56th Congress - Industry Prospectus
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Held jointly with
56
ERA-EDTA
th
Congress
Industry
Prospectus
January 25th, 2019
Budapest, Hungary 2019 June 13th–16th
www.era-edta2019.org
Held jointly with
Contents
Invitation to Budapest............................................page 3
Contact details/Important information....................page 4
Facts & Figures .....................................................page 5
Congress Venue Map............................................page 6
Deadlines & Congress Timetable...........................page 8
Exhibition opportunities.........................................page 9
Innovation Hub 2019.............................................page 11
Industry Symposia.................................................page 12
Sponsorship opportunities.....................................page 15
Educational opportunities......................................page 16
Profile opportunities...............................................page 17
Congress services.................................................page 19
Multi-Channels E-Education
support Opportunities............................................page 20
Terms and conditions............................................page 24
Enclosures:
Form A Exhibition Space
Form A-IH Exhibition Space Innovation Hub 2019
Form B Exhibitors’ Registration Form - ONLINE ONLY
Form C Industry Symposium - First Submission
Form D Industry Symposium - ONLINE ONLY
Form E Sponsorship Opportunities
Form F Visitors’ Registration Form - ONLINE ONLY
E-Education Services Order Form
2
Invitation Budapest, Hungary
June 13th–16th, 2019
The ERA-EDTA Congress is going to return to Budapest in 2019. The event was
held in the capital of Hungary in 1986 and in these 33 years lots of changes have
occurred. Visit the congress in 2019 and let’s explore together the latest innovations,
news, developments in Nephrology while being in a friendly atmosphere in the heart
of Budapest.
The congress will offer not only an exceptional scientific program but Budapest at
its best moments of the year. The rich history of the city combined with a vivid cultural
milieu is waiting for the visitors of ERA-EDTA. The must-see attractions, the modern
gastronomy, the River Danube which divides the city, the old and modern buildings
next to each other provide a great environment for the 56th ERA-EDTA Congress.
We are looking forward to welcoming you to the ERA-EDTA in Budapest 2019!
George Reusz Carmine Zoccali
Congress President ERA-EDTA President
3
Held jointly with
Contact Details
Congress dates Visa
Thursday, June 13, 2019 - Sunday, June 16, 2019 Visa must be requested at least 3 months in advance
E-mail: visa@era-edta.org
Congress Venue
HUNGEXPO Vásár és Reklám Zrt. ERA-EDTA Operative Headquarters
Albertirsai út 10. Via XXIV Maggio 38
H-1101 Budapest 43123 Parma, Italy
E-mail: hungexpo@hungexpo.hu Phone: +39-0521-989078
www.event.hungexpo.hu E-mail: secretariat@era-edta.org
ERA-EDTA President Registrations
Carmine Zoccali The ERA-EDTA Industry Relations Team will handle all
CNR-IBIM e Unità Operativa di Nefrologia congress registrations.
Ospedali Riuniti E-mail: registrations@era-edta.org
89124 Reggio Calabria
Italy ERA-EDTA Industry Relations Team
E-mail: czoccali.president@era-edta.org Via E. Mattei, 92
40138 Bologna, Italy
Congress President Phone +39-0514595093
George Reusz E-mail: industry@era-edta.org
Semmelweis University zavalloni@era-edta.org
1st Dept. of Pediatrics www.era-edta2019.org
Bokay Janos u. 54.
H-1083 Budapest AIFA - Italian Ministry of Health
Hungary ERA-EDTA is in charge of collecting the requests to be
E-mail:reusz@gyer1.sote.hu presented to the AIFA - Italian Ministry of Health.
Please contact
Chairperson of the Scientific ERA-EDTA Industry Relations Team
Committee E-mail: industry@era-edta.org:
Alberto Ortiz the deadline is April 1, 2019
Unidad de Dialisis
Fundacion Jimenez Diaz Exhibition Service Management Company
Charles University Gielissen Interiors | Exhibitions | Events
Av. Reyes Catolicos 2 P.O. Box 87
28040 Madrid 1170 AB Badhoevedorp, The Netherlands
Spain Phone: +31-20-5811411
E-mail: aortiz@fjd.es Fax: +31-20-5811414
E-mail: era-edta@gielissen.nl
Accommodation & www.gielissen.com
Destination Management Services https://gees.gielissen.com/en/login
Logistics / Freight Forwarding Company
Schenker Deutschland AG
C-IN Geschäftsstelle Berlin-Messe
5. kvetna 65 Servicegebäude Süd - Jafféstr. 2
140 21 Prague 4 14055 Berlin, Germany
Czech Republic Phone: +49-30-3012995-450
Tel: +420 261 174 304 Fax: +49-30-3012995-459
E-mail: hotels.eraedta@c-in.eu E-mail: axel.schiek@dbschenker.com
sandra.wickel@dbschenker.com
www.dbschenker.com/de
4
of whom 2711 are Exhibitors and Visitors
Fact & Figures Budapest, Hungary
June 13th–16th, 2019
NORTH
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and
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of whom 2711 are Exhibitors and Visitors
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TERRANEAN
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of whom 2711 are Exhibitors
of whomand2711
Visitors
are Exhibitors and Visitors
NORTH NORTH
AMERICA AMERICA
MEDITERRANEAN MEDITERRANEAN
5% 5%
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of whom 2711 are3%
Exhibitors and3%
Visitors
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3%
5
Held jointly with
Congress
Venue Map
6
Budapest, Hungary
June 13th–16th, 2019
Hall A
REGISTRATION
AREA
Hall G Hall F
7
Held jointly with
Deadlines
REGISTRATIONS
Early: March 27, 2019 ABSTRACTS
Blank booking and prepayment (groups only): March 27, 2019 Submission website open: November 5, 2018
Regular: May 23, 2019 Abstract submission close: January 25, 2019
Blank - name list (groups only): May 29, 2019 LBCT abstract submission: March 6-29, 2019
Late: May 24 - June 11, 2019 Notification of abstract
Onsite: June 12-16, 2019 acceptance/rejection: April 3, 2019
& Congress Timetable
Wednesday, June 12 2019 - REGISTRATION DAY
11.00 - 19.00 Registrations
Thursday, June 13 2019 - CEPD DAY
07.00 - 18.30 Registrations
08.00 - 08.30 Congress Opening
08.30 - 16.30 CEPD Courses
17.00 - 18.00 Welcome Ceremony
16.00 - 20.00 Exhibition open for visit
18.00 - 19.30 Welcome Reception in the Exhibition
Friday, June 14 2019 - DAY 1
07.30 - 18.30 Registrations
08.00 - 09.30 Symposia Free Communications + Mini Lectures
09.30 - 10.45 Poster session and coffee break Industry Symposia and exhibition visit
10.45 - 11.30 Plenary Lecture 1
11.45 - 13.15 Symposia Free Communications + Mini Lectures
13.15 - 14.45 Industry Symposia
15.00 - 16.30 Symposia Free Communications + Mini Lectures
16.30 - 17.00 Poster session, coffee break and exhibition visit
17.00 - 18.30 Symposia Free Communications + Mini Lectures
09.30 - 17.30 Exhibition open for visit
Saturday, June 15 2019 - DAY 2
07.30 - 18.30 Registrations
08.00 - 09.30 Symposia Free Communications + Mini Lectures
09.30 - 10.45 Poster session and coffee break Industry Symposia and exhibition visit
10.45 - 11.30 Plenary Lecture 2
11.45 - 13.15 Symposia Free Communications + Mini Lectures
13.15 - 14.45 Industry Symposia
15.00 - 16.30 Symposia Free Communications + Mini Lectures
16.30 - 17.00 Poster session, coffee break and exhibition visit
17.00 - 18.30 Symposia Free Communications + Mini Lectures
09.30 - 17.30 Exhibition open for visit
Sunday, June 16 2019 - DAY 3
07.30 - 13.00 Registrations
08.30 - 10.00 Symposia Free Communications + Mini Lectures
10.00 - 10.15 Coffee break
10.15 - 11.00 Plenary Lecture 3
11.00 - 12.30 Nephrology Pearls
8
Exhibition Budapest, Hungary
June 13th–16th, 2019
opportunities
Main Exhibition No prior dismantling is allowed. Times may be subject to
change.
