Admission & Enrolment - Guide 2018 - Ara
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Admission & Enrolment Guide 2018
Kia ora
Welcome to Ara
Congratulations on choosing to study
at Ara. It ‘s a great step towards being
successful in your chosen career, either
here in New Zealand or overseas.
To make the admission process as easy as possible,
we have created this step–by–step guide to help you.
Tips have been added on each section of the
Admission & Enrolment form to also guide you through
completion.
If you need help at any stage, come and talk to us at one
of our five campuses, or call us on 0800 24 24 76.
We hope you enjoy your time at Ara and take
advantage of our expert tutors, support services and
great campuses.
We look forward to seeing you!
How to contact us
PHONE Woolston campus
admissions
0800 24 24 76 or
Contents 03 940 8000 Ensors Road
Christchurch
Page Monday to Thursday:
8am–5pm Monday to Thursday:
A step-by-step guide to 3 Friday: 8am–5pm
Admission & Enrolment 9am–4.30pm Friday: 9am–4.30pm
EMAIL During peak enrolment
Complete the Admission & Enrolment form 4–5 periods:
info@ara.ac.nz
Monday to Thursday:
Paying your fees (domestic students) 6 FAX 8am–6pm
Paying your fees (international students) 7 03 940 8642 Friday: 9am–4.30pm
WEB Timaru campus
Ara Policies - Personal Information & 8
Privacy Principles www.ara.ac.nz 32 Arthur Street
Timaru
POST
Students Rights & Responsibilities 9 Monday to Friday:
Ara Admissions and 8am–5pm
Enrolments
Ara Terms and Conditions of Enrolment 10-11 PO Box 540 Ashburton campus
Christchurch Mail Centre 37 Alford Forest Road
Ara Standard Fees & Charges 11 Christchurch 8140 Ashburton
IN PERSON Monday to Friday:
All admissions 8.30am–5.30pm
Oamaru campus
Other useful links City campus
Rakaia Centre, X Block 44 Humber Street
130 Madras Street Oamaru
Christchurch
Ara campus maps – www.ara.ac.nz/maps Monday to Wednesday:
Monday to Thursday: 8am–5pm
Access your enrolments, applications, timetables or 8am–5pm Thursday to Friday:
results – ebs4portal-live.ara.ac.nz/default.aspx Friday: 9am–4.30pm 8.30am–5pm
Ara Student Services – During peak enrolment
www.ara.ac.nz/services-and-support periods:
Ara International Students – Monday to Thursday:
www.ara.ac.nz/international 8am–6pm
Friday: 9am–4.30pm
Studylink Website – www.studylink.govt.nz
Please note: Every attempt is made to ensure this brochure is correct at time of
printing however, information is subject to change. Ara reserves the right to amend
or withdraw courses.
2A step-by-step guide to Admission & Enrolment
Step 1 - Plan your study Additional documentation is required
for the following programmes:
Certificates
Choose the programme you want to apply for
• Contemporary Music
Visit www.ara.ac.nz for a full list of programme offerings. • Early Childhood Studies
• Digital Photography
• Fitness
• CELTA - Certificate in Teaching English
to Speakers of Other Languages
Step 2 - Apply to enrol • Outdoor Recreation
Apply to enrol using the paper form or go online New Zealand Certificates
(www.ara.ac.nz/study-options/application-and-enrolment) • Animal Management
• Animal Technology
> Complete all 11 sections of the Admission & Enrolment form • Creativity
> Sign and date the form • Digital Media and Design
• Fashion
> Attach additional documentation if required
• Health and Wellbeing
Additional documentation is required for enrolment in the programmes listed to the • Skills for Living for Supported Learners
right. Application Packs for these programmes are available from
Diplomas
www.ara.ac.nz, or contact us and we’ll send one to you.
• Environmental and Outdoor Leadership
• Interior Design
• Outdoor Instruction and Management
New Zealand Diploma
Step 3 - Pay for your study before classes start • Enrolled Nursing
• Veterinary Nursing
You must pay ALL tuition fees and student services’ levies as set by Ara in
Bachelor Degrees
full prior to the start date of your programme of study.
