WELCOME GUIDE - Undergraduate 2020 - University of Leeds
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Undergraduate 2020 WELCOME GUIDE
U NI V E RS I T Y O F L E E D S W E LC O M E GUID E 2 0 2 0
KEY DATES CONTENTS
Find the key dates for the
academic year, including term
WELCOME TO LEEDS 2 ARRIVING IN LEEDS 20
dates, exam periods and more at
www.leeds.ac.uk/academic_year Moving into your new home 21
BEFORE YOU ARRIVE 4
Getting around 23
Tuition fee arrangements 5
Arriving in Leeds – checklist24
Funding and financial support 6
Managing your money 7 YOUR FIRST FEW WEEKS 25
Online registration 8 Completing registration 26
IMPORTANT INFORMATION Module enrolment 10 Inductions27
Information provided by the University, such as in presentations, University brochures and on the University website,
is accurate at the time of first disclosure. However, courses, University services and content of publications remain Prepare to study 12 Campus life 29
subject to change. Changes may be necessary to comply with the requirements of accrediting bodies or to keep courses
Health advice 13 Support and wellbeing 32
contemporary through updating practices or areas of study. Circumstances may arise outside the reasonable control of
the University leading to required changes. Such circumstances include industrial action, unexpected student numbers, Prepare to move 14 Tailor your experience 34
significant staff illness (where a course is reliant upon a person’s expertise), unexpected lack of funding, severe weather,
fire, civil disorder, political unrest, government restrictions and serious concern with regard to the transmission of serious Living at home 17 Your first few weeks – checklist36
illness making a course unsafe to deliver. After a student has taken up a place with the University, the University will look Before you arrive – checklist18
to give early notification of any changes and try to minimise their impact, offering suitable alternative arrangements or forms
of compensation where it believes there is a fair case to do so. The latest key information on courses, entry requirements
and fees can be found at courses.leeds.ac.uk. Please check this website before making any decisions.
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WELCOME TO LEEDS We’re also busy working with our students’
union, Leeds University Union, to develop a
series of activities and events, both on campus
and online, so you can be sure of a warm and You’re probably wondering what to do next FOLLOW US
friendly welcome. but don’t worry, this guide will help you.
It’s almost time for you to start your Don’t miss any student announcements,
journey as a University of Leeds In this guide you’ll find: deadlines, events or other useful information.
student. We’re really excited to SAFETY ON CAMPUS • w
hat you need to know and do in the
welcome you to our community and next few weeks uolcurrentstudents
Your personal safety remains our top priority.
help you settle into University life. We’ve put lots of plans in place to make our • information about the COVID-19 safety
measures we’ve put in place @UoLStudents
campus and University accommodation safe
Although the COVID-19 pandemic means for when you arrive, including social distancing, • useful contact details
some things will be different, we’re committed providing washable face coverings for everyone, universityofleeds
to providing you with the high-quality learning • k ey buildings, to help you find your
COVID-19 testing and extra cleaning activities.
and student experience you expect. way around campus
You’ll receive more safety guidance in
September, as part of your induction. • h
andy checklists so you can be sure
We’re following the UK government’s advice FIND YOUR WAY AROUND
you don’t miss anything
on social distancing, which means teaching We’ll continue to review our plans regularly Look out for the icon throughout this guide
activities with large numbers of students will and make any changes, in line with government
You’ll also receive information directly from – the campus map in your welcome pack will
go ahead using digital technology. Teaching in guidance, as quickly as possible.
your University school about your course, help you find these buildings on campus.
small-groups will take place face to face and on
campus where it’s safe and practical to do so, For the most up-to-date information, visit including any specific welcome and
but this may vary depending on your course. coronavirus.leeds.ac.uk/safety-for-students induction activities.
If you’re unable to travel to campus Keep up to date with the latest information
immediately, you’ll have remote access to all and find out more about our online welcome
the support services and teaching resources and induction resource at
you need for your studies. students.leeds.ac.uk/newstudents
2 W W W. L E E D S . AC .U K 3
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BEFORE TUITION FEE
ARRANGEMENTS
SPONSORED STUDENTS
If some or all of your tuition fees are being
paid by a third-party organisation, you’ll need
YOU ARRIVE
to provide our Student Fees team with an
official letter from your sponsor. Find out what
information needs to be included in the letter at
Your tuition fee was confirmed in students.leeds.ac.uk/sponsoredstudents
your offer letter from us. As part of
the registration process, you’ll need STUDENTS ON HIGHER AND
to tell us how your tuition fees will DEGREE APPRENTICESHIPS
be paid.
If you’re starting a higher or degree
For information about undergraduate fees for apprenticeship, you’ll receive a salary from
It’s time to start preparing for your students starting in September 2020, visit your employer and your tuition fees will be
www.leeds.ac.uk/undergraduatefees paid directly to the University. This means
new life as a University of Leeds student. you won’t be eligible for student loans from
the government or University financial support.
This section explains everything you need TUITION FEE LOAN
to do in advance to make sure things Most students are eligible for a Tuition Fee
Loan, which means that your fees will be
SHARING YOUR INFORMATION
runs smoothly. paid directly to the University on your behalf.
If you want to take out a Tuition Fee Loan
We can only speak directly with you about
your fees and payments, unless you give us
and haven’t yet applied, you should do this permission to speak to someone else. Details of
straight away (see page 6). how to share access with nominated individuals
(including parents or guardians) are at
students.leeds.ac.uk/contactonyourbehalf
SELF-FUNDED STUDENTS
If you’re paying your first-year tuition fees
yourself (so you haven’t applied for the full
Tuition Fee Loan), you can pay your fees in
full or in two instalments. If you haven’t already, apply for
government funding as soon as possible
If you’re paying in full, you need to make
sure the payment is made before you register
as a student or by the end of October 2020
at the latest. You can also pay for your fees
in two instalments by direct debit: 50% in
November 2020 and 50% in February 2021.