Floorplans Hungexpò * All booth construction should be completed by 20.00,
Registration Hall F Wednesday, June 12, 2019. By that time aisles must be
& Service Area Hall F + Entry Hall III free of any exhibition material and/or empty boxes.
** Only booth decoration and cleaning are permitted
Main meeting rooms Hall G1, G2A, G2B during this time; booths should be operational.
Hall G, ground floor
Hall F1 Space fees - subject to VAT if applicable
Hall F, ground floor Minimum space purchase is 9 square metres/sq.m - 3x3.
Hall A1, A2, A3, A4 The booth is rented as “space only” for
Hall A, ground floor
o EUR 570.00 per sq.m for bookings
Poster session Hall A received by January 31, 2019
Hall A, gate 17
o EUR 670.00 per sq.m for bookings
Catering & Seating Area Hall G1 received after February 1, 2019
outside the hall/independent access
Hall G2 gate 19 Publishers, journals and non-profit organizations will be
charged a reduced rate of:
Hall A gate 13
(according to exhibition opening times)
o EUR 285.00 per sq.m for bookings
Hall A gate 20 received by January 31, 2019
Congress Exhibition Hall A gates 13-16 o EUR 335.00 per sq.m for bookings
received after February 1, 2019
Max height 5 metres, The booth is rented as space only. This means that the
hanging point included booth site will be provided without any prefabricated walls,
installations, furniture, electricity, carpet and furnishings or
Hanging Points any other technical supplies and facilities. The exhibitor
see relevant information on the technical floor plan must personally take care of the set-up and installation of
the booth.
Max weight per sq.m
see relevant information on the technical floor plan Exhibitor entitlements and benefits
• Attend the Exhibition;
Exhibition timetable • Attend the Industry Symposia;
Final timings for operational hours and various deadlines • Attend the Congress Opening, the Welcome Ceremony
will be confirmed in the Exhibitor Manual. However, the and Reception;
following timetable provides a guideline. • Free exhibitor badges with the name of the exhibiting
company (see relevant chapter);
Set up Halls A • Free full registration - only for full exhibitors (see relevant
Monday, June 10, 2019 08.00-20.00 chapter);
Tuesday, June 11, 2019 08.00-20.00 • Company profile and logo in the final programme, if
Wednesday, June 12, 2019 08.00-20.00* submitted by the deadline;
• Company name and logo listed in the official website
Stand decoration & cleaning www.era-edta2019.org and in the Congress App, if
Thursday, June 13, 2019 08.00-14.00** submitted by the deadline.
Exhibition
Thursday, June 13, 2019 16.00-20.00
Friday, June 14, 2019 09.30-17.30
Saturday, June 15, 2019 09.30-17.30
Dismantling
Saturday, June 15, 2019 18.00-24.00
Sunday, June 16, 2019 08.00-20.00
9
-» Exhibition
Held jointly with
opportunities
How to reserve an exhibition space Free full registrations
Please fill-in the Form A (enclosed) and send it to In order to take advantage of the free registration/s, the full
the ERA-EDTA Industry Relations Team at details of the person/s must be uploaded by May 13,
industry@era-edta.org no later than March 15, 2019. 2019 to https://cm.era-edta.org, using the username
Spaces will be assigned according to: and password from industry@era-edta.org.
1. Participation in the Booth Selection Meeting Registrations will only be given to full exhibitors
September 12, 2018: with priority selection according (i.e. paying EUR 570.00 per sq.m) according to the
to the 2018-2019 ERA-EDTA Ranking List; chart below.
2. From October 2 to October 31, 2018: with priority
selection according to the 2018-2019 ERA-EDTA This benefit is not available to Booth size Free
Ranking List; discounted/free exhibitors. registrations
3. Starting from November 1, 2018 on a first come, first These free registrations are 9-50 sq.m 1
served basis. meant for the personnel of 51-100 sq.m 2
the exhibiting company who 101-150 sq.m 3
Exhibitors’ badges is interested in attending 151-200 sq.m 4
These badges are reserved only for EXHIBITING the scientific programme of
> 201 sq.m 5
COMPANIES and their branches. the congress. Submitted by
Exhibiting companies: you can upload the relevant the given deadline, these free full registrations cannot be
information by April 30, 2019 to https://cm.era-edta.org reimbursed or exchanged for other items/services.
using the username and password received from industry@ A company business card is required upon registration.
era-edta.org.