• Applied Science
By student loan • Architectural Studies
• Broadcasting Communications
> Check with Studylink to see if you are eligible for a student loan
• Design
or allowance
• Medical Imaging
> Indicate you are paying by student loan on the form • Midwifery
• Music Arts
> Contact Studylink and apply for your loan (www.studylink.govt.nz)
• Performing Arts
• Social Work
Cheque or bank draft (International) • Nursing
> Send us your cheque once we have confirmed you are accepted • Sustainability and Outdoor Education
into the programme
Graduate Certificate
Internet banking or telegraphic transfer (International students) • Environmental and Outdoor
Leadership
> Complete your payment via internet banking or transfer • Nursing Practice
Payment in person – at the Ara Student Finance counter Graduate Diploma
• Health
> Complete your payment by EFTPOS, cheque or credit card
• Nursing
> Email or phone in your credit card details once we have confirmed
• Sustainability and Outdoor Education
your acceptance into the programme
Post Graduate Programmes
Credit card • Health Science
> Complete your payment by credit card • Nursing
If you’ve paid using another payment method
Centre for Assessment of Prior Learning (CAPL)
If you have a significant amount of prior learning or work experience you may be eligible for credits towards your
chosen qualification through our Centre for Assessment of Prior Learning. Please contact us for further details.
3Complete the Admission & Enrolment form
Helpful instructions for completing the Admission & Enrolment form
Section 1 • Certificate of New Zealand they run. If you wish to make your
citizenship or letter of preferred selection now, please
Your name and details confirmation contact us for a timetable.
• Title – Mr, Mrs, Miss or Ms etc • Birth certificate with place of
• Legal Surname or Family Name birth stated as Cook Islands, Section 3
& Legal Given Name(s) – your Niue or Tokelau.
Your eligibility to meet
legal family and first name must Why is it essential that you
requirements
be the same as those shown supply Ara with your identity
on the identity documents you documents? Refer to Ara brochures or
provide. They will be used for www.ara.ac.nz for specific entry
The Ministry of Education will not
your academic records. If the requirements related to your chosen
fund students who have not supplied
legal name under which you are programme of study.
the correct identity documents. We
enrolling differs from that on your may have to charge you full fees if Please ensure you attach all
birth certificate or passport you we do not receive this. supporting documentation to this
must also present a certified copy form.
of your marriage certificate(s) or If you are posting in your completed
deed poll (change of name) enrolment form it is essential to Section 4
certificate. include a verified copy of your
identity documents. Your contact details
• Preferred Given Name(s) –
your preferred names will also What does ‘verified copy of Ara uses email as the primary
be shown and recorded on our your identity documents’ mean? communication method. Please
system. For example, your legal A verified copy means you have provide a current personal email
name may be ‘Christine’ however, photocopied the original identity address.
if you prefer to be known as ‘Chris’ documents and they have been It is important that Ara has accurate
this is where you would enter your certified (signed) as being true contact details for you. Please
preferred name. copies by an authorised person as complete all questions within this
• Institution Student ID – if you listed in the Oaths and Declarations section:
have enrolled at this institution Act 1957. • personal email address
before you will have a student ID This authorised person could be a: • mobile phone number
number.
• Justice of the Peace • current/prior to study home
• NSI or NZQA Number – if you
• Solicitor address
have studied in NZ you may have
an NSI or NZQA number. • Registrar or Deputy Registrar of • address during study period if this
the Courts is going to be different from your
• Citizenship/Residency –
• Ara Admission & Enrolments staff home address.
please indicate if you are a New
Zealand citizen (born in New member. • emergency contact is a name and
Zealand or granted citizenship) number of someone we can phone
or a permanent resident. If you Section 2 in the event of an emergency.
are not a New Zealand citizen or a
permanent resident, you may be Your intended programme Section 5
liable for an international student • Programme name – the title of Your ethnicity
fee. This is higher than a domestic the qualification you are applying
fee. for; for example, ‘Bachelor of Which ethnic group(s) you identify
Applied Management’ yourself with, for example:
To prove citizenship we require
a verified copy of ONE of the • Programme code – Ara’s NZ European/Pākehā, NZ Māori, Cook
following identity documents: qualification code (this can be Island Māori, Fijian, Niuean, Samoan,
• New Zealand birth certificate found at www.ara.ac.nz or in a Tokelauan, Tongan, Chinese, Indian
Ara brochure); for example, etc. Identify your main ethnicity as 1.
• New Zealand passport CH3988
• Statement of Whakapapa signed You may choose up to three
• Course selection – Some Ara ethnicities in total (identify these
by a Kaumātua. It must include programmes allow you to make
date and place of birth as 1, 2, 3).
choices between courses you
would like to study and/or when
4What is the highest level of completed, and we can begin to assist
Useful Tip
achievement you hold from you with your academic journey.