When you make a payment or set up an
instalment plan, keep your confirmation
email for future reference.
For more information about how to pay
or set up an instalment plan, visit
students.leeds.ac.uk/waystopay
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FUNDING AND FUNDING FOR DISABLED STUDENTS
MANAGING TIPS TO HELP YOU MANAGE
YOUR MONEY
FINANCIAL SUPPORT YOUR MONEY
If you’re a disabled student, you may be
eligible to apply for a Disabled Students’ • Don’t spend your Maintenance Loan as
Allowance from Student Finance England soon as you get it, as you’ll need it to last
(or the equivalent organisation) to pay for the whole term.
specialist academic-related support and • Work out a monthly budget and stick to it.
You should already have applied for equipment. You can get this extra funding As you’re now officially a student, it’s a
• Save money by buying second-hand books,
government funding but if you haven’t, on top of your other student loans. It doesn’t good idea to plan your living expenses getting student travel tickets, learning to
here’s a reminder of what’s available have to be paid back and it’s not means-tested. and have an idea of your budget, so
Apply as soon as possible or contact us to cook and sharing the cost of food with your
and what you need to do. discuss your eligibility.
you can keep on top of your finances. flatmates.
disability@leeds.ac.uk Your first few weeks at University will probably • Look out for paid student ambassador roles
students.leeds.ac.uk/fundingfordisabledstudents on campus or find part-time work that fits
FUNDING FROM THE GOVERNMENT be more expensive than an average week.
As well as budgeting for essentials like food around your studies at luu.org.uk/jobs
Student funding has been designed so you and travel, you’ll need to put money aside for • G
et student discounts with the NUS TOTUM
don’t have to pay for your degree up front. FUNDING FROM THE UNIVERSITY
any events that you want to take part in. Leeds card or join UNiDAYS for free.
Government funding is available to help with We want to make sure you can study with University Union organises lots of events and
tuition fees and living costs in the form of: us, whatever your financial circumstances. activities throughout the year and although You can also get free, confidential and impartial
• Tuition Fee Loan Remember, any bursary and scholarship many are free, you may need to pay for some. advice from Leeds University Union ( 32).
funding you receive from us doesn’t have luu.org.uk
• Maintenance Loan
to be paid back.
OPEN A STUDENT BANK ACCOUNT
If you’re taking a partial Tuition Fee Loan, you’ll FINANCIAL HARDSHIP SUPPORT
need to let us know by contacting our Student Leeds Financial Support Think about opening a student bank account
Fees team at ugfees@leeds.ac.uk If you’re a full-time student you may be eligible before you arrive at University so any funding you If you find yourself in unexpected financial
for non-repayable Leeds Financial Support, receive can be paid directly into your account. difficulty during your course, contact our
Find out more about government funding and Student Funding team as soon as you know
which is linked to your annual household Student accounts often come with benefits,
how to apply at www.gov.uk/student-finance there’s an issue, so they can advise you
income. Your household income is assessed including interest-free overdraft facilities and
Apply for government funding as soon as by Student Finance England (or the equivalent various freebies, but shop around to make sure on what help is available. Find our more at
possible to ensure your student loan payment organisation) when you apply for a means-tested you get the right one for you. To open a student students.leeds.ac.uk/financialhardship
is available at the start of term. If your student government Maintenance Loan. If you’re eligible, account you should contact the bank directly, or email funding@leeds.ac.uk
loan payment is delayed, our Student Funding Leeds Financial Support will be awarded by the remembering you’ll need official ID, such as
team will be able to advise you. In exceptional University, so you don’t need to apply for this a passport, as well as your confirmation letter
circumstances, it may be possible to help separately. Once you’ve started at Leeds, we’ll from UCAS or a bank letter from us.
you manage until your student loan comes send an email to your University email account students.leeds.ac.uk/bankaccounts
through by awarding a short-term loan from about how this support will be paid to you.
the Leeds Hardship Fund. In this case, our www.leeds.ac.uk/universitysupport Find some of the best deals on offer at
Student Funding team will need to verify you www.moneysavingexpert.com/students
have applied for funding from Student Finance Scholarships
England (or the equivalent organisation).
Most scholarships are awarded before you
Contact our Student Funding team at
arrive at University, but you may receive an
Open a student bank account – you’ll
funding@leeds.ac.uk need your confirmation letter from
automatic scholarship once you’ve started
your studies, which is linked to academic UCAS or a bank letter from us
achievement. These are only offered in
certain areas. For a full list, visit
www.leeds.ac.uk/academicscholarships
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ONLINE As part of registration, you’ll get the
chance to:
STEP-BY-STEP GUIDE
TO REGISTRATION
STEP 3
To start registration go to minerva.leeds.ac.uk
REGISTRATION • join our students’ union, Leeds University
Union (see page 29)
(the University’s student portal and virtual
learning environment) and log in using your
STEP 1
University username and new password.
• buy membership to our sports, health and Read about registration and find out what
fitness facilities, including our indoor sports Click in the top right and log in to Student
You can start to register online from you’ll need to register at
centre on campus, The Edge (see page 30) students.leeds.ac.uk/registration Services, then click ‘Registration’ and follow
2 September 2020 and you should the on-screen instructions. If you’re unable to
do this as soon as possible, preferably If you’re staying in University accommodation, start registration, the reason will be displayed
you’ll automatically get Edge Club membership. STEP 2
before you arrive at University. and you’ll need to follow the instructions given
If you want more flexible access times, you can but you’ll still be able to enrol on your modules.