Affiliate companies: please visit www.era-edta2019.org/ Visitors’ badges
exhibition to find out the relevant link to access the online These badges are for Visitors wishing to enter the exhibition
purchase system. only; please visit https://cm.era-edta.org/order-badges/ to
No. 5 badges, free of charge, will be given for every 9 order/purchase your badge(s).
square metres of booth booked/confirmed. The cost per Visitor’s Badge is:
Only the name of the exhibiting company will appear on the • EUR 150.00 if pre-ordered by May 13, 2019
exhibitors’ badges. • EUR 200.00 if booked after May 14, 2019 and/or on site.
Exhibitors’ badges will be available at the Exhibitors’- These badges do not allow access to the session
Visitors’ Desk, in the Registration Area from June halls or any other scientific activities.
12, 2019 (11.00-19.00) - unless otherwise agreed; plastic
badge holders and lanyards can also be collected at this
desk. BADGES WILL NOT BE MAILED IN ADVANCE.
The contact person of the company (exhibitor details) will
be fully responsible for receiving and distributing the badges
to colleagues/staff members. Make sure that the contact
person for the company hands out the badges to colleagues/
customers before they access the restricted areas.
These badges are only meant for the staff working at the
booth and must be used to enter the Exhibition Area during
the hours when the exhibition hall is open to visitors (these
are NOT set-up/dismantling badges). These badges do
not allow access to the session halls or any other scientific
activities, except the Industry Symposia.
Extra exhibitors’ badges
You can upload your request for extra badges by May 13,
2019 to https://cm.era-edta.org using the username and
password received from industry@era-edta.org; the cost of
each extra badge is EUR 60.00, plus VAT if applicable.
After May 13, 2019 it will be possible to purchase extra
exhibitors’ badges at the Exhibitors’-Visitors’ Desk located
in the Registration Area, from June 12, 2019 (11.00-19.00)
onwards at the rate of EUR 90.00 each, plus VAT if
applicable.
No refunds will be given in case of cancellation.
10Innovation Hub Budapest, Hungary
June 13th–16th, 2019
Application form A-IH enclosed
This is a new opportunity reserved exclusively for the Space fees - subject to VAT if applicable
start-up companies in the development stage of their A space in the Innovation Hub is provided fully equipped.
nephrological technology services. o EUR 4,000.00 per module
The Innovation Hub exhibitor is invited to customise the
A specific area has been assigned in the exhibition where a space on June 13 from 08.00 according to the options
space of approximately 6-9 sq.m will be allocated to each provided.
start-up company. The cost includes the full booth, basic
furniture and the exhibition badges. Exhibitor entitlements and benefits
• Attend the Exhibition;
How to reserve an exhibition space • Attend the Industry Symposia;
in the Innovation Hub • Attend the Congress Opening, the Welcome Ceremony
Please fill-in in the Form A-IH (enclosed) and send and Reception;
it to the ERA-EDTA Industry Relations Team at • No. 2 exhibitor badges with the name of the exhibiting
industry@era-edta.org no later than company (see relevant chapter);
January 31, 2019. • Company profile and logo in the final programme, if
Applications will be accepted considering the following submitted by the deadline;
criteria/steps: • Company name and logo listed in the official website
1. The submission will be evaluated by the Congress www.era-edta2019.org and in the Congress App,
Scientific Committee and if necessary by the Late if submitted by the deadline.
Breaking Clinical Trial Committee;
2. Global revenue must not have exceeded EUR 10,000.00
over the last year (2018).
3. Companies should be independent and have been
privately owned for less than five years.
4. The technologies for exhibit should fall within the
following areas: medical devices, biotechnology, software
innovations and medical equipment.
5. Companies must not have been ERA-EDTA exhibitors in
the past.
6. Companies can exhibit for a max. of 2 consecutive years
with this special discount.
11Held jointly with
Industry Symposia
Application form C enclosed
Industry Symposia are commercially supported educational at the Congress Venue for the day of the Symposium
activities held during the 56th ERA-EDTA Congress; they only (poster digital file and flyers printing at own cost);
are open to delegates and exhibitors to attend. • Use of the congress logo on your invitation and
promotional documents.
Who can organize them
Industry symposia are usually supported by exhibiting Upgrades to ENP
companies only; however, depending on availability, non Extend the participation to your Symposium to the
exhibiting companies are also welcome. Nephrology Community: the European Nephrology Platform
increase the visibility of your event by allowing thousands
Day-time-duration of Nephrologists worldwide. Once your symposium is
The Industry Symposia will be organised during the confirmed you will receive the options available on our
following time slots: educational portal www.enp-era-edta.org
June 14, Friday 09.30-10.45 (1)
75 minutes of which 60 minutes are Travel & living of the Industry Symposium Faculty
&
dedicated to the scientific programme Travel and accommodation should be taken care of by the
June 15, Saturday 13.15-14.45 (2) Company and any agreement must be reached directly with
90 minutes of which 60 minutes are the Speakers. If your Speakers/Chairpersons are also part of
dedicated to the scientific programme the Congress Faculty, they can be offered accommodation
at the Congress Headquarters Hotels; the ERA-EDTA
The scientific part of the Lunch Industry Industry Relations Team on behalf of ERA-Eurocongress
Symposium is limited to 60 minutes; if the slot is Ltd will send you quotation for accommodation costs, and
longer an additional 30 minutes must be considered for the amount will then be invoiced after the congress.
walk-in and for the Industry to provide catering (if planned). Catering service are not included in the fees.
(1) The preceding session is due to end at 09.30; plenary The Industry Symposia Booklet will be printed by the
session to start at 10.45. ERA-EDTA Industry Relations Team and included in the
(2) The preceding session is due to end at 13.15 and the congress bags. The Final Programme will be available
following session must start at 15.00 online, whereas onsite the printed version will only be
available upon request.
Rates
The rates are based on the capacity of the requested/ Proposals - First submission
confirmed room(s): The proposals - first submission / see “Form C” - are
to be sent to the ERA-EDTA Industry Relations Team by
Morning symposia Lunch symposia November 15, 2018.
The first submission should include the main topic(s) of
June 14-15 June 14-15
the symposium, the preferred dates and symposium type
Rooms for
together with the expected numbers of participants.
1,000 people not available EUR 45,000.00
(2 available)
Rooms for Proposals - Second Application
800 people EUR 35,000.00 EUR 42,500.00 For the companies that have sent the Form C by November
(1 available) 15, 2018, specific credentials will be emailed to access
Rooms for the online application where they will be able to upload
600 people EUR 32,500.00 EUR 40,000.00 the programme draft - including a short abstract. The
(3 available) proposed Chairpersons-Speakers should also be included.
