Admission & Enrolment Guide 2020 - Olivia Studying a New Zealand Certificate in Skills for Living for Supported Learners - Ara
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Admission & Enrolment Guide 2020 Olivia Studying a New Zealand Certificate in Skills for Living for Supported Learners
Kia ora &
welcome
Thank-you for choosing to study at Ara. We’re
committed to ensuring that your learning
experience is a positive one and that you graduate
work-ready with all the skills, knowledge and
experience you need to enjoy a successful career,
anywhere.
To make the admission process as easy as
possible, we’ve created this step-by-step guide to
help you. If you need help at any stage, call us or
come and talk to us at one of our five campuses.
We are always happy to assist
How to contact us
We look forward to welcoming you into our
friendly and vibrant community soon.
Phone 0800 24 24 76
Email info@ara.ac.nz
Web ara.ac.nz
Post Ara Admissions & Enrolments
PO Box 540, Christchurch Mail Centre
Christchurch 8140
Contents
A step-by-step checklist to Admission & Enrolment 3
City campus
Tips for completing the Admission & Enrolment form 4
Rakaia Centre, X Block Monday to Thursday:
Paying your fees – domestic students 6 130 Madras Street 8am–5pm (to 6pm
Christchurch during peak enrolments)
Paying your fees – international students 7 Friday: 9am–4.30pm
Ara Policies - Personal Information & Privacy Principles 8 Woolston campus
Ara Policies - Student Rights & Responsibilities 9 Ensors Road Monday to Thursday:
Christchurch 8am–5pm (to 6pm
Ara Terms and Conditions of Enrolment 10 during peak enrolments)
Friday: 9am–4.30pm
2020 Standard Charges 11
Timaru campus
32 Arthur Street Monday to Friday:
Timaru 8am–5pm
Ashburton campus
37 Alford Forest Road Monday to Friday:
Ashburton 8.30am–5pm
Oamaru campus
44 Humber Street Monday to Friday:
Oamaru 8.30am–4.30pm
Please note: Every attempt is made to ensure this
brochure is correct at time of printing however,
information is subject to change.
2
A step-by-step checklist to Admission & Enrolment
Step 1 - Plan your study Additional documentation is required for
the following programmes:
Choose the programme you want to apply for Certificates
• CELTA - Certificate in Teaching English
Visit ara.ac.nz for a full list of programme offerings. to Speakers of Other Languages
New Zealand Certificates
• Animal Management
Step 2 - Apply to enrol online • Animal Technology
• Communication Media
• Creativity
Apply online by selecting “apply now” on the programme page • Digital Media and Design
you wish to apply for or complete the paper form • Early Childhood Education and Care
• Exercise
> Complete all 11 sections of the Admission & Enrolment online form
• Fashion
> Add your digital signature • Health and Wellbeing
> Attach any additional documentation* if required • Music
• Outdoor Adventure and Education
*Additional documentation is required for enrolment in the programmes • Skills for Living for Supported Learners
listed to the right. Application packs for these programmes are available
from ara.ac.nz, or contact us and we’ll send one to you. New Zealand Diploma
Note: a paper form is available if required. • Arts and Design
• Digital Media and Design
• Enrolled Nursing
• Interior Design
Step 3 - Pay for your study before classes start • Veterinary Nursing
Bachelor Degrees
You must pay ALL tuition fees and student services’ levies as set by • Applied Science
Ara, in full, prior to the start date of your programme of study. • Architectural Studies
• Broadcasting Communications
By student loan
• Design
> Check with Studylink to see if you are eligible for a student loan or • Medical Imaging
allowance • Midwifery
• Musculoskeletal Health
> Indicate you are paying by student loan on the form
• Music Arts
> Contact Studylink and apply for your loan – studylink.govt.nz • Performing Arts
• Social Work
• Nursing
Cheque or bank draft (International)
• Sustainability and Outdoor Education
> Send us your cheque once we have confirmed you are accepted
into the programme Graduate Certificate
• Environmental and Outdoor
Internet banking or telegraphic transfer (International students) Leadership
• Nursing Practice
> Complete your payment via internet banking or transfer
Graduate Diploma
Payment in person – at the Ara Student Finance counter • Health
• Nursing
> Complete your payment by EFTPOS, cheque or credit card • Sustainability and Outdoor Education
> Email or phone in your credit card details once we have confirmed
your acceptance into the programme Post Graduate Programmes
• Health Science
Credit card • Nursing
> Complete your payment by credit card • Professional Supervision
CAP for Registered Nurses
If you’ve paid using another payment method CAP for Enrolled Nurses
Centre for Assessment of Prior Learning (CAPL)
If you have a significant amount of prior learning or work experience you may be eligible for credits towards your
chosen qualification through our Centre for Assessment of Prior Learning. Please contact us for further details.