Registration means you can officially upgrade your membership during your online Go to mypassword.leeds.ac.uk and enter your
student number and date of birth to get your You’ll get a registration certificate at the end
confirm your place on your course, check accommodation induction (see page 14) or which you can save or access later if needed.
the information we hold about you and let us anytime at University username and temporary password.
know how you’ll be paying your tuition fees. sport.leeds.ac.uk/student-membership You’ll find your student number on the emails
you’ve received from us and on the letter STEP 4
We might need to verify your results before To complete your registration, we’ll need posted to you with this guide. It’s different
you can start to register. If you’ve taken any to check your identity (see page 26). to your UCAS number. We’ll then need to check your identity to complete
qualifications in the UK during 2019/20, we’ll your registration (see page 26).
be able to verify this through UCAS without You’ll need to change the temporary password
to create a permanent one before you can If you have any problems registering, contact
seeing your certificates. If you’ve taken school our student enquiry line. You’ll find contact details
leaving, vocational or professional qualifications access any University systems. It’s easier if you
change your password at this point by following and the latest opening hours at
before 2019/20, or outside the UK, you should students.leeds.ac.uk/registration
bring your original certificates with you when the on-screen instructions and registering with
you come to University. Check your offer letter the Self Service Password Reset (SSPR) facility.
for any conditions and bring your certificates
Start online registration
with you if you’re unsure.
from 2 September 2020
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STEP-BY-STEP GUIDE
TO MODULE ENROLMENT
STEP 1
Familiarise yourself with module enrolment
at students.leeds.ac.uk/modules
STEP 2
Refer to any pre-arrival information sent to you
by your University school. You can contact
them directly if you need any help or advice
with choosing your modules.
STEP 3
When you’re ready to enrol on your modules,
go to students.leeds.ac.uk/howtoenrol and
follow the on-screen instructions to access
Student Services.
MODULE OPTIONAL MODULES
STEP 4
ENROLMENT
You may have to take a certain number
Once logged in, you’ll be able to view your
of optional modules linked to your course,
compulsory modules and check your personal
but you’ll be able to choose these.
timetable. You can then choose your optional
modules and discovery modules, if applicable.
Once you have your University DISCOVERY MODULES
username and password, you can start Most of our courses give you the opportunity STEP 5
enrolling on your course modules from to choose discovery modules. They’re a great
Once you’ve made your final selection,
2 September. Some modules may be way to tailor your study around interests which
view and confirm your module choices.
popular or have limited spaces which aren’t necessarily related to your course.
A confirmation email with your module
can fill up quickly, so you should enrol Our discovery modules are based around choices will be sent to your University
as early as possible. 10 discovery themes. You can explore these email address and you should keep this for
themes and create a shortlist of the discovery reference. You can access your University
Your course is made up of modules which modules you’re interested in at emails at minerva.leeds.ac.uk by clicking
are each worth a certain number of credits leedsforlife.leeds.ac.uk/broadening in the top right. Enrol for optional and discovery
that contribute towards your degree. You’ll modules as soon as possible,
automatically be enrolled for any compulsory as spaces can fill up quickly
modules, so you only need to enrol for optional
modules and discovery modules, if applicable.
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HEALTH ADVICE MEDICATION
If you have medication on a repeat
prescription, bring one month’s supply with
you, as it can take a while for your notes to
be transferred from your usual doctor.
PERSONAL SAFETY
Washable face coverings will be provided and DENTAL TREATMENT
you’ll be able to access free and fast COVID-19
testing on campus, to support the NHS Test There’s a shortage of NHS dentists,
and Trace service. Hand sanitiser, soap and so we’d recommend not changing if you can
paper towels will also be available for you to still visit your usual dentist for your regular
use and you’ll notice lots of cleaning activity check-up. Emergency dental treatment is
across campus. You’ll receive more safety available in Leeds.
guidance in September, as part of your students.leeds.ac.uk/healthcare
induction, including advice about when
you need to wear face coverings.
PREPARE TO STUDY ACADEMIC SKILLS SUPPORT
There are lots of online resources to help
coronavirus.leeds.ac.uk/safety-for-students
SUPPORT FOR DISABLED STUDENTS
If you’re a disabled student it’s important you
We can all help to keep each other safe by
you develop your academic skills, like taking contact our Disability Services as soon as
following government guidelines on social
notes, searching for information, writing and possible. It’s better if you contact us before
It’s a good idea to read some of the distancing and incorporating the safety
referencing, as well as managing your time. you start your course, so we can discuss your
measures into our everyday lives. Get the
recommended books for your course Get some useful tips before you start
latest updates at www.gov.uk/coronavirus
support needs and get everything in place.
before you arrive, particularly if you’re your studies at library.leeds.ac.uk/skills
You may be able to access free equipment
Find out how Leeds City Council is managing
new to the subject. Not only will you and support services, including modified
COVID-19 locally at examination arrangements and access to
feel more confident, it will ease your PLUS PROGRAMME www.leeds.gov.uk/coronavirus/managing- computers with assistive technology, as
workload after you’ve started. If you’ve entered the University through an coronavirus-in-leeds well as regular drop-in advice and guidance
You’ll be able to access the recommended access route such as Access to Leeds, you’ll sessions. There’s also help available for certain
reading lists for each of your modules once automatically be offered extra support through conditions, some of which is free, but you
the Plus Programme. Support is available
MENINGITIS VACCINATIONS
you’ve completed module enrolment. Reading may need to apply for additional funding if
lists will be available on the ‘Learn’ tab at from the start of your course to help you You need to check you have the right you require more specialist support. Find out
minerva.leeds.ac.uk adapt to university life and ensure you can vaccinations before you arrive in Leeds, more about the Disabled Students’ Allowance
access personal and professional opportunities specifically against meningitis ACWY and MMR on page 6.