Careers & Employment, whilst
physically located at the City secondary school? The sooner we hear from you the
campus, provides a service across all Possible options include: better prepared you can be. If you
campuses. Opening hours are Monday
• no formal qualification would like more information please
to Friday, 9am to 5pm. Career advisors
can help you as an intending student • 14 or more credits at any level call 03 940 8005, email
with career planning, course selection • NCEA Level 1 or School Certificate disability@ara.ac.nz or
and study decisions. Job search learningservices@ara.ac.nz
support is also offered for current • NCEA Level 2 or Sixth Form
and graduate students. To make an Certificate
Section 8
appointment use our booking form on • University Entrance (minimum
http://www.ara.ac.nz/services-and- requirement to study degree Feedback
support/careers-and-employment programme in NZ) Completing this section helps us to
or phone 03 940 8720 or
• NCEA Level 3 or Bursary or know the best way to tell people about
email careers@ara.ac.nz
Scholarship our programmes.
• overseas qualification (includes
Statistical Information International Baccalaureate and Section 9
for all students Cambridge Exams) Your fee payment
(Sections 5 and 6) • other (please specify)
This information is required by Please indicate how you will pay your
the Ministry of Education and B) Tertiary study fees if accepted onto the programme.
used for planning and reporting. Remember your place in any
Please indicate whether you have
It is essential that you complete programme or course is not secure
studied at a tertiary institution in the
all questions. until payment is made.
past and, if so, what qualification/s
If you don’t complete all of these • Paying by internet banking, the
you have achieved.
questions, you cannot be fully details are:
enrolled. C) Prior activity Ara BNZ account:
Many students have their What was your main activity or 02–0800–0911670–003
enrolment delayed due to
occupation last October? Always include the following
incorrectly filling in the form
so please check that you have Possible options include: details:
completed all questions. • secondary school student Particulars – student name
• polytechnic/institute of Code – invoice number (if known)
Useful Tips technology student Reference – Ara Student ID number
• Page 5 relates to methods for paying • university student (if known)
domestic student fees • private training establishment (PTE) • Student loan: if making payment
• Page 6 relates to methods for
student via student loan, it is important
paying international student fees • wananga student that you apply for your student
• self employed loan as soon as possible through
Studylink changes • wage or salary worker Studylink.
Important changes have been made Apply for your loan online at:
• unemployed or beneficiary
to the Student Loans Scheme that
(excluding retired www.studylink.govt.nz
could affect you. Please double check
your eligibility to receive a student • house person or retired Section 10
loan at www.studylink.govt.nz • overseas (please specify) Your checklist
Section 7 Use this section to make sure you have
Section 6 completed all necessary sections of
Your learning support the Admission & Enrolment form.
Your educational background
If you have experienced difficulty with Section 11
A) Secondary education learning in the past or want to prepare
for the challenges of the future, Ara Your acknowledgement and
What is the name of the last declaration
wants to support you to realise your
secondary school you attended?
potential whilst studying with us. Please sign and date your
If your last secondary school was
Completing the questions in this Admission & Enrolment form.
not in New Zealand, please write
section will ensure that we are aware Without this, your enrolment cannot
‘overseas’.
of you as soon as your enrolment is be processed.
5Paying your fees
Paying your fees - domestic students
Payment options Your study is funded Training Incentive Allowance
(TIA)
To help speed up the application Select this option if your study is
process please indicate how you will funded by scholarship or a funding In some instances, course fees can be
pay your fees if you are accepted onto scheme (eg Youth Guarantee). paid for by Work and Income. Contact
the programme. To see if you are eligible for a Work and Income for further details.
If you are paying by cheque, scholarship please contact us on Your organisation/company is
EFTPOS, or cash, you can do so at 0800 24 24 76 and ask to speak to our paying
Ara’s Student Finance counter at Scholarships Officer or email
If your employer or an agency is
any of our campuses. scholarships@ara.ac.nz
paying your study fees, you also need
Paying by Direct Credit Paying by student loan to provide:
On your admission form, if you have If you are paying by student loan, • a letter (or purchase order) on
indicated that you are paying your please indicate this on your admission company letterhead guaranteeing
payment of fees, or
fees by internet banking, you need to: form.