3
Tips for completing the Admission & Enrolment form
Section 1 This authorised person could be a:
• Justice of the Peace Statistical Information for all
Your name and details • Lawyer students (Sections 5 and 6)
• Title – Mr, Mrs, Miss or Ms etc • Registrar or Deputy Registrar of the Courts
• Legal Surname or Family Name & • Ara Admission & Enrolments staff member. This information is required by the
Legal Given Name(s) – your legal family Ministry of Education and used for
and first name must be the same as planning and reporting. It is essential that
those shown on the identity documents Section 2 you complete all questions.
you provide. They will be used for your If you don’t complete all of these
academic records. If the legal name under Your intended programme questions, you cannot be fully enrolled.
which you are enrolling differs from that
• Programme name – the title of the Many students have their enrolment
on your birth certificate or passport you
qualification you are applying for; for delayed due to incomplete application
must also present a certified copy of your
example, ‘Bachelor of Applied Management’ forms so please check that you have
marriage certificate(s) or deed poll (change
completed all questions.
of name) certificate. • Programme code – Ara’s qualification code
• Preferred Given Name(s) – your preferred (this can be found at ara.ac.nz or in an
names will also be shown and recorded on Ara brochure); for example, CH3988
our system. For example, your legal name • Course selection – Some Ara programmes
may be ‘Christine’ however, if you prefer to allow you to make choices between Section 6
be known as ‘Chris’ this is where you would courses you would like to study and/or
enter your preferred name. when they run. If you wish to make your Your educational background
• Institution Student ID – if you have preferred selection now, please contact us
enrolled at this institution before you will for a timetable. A) Secondary education
have a student ID number.
What is the name of the last secondary
• NSI or NZQA Number – if you have studied Section 3
in NZ you may have an NSI or NZQA school you attended?
number. If your last secondary school was not in
Your eligibility to meet requirements New Zealand, please write ‘overseas’.
• Citizenship/Residency – please indicate
Refer to Ara brochures or ara.ac.nz for specific
if you are a New Zealand citizen (born
entry requirements related to your chosen What is the highest level of achievement
in New Zealand or granted citizenship)
programme of study. you hold from secondary school?
or a permanent resident. If you are not
a New Zealand citizen or a permanent Please ensure you attach all supporting Possible options include:
resident, you may be liable for an documentation to this form. • no formal secondary qualification
international student fee. This is higher
• 14 or more credits at any level
than a domestic fee.
Section 4 • NCEA Level 1 or School Certificate
To prove citizenship we require a verified • NCEA Level 2 or Sixth Form Certificate
copy of ONE of the following identity
Your contact details • University Entrance (minimum requirement
documents:
Ara uses email as the primary communication to study degree programme in NZ)
• New Zealand birth certificate
method. Please provide a current personal • NCEA Level 3 or Bursary or Scholarship
• New Zealand passport email address. • overseas qualification (includes
• Statement of Whakapapa signed by a It is important that Ara has accurate contact International Baccalaureate and Cambridge
Kaumātua. It must include date and place details for you. Please complete all questions Exams)
of birth within this section: • other (please specify)
• Certificate of New Zealand citizenship or • personal email address
letter of confirmation B) Tertiary study
• mobile phone number
• Birth certificate with place of birth stated as Please indicate whether you have studied at a
• current/prior to study home address
Cook Islands, Niue or Tokelau. tertiary institution in the past and, if so, what
• address during study period if this is going qualification/s you have achieved.
Why is it essential that you supply to be different from your home address.
Ara with your identity documents? • emergency contact is a name and number C) Prior activity
The Ministry of Education will not fund of someone we can phone in the event of What was your main activity or occupation
students who have not supplied the correct an emergency. last October?
identity documents. We may have to charge Possible options include:
you full fees if we do not receive this.
