
Engineering Report (PER) that allows for a refined cost estimate and constructability review; selection of
a final design approach; clear communication between the team; and initial development of a
construction plan. The PER will be used to compare the construction cost estimate to available resources;
this will inform the decision to determine the construction sequencing approach. The Consultant will
prepare the PER. Consultant may utilize a Technical Memo in-place of a conventional PER if deemed
reasonable.
The Owner looks for the Project Team to conduct a continuous and interactive design process, while
recognizing that preliminary engineering provides a structured, intermediate-time frame, design
checkpoint.
2.5.5 Task 5: Final Design
This task leads to the final design and construction specification package. The Owner expects the
Consultant will work through this process to ensure that design and specification information is clear and
completed at the required level; that cost, constructability, and Element function are well defined; that
long-lead purchase or fabrication items are identified; and that construction changes are minimized. The
Consultant will prepare a final design package based on the outcome of this process for each of the
respective projects.
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The Consultant, as the Designer-of-Record, will be engaged to ensure the project is constructed following
the intent of the design process and final design and specification information.
SECTION 3: SUBMITTAL REQUIREMENTS
3.1 Overview
Each Offeror shall submit an SOQ that fully addresses the evaluation factors contained in this solicitation
and complies with the preparation and submission instructions contained in this RFQ. Offerors shall
carefully review this section and its relationship to the selection criteria prior to commencing SOQ
preparation.
Offerors shall base their SOQ on performing all work in accordance with this RFQ. The SOQ shall provide
appropriate supporting exhibits and text that reflects consideration of the evaluation factors and RFQ
requirements. Discussion and exhibit information should be concise and specific to this project. Excessive
detail will not be considered positively in the evaluation.
3.2 Key Personnel
When Offerors list administrative and/or discipline-specific personnel, the Offeror is agreeing to make the
personnel available to complete work on the contract at whatever level the project requires. Personnel
changes must be reviewed and approved in advance by the COR to assure the replacement is equally
qualified and has comparable experience. The COR will only allow changes in key personnel, including
Subcontractor(s), when caused by circumstances outside the control of the Offeror (e.g., employee leaves
company). Changes in key personnel for the sole convenience of the Consultant and/or Subconsultant(s)
will not be allowed. Key personnel include at minimum the Consultant’s project manager, design lead(s),
and Subconsultant(s) lead personnel. Key personnel may have overlapping responsibilities, but these shall
be clearly identified. Key personnel are required to participate in critical meetings related to the project.
3.3 Formatting Requirement
SOQs shall be delivered in pdf format, with the complete submittal no larger than 9MB in size, and
received in accordance with the requirements found in this section. SOQs shall be on single-sided pages
of 8.5”x11” using an 11- or 12-point font. Exhibits can be submitted on single sided sheets up to 11”x17”.
All pages shall be numbered. Organizational charts and resumes are not included in the section page limit,
but have page limits as identified in 3.4 Submission Contents. Additional pages consisting of project
examples or other exhibits are not included in the section page limits.
3.4 Submission Contents
Submissions shall be organized as follows and meet the section page limits noted below.
3.4.1 Front Matter
a) Cover Letter – Describes overall plan to successfully deliver the project (two pages maximum).
b) Completed Addendum Form – Appendix A of RFQ (one page).
c) Signed Cover Sheet - Appendix B of RFQ (one page).
-11-3.4.2 Statement of Qualifications
a) Section 1 – Discussion of technical approach, and innovations in approach, to deliver these projects
to completion, including the approach of Subconsultant(s) work (12 pages maximum).
b) Section 2 – Directly relevant experience of Offeror, and Subconsultant(s), to deliver these projects as
defined in this RFQ (12 pages maximum).
c) Section 3 – Experience and role working in a multi-perspective team setting as defined in this RFQ (7
pages maximum).
d) Section 4 – Personnel qualifications, including experience and capabilities relevant to these projects,
including Subconsultant(s). (2 pages maximum Offeror; 1 page maximum each for Subcontractor(s)).
Resumes are not included in page limit.
e) Section 5 – Capability and capacity to complete permitting requirements (3 pages maximum).
f) Section 6 – Indian Preference Certificate documentation (one page maximum and one page per Indian
Preference Certificate).
3.4.3 Appendices
Appendix A: Organizational and project sequencing figures and Resumes (Organizational and project
sequencing figures limit to 4 pages; Resumes limit to two pages per position).
Appendix B - Project examples or project-specific exhibits (7 pages maximum).
SECTION 4: TECHNICAL SELECTION CRITERIA
The Owners selection review team will look for a careful demonstration of the Offerors thought process
related to the challenges and opportunities for the 31A Canal Chute and Falls Creek Diversion structures;
how the multiple project objectives will be met; innovations that may be employed to meet project
objectives; the Offerors anticipated workflow; and the role and integration of their team.
4.1 Technical Approach (40 points)
The Offeror will provide a discussion of their technical approach for the 31A Canal Chute and Falls Creek
Diversion structures respectively; a discussion and critique of the task steps outlined in Section 2.5;
expansion, where appropriate, of the task list; and their projected sequencing and time frames for task
completion. This section should include Subconsultant(s) engagement. Discussion shall be relevant to
both the 31A Canal Chute and Falls Creek Diversion structures.