• a purchase order from the agency
• go into your online banking site • Important changes have been
guaranteeing payment of fees.
and pay your fees into made to the Student Loan and
Ara BNZ account: Allowance system. Please
02–0800–0911670–003 double-check with Studylink and Useful Tips
• make sure you include the read the information provided for
following payment information. students on their website. Studylink To pay by student loan
have introduced new performance Apply for your student loan as
Particulars – student name
criteria so it is important to check early as possible.
Code – invoice number (if known) your eligibility.
Apply online at:
Reference – Ara Student ID • Apply for your student loan www.studylink.govt.nz
number (if known) via the Studylink website at or phone 0800 88 99 00
www.studylink.govt.nz as
Paying by Credit Card they administer the student loan If you are applying for a student
allowance, this is also done
Ara accepts the following major credit system.
through Studylink.
cards: American Express, Mastercard • Studylink recommends you apply
and Visa. for your loan as soon as possible, Are you an international
• Pay by credit card in person at the even if you’re still deciding what student and paying fees by
Student Finance office OR you’re going to study. internet banking?
• Complete a credit card payment • Once you have applied for your International students need to
form attached to the Admission & loan, Studylink will send you a loan pay their fees into a different Ara
Enrolment form OR contract. It is essential you sign bank account. See page 7 for more
and return this contract to them, information.
• Phone our Contact Centre on
otherwise your loan will not go
0800 24 24 76.
ahead. What information is included
You will need to provide: • If you intend studying for the whole on your fees receipt?
• Ara Student ID number year, it is advisable to enrol for • Your course start and end dates.
• surname or family name both first and second semester
• The last date you can officially
• given name(s) courses at the start of the year. This
withdraw from a course without
will mean that you won’t have to
• card type (American Express/ losing all your course fees.
reapply for your loan (or allowance)
Mastercard/Visa) mid year. • A list of all the courses you’ve
• name on credit card enrolled and paid for.
• You are not eligible for a student
• 16–digit credit card number loan if adjudged bankrupt. Check your receipt carefully to
• card’s expiry date make sure you’re enrolled on the
• You should check the student
right courses and occurrences
• course details loan process at
(times).
www.studylink.govt.nz
6Paying your fees - international students
Payment options Cash or EFTPOS
Paying your study fees before Pay by cash or EFTPOS in person Useful Tips
starting classes ensures your at the Student Finance office in the
places are held for you. You are Rakaia Centre at the City campus How do you complete
not fully enrolled until payment is (X Block), Christchurch. your enrolment?
made. For safety reasons, we do not Once you have paid your fees, you
need to check you have:
Choose one of the following ways recommend you carry large sums of
to pay your fees. money on you. • your Student Visa
• valid insurance
Telegraphic transfer/ Major credit cards
• selected all your courses.
internet banking Ara accepts the following major credit
cards: American Express, Mastercard You need all of these in order to
• You can make a bank transfer
be fully enrolled.
(telegraphic transfer) to Ara’s bank and Visa.
account using the details below. Please come to the International
• Pay by credit card in person at the
Admissions & Enrolments counter if
• Please include the following in the Student Finance office or
you need help.
payment information: • Contact the International
Particulars – student name Admissions team on Visa & permit requirements
Code – invoice number (if known) intladmissions@ara.ac.nz
Go to the Immigration NZ
Reference – Ara Student ID You will need to provide: website for full details of visa
number (if known). • Ara Student ID number and permit requirements, advice on
• surname or family name rights to employment in
• This method of payment will incur New Zealand while studying, and
a $30 bank charge. • given name(s) reporting requirements.
Ara Council • card type (American Express/
Bank of New Zealand Mastercard/Visa) What information is included
Russel Partner Centre • name on credit card on your fees receipt once your
Level 1, 5 Sir William Pickering enrolment is complete?
• 16–digit credit card number
Drive • Your course start and end dates.
Russley • card’s expiry date
Christchurch 8053 • course details • A list of all the courses you’ve
enrolled and paid for.
New Zealand • copy of passport bio page for the
BNZ Account: owner of the credit card Check your receipt carefully to make
02–0800–0911670–000 sure you’re enrolled on the right
courses and occurrences (times).
Attention:
International If you need assistance please
Swift Code: phone 0800 24 24 76.
BKNZNZ22800
Bank cheque/bank draft
Payment must be in New Zealand
dollars and be made out to
“Ara”.