Section 5 • secondary school student
If you are posting in your completed
enrolment form it is essential to include a • polytechnic/institute of technology student
verified copy of your identity documents. Your ethnicity • university student
What does ‘verified copy of your identity • private training establishment (PTE) student
documents’ mean? Which ethnic group(s) you identify
yourself with, for example: • wānanga student
A verified copy means you have photocopied • self employed
the original identity documents and they have NZ European/Pākehā, NZ Māori, Cook Island
been certified (signed) as being true copies Māori, Fijian, Niuean, Samoan, Tokelauan, • wage or salary worker
by an authorised person as listed in the Oaths Tongan, Chinese, Indian etc. Identify your • unemployed or beneficiary (excluding
and Declarations Act 1957. main ethnicity as 1. retired
You may choose up to three ethnicities in • house person or retired
total (identify these as 1, 2, 3).
• overseas (please specify)
4
Section 7 Section 9
Careers & Employment
Your learning support Your fee payment Based at the City campus, Careers &
If you have experienced difficulty with Please indicate how you will pay your fees if Employment provides its services across
learning in the past or want to prepare for accepted onto the programme. Remember all campuses. Opening hours are Monday
the challenges of the future, Ara wants to your place in any programme or course is not to Friday, 9am to 5pm. Career advisors
support you to realise your potential while secure until payment is made. can help you as an intending student with
studying with us. Completing the questions in career planning, course selection and
• Paying by internet banking, the details are:
this section will ensure that we are aware of study decisions. Job search support is also
you as soon as your enrolment is completed, Ara BNZ account: 02–0800–0911670–003
offered for current and graduate students.
and we can begin to assist you with your Always include the following details: To make an appointment use our booking
academic journey. Particulars – student name form on:
The sooner we hear from you the better Code – invoice number (if known) ara.ac.nz/services-and-support/
prepared you can be. If you would like more Reference – Ara Student ID number (if careers-and-employment
information please call 03 940 8005, known)
email disability@ara.ac.nz or • Student loan: if making payment via or phone 03 940 8720 or
learningservices@ara.ac.nz student loan, it is important that you apply email careers@ara.ac.nz
for your student loan as soon as possible
through Studylink.
Section 8 Apply for your loan online at
studylink.govt.nz
Feedback Studylink changes
Completing this section helps us to know
the best way to tell people about our Section 10
Important changes have been made to
programmes. the Student Loans Scheme that could
Your checklist affect you. Please double check your
Use this section to make sure you have eligibility to receive a student loan at
completed all necessary sections of the studylink.govt.nz
Admission & Enrolment form.
Section 11 Useful links
Your acknowledgement and declaration Campus maps –
ara.ac.nz about-us/campuses
Please sign and date your Admission &
Enrolment form. Without this, your Access your enrolments, applications,
enrolment cannot be processed. timetables or results –
ebs4portal-live.ara.ac.nz/default.aspx
Student Services –
ara.ac.nz/services-and-support
International Students –
ara.ac.nz/international
5
Paying your fees - Domestic students
Payment options Paying by student loan
To help speed up the application process If you are paying by student loan, please
please indicate how you will pay your fees if indicate this on your admission form. Useful Tip
you are accepted onto the programme. • Important changes have been made to the
Student Loan and Allowance system. Please What information is included on
If you are paying by cheque, EFTPOS, or double-check with Studylink and read the your fees receipt?
cash, you can do so at the Ara Student information provided for students on their • Your course start and end dates.
Finance counter at any of our campuses. website. Studylink have introduced new • The last date you can officially
performance criteria so it is important to check withdraw from a course without losing
Paying by Direct Credit your eligibility. all your course fees.
If you’ve indicated on your form that you’re • Apply for your student loan via the • A list of all the courses you’ve enrolled
paying your fees you need to: Studylink website at studylink.govt.nz as and paid for.
• go into your online banking site they administer the student loan system or Check your receipt carefully to make
and pay your fees into Ara BNZ phone 0800 88 99 00. sure you’re enrolled on the right courses
account:02–0800–0911670–003 • Studylink recommends you apply for your and occurrences (times).
• make sure you include the following loan as soon as possible, even if you’re still
payment information: deciding what you’re going to study.
Particulars – student name • Once you have applied for your loan, Studylink
Code – invoice number (if known) will send you a loan contract. It is essential you
Reference – Ara Student ID sign and return this contract to them, otherwise
number (if known) your loan will not go ahead.
• If you intend studying for the whole year, it is
Paying by Credit Card
advisable to enrol for both first and second
Ara accepts American Express, Mastercard semester courses at the start of the year. This
and Visa. will mean that you won’t have to reapply for
• Pay by credit card in person at the Student your loan (or allowance) mid year.