Rooms for The deadline is December 14, 2018.
500 people EUR 30,000.00 EUR 37,500.00
(1 available) The Scientific Committee (SC) will decide the dates, the
symposium type (morning or lunch) and the rooms of
Rates subject to VAT if applicable. the symposia according to the submitted files (detailed
The rates include: programme, rationale, abstract and speakers’ CV), trying to
• Rental fee of the room with standard a/v equipment and comply with the preferences marked in the application form
technical assistance; and to avoid overlaps or interferences with the congress
• Publication of the symposium programme in the Final scientific programme. The SC will carefully check the
Programme and on the website; contents of the proposed symposia, thoroughly evaluate
• Double-page advertisement in the Industry Symposia the programme draft, ask the company to provide further
Booklet (artwork production costs not included); details and provide explanations when necessary. The SC
• Two digital posters and a literature rack available directly can also request changes to be made, as well as make
12Budapest, Hungary
June 13th–16th, 2019
them a mandatory condition for acceptance. Failure to comply with these rules will result in the
The SC might reject submissions that do not comply with loss of points in the ranking list (-20).
the above mentioned principles. The selection will be
made on the basis of the scientific relevance perceived by Policy
evaluating the second application. The ERA-EDTA Industry Relations Team is aware that
companies involved in the organisation of an Industry
The SC will decide the date and room of the symposia Symposium are unlikely to receive confirmations from the
(trying to comply with the preferences marked in the Speakers/Chairpersons in the early stages. For this reason
application form) according to their contents and to the risk the ERA-EDTA Industry Relations Team will accept the fact
of overlapping or interference with the congress scientific that Speakers/Chairpersons in the preliminary draft may
programme or with another parallel symposium. differ from those in the final programme. All information
contained in the programme drafts will be handled as
Preliminary acceptance and day/room allocation strictly confidential. Although the ERA-EDTA Industry
Once the draft preliminary programme has been evaluated Relations Team understands that some speakers may
by the SC, a confirmation letter will be sent by the ERA- have committed to participating in an Industry Symposium,
EDTA Industry Relations Team with confirmation of the please be aware that the policy does not permit a speaker
exact day and the allocated room. to repeat lectures given during Industry Symposium.
Furthermore there is a strict limitation of a maximum of
Final programme of the Industry Symposia one/1 talk and one/1 chair per person.
The final programme should be uploaded by March 15, If the ERA-EDTA Industry Relations Team finds out that
2019, using the same online procedure as the second a Speaker/Chairperson has an overlap of two parallel
submission; the final titles, speakers and chairs need to be symposia, it will promptly inform both companies in order
provided, using the online application. to resolve the matter.
Promotion It is not allowed to display or distribute any promotional
The Industry Symposia will be included in a specially material within the congress centre, at the entrance or
dedicated section of both the Final Programme and the within of 500 metres of the congress centre.
website www.era-edta2019.org. Failure to comply with these rules will result in the
The Industry Symposia Booklet will be printed by the ERA- loss of points in the ranking list (-20).
EDTA Industry Relations Team with the Congress layout and
will include the artwork provided by the company by
April 30, 2019 as a high resolution file (as in previous
years at least 10 days before the deadline low-resolution-
artwork should be e-mailed for graphic/content check).
The Industry Symposia Booklet will be included in the
congress bags and in the relevant section at
www.era-edta2019.org.
Two digital posters and a literature rack will be provided for
each company that is organizing an industry symposium.
The ERA-EDTA Industry Relations Team will be in charge
of displaying them in two different visible places in the
congress centre. You will receive a detailed floor plan closer
to the congress dates.
Companies are entitled to place their posters and fliers on
display only on the day the symposium is held.
Companies are allowed to place posters, self standing
banners or sign boards just outside the hall not earlier
than an hour before the start of the symposium; all of them
must then be immediately removed after the end of the
symposium. Hand-outs of any kind, or signposting within
the congress centre, are strictly forbidden.
It is not permitted to display or distribute any promotional
material within the congress centre, at the entrance or in
within 500 metres of the congress centre, with the exception
of the authorized spaces.
13Held jointly with
Xxxxxxxxxx
Helping you reach your target market
Advertise with the official ERA-EDTA journals, ndt and ckj, and:
• Maximise your investment at ERA-EDTA with brand exposure throughout the year
• Associate your brand with the leading European journal in the field
• Benefit from bonus distribution at the 56th ERA-EDTA congress in Budapest,
June 2019
• Choose the advertising channels which best fit your needs
For further information about how we can help you maximise your presence
at the ERA-EDTA congress, and reach your target market, please contact
Naomi.Reeves@oup.com
oupmediainfo.com
14Sponsorship Budapest, Hungary
June 13th–16th, 2019
opportunities Application form E enclosed
The opportunities listed below could be combined in a Educational Opportunities
Sponsorship package so as to take full advantage these Educational Webinar from EUR 20,000.00
beneficial options to provide a higher impact at a reduced Industry Symposia from EUR 30,000.00
cost. Please fill-in in the Form E (enclosed) and send it to Abstract Online Cost: upon request
the ERA-EDTA Industry Relations Team, E-mail: industry@ Poster Online Service Cost: upon request
era-edta.org no later than March 31, 2019. European Nephrology Portal Cost: upon request
Networking Opportunities Profile Opportunities
Company Hospitality Suite Cost: upon request Final Programme from EUR 10,000.00
Company Meeting Room Cost: upon request Industry Symposia Booklet EUR 15,000.00
VIP Room Cost: upon request
Congress Services
Congress Note Pads EUR 10,000.00
Congress Pens/Pencils EUR 7,500.00
Congress Bags EUR 15,000.00
Congress Lanyards EUR 15,000.00
Programme at a Glance EUR 12,500.00
Congress Map EUR 10,000.00
Internet Corner EUR 10,000.00
Rates subject to VAT if applicable.
15Educational
opportunities
Held jointly with
Educational grants Abstracts Online
Cost: upon request Cost: upon request
Sponsor companies will be entitled to: All abstracts accepted for presentation will be available
• Acknowledgement in the Final Programme/Sponsors online a few weeks before the congress and for one year
section after the congress.