Don’t rush to buy books yet, as you’ll be able at Leeds. (measles, mumps and rubella). It’s likely you’ve
to access many online resources through To access support, you’ll need to provide
students.leeds.ac.uk/plusprogramme already had some vaccinations when you were
our Library using your University username current evidence of your disability or diagnosis
younger, but you should talk to your usual doctor
and password. You can find out from your and complete our online sign-up form at
to make sure you’re appropriately vaccinated.
University school which ones are the absolute STUDENTS WITH ASYLUM students.leeds.ac.uk/settingupyoursupport
Alternatively, vaccinations are also available
must-haves. SEEKER OR REFUGEE STATUS from the Leeds Student Medical Practice For more information about Disability Services
Additional support is available if you’re a (see page 32), which you should arrange ( 55A), email disability@leeds.ac.uk or visit
Once you have your University username and
student with asylum seeker or refugee status. as soon as possible after arriving in Leeds. students.leeds.ac.uk/disabilityservices
password, you can download your free copies
of Office 365 ProPlus at it.leeds.ac.uk/office Get in touch to find out how we can you help students.leeds.ac.uk/healthcare
at theplusprogramme@leeds.ac.uk @UoLDisability
If you need to do any preparation for your
course before you arrive, your University Check with your usual doctor that
school will send you details directly. you have the right vaccinations
12 W W W. L E E D S . AC .U K 13
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Safe accommodation Parking permits
We’re all more mindful of our own personal Parking on campus during term time is only
safety and the safety of those around us. available for students with a disability Blue
Be assured, we’re taking steps in response Badge. To park on campus with a Blue Badge
to COVID-19 to create an environment where you’ll need to apply for a University disabled
you feel confident, relaxed and safe. parking permit.
We’re introducing a staggered and There’s limited car parking available at some
contactless arrivals process, as well effective of the residences off campus. For more
social distancing measures, so you’ll be able information and to apply for a permit, visit
to meet new people and socialise in a safe accommodation.leeds.ac.uk/carparking
way. All our residences will be cleaned more
regularly and hand sanitiser will be provided
for you to use. Our experienced STEP-BY-STEP GUIDE TO CONFIRMING
accommodation team will also be available YOUR UNIVERSITY ACCOMMODATION
PREPARE TO MOVE Once you’ve accepted your contract, you’ll
be able to access the online accommodation to help you. For the latest updates, visit
accommodation.leeds.ac.uk
induction. You need to complete this before you STEP 1
move in, as it will be specific to your residence.
Look out for the email with your offer of
It will tell you what to expect and what you Changing your accommodation
accommodation and read the contract
need to bring with you. You’ll also be asked to If you’re not offered your first choice of
UNIVERSITY ACCOMMODATION carefully, including the terms and conditions.
book a time slot to arrive at your residence, to accommodation, don’t worry. Give yourself a
If you applied for University accommodation avoid lots of people arriving at the same time. bit of time to settle in and make new friends.
before the 1 July 2020 deadline, we’ll If you don’t feel the accommodation is right STEP 2
Let us know in advance if you have a disability
email your offer of accommodation before for you, contact Accommodation Services
or you have any special accommodation Accept the contract within four days of
9 September 2020, so make sure you check about a room swap from early October.
requirements. receiving it and pay the £200 deposit.
your emails regularly, including your junk mail.
0113 343 7777
You can add accommodation-NOREPLY@
leeds.ac.uk to your safe senders list to make
accom@leeds.ac.uk Planning your arrival
STEP 3
sure the email goes to your inbox. Join the official Facebook group for your Your accommodation contract will tell you
residence to find out what’s going on and to your specific contract start and end dates. Complete our online accommodation induction
Our email will include a link to the Generally, depending on which block you’re to find out what to bring with you and to book
chat to your new flatmates before you arrive.
Accommodation Portal, where you’ll find a allocated within your residence, your contract your arrival slot.
copy of your contract, as well as information will start between Saturday 12 and Saturday
about the online accommodation induction UOLResLife
19 September 2020. It’s important you arrive
and how to set up a payment plan. If you during your booked time slot, so you can
no longer need University accommodation, move in safely.
let our Accommodation Services know as
soon as possible. You can get directions to your residence at
Complete the online induction for your
accommodation.leeds.ac.uk
Make sure you read the accommodation University accommodation and book
contract carefully, including the terms and your arrival slot
conditions. You’ll need to accept your contract
within four days of receiving it and pay a £200 Accept your University
deposit, but you won’t need to pay anything accommodation contract within
else until after the start of the contract. four days and pay your deposit
To collect the keys for your accommodation,
you’ll need an electronic or printed copy of
your contract.
14 W W W. L E E D S . AC .U K 15
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PRIVATE ACCOMMODATION
If you’re moving into private accommodation,
before you set off make sure you have the
contact details for your landlord and you’ve
arranged a collection time for your keys.
Some accommodation will already have
things like a kettle, microwave, toaster and
iron, but other places won’t. If you’re not sure
whether these things are included, just take
the essentials and talk to your housemates
after you’ve moved in about sharing the cost
of buying them.