7Ara Policies – Personal Information & Privacy Principles
1 Ara collects and keeps personal 6 We will allocate you a student ID
information about every person who number which will be used as a Ara’s Student Policies and Procedures
enrols as a student. The Privacy Act reference on Ara documents and apply to all students including
1993 protects the information you correspondence. The Ministry of International students.
give the Institute and sets out the Education will allocate to you a
For more details about the policies
ways in which it is collected, stored, unique National Student Index
listed, you are directed to our website:
used and disclosed to other parties. number.
www.ara.ac.nz/about-us/policies
Ara takes its obligations seriously
7 For identification and security Please ask staff in your department if
and has policy and procedures
purposes, your name, enrolment data you need further information or help in
which reflect the Twelve Information
and your photograph will be stored interpreting your rights or responsibilities.
Privacy Principles.
on our database. Your photograph
Policies of particular interest
2 Ara collects this information from may be supplied to staff for
to students are:
you so that you can be provided identification and security purposes.
with information to which you may Academic Policies
8 You must provide the information
be entitled, have your progress 201 Organisation Structure
requested. Failure to do so may result
monitored and results recorded, be 301 Student Rights and Responsibilities
in refusal of your enrolment. You
supported to achieve your study 302 Copyright
also have an obligation to advise us
goals, or be identified or contacted 304 Academic Misconduct
if/when there is a change to any of
by us. This information is also (including plagiarism)
the information you have provided
used by us to develop and market
especially your contact address and 503 Name and Awarding Qualifications
programmes, courses and facilities
phone numbers. and Recognising Achievement
in ways consistent with our values –
Kaupapa. 9 Under the Privacy Principles you 504 Regulations Governing Admission,
have the right of access to all Enrolment, Withdrawal and
3 The information is also collected Non-Engagement Cancellations
personal information we hold about
so that we can meet our statutory 505 Assessment
you. You also have a right to ask Ara
obligations as a provider of tertiary 506 Probation
to correct any information which is
education; that is to meet the
inaccurate or misleading. 507 Credit Recognition
requirements of the Education Act,
You can exercise those rights by 508 Moderation
the Public Finance Act, the Inland
contacting the Ara Privacy Officer; 510 Aegrotat Pass Regulations
Revenue Act and other legislation.
email: privacy@ara.ac.nz
511 Academic Support and Progression
4 We may disclose personal
512 Exclusion
information to other education Ara Policies
agencies, such as the Tertiary 704 Self Assessment
Education Commission, Ministry What you need to know 705 Surveys at Ara
of Education, Studylink, the NZ Ara Institute of Canterbury defines 804 Research Ethics
Qualifications Authority, and Industry QUALITY as “delivering what is promised Corporate Policies
Training Organisations, and to other to a recognised, professional standard”.
tertiary education organisations Staff at Ara want to know if you have 105 Acceptable Use and Conduct for
and Government agencies which concerns, problems or complaints while ICT Users
demonstrate a statutory right to studying here. Of course, we also would 208 Resolving Staff Performance or
obtain it such as the NZ Police, like to hear about the positive things you Conduct Issues
Department for Courts, Immigration experience. 209 Harassment Prevention
New Zealand, Work and Income For further information on what you 501 Health & Safety
New Zealand, Inland Revenue should expect at Ara, see our policies
Department, and the Accident manual: www.ara.ac.nz/about-us/
Compensation Corporation. We may policies
also disclose personal information
to other agencies which also International students also refer to the
demonstrate a statutory right to Education ( Pastoral Care of International
obtain it. The fact that you are Students) Code of Practice 2016.
currently enrolled in a programme
or course or not may be disclosed to
other third parties.
5 Some information may be held in
our archives for audit purposes and
to enable us to provide you with
evidence of your enrolment and
achievements in years to come. This
information is stored even if you are
not currently enrolled.