• Sponsor acknowledgement on the website Sponsor company will be entitled to:
www.era-edta2019.org. • Company name and logo on ENP;
• Sponsor acknowledgement on the website
Industry Symposia www.era-edta2019.org.
See page 12
Poster online service
The fees include: Cost: upon request
• Rental fee of the room with standard a/v equipments and
technical assistance; The poster online viewing stations will be located within
• Publication of the symposium programme on the Final the congress venue and will include all of the accepted
Programme and on the website www.era-edta2019.org posters of the 56th Congress.
• Double-page advertisement in the Industry Symposia
Booklet (artwork production costs not included); Sponsor company will be entitled to:
• Two digital posters and a literature rack available at the • Company name and logo on the screen saver of each PC;
Congress Venue for the day of the Symposium only • Sponsor acknowledgement on the website
(poster digital files and flyer printing at own cost); www.era-edta2019.org.
• Use of the Congress logo on your invitation and
promotional documents ENP – European Nephrology Portal
www.enp-era-edta.org
Travel & living of the Industry Symposium Faculty Cost: upon request
not included.
Catering service is not included in the fees. Take advantage of the chance to promote your educational
Please see the full conditions mentioned in the relevant activities through ENP and you will also have access to
chapter “Industry Symposia”. the International Nephrology Community.
Sponsor opportunities include:
• Large Homepage banner
• Hot Topic banner
• Sponsored Education on Home Page
• Integration of your educational content
in the ENP search engine
• Industry Symposium Webcasts
• Industry Symposium Reviews
• Special featured interviews
Request our dedicated ENP Prospectus.
Sponsors who are active on ENP during the ERA-EDTA
2018 congress will also be acknowledged on the main
congress website www.era-edta2019.org.
16Profile Budapest, Hungary
June 13th–16th, 2019
opportunities
Final Programme - FP
The Final Programme will be printed in May 2019, made
available to the delegates, posted on the website www.
era-edta2019.org and distributed at the congress.
Page artworks should be received by April 30, 2019.
Internal back cover -
3rd cover page, in colour EUR 15,000.00
Inside page, in colour EUR 10,000.00
to be included in the Industry dedicated section
of the Final Programme
Sponsor companies will be entitled to an acknowledgement
on the website www.era-edta2019.org.
Industry Symposia Booklet
The Industry Booklet will be printed in May 2019, made
available to the delegates, posted on the website
www.era-edta2019.org and distributed at the congress.
Page artwork should be received by April 30, 2019.
Outside back cover -
4th cover page, in colour EUR 15,000.00
Sponsor companies will be entitled to an acknowledgement
on the website www.era-edta2019.org.
17SUPPLEMENT
Held jointly with
PUBLISHING
with
and
Advantages to sponsors:
• A collection of papers on a single
topic provides additional impact
• Copies are mailed to the print
subscribers of ndt and are available
online
• Peer-reviewed to ensure quality of
content
Criteria for supplement
publishing in ndt and ckj:
• Proposals must be approved by the
Editor-in-Chief
• Balanced opinions and treatment
options should be reflected
• Manuscripts should be authored by
well-respected experts
Please contact us if you have a
supplement proposal:
Carolina Vicente
carolina.vicente@oup.com
tel: +44 1865 353794
academic.oup.com/ckj
academic.oup.com/ndt
18Congress services Budapest, Hungary
June 13th–16th, 2019
Congress services Congress Bags/Shoppers
Congress note pads & pens/pencils All delegates and press representatives will receive a
for the congress bags congress bag. Approximately 7,000/8,000 pieces are
A note pad and a pen/pencil are included in every congress required (final number to be confirmed closer to the congress date).
bag. Approximately 7,000/8,000 pieces are required (definite Visibility fee - Congress Bags/Shoppers EUR 15,000.00
number to be specified closer to the congress date). Eco-friendly production and transportation to the congress
Pads and pens, complete with the company logo/ centre for distribution is at company’s own cost.
inscription, are provided by the sponsor and must be Sponsor company will be entitled to:
eco-friendly. The ERA-EDTA Industry Relations Team can • Being sole sponsor;
also take care of the production/shipment and provide the • Sponsor acknowledgement on the website
sponsor company with the suppliers cost estimations. www.era-edta2019.org.
A detailed proposal including of pictures should be sent
to the ERA-EDTA Industry Relation Team for approval, by Congress lanyards & programme at a glance
March 31, 2019. These items provide the sponsor company with a high level
Visibility fee - Congress note pads EUR 10,000.00 of visibility as all delegates will receive a badge; the same
Visibility fee - Congress pens/pencils EUR 7,500.00 applies for exhibitors, staff people and press representatives.
Approximately 12,000 pieces are required (final number to be
Eco-friendly production and transportation to the confirmed closer to the congress date).
congress centre for bag preparation is at company’s own Visibility fee - Congress Lanyards EUR 15,000.00
cost. Visibility fee - Programme at a glance EUR 12,500.00
Sponsor company will be entitled to: Eco-friendly production and transportation to the congress
• Being sole sponsor; centre for distribution is at company’s own cost.
• Sponsor acknowledgement on the website
www.era-edta2019.org. Sponsor company will be entitled to:
• Being sole sponsor;
• Sponsor acknowledgement on the website
www.era-edta2019.org.
Congress Maps
The congress maps are inserted in every congress bag, on
the website and also on the congress app.
Approximately 7,000/8,000 pieces are required (final
number to be confirmed closer to the congress date).
Visibility fee EUR 10,000.00
Production and transportation to the congress centre for
bag preparation is at company’s own cost.
Sponsor company will be entitled to:
• Sponsor acknowledgement on the website
www.era-edta2019.org.
Internet Corner
Internet Corner will be housed within the congress venue/
registration area and it will feature a minimum of
4 workstations + a printer.
Visibility fee EUR 10,000.00
Sponsor company will be entitled to:
• Company name and logo prominently displayed;
• Sponsor acknowledgement on the website
www.era-edta2019.org.
Storage rooms, hospitality suites
and meeting rooms
Cost: upon request
They may be available within the congress centre
premises. Further details will be available closer to the
congress dates.
19Multi-Channels
E-Education support
Held jointly with
Opportunities
Benefits:
• Wider and more targeted reach to your target audience
by being visible across all available interfaces and
Make your brand heard across multiple channels at the channels.
ERA-EDTA 2019 Congress. • Place educational and in some selected interfaces also
promotional messages.