4.2 Project-Related Experience (30 points)
The Owner seeks a Consultant with demonstrated experience to complete the 31 Canal Chute and Falls
Creek Diversion structures respectively; to meet the identified task requirements; to manage design and
constructability risk; and to accomplish this while meeting the multi-perspective objectives for this
project. The Offeror, and any Subconsultant(s), will demonstrate their experience with specific reference
to the following:
1. Acquiring and developing requisite technical information to support irrigation-related design work;
2. Conceptual and alternatives design development;
3. Irrigation facilities design;
4. Irrigation facility modernization, where applicable;
-12-5. Developing infrastructure to meet water management and water conservation objectives;
6. Designing in and around high value water resources;
7. Designing to closely intersect with constructability considerations;
4.3 Experience and Role working in a Multi-Perspective Team (15 points)
The Owner requires that the Project Team work cooperatively, collaboratively, and transparently through
the life of the project. Innovation, cost control, timeliness, and high quality project delivery will only occur
if this approach is embraced. The Consultant responsibilities are critical to meeting this performance
objective. The Offeror will demonstrate their capability to meet these criteria by defining the functions of
their team, including Subconsultant(s), the role of each team member, and project experience that
demonstrates the Offerors experience working in a multi-perspective team setting relevant to the 31A
Canal Chute and Falls Creek Diversion projects.
4.4 Qualifications (10 points)
The Offeror will define the qualifications of their team, including Subconsultant(s), with specific reference
to the skill-set required for the 31A Canal Chute and Falls Creek Diversion projects. Resumes and
Organizational structure charts (Appendix B) are embedded in the scoring for this selection item.
4.5 Permitting Experience (5 points)
The Offeror will discuss their understanding of permitting requirement and provide a demonstration of
their capacity, capability, and experience to complete the types of permitting identified in Section 2.1.
4.6 Indian Preference Certification (Preference 1 - 5 points; Preference 2 – 3 points)
The Offeror will provide documentation of Indian Preference following direction found in Section 1.16 of
this RFQ.
4.7 Scoring of Technical Selection Criteria
The Owner will develop a selection review team comprised of personnel capable of reviewing the range
of expertise required for this project. Responses to each of the technical criteria will be evaluated by each
reviewer and ratings will be determined using a numerical rating system.
1. All reviewers will independently award points for each of the technical selection criterion up to the
maximum number of points available for that criterion.
2. The points from each technical selection criterion will be added together to arrive at a total score
(maximum of 105 points).
3. Each reviewer will be required to document the rationale used for the scoring of the Offerors.
4.8 Consultant Interviews
The Owner may, at their discretion, include interviews from a short list of the most qualified Offerors as
part of the selection process. The interview will not be used to fill in missing or incomplete information
that was required in the written SOQ. The interview will not be used as an opportunity by the Offeror(s)
to improve or supplement their SOQ.
-13-APPENDICES TO:
REQUEST FOR QUALIFICATIONS (RFQ)
DESIGN OF IRRIGATION STRUCTURES
31A CANAL CHUTE AND FALLS CREEK DIVERSION
REHABILITATION PROJECT
CONFEDERATED SALISH AND KOOTENAI TRIBES
DIVISION OF ENGINEERING AND WATER RESOURCES
APPENDIX A: ADDENDUM ACKNOWLEDGEMENT FORM
APPENDIX B: COVER FORM AND CONTRACT INFORMATION
APPENDIX C: LOCATION FIGURE AND ELEMENT LOCATIONS FIGURE
APPENDIX D: PHOTO SET FOR PROJECT ELEMENTS
APPENDIX E: PLAN SHEETS OF EXISTING CONDITIONS AT 31A CANAL CHUTE AND FALLS CREEK DIVERSION
PROJECT SITE
APPENDIX F: FIIP MODERNIZATION PLAN AS PREPARED BY ITRC 2016 FOR FALLS CREEK DIVERSION ON
TABER FEEDERAPPENDIX A: ADDENDUM ACKNOWLEDGEMENT FORM Offeror acknowledges receipt of the following addenda which are attached to the SOQ: Addendum No.____________________ Date ___________________ Addendum No.____________________ Date ___________________ Addendum No.____________________ Date ___________________ Addendum No.____________________ Date ___________________ Addendum No.____________________ Date ___________________ Failure to acknowledge receipt of all addenda may cause the proposal to be considered non-responsive and omitted from consideration.