8Ara Student Rights & Responsibilities
Ara is committed to the wellbeing Your responsibilities as a • Misuse of technology, software,
and achievement of ALL students. To student hardware, or communication
create and maintain the best possible systems provided by Ara (refer Code
As a student at Ara you are expected to:
teaching and learning environment, all of Conduct for Computer Users in
students enrolled at or attending/using Behave safely particular)
services at Ara agree to accept certain • Take care when using equipment
and facilities • Any form of harassment, bullying or
responsibilities, respect the rights of discrimination including social media
others and behave in an acceptable • Wear suitable clothing
manner. • Unacceptable sexual behaviour
• Comply with health and safety (eg sexual harassment, accessing
Your rights as a student guidelines and instructions pornography/other restricted
As a student at Ara you have the right to: material)
• Take precautions so as not to
Fairness endanger yourself or others • Substance misuse including drugs
• Open and accurate information and alcohol affecting behaviour,
• Comply with visa requirements
• Fair evaluation and assessment, and health or safety
• Follow relevant professional
timely feedback • Smoking in all Ara buildings, in
guidelines
• Problems handled as quickly as Ara vehicles or on all Ara land and
• Ensure you are not intoxicated or
practicable and consistent with perimeters including all car parks,
under the influence of drugs when
“natural justice” green spaces, and external eating
at Ara or involved in Ara related
• Personal privacy areas
activities, eg field trips
• Support, representation and • Violence or threats of violence
Respect others
advocacy from the Student Advocate • Be sensitive to personal, social and • Vandalism or other abuse of facilities
if requested cultural differences and buildings
Respect • Respect the needs, rights and • Disruptive behaviour in class and/
• Academic freedom, defined in the freedoms of others or designated learning areas (eg
Education Act as “freedom, within arriving late, unauthorised use of
• Help to uphold the integrity of Ara technology, interfering with the
the law, to question and test
qualifications by discouraging/ learning of other individuals)
received wisdom, put forward
reporting dishonest practices
new ideas and state controversial Academic staff have the responsibility
or unpopular opinions” Observe Ara policies and procedures
to maintain a safe and effective learning
• Freedom from any form of • Familiarise yourself with what Ara environment. They may ask you to leave
harassment or unjust discrimination expects of you as a tertiary student the class if your behaviour indicates
• Behave appropriately for a tertiary limited ability to be safe, disturbance to
• Respect for personal, social and
education environment others’ learning, or put others at risk.
cultural differences
• Endeavour to meet all course Ara takes this statement of rights and
• Representation in the development,
requirements including financial responsibilities seriously. Your marks,
implementation and review
obligations reports and references may include
of policies through student
an assessment of your behaviour, as
representation • Be honest when completing
well as your educational achievement.
Standards assignments/other assessments
Infringement may lead to probation or
• Programmes that meet internal and • Comply with requirements of exclusion may lead to cancellation of a
external standards for approval and programme handbooks current enrolment and/or refusal of a
registration • Follow Ara policies and regulations future enrolment (see relevant policies).
• Competent and effective teaching (www.ara.ac.nz/about-us/
policies)
Further Information
• Appropriate support services
This sheet is supported by a formal
delivered in a professional manner
policy available electronically via Ara’s
• Facilities and resources that meet or Unacceptable behaviour for
website. You are also invited to contact
exceed Health and Safety legislation students, staff or visitors at Ara Head of Department/Programme
Your responsibilities as a student include Manager, Student Advocate, Student
Your rights will be upheld by Ara
behaving in an acceptable manner. Services Manager, Registry Manager or
management. If you think they have
been infringed, please contact your Head The following are not acceptable Human Resources if you need further
of Department/Programme Manager, behaviours for anyone (staff, students or information or help in interpreting your
Student Advocate, Student Services visitors) at Ara or involved in Ara related rights or responsibilities.
Managers, Registry Manager, or Human activities:
Resources. • Breaking any NZ law (eg assault,
theft)
• Any form of cheating (including
plagiarism and other dishonest
practices)
9Ara Terms & Conditions of Enrolment
1 Student fees, charges & other 2 Enrolment/Changes to Prior to completing enrolment Ara will use
debts Personal Details your personal email address as the main
Refer to CPP107 Fee Payment policy point of contact. If you need to change
2.1 Your enrolment as a student in any
your email or postal address details at
1.1 The service you, the student, course at Ara remains provisional
this time it should be done online via the
purchase is the right to attend until you have completed ALL
student portal.
specified Ara courses. This service necessary enrolment procedures.
Once you are fully enrolled all contact
is provided in full upon formal These include:
will be through the Ara email and student
enrolment. • receipt by Ara of a current
portal. It is a condition of your enrolment,
1.2 Ara student fees and charges for each Admission & Enrolment form
that all students must read information
course are established by the Council. completed, dated and signed by you,
on their Ara student email/student portal
In the event of any discrepancy the student.
at least once per week (you are strongly
between department advice, public • acceptance by Ara of your request advised to check your email daily).
advertisements, brochures, letters for enrolment in the course.