At Budapest 2019, we will again offer the Share-of- • Create your own stories. Develop a media plan with a
Voice (SoV) digital support format as we operated it in high degree of flexibility.
Copenhagen in 2018. • Widen the impact through engagement of your country
organisations.
Engage with delegates via multiple channels and put your
brand and Educational messages top-right-centre amongst New in 2019:
the participants at the ERA-EDTA 2019 Congress. Peer-to-Peer Local Educational Meetings
A large majority of delegates educate others when they get
Boost visitors for your industry symposia and your exhibition back from an ERA-EDTA Congress. Support physicians,
booth. Run your own media campaign. Reach more of your who attended the ERA-EDTA 2019 Congress, with the
target audience and achieve a higher impact from your organisation of their local follow-up educational meetings
congress investment. after the congress, using ERA-EDTA’s digital platform,
through your local Reps or MSLs.
Sponsor-branded messages are viewed by delegates
more than 700.000 times before, during and after the We will also provide
conference. • A catalogue visualizing all channels for your internal
regulatory and legal approval.
How it works: • A media plan scheduling your messages across brand
Choose the level of visibility (or Share of Voice), expressed teams, medical, countries etc.
as a percentage, across multiple inter-linked digital and • A live KPI dashboard to track impressions of your
physical channels. Main channels are e.g. the mobile app, messages across digital channels.
the e-campus, the E-materials portal, the delegate WiFi, • Dedicated sponsor support.
internet point, the program planner etc. See the detailed
channel listing below.
The system works before, during and after the congress.
Banner messages stay online until the next ERA-EDTA
Congress or as per your media plan.
20Interactive Program Planner
INCLUDES:
• Banners and pop-up ads (rotating) with sponsor logo
Key E-Education
Create your own congress agenda on the ERA-EDTA 2018
mobile app: data is fully synchronized. Accessand/or
speaker messages on front page and other pages
of the
E-materials, tag slides and take notes, conductmobile
dialoguesapp
with the faculty and colleagues … all this and a host of key
Budapest, Hungary
congress information. Available for iOS and•Android.
Sponsor logo at Program Planner entry point June 13th–16th, 2019
Services
• Notifications with sponsor messages. Full details on
50-60% of delegates actively use the congress
app and program planner. request
INCLUDES:
• Promotion on social media and on the main ERA-EDTA
included
2018logo
• Banners and pop-up ads (rotating) with sponsor congress website
•
and/or messages on front page and other
mobile app
Promotion
pages of the via sponsor-branded delegate newsletters
pre-meeting
• Sponsor logo at Program Planner entry point
• Notifications with sponsor messages. Full details on
request
• Promotion via sponsor-branded panels at the venue
• Etc.
• Promotion on social media and on the main ERA-EDTA
2018 congress website
Mobile Congress App • Promotion via sponsor-branded delegate newsletters Mobile Congress App
pre-meeting
Your Learning Assistant in your pocket. Create your
• Promotion via sponsor-branded panels at the venue
• Etc.
congress agenda. Participate in Live Session Voting. Mobile Congress App
Access speaker E-materials, tag slides and take slide
notes in sessions. Conduct dialogues with the faculty and
colleagues. All this and a host of key congress information.
More than 4.000 delegates use the app before, during and
after a congress.
New: Daily News from ENP keeps the app relevant and
updated even after the conference.
Available for iOS and Android.
E-campus
Our on-site “live earth” for all digital-educational initiatives.
Here, we offer instant access to E-materials (abstracts,
speaker slides, e-posters, selected symposium content)
from the ERA-EDTA 2019 Congress. Our expertOnlinestaff give
Program Planner
delegates 1-to-1 demos, sign them up and capture OPT-
Ins (e-permissions) for sponsors. Services also include
teaching delegates how to use the digital tools for their own
educational peer to peer activities when they get back home.
E-Materials Service Online Program Planner
Multiple Learning stations including e-posters, the Rare Our ERA-EDTA 2019 E-Materials portal provides access
Disease Corner and Sponsored Education makes the to live-streamed sessions, on-demand speaker slides
e-campus a Hub for Digital Education. The e-campus is and webcasts, abstracts, e-posters, supporting materials,
also the ideal place to have a bit of downtime and network articles, videos etc.
with colleagues. Delegates can also charge devices at the Coupled with the newest search and smart-filtering
large meeting tables. Delegates also benefit from personal technology, the E-materials service gives delegates relevant
support for the App, WiFi or other technical questions. content fast. Delegates can also tag slides, add notes and
build their own summary of the ERA-EDTA 2019 meeting
to present to colleagues back home. The dialogue module
lets them interact with faculty. E-materials is available
for at least 12 months post-congress on the European
Nephrology Portal.
During and immediately after the congress, more than
50.000 materials are accessed.
24
New: Local Peer-to-Peer Meetings
Get your country organisations involved in local
follow-up meetings after the congress
A recent ERA-EDTA survey showed that more than 95%
of ERA-EDTA Congress delegates educate others
about the congress at their workplace and more than 80%
educate others outside of their workplace.
These delegates now have a new service – they can organise
their peer-to-peer follow-up meetings via the technology
platform used at the ERA-EDTA 2019 Congress. With a
single click, delegates can set up their small meetings, invite
peers, create a ‘playlist’ of content (slides, presentations,
webcasts, abstract text) from ERA-EDTA 2019 and present
it to their peers via the platform. Peers can then access
the playlist via their own ENP account. More information
available on request.
21Channels
22E-Education SoV Budapest, Hungary
June 13th–16th, 2019
Support Order Options
(Amounts in net Euros without VAT)
LEADERSHIP 25% EUR
PACKAGE 150,000
PERFORMER 15% EUR
PACKAGE 90,000
5% EUR
E-materials
BASIC PACKAGE 20,000
Terms:
• Packages will be allocated on a first-come-first-served
basis.
• More than one of each package can be ordered by one
company.
• For a customised SoV % contact ERA-EDTA.