APPENDIX B: COVER FORM AND CONTRACT INFORMATION CONSULTING SERVICES AGREEMENT Nature of Agreement The Agreement between the Owner and the Consultant shall, at minimum, consist of the SOQ submitted by the Consultant, and the Task Order and cost scheme as negotiated between the Owner and Consultant. The Agreement between the Owner and the Consultant shall be on the standard CSKT Consultant Agreement. A copy of the Agreement is available from the CSKT Department of Engineering & Water Resources via the email address listed above, if requested. The CSKT Department of Engineering & Water Resources will prepare the final Agreement, including as an attachment the SOQ and negotiated Task Order and Task Order fee scheme. The Consultant, at the time of their signing of the contract, will attach a copy of the following to the original and each copy of the contract: a) Worker’s Compensation Policy Information Page. b) Certificate of Consultant and General Liability Insurance Policy in a form satisfactory to the CSKT by an insurance company that is acceptable to the CSKT in the amounts of at least (General $1,000,000) (Aggregate $2,000,000) (Each Person $500,000) (Each Occurrence $1,000,000) (Property Damage $500,000). The certificate will name the CSKT and United States of America as additional insured on the certificate. c) A signed Certification Regarding Debarment, Suspension, and Other Responsibility Matters. d) Federal Form W-9 Request for Taxpayer Identification Number and Certification with TIN or Social Security Number. Failure to initially provide or keep in force the above mentioned contract attachments will be grounds for termination of the contract. The term of the Agreement will be from the date of signing the Agreement by both parties.
REQUEST FOR QUALIFICATIONS (RFQ)
DESIGN OF IRRIGATION STRUCTURES
31A CANAL CHUTE AND FALLS CREEK
DIVERSION REHABILITATION PROJECT
CONFEDERATED SALISH AND KOOTENAI TRIBES
DIVISION OF ENGINEERING AND WATER RESOURCES
COVER FORM
COMPANY INFORMATION:
COMPANY NAME
MAILING ADDRESS
CITY/STATE/ZIP
TELEPHONE
INDIAN PREFERENCE
SUBMITTAL SIGNATURE:
I have read and understand the requirements of the Request for Qualifications for CSKT DIVISION OF
ENGINEERING AND WATER RSOURCES REQUEST FOR QUALIFICATIONS for the 31A CANAL CHUTE AND
FALLS CREEK DIVERSION REHABILITATION PROJECT and agree to provide the required services in
accordance with the RFQ and its contents.
Submitted by (Printed Name):
Title:
Signature:APPENDIX C: LOCATION FIGURE AND ELEMENT LOCATIONS FIGURE Figure 1 - 31A Canal Chute Location - Lat 47.625168° Long -114.221045°
Figure 2 - Falls Creek Diversion - Lat 47.225895° Long -113.867325°
APPENDIX D: PHOTO SET FOR PROJECT ELEMENTS
1) 31A Canal Chute Photo Set Taken July 2020 from CSKT Field Trip
Picture 1.1 - Base 31A Chute Looking North
Picture 1.2 - Base 31A Chute Structure Looking EastPicture 1.3 - Base 31A Chute Structure to Earthen Ditch
Picture 1.4 - Top 31A Chute Drop StructurePicture 1.5 - Top 31A Chute Looking South Picture 1.6 - Top 31A Chute Structure Looking East Up 31A Earthen Ditch Bank
2) Falls Creek Diversion Photo Set Taken June 2018 from BIA Field Trip
Picture 2.1 - Tabor Feeder Canal structure at Falls Creek, taken from Falls Creek
Bridge.
Picture 2.2 - Tabor Feeder wasteway radial gate at Falls Creek.Picture 2.3 - Tabor Feeder Canal structure at confluence with Falls Creek. Picture 2.4 - Falls Creek check and catwalk over Tabor Feeder Canal.
Picture 2.5 - Tabor Feeder wasteway radial gate at Falls Creek. Falls Ck. Bridge in
background.
Picture 2.6 - Falls Creek bridge.Picture 2.7 - Tabor Feeder Canal flume. Looking downstream from a point midway between the
tunnel and log debris rack.
Picture 2.8 - Falls Creek confluence with Tabor Feeder Canal and log debris rack.APPENDIX E: PLAN SHEETS OF EXISTING CONDITIONS AT 31A CANAL CHUTE AND FALLS CREEK DIVERSION REHABILITION PROJECT SITE’S Plan Sheets taken from Engineering Evaluation and Condition Assessment Flathead Indian Irrigation Project (FIIP) Volume II, Revised March, 2008. prepared for: Bureau of Indian Affairs Division of Irrigation, Power, and Safety of Dams. Prepared by: HKM Engineering, Inc. Billings, Montana. Plan Sheet Structure CD-83 (Sheet 1 of 2): Plan view of chute, spillway, stilling basin, riprap banks, and cut off wall. Plan Sheet Structure CD-83 (Sheet 2 of 2): Cross-section view of headworks, headgate, and open canal above chute. Plan Sheet Structure CW-24 (Sheet 1 of 1): Plan view headgate features and bypass chute-drop structure. Plan Sheets taken from FIIP Archives; Department of the Interior, US Reclamation Service, Flathead Project -Montana, Tabor Feed Canal, Falls Creek Crossing, 6-C-106 as Revised Jan. 15, 1924
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APPENDIX F: FIIP MODERNIZATION PLAN AS PREPARED BY ITRC 2016 FOR FALLS CREEK DIVERSION ON TABOR FEEDER
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