If you’re starting a degree apprenticeship and
earning a salary from your employer, you’ll
need to pay Council Tax for your property.
www.leeds.gov.uk/council-tax
If you have questions about living in private
accommodation during the COVID-19
pandemic, there’s lots of help available. YOUR PERSONAL BELONGINGS
The students’ union and Unipol, a student Make sure any electrical items and other
housing charity located next to campus, valuables, such as a bike, are security-marked
offer free, independent advice on all aspects with your name and postcode and make a
of living in private accommodation. note of their make, model and serial number.
luu.org.uk You can register these items for free at
unipol.org/leeds www.immobilise.com
TV LICENSING
If you’re staying in University accommodation,
information on the insurance cover in our LIVING AT HOME If you’re not living with other students, there
are plenty of ways you can make new friends
residences and which of your belongings and get involved. Leeds University Union has
If you plan to watch on-demand or live hundreds of clubs and societies, so you can
are covered can be found at
TV, using your own TV or any other device, meet new people with the same interests as
accommodation.leeds.ac.uk/insurance You might decide the best option for
you may need to buy a TV licence. you and even join your course society.
www.tvlicensing.co.uk/students Some expensive items may not be covered you is to live at home and commute
outside your room, so you’ll need to check the Leeds Uni Commuters Society also offers
You can buy a TV licence online or at a to campus. Depending on how often
policy and arrange additional cover for these socials, mentoring and workshop sessions
PayPoint outlet (in local supermarkets and
items through a specialist insurance provider.
you need to travel to campus, make to help you integrate into student life and
convenience shops). You might also need the most of your journey time by using make new friends outside of your course.
an amplified indoor aerial to ensure good If you’ve arranged private accommodation, it for reading, catching up on notes or luu.org.uk
reception, but you can check this when you’ll need to check if you’re automatically
you move in. covered for contents insurance or if you listening to lectures, if you can. For the latest information on how COVID-19
need to take out your own policy. is affecting travel on public transport, visit
www.gov.uk/coronavirus
16 W W W. L E E D S . AC .U K 17U NI V E RS I T Y O F L E E D S BE FO RE YO U A RRI V E
BEFORE YOU ARRIVE
– CHECKLIST Find out how our online welcome and
induction resource can help you at
students.leeds.ac.uk/newstudents
There are lots of things to think about
before you arrive at the University.
Here’s a checklist to help you.
Tuition fee arrangements and funding Page Health advice Page
Bring your official letter from your sponsor, 5 Check with your usual doctor that you have 13
if applicable the right vaccinations
Apply for government funding as soon as 6 Bring one month’s supply of medication with you 13
possible, if you haven’t already if you’re on a repeat prescription
Contact Disability Services about applying for the 6 Contact Disability Services to discuss your 13
Disabled Students’ Allowance, if applicable support needs, if applicable
Managing your money Page Prepare to move Page
Open a student bank account – you’ll need 7 Accept your University accommodation contract 14
official ID and your confirmation letter from within four days and pay your deposit
UCAS or a bank letter from us Complete our online accommodation induction 14
Make sure you know your National Insurance 7 and book your arrival slot
number if you want to work part time or register If you’re moving into University accommodation, 14
to vote join the official Facebook group for your
residence
Registration and module enrolment Page
Apply for a University disabled parking permit, 15
Start online registration from 2 September 2020 8 if you have a disability Blue Badge
Bring your original academic certificates with you, 8 If you’re moving into private accommodation, 16
if applicable make sure you have the contact details for your
Save an electronic copy of your registration 9 landlord and arrange a time to collect your keys
certificate Buy a TV licence 16
Pack your passport if you have one, as you’ll need 9 Security-mark your electrical items and other 16
this to complete your identity check – find out valuables, such as your bike, and register them
what you need to do if you don’t have a passport online for free
on page 26
Check the contents insurance cover for your 16
Enrol for optional and discovery modules as soon 10 University residence or private accommodation
as possible, as spaces can fill up quickly and get additional cover if needed
18 W W W. L E E D S . AC .U K 19U NI V E RS I T Y O F L E E D S A RRI V IN G IN L E E D S
ARRIVING
IN LEEDS
Arriving at University for the
first time can feel incredibly
exciting and scary. Don’t worry,
we’ll give you lots of tips to help MOVING INTO When you arrive, just go straight to your
residence, where you’ll be able to collect your
you settle in. YOUR NEW HOME keys and move in. To speed up this process,
have your accommodation contract ready to
show, either saved on your phone or tablet
or a printed copy.
Once you’ve collected your keys, you’ll need
UNIVERSITY ACCOMMODATION to complete an online inventory, which is a
Before arriving in Leeds, you should have record of the contents and condition of your
completed our online accommodation room. You need to report anything missing
induction (see page 14) and booked a time or damaged, as your room will be checked
slot to arrive at your residence, so you can against the inventory at the end of your stay.
move in safely. You should also look out for notices telling you
Shortly before you arrive, we’ll email you about any events in the residence, particularly
with more details on the check-in process the warden’s introductory meeting.
and how to get to your residence. It will If you have any problems with your
include information about the COVID-19 accommodation, make sure you tell someone.
safety measures that will be in place on 0113 343 7777
arrival, so make sure you read this carefully. accom@leeds.ac.uk
There’s very limited parking at our residences, accommodation.leeds.ac.uk
so on moving-in days you’ll usually need
to drop your things off and find somewhere
to park.
Collect your keys and complete
the online inventory for your room
20 W W W. L E E D S . AC .U K 21U NI V E RS I T Y O F L E E D S A RRI V IN G IN L E E D S
GETTING AROUND BUS
Leeds has an excellent bus service, with
frequent buses running throughout the
day and into the early hours. There are
In your welcome pack you’ll find a fewer seats available due to social
handy-sized guide to help you find distancing, so make sure you allow
your way around. It includes a map plenty of time for your journey.
of the campus and some suggestions All our student residences are on, or close
of things you can do and see in Leeds. to, frequent bus routes, making it easy for
you to travel to and from the University.