• Our
On ERA-EDTA
request 2018and content
subjectportal
to provides
ERA-EDTA access
approval:INCLUDES:
to
customised high impact campaigns in combination with• Banners (with rotating messages) on the portal’s
speaker slides and webcasts, abstracts, e-posters,
supporting materials, etc*. homepage and other pages
ENP throughout the year
• Active promotion of symposia/other educational
• Coupled
On request and subjectand
with smart-search to smart-filtering
availability: booking of a activities on the portal
technology,
greater SoV for a specific channel
E-materials gives you relevant content fast. Delegates • Publishing of supporter’s symposium materials (slides
• can
On also
request, without
clip slides, a change
take notes of their
and build the own
fee, selected and/or webcasts)
channelsdeck
summary can be excluded
of the ERA-EDTA 2018 meeting to present • Promotion and link from the official ERA-EDTA 2018
to colleagues back home. The dialogue module lets them SoV website
congress – Per delegate
interact with faculty. • Promotion of the service via at least 2 congress
New in 2019 Country
participant’s newsletters
per selected EUR
KOL Forfor
E-materials is available any
at least 12 months Banner Ads country
• Reminder newsletter post-congress promoting 15.00
Video
post-congress. additional EUR e-materials and sponsor’s symposium
Production video 5,000 • Terms:
Inter-session slides promoting the service in the lecture
• Only available in combination with SoV Leadership or
rooms
• Opt-in capture for sponsor’s
Performance Packagefollow-up activities.
Terms: Disclaimer aligned with sponsor.
• Only available in combination with SoV Sponsorship.• Etc. • Minimum fee per country Full
EUR details on request.
2.000.-
SoV Packages contain As afree
rule, video productions
40%-plus of all (see • Enables segmentation to place local banner messages
Channel listing) for users of participating countries
delegates sign up and use
• Production contains filming editing. Interviews • Fee is variable based on actual registered delegates
and postportal.
the E-materials
can be filmed in any language. (excluding industry) attending the ERA-EDTA 2019
• Produced video can be published on ENP, subject to Congress from the selected country
approval by ERA-EDTA. • Country messages are allocated within the booked SoV.
• Video packages are limited and will be allocated on a The sponsor can determine the SoV for each country.
first-come-first-served basis.
Peer to Peer On
Follow up Meetings request
Terms:
• The fee depends on the number of actual follow up
meetings, participating and number of participants who
will get access to ERA-EDTA materials.
• The sponsorship includes:
• technology licenses
• access to ERA-EDTA materials for peers
• ERA-EDTA will ask delegates if they consent to be
contacted by the sponsor’s local reps to help them set
up their local peer to peer meetings.
• Service support for Reps and Physicians
23
E-materials portal homepage E-materials search pageHeld jointly with
Terms and
conditions
1. Industry Symposium - IS Travel & living of the Industry Symposium Faculty
An IS should fit in the allotted time slots as per contracts Travel and accommodation should be taken care of by the
sent as confirmation. Industry and any agreement about must be made directly
Please also note that all meeting rooms should be vacated between the Speaker and the Company. If your Speakers/
as agreed so that the cleaning staff can collect all the Chairpersons are also part of the Congress Faculty they can
empties and refresh the rooms. be offered accommodation at the Congress Headquarters
The IS must be open to all congress participants. All Hotels; the ERA-EDTA Industry Relations Team on behalf
attendants must be registered as full participants of ERA-Eurocongress Ltd will send you a quotation for the
or as exhibitors. Persons without a badge will not accommodation costs, and the amount will be invoiced
be allowed to enter the room. All other scientific after the congress.
sessions are not open to exhibitors.
It is strictly forbidden to hold an IS outside the congress The Industry Symposia Booklet will be printed by the
premises starting from three days prior to the congress, ERA-EDTA Industry Relations Team and it will include all
during the official days and for two days after the congress, the company layouts (double-page-advert) according to
unless it is an Official Congress Satellite Symposium. Any the graphic frame provided.
formal presentations taking place in a hospitality suite will Companies failing to submit the artworks by the deadline
be regarded as an IS, to which the above mentioned rules will not be included in the ISB.
apply.
Application to hold an IS - Form C (enclosed) - containing Reproduction of logo.
a draft title, the field of interest and prospective Speakers/ The ERA-EDTA Industry Relations Team will send the
Chairpersons (if applicable) should be sent to the ERA- organising company the official congress logo for use in
EDTA Industry Relations Team by November 15, 2018. any printed documents etc. related to the IS. However, all
The programme draft - including a short abstract and the printed materials containing this logo need to be officially
proposed Chairpersons-Speakers - need to be uploaded approved by the ERA-EDTA Industry Relations Team prior
online, according to the instructions received, to printing.
by December 14, 2018.
The final programme must be sent to the ERA-EDTA Room dressing.
Industry Relations Team by March 15, 2019 using the The ERA-EDTA Industry Relations Team will agree with
online application. Please note that there is a strict limitation the organising companies on specific slots for rehearsals
of a maximum of one/1 talk and one/1 chair per and/or soft set-up. All costs involved must be paid by the
person. If the ERA-EDTA Industry Relations Team finds companies. The IS meeting rooms must be left with their
out that a Speaker/Chairperson has an overlapping in two own congress set-up/lay-out as per the signed contract.
parallel symposia, it will promptly inform both companies
in order to solve the matter. Promotion onsite.
The ERA-EDTA Industry Relations Team will include the Organising companies will have the chance to promote their
IS scientific programmes in a special section of the Final IS by producing two posters and flyers for each session. No.
Programme. With the same layout of official sessions; the 2 digital posters and a literature rack will be made available
acknowledgement will be “organised by” on the bottom of within the congress centre only on the day of the IS.
the page. A self-standing banner or roll-up may be placed at the
entrance of the session room one hour before the IS and
removed at the end of the session.
It is not allowed to display or distribute any promotional
material within the congress centre, at the entrance or
within of 500 metres of the congress centre.
Failure to comply with these rules will result in the
loss of points in the ranking list (-20).
Payment. Payment is requested within 30 days from the
invoice date.
Cancellations. Cancellation of an IS after receiving the
official confirmation will be subject to the following charges:
Within January 31, 2019 50% of the amount due
from February 1, 2019 full amount due
In case a cancellation is received before the official
confirmation is sent, no cancellation charge will be made.