This requirement is for your protection
or other communication, the Ara • payment in full of all fees and and will ensure that you are up-to-date
current tuition fee on the Student charges for the course. with all requirements and information
Management System at the time of 2.2 Students are required to produce from Ara.
enrolment will prevail. evidence of identity, citizenship and
International student fees and residency (see page 4 for approved 5 Changes to Enrolments
charges are set out in the student’s documents). Ara will withhold the 5.1 If you wish to change your course,
invoice. In the event of any academic results for students who you must make your request in
discrepancy the student’s Ara invoice have not provided identification writing to your Head of Department
will prevail. documentation, until such time as either as a written statement/letter
1.3 Liability for fees: Unless otherwise copies of the relevant documents are or by completing an Enrolment
specified, students become liable received. Amendment form.
for fees once they start attending 2.3 Domestic students who do not 5.2 In addition to any difference in tuition
classes at Ara. For avoidance of supply the correct identification fees, an administration charge may
doubt, distance learning students are documentation, may be liable for full apply to each course change.
deemed to start attending classes international fees.
when, in the reasonable opinion 2.4 Acceptance of your request to enrol 6 Withdrawal from Courses
of Ara, they are participating in a will not be given if you still owe Refer: http://www.ara.ac.nz/about-us/policies
course (as may be evidenced by course fees and charges from a
communications with a lecturer 6.1 Formal withdrawal from a course of
previous enrolment.
or accessing any of Ara’s distance study at Ara must be made in writing
2.5 Ara reserves the right to decline a
learning resources). either as a written statement/letter
request for admission & enrolment.
or by completing an Enrolment
1.4 Additional external examination or 2.6 Upon payment of the fees and Amendment form.
registration fees, if not paid at the charges for enrolment in a course,
time of enrolment, must be paid by 6.2 The effective date of withdrawal will
you will be issued with an official
a date specified by Ara. If not paid by be the date on which the Institute and
Receipt. This is your proof of
the specified date, the responsibility receives your written advice not your
payment and enrolment and must be
lies with you, the student, to pay such last day of attendance.
presented to support any subsequent
fees directly to the examining body. 6.3 Withdrawal from all courses of study
adjustments to your enrolment.
1.5 Attendance /engagement (without at Ara requires the return of any Ara
formal enrolment) at any Ara course 3 Confidentiality Agreement materials on loan or hire including
will be deemed to be your acceptance your Ara ID Card and any relevant
On receipt of an application for study, or class texts, workbooks or equipment.
of the liability for all fees and charges completion of enrolment, you are issued
associated with the course, and you with a unique Ara identifier (student 7 Refund of Fees and Charges
will be invoiced for such fees plus an ID number). Signing your Admission &
invoicing charge. 7.1 Domestic Students – Refer: http://
Enrolment form is evidence that you are
1.6 Should you fail to pay any invoice(s) www.ara.ac.nz/_data/assets/
confirming that:
by the due date then you shall pay pdf_file/0004/131566/APP504-
• the evidence of identity belongs to
all costs and expenses whatsoever Regulations-Governing-
you
(including legal costs and debt Admission17.pdf
• you authorise the use of your
collection agent fees) which may be a) Any request for refund of fees and
unique identifier for admission and
incurred in the recovery or attempted charges associated with formal
enrolment purposes
recovery of the overdue amounts withdrawal from a course as
• you accept responsibility for all uses specified in (6) above, must be made
from you. Under these circumstances of your unique identifier
Ara may give to, or obtain from, in writing before the nominated Last
• you agree not to provide your unique Withdrawal Date.
any third party information about
identifier or password to other b) A formal withdrawal after the
your personal or commercial credit
people. Last Withdrawal Date will not be
arrangements.
4 Communication with Ara eligible for a refund of the Ara
fees and charges. In extenuating
Students are required to ensure that Ara circumstances Compassionate
has their current address (where you are Consideration may be granted.
living) at all times.