Leeds is a compact city and it’s easy to Single journeys on First Bus, between our
get around whether you’re on foot, cycling campus and University residences, cost
or on a bus. Find out more about travel just £1.20 on the First Bus app or £1.30 by
options in Leeds at contactless with student ID. If you’re going
sustainability.leeds.ac.uk/sustainable- to travel regularly by bus, there are a various
transport discounted student travel tickets available to
help save you money.
CYCLING AND WALKING Find out more, including the latest COVID-19
safety measures in place on local buses, at
Most students live within easy walking
www.firstgroup.com/leeds
distance to campus, helping you save
www.arrivabus.co.uk/yorkshire
money on travel costs. Leeds City Council
is also improving existing cycle lanes and
creating a network of new pop-up lanes, KEEPING SAFE
making it safer to cycle around the city.
There is a dedicated security service that works
If you’re thinking about cycling to campus, 24/7, 365 days a year, patrolling all University
there are bike racks you can use with your property and monitoring campus CCTV.
own lock to secure your bike. All our
residences also have secure bike storage. If you’ve been studying late or you’ve
been on a night out, you can use Leeds
PRIVATE ACCOMMODATION Independent help and advice on all aspects The University’s Bike Hub is located on University Union’s Nightbus, which will take
of private accommodation, including utility campus, between the EC Stoner Building you from Leeds University Union ( 32) to
Once you’ve collected your keys and you’re bills, contracts, maintenance and repairs,
inside the property, check it thoroughly and ( 73) and the Roger Stevens Building ( 89). your home (within the outer ring road) for just
is available from the students’ union or from The Hub offers low-cost bike hire, as well as £1. The service runs every week night during
consider how it compares to when you saw it Unipol, a student housing charity located
at the time of signing the contract. Take photos bike maintenance support and route advice. term time from 6.30pm until late. Spaces
next to campus. It may take some time before we can reopen are limited on each journey to ensure social
of the property, including any wear and tear, luu.org.uk
so you have proof of its condition and make this facility, so for the latest information, visit distancing, so you should always plan an
unipol.org/leeds sustainability.leeds.ac.uk/bike-hire alternative way home.
a note of the meter readings. Contact your
landlord or letting agency straight away about Find out more about living locally or email bikehub@leeds.ac.uk
There are several taxi firms across Leeds.
any concerns, such as missing or damaged and being a Leeds resident at We recommend you download their app
items. If there’s a burglar alarm, get the code sustainability.leeds.ac.uk/your-community for safe travel home, so you can pay by
from the landlord so you can use it. card if you find yourself without any cash.
Contact your landlord or letting agency Health and safety information will be given
straight away about any concerns to you during your induction sessions.
students.leeds.ac.uk/safety
22 W W W. L E E D S . AC .U K 23U NI V E RS I T Y O F L E E D S YO U R F IRST F E W W E E K S
ARRIVING IN LEEDS
– CHECKLIST
Get ready for the start of your course
by working through our online welcome YOUR FIRST
FEW WEEKS
and induction resource. Find out more
at students.leeds.ac.uk/newstudents
Moving-in day is finally here, so use
this checklist to keep organised and
help everything go smoothly.
Moving into your University accommodation Page
Make sure you have an electronic or printed copy of your 21 You’ll spend your first few weeks making
contract ready to show at your residence
Collect your keys and move in 21
new friends and doing lots of welcome and
Complete the online inventory for your room 21 induction activities to help you get started
Attend the warden’s introductory meeting at your residence 21
and adjust to University life.
Moving into your private accommodation Page
Collect your keys and move in 22
Take photos of the property, including any wear and tear, 22
and make a note of the meter readings
Contact your landlord or letting agency straight away about 22
any concerns, such as missing or damaged items
24 WWWWW.
W.L LE E EDDS S. AC KK 25
. AC.U.UU NI V E RS I T Y O F L E E D S YO U R F IRST F E W W E E K S
COMPLETING Once you’ve competed your identity check,
you’ll find information about getting your INDUCTIONS Our dedicated computer clusters will be
safe for you to use and will follow social
REGISTRATION student ID card at
students.leeds.ac.uk/studentcard
distancing measures, including safety
screens where possible.
If you need any help, contact our student If you haven’t already, download the free
enquiry line. You’ll find contact details and STUDENT IT INDUCTION UniLeeds app. Once you have your University
the latest opening hours at username and password, you’ll be able to
IDENTITY CHECK As a new student you’ll want to know how you
students.leeds.ac.uk/registration access personalised content on your phone
can get up and running with your IT account.
To complete registration, we need to such as your timetable and any library loans.
As part of registration, you’ll get your University
check your identity. You’ll find information You can even check where there are vacant
PRACTICAL HELP AND INFORMATION username and password, giving you access to
about completing your identity check at washing machines and dryers in your
all University IT services.
students.leeds.ac.uk/idcheck You’ll find a number of Information Points University residence via LaundryView.
across campus, where our friendly staff can You should go through the online IT induction, it.leeds.ac.uk/mobileapps
You’ll need your passport to complete your help you with a range of enquiries or direct so you know how things work from the start.
identity check. If you don’t have a passport If you need any help, our experienced
you to the right help. For more details, It won’t take you long to complete and it covers
and you’re not planning to get one before you IT Service Desk staff are available to support
including where they’re located, opening essentials including:
arrive on campus, you’ll need to complete you. You’ll find the most recent information
hours and the support available, visit • connecting to our wi-fi network online, including the latest opening hours
an Identification Verification form, which you students.leeds.ac.uk/informationpoints
can use with your original birth or adoption • accessing your email and COVID-19 IT updates for students.