24Budapest, Hungary
June 13th–16th, 2019
2. Exhibition space 3. Sponsoring opportunities
2.1 Regulation compliance. The exhibitors agree to 3.1 Priorities. The ERA-EDTA Industry Relations Team
observe all the regulations and requirements stipulated in this reserves the right to assign a sponsoring opportunity to
document and shall not see them as merely administrative. a company according to:
The ERA-EDTA Industry Relations Team and the authorities • the position in the ERA-EDTA Ranking List
of the congress venue will exercise full power in the duties • the previous congress sponsorships
vested in their rank to find the means necessary in order to • the date of receipt of the application form
enforce the present regulations to their full extent. • the fact that the company is an exhibitor or not
The exhibitors accept to comply with all regulations • the fact that an item might be part of a Participation
thereof and any new provision and/or amendment that Comprehensive Package.
may be brought due to the circumstances at that time; the 3.2 Denial. The ERA-EDTA Industry Relations Team
organisers reserve the right to the even/also convey new reserves the right to deny a sponsoring opportunity to any
information verbally. company or organisation whose activity does not directly
concern the general topic of the congress or whose
2.2 Mandatory forms. products fail to meet the level of performance required by
ERA-Eurocongress Ltd will confirm the booth assignment the Organising Committee.
with an e-letter and in due time it will provide the Congress 3.3 Payment. Payment is requested within 30 days from
Venue Technical Guidelines: the invoice date.
3.4 Cancellations. All partial or total cancellations by
2.3 Payment. the companies must be made in writing to the ERA-EDTA
Payment is requested within 30 days from the invoice date. Industry Relations Team. All partial or total cancellations by
the companies will be subject to the following cancellation
2.4 Cancellations. penalties:
All partial or total cancellations by the exhibitors must be Before December 31, 2018 10% of the amount due
made in writing to the ERA-EDTA Industry Relations Team. from January 1,
All partial or total cancellations by the exhibitors will be to March 30, 2019 50% of the amount due
subject to cancellations penalties as follows: from March 31, 2019 full amount due
Before December 31, 2018 30% of the amount due
from January 1, 2019
to March 30, 2019 75% of the amount due
from March 31, 2019 full amount due
2.5 Insurance.
The ERA-EDTA Industry Relations Team recommends the
exhibitors to have appropriate insurance covering the civil
responsibility against third parties.
2.6 Changes.
The ERA-EDTA Industry Relations Team reserves the right to
alter time schedules. Deferring the congress date, alteration
of the time schedule or change of venue eventually made
by the ERA-EDTA Industry Relations Team shall not justify
partial or total cancellation by the exhibitors.
25Held jointly with
Xxxxxxxxxx
Helping you reach your target market
Our reprints and ePrints service enables
you to:
• repackage trusted research as a branded
article for distribution at industry events
• link your brand with the leading
nephrology journal in Europe
• educate and inform a wide range of
audiences about your products
ndt is in the top 10 journals for both Urology
& Nephrology, and Transplantation*.
ckj is an essential educational and training
resource integrating clinical, translational
and educational research into clinical
practice.
Contact Richard Young for more
information on reprints
richard.young@oup.com
*2017 Journal Citation Reports® (Clarivate Analytics, 2018)
oupmediainfo.comApplication form A Held jointly with
Budapest, Hungary
June 13th–16th, 2019
EXHIBITION SPACE - by March 15, 2019
to be e-mailed to industry@era-edta.org
Exhibitor details:
Company name________________________________________________________________________________________
Address_______________________________________________________________________________________________
Zip/city/country_________________________________________________________________________________________
Contact person_________________________________________________________________________________________
Telephone/mobile _______________________________________________________________________________________
E-mail ________________________________________________________________________________________________
Invoicing (legal address):
Company name________________________________________________________________________________________
Address_______________________________________________________________________________________________
Zip/city/country__________________________________________________________________________________________
Vat registration number __________________________________________________________________________________
o PO is requested
Space fees - Rates subject to VAT if applicable.
Minimum space purchase is 9 square metres/m2 - 3x3.
The booth is rented as “space only” for
o EUR 570.00 per sq.m for bookings received by January 31, 2019
o EUR 670.00 per sq.m for booking received from February 1, 2019
Publishers, journals and non-profit organizations will be charged a reduced rate of
o EUR 285.00 per sq.m for bookings received by January 31, 2019
o EUR 335.00 per sq.m for bookings received from February 1, 2019
Booth choices (in order of preference): Surface (in sq.m):______________________
______________________________________________________________________________________________________
______________________________________________________________________________________________________
List any exhibitor(s) you do NOT wish to be near _____________________________________________________________
List any exhibitor(s) you do wish to be near __________________________________________________________________
Are you a non-profit organisation or a Medical Publisher? o Yes o No
We agree to pay the amount due for the exhibition space within 30 days from the invoice date; we accept also the terms
and conditions reported in this Industry Prospectus.
Signature____________________________________________ Date signed ________________________
Send this form by March 15, 2019 to: ERA-EDTA Industry Relations Team -
Via E. Mattei, 92 - 40138 Bologna, Italy - E-mail: industry@era-edta.orgApplication form A-IH 2019 Held jointly with
Budapest, Hungary
June 13th–16th, 2019
Innovation Hub 2019 SPACE - by January 31, 2019
to be e-mailed to industry@era-edta.org
Exhibitor details:
Company name________________________________________________________________________________________
Address_______________________________________________________________________________________________
Zip/city/country_________________________________________________________________________________________
Contact person_________________________________________________________________________________________
Telephone/mobile _______________________________________________________________________________________
E-mail _________________________________________________________________________________________________
Invoicing (legal address):
Company name________________________________________________________________________________________
Address_______________________________________________________________________________________________
Zip/city/country__________________________________________________________________________________________
Vat registration number __________________________________________________________________________________
o PO is requested
Space fees - Rates subject to VAT if applicable.
Innovation Hub 2019 package (see page 11)
o EUR 4,000.00
The submitting company declares that:
1. The 2019 expected revenue will not exceed EUR 10,000.00;
2. The company is indipendent and proovately owned for less than 5 years;
3. The company has never atttended an ERA-EDTA Congress as exhibitor
Please provide/include a detailed description about the technology/product/device you would like to showcase at the
56th ERA-EDTA Congress:
______________________________________________________________________________________________________
______________________________________________________________________________________________________
______________________________________________________________________________________________________
______________________________________________________________________________________________________
______________________________________________________________________________________________________
We agree to pay the amount due for the exhibition space within 30 days from the invoice date; we accept also the terms
and conditions reported in this Industry Prospectus/see Exhibition.
Signature____________________________________________ Date signed ________________________
Send this form by January 31, 2019 to: ERA-EDTA Industry Relations Team -
Via E. Mattei, 92 - 40138 Bologna, Italy - E-mail: industry@era-edta.orgYou can also read