10Refer: www.ara.ac.nz/_data/assets/ agreement of the original payee and may also be provided to the parent,
pdf_file/0010/403939/APP504a- used as payment towards another guardian or caregiver of an international
Consideration-of-Fees-and-Charges- course. student. In addition, when required
Refunds.pdf 8.2 Ara reserves the right to alter delivery by law, we will release information as
c) Refund amounts of less than $10 dates/times of a course. Where directed. An information matching
will not be made. A credit balance up days, dates or times are altered, Ara agreement exists between the Ministry
to $10 will be held on account and undertakes to attempt to contact of Social Development and Ara, which
can be used to offset subsequent all enrolled students either at their allows payment of loans and allowances.
expenditure. All credit balances up to stated email address or contact Students have the right to request to see
$10 will be written off on completion number to inform them of such and correct if necessary the information
of your course, or the end of the changes. you have provided. If you wish to enquire
academic year, whichever is the about personal information held by Ara
earlier. 9 Privacy (Personal Information) please contact the Privacy Officer in the
d) External examination fees will The Institute collects and stores first instance. You will be required to
be refunded in full if a withdrawal information about students to comply provide some form of valid ID such as a
is advised before the specified with various statues and/or regulations, drivers licence or passport if you wish to
payment date. Application for to enable us to make decisions regarding access your personal information.
refund of examination fees after that your academic progress, and to provide
date must be made directly to the
Workforce restrictions for
you with evidence of your academic
appropriate examining body. achievements. This information may children’s workforce
e) Approved refunds will be direct be also shared with other Ara schools/ If you have a criminal conviction, and you
credited to the party making the areas on a ‘need to know’ basis, and is are studying (or considering studying)
original payment. used to arrange appropriate support for toward a qualification that will lead to a
7.2 International Students - to view students. After graduation your contact job in the state funded sector (including
Ara’s refund procedures for Full Fee information is used for the graduate teaching or providing youth services)
Paying (FFP) International Students destination survey and provided to working directly with children, you will
go to: www.ara.ac.nz/explore-ara/ the Alumni office. Where it is relevant, need to check whether your conviction
international/how-to-apply/refund- personal information may be disclosed to could prevent you from working in
policy other agencies such as but not limited to: some roles in your chosen field. This is
Ministry of Education, Audit New Zealand because new legislation, the Vulnerable
8 Alteration or Cancellation New Zealand Qualifications Authority, Children’s Act 2014, will prevent state
of Courses Industry Training Organisations, industry sector agencies and government-funded
8.1 Ara reserves the right to cancel any licensing and registration bodies, other service providers from hiring people
course before the commencement tertiary institutions and providers of work with convictions for ‘specified offences’
date – fees and charges paid will experience for students in courses with to work with children in some roles. The
be refunded in full to the person or a practical component. Upon failure to restrictions came into effect on 1 July 2015.
organisation which paid originally, comply with the attendance requirements This information has been supplied by the
or may be transferred with the for international students, information Children’s Action Plan Directorate and the Tertiary
Education Commission.
2018 Standard Charges
Type of Application Charge (GST inclusive)
Award of a cross credit $100 per application for cross credits external to Ara
(No charge for internal Ara cross credits or standard cross credits)
RPL assessment $100 non-refundable application fee, $100/hour assessment fee may also apply
- actual charge based on estimate of time required
Reconsideration - Remark $50 standard fee (refundable if 5% variance or change in grade from NC to Pass)
Reconsideration - Independent Remark $100 standard fee (refundable if 5% variance or change in grade from NC to Pass)
A higher fee may be set with the approval of the Academic Director if independent
remarking is complex and likely to incur additional costs
Appeal $100 standard fee (refundable if appeal upheld)
Resubmission of assignment/project $100/hour, ($50 minimum charge), plus any additional materials costs
(refer to your programme handbook to see if charge applies) - actual charge based on duration of reassessment
Second result reassessment $100/hour, ($50 minimum charge), plus any additional materials costs
- actual charge based on duration of reassessment
Alternative assessment $25/hour (invigilation costs only) or $100/hour (other costs), plus any additional
materials costs - actual charge based on duration of alternative assessment
Duplicate result notice No charge
Duplicate Award document (A5) $50
Duplicate Award document (A4) $75
Replacement of Student Identity Card $20
English Language registration fee $250
International student semester-by-semester payment fee $150
(to mainstream programmes when paying other than annually)
Electronic Immigration Visa Submission Charge $220
Interpretation of Transcript and provision of $50 application fee – an hourly rate ($75 per hour) may be charged depending on
information to overseas professional bodies the complexity of the requirements
Homestay Placement Fee $300 individual student (Christchurch); $350 individual student (Timaru);
$250 group students
11Ara is proud to be a smokefree institute PO Box 540, Christchurch 8140, New Zealand Telephone 0800 24 24 76 ı Facsimile +64 3 366 6544 www.ara.ac.nz 04015 Sep 2017
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