certificate, to prove your identity. Download 0113 343 3333
• saving and printing your work
a copy of this form at it.leeds.ac.uk
• computing on and off campus itservicedesk@leeds.ac.uk
students.leeds.ac.uk/idverification Complete your identity check and find
out how to get your student ID card • information on University systems such
@ITServicesUoL
as Minerva (the University’s student portal
and virtual learning environment)
Find out more at it.leeds.ac.uk/welcome
26 W W W. L E E D S . AC .U K 27U NI V E RS I T Y O F L E E D S YO U R F IRST F E W W E E K S
LIBRARY INDUCTION
We have four main libraries on campus:
the Laidlaw ( 63), Edward Boyle ( 83),
Brotherton ( 59) and Health Sciences
( 95). The Laidlaw Library is designed for
YOUR SCHOOL INDUCTION
Your University school will send you specific
CAMPUS LIFE There are over 300 student-led sports clubs,
faith and culture groups, volunteering and
undergraduate study and has the books on special interest societies you can choose from.
information about its welcome and induction They’re a great way to meet new friends and
your recommended reading lists (apart from
activities, giving you the opportunity to meet socialise with your flatmates and people on
health subjects). Each library will have socially
other students and staff and to get to know your course.
distanced study spaces available for you to YOUR STUDENTS’ UNION
what you’ll be doing in the weeks ahead. luu.org.uk
book in advance.
AND FRESHERS’ EXPERIENCE
Everything you need to know about studying If you want to find out which might suit you,
Our libraries are open seven days a week
in your University school, including important We hope you’ve already heard lots of great
during term time, with a variety of opening try LUU’s 60-second quiz at
contact details, is in your student handbook. things about Leeds University Union (LUU)
times to suit your needs. Library staff are findyourfit.luu.org.uk
To access a copy, go to minerva.leeds.ac.uk ( 32), your award-winning students’ union
available during office hours, providing
and click the ‘Learn’ tab then ‘Organisations’. right at the heart of campus.
information and advice, as well as academic
skills support to help you develop important LUU’s mission is to help you love your time leedsuniversityunion
skills such as effective communication and at Leeds. You can join for free during online
@LeedsUniUnion
time management. The library induction will Use our online welcome and induction registration (see page 8). Membership
help you get started at resource to guide you through your includes things like confidential advice,
leedsuniunion
library.leeds.ac.uk/quickstart student-focused representation, and lots
school, IT and library inductions
of wellbeing and social activities.
For more information about our library
welcome activities, visit library.leeds.ac.uk Although your Freshers’ experience will be
or email library@leeds.ac.uk different this year, as a result of COVID-19 Check out Leeds University Union’s
social distancing, Leeds University Union’s welcome talks, events and activities
@UoLLibrary events and activities will help you feel welcome
from the start of your University experience
and all year round. Watch LUU’s welcome
talks and find out more about your Freshers’
experience at welcome.luu.org.uk
28 W W W. L E E D S . AC .U K 29U NI V E RS I T Y O F L E E D S YO U R F IRST F E W W E E K S
FOOD, DRINK AND SHOPS ON CAMPUS
The University’s catering service, Great
Food at Leeds, offers quality fresh food at
competitive prices everyday. Whether you’re
looking for a hot nutritious meal or a freshly
SPORT AND PHYSICAL ACTIVITY There are over 90 clubs and societies that are made sandwich, you’ll find something you like
all about being physically active. They welcome in one of our many cafés across campus or in
All our facilities, across campus and the city, all abilities and are a great way to meet new our award-winning Refectory ( 29). Where
will be reopened safely in line with government people. possible, our products are locally sourced,
guidelines. They’ll provide a safe COVID-secure luu.org.uk seasonal and Fairtrade. For the latest COVID-19
environment with staff trained to give the best
updates about our catering facilities, visit
possible student experience. Beyond your health and wellbeing, getting
gfal.leeds.ac.uk
involved in sport also gives you the opportunity
If you’re staying in University accommodation,
you’ll automatically get Edge Club membership
to compete in the British Universities & Download the Great Food at Leeds Club app No smoking outside on
of our sports, health and fitness facilities,
Colleges Sport (BUCS) leagues. to get our latest offers and find out how you campus, at University
sport.leeds.ac.uk can save money in our outlets.
including our indoor sports centre on campus,
gfal.leeds.ac.uk/club
residences and sports
The Edge ( 101). You can upgrade your
theedge.leeds facilities, 8am–6pm
membership, giving you more flexible access Although the city centre is only a short walk
times, or become a member at from campus, you can buy most things in
@TheEdgeLeeds
sport.leeds.ac.uk/student-membership the Leeds University Union building ( 32)
such as everyday groceries, health food and
More information will be available from TheEdgeLeeds
stationery. There’s a Co-op store, an optician,
September about our sports facilities. We’ll let
a Santander branch and plenty of places
you know about our welcome activities and the The University and Leeds University
to get a drink or a bite to eat. During term
COVID-19 safety measures that will be in place Union have made a pledge to
time, there are often events outside the
to help keep you safe. remove single-use plastic by 2023.
Union building, including a farmers’ market.
sport.leeds.ac.uk/the-edge Find out more about The Edge
luu.org.uk sustainability.leeds.ac.uk/plasticfree
30 W W W. L E E D S . AC .U K 31U NI V E RS I T Y O F L E E D S YO U R F IRST F E W W E E K S
STUDENT COUNSELLING, WELLBEING
AND MENTAL HEALTH SUPPORT
There may be times when stress, emotional
problems or upsetting life events make it hard
to cope academically or personally. We also
understand that the COVID-19 pandemic will
have an impact on many different aspects of
your life, but we’re here to support you through
these difficult times.
All our support services remain open and are
currently being offered online. You can access
free professional and confidential counselling,
wellbeing and mental health support
through groups, workshops, single-session
consultations, brief counselling and web-
SUPPORT AND STUDENT SUPPORT Support for mature students
Coming to University as a mature student can
based self-help resources such as togetherall
(formerly Big White Wall). If you need longer
WELLBEING
You’re bound to have a few butterflies when
you think about going to university for the first be a bit daunting, especially if you’ve been term support or treatment, we’ll help you
time, especially in the current unprecedented away from education for a while. You may have find the most appropriate NHS or voluntary
circumstances. Just remember everyone else questions or concerns about juggling your sector services.
is in the same boat and we’re here to help course around family commitments or coping
If you have an existing mental health diagnosis,
whenever you need us. with studying for a degree course.
our mental health advisors provide one-to-one
REGISTER WITH A DOCTOR IN LEEDS
The University has a network of support and The Lifelong Learning Centre ( 77), is a useful support and will work with you to develop an
It’s essential you register with a doctor in pastoral care to help you make the most of source of advice and support to help you settle appropriate support plan. They’ll also act as an
Leeds shortly after you arrive and you don’t your time here and to help you through any into university life. For more information and advocate between you and the University and
leave it until you need medical treatment. difficulties. Our services will work together to to find out about their welcome activities, visit liaise with external referral agencies.
If you’re living in University accommodation ensure any problems are dealt with as quickly www.leeds.ac.uk/lifelong
For the latest information about our support
or private accommodation in the student areas as possible. No matter what the problem is, arrangements, including the availability of
of Leeds you’ll be eligible to join the Leeds there’s always someone who can help. You can Support for student parents face to face support, visit
Student Medical Practice, located close to the find out about our support services through the There’s lots of help and support available if students.leeds.ac.uk/supportandwellbeing
University campus. Register online or request UniLeeds app or at
a registration pack at you’re bringing your family to Leeds, including
students.leeds.ac.uk/supportandwellbeing information on financial support, childcare,
www.leedsstudentmedicalpractice.co.uk/join
Leeds University Union ( 32) also offers free, finding suitable accommodation and
You can also find a local NHS doctor at confidential and impartial advice and can help family-friendly facilities. You can find out more,
www.nhs.uk/service-search you with any problems you may face during including how to meet other student parents,
your life as a student. at students.leeds.ac.uk/childrenandfamily
luu.org.uk
Register with a doctor in Leeds We know studying at university is very different
from what you’ve been used to, but we’ll
guide you through this transition. You’ll have
regular and structured meetings with your
personal tutor who will play an important role
in supporting your academic and personal
development, as well as providing advice on
other aspects of your life at the University.
32 W W W. L E E D S . AC .U K 33U NI V E RS I T Y O F L E E D S YO U R F IRST F E W W E E K S
STUDYING ABROAD INTERCULTURAL OPPORTUNITIES
Studying abroad is a chance to experience Get the most out of being part of our global
another culture, make new friends and community. Meet people from all over the world
broaden your outlook. Being able to adapt to and celebrate the diversity of our campus.
new surroundings and learning important life students.leeds.ac.uk/globalcommunity
skills while studying abroad will put you ahead
of the competition when you graduate. And it’s globalcommunityleeds
TAILOR YOUR WORK EXPERIENCE amazing fun too.
students.leeds.ac.uk/studyabroad
EXPERIENCE
Every year our Careers Centre helps hundreds
of students secure important experience with
many different organisations. They advertise
exclusive summer internships, placement years VOLUNTEERING
and graduate roles, as well as organise careers Volunteering not only makes a difference in the
At Leeds, we’re committed to offering fairs, employer presentations and industry local community but it also helps to increase
you the safest and best possible talks, so you can gain insights into the careers your life experience and boost your CV. Find
experiences, so you can meet new and industries that interest you. out how to get involved on and off campus at
people, try new things and develop careerweb.leeds.ac.uk luu.org.uk/volunteering
new skills.
In response to the COVID-19 pandemic, Find out more about all the new and
some of these experiences may be offered exciting opportunities available to you at
in person or online, depending on the students.leeds.ac.uk/opportunities
government guidelines and travel restrictions
in place at the time.
34 W W W. L E E D S . AC .U K 35U NI V E RS I T Y O F L E E D S YO U R F IRST F E W W E E K S
YOUR FIRST FEW Check out our online welcome
WEEKS – CHECKLIST and induction resource to guide
you through your first few weeks.
Find out more at
students.leeds.ac.uk/newstudents
Now that you’ve arrived and are ready
to settle in to student life, use this
checklist to know what you need
to do next.
Your first weeks Page
Start online registration, if you haven’t already 8
Complete your identity check and find out how to get your 26
student ID card
Complete your online IT induction 27
Download the UniLeeds app 27
Complete your online library induction 28
Register with a doctor in Leeds 32
Welcome events and activities Page
Find out about your University school welcome and 28
induction activities
Check out Leeds University Union’s welcome talks, events 29
and activities Alternative formats
Find out more about The Edge 30 If you require any of the information
If you’re a mature student, find out how the Lifelong Learning 33 in this publication in an alternative
Centre can help you settle into University life
format eg Braille, large print or audio,
Take a look at the Careers Centre website to see what 34
opportunities and support are available to you
email disability@leeds.ac.uk
Find out more about study abroad and volunteering 35
opportunities
Check out the Global Community opportunities 35
36 W W W. L E E D S . AC .U Kuolcurrentstudents
@UoLStudents Leeds
LS2 9JT
United Kingdom
universityofleeds www.leeds.ac.ukYou can also read