Finance office OR • You are not eligible for a student loan if
• Complete a credit card payment form adjudged bankrupt.
attached to the Admission & Enrolment • You should check the student
form OR loan process at studylink.govt.nz
• Phone our Contact Centre on
0800 24 24 76. Fees Free
You will need to provide: Eligible learners can study for free (conditions
apply) in their first year with us. The Tertiary
• Ara Student ID number
Education Commission (TEC) are responsible
• surname or family name for determining your eligibility. To check your
• given name(s) eligibility, visit feesfree.govt.nz.
• card type (American Express/Mastercard/ If you have any queries around the Fees
Visa) Free Policy or your eligibility, please contact
the TEC Help Desk (0800 687 775 or email
• name on credit card
feesfree@tec.govt.nz).
• 16–digit credit card number
• card’s expiry date Training Incentive Allowance (TIA)
• course details In some instances, course fees can be paid
for by Work and Income. Contact Work and
Your study is funded Income for further details.
Select this option if your study is funded by
Your organisation/company is paying
scholarship or a funding scheme (eg Youth
Guarantee). If your employer or an agency is paying your
study fees, you also need to provide:
To see if you are eligible for a scholarship
please contact us on 0800 24 24 76 and ask • a letter (or purchase order) on company
to speak to our Scholarships Officer or email letterhead guaranteeing payment of fees,
scholarships@ara.ac.nz or
• a purchase order from the agency
guaranteeing payment of fees.
6Paying your fees - International students
Payment options Paying by Credit Card
Paying your study fees before starting classes Ara accepts the following major credit cards:
ensures your places are held for you. You are American Express, Mastercard and Visa. Visa and permit requirements
not fully enrolled until payment is made. You can pay by credit card in person at
Choose one of the following ways to pay the Student Finance office or contact Go to the Immigration NZ website for full
your fees. the International Admissions team on details of visa and permit requirements,
intladmissions@ara.ac.nz. advice on rights to employment in
Paying by Telegraphic Transfer/ You will need to provide: New Zealand while studying, and
Internet Banking reporting requirements.
• Ara Student ID number
You can make a bank transfer (telegraphic
transfer) to Ara’s bank account using the • surname or family name
details below. • given name(s)
Please include the following in the payment • card type (American Express/Mastercard/
information: Visa)
Particulars – student name • name on credit card Useful Tip
Code – invoice number (if known) • 16–digit credit card number
Reference – Ara Student ID number (if known). What information is included on
• the card’s expiry date your fees receipt?
This method of payment will incur a $30
bank charge. • course details • Your course start and end dates.
Ara Council • copy of passport bio page for the owner of • The last date you can officially
Bank of New Zealand the credit card withdraw from a course without losing
Russel Partner Centre all your course fees.
Level 1, 5 Sir William Pickering Drive How do you complete your enrolment? • A list of all the courses you’ve enrolled
Russley Once you have paid your fees, you need to and paid for.
Christchurch 8053 check you have: Check your receipt carefully to make
New Zealand • your Student Visa sure you’re enrolled on the right courses
BNZ Account: 02–0800–0911670–000 • valid insurance and occurrences (times).
Attention: International • selected all your courses.
Swift Code:
You need all of these in order to be fully
BKNZNZ22800
enrolled.
Paying by Bank Cheque/Bank Draft Please come to the International Admissions
Payment must be in New Zealand dollars and & Enrolments counter if you need help.
be made out to “Ara”.
Paying by Cash or EFTPos
Pay by cash or EFTPOS in person at the
Student Finance office in the Rakaia Centre at
the City campus (X Block), Christchurch.
For safety reasons, we do not recommend
you carry large sums of money on you.
7Ara Policies – Personal Information & Privacy Principles
1 Ara collects and keeps personal Policies of particular interest to
information about every person who students are:
enrols as a student. The Privacy Act 1993
protects the information you give the Academic Policies
institute and sets out the ways in which 201 Organisation Structure
it is collected, stored, used and disclosed
to other parties. Ara takes its obligations 301 Student Rights and Responsibilities
seriously and has policy and procedures 302 Copyright
which reflect the Twelve Information 304 Academic Misconduct
Privacy Principles. (including plagiarism)
Refer to: Ara Privacy Policy CPP109 503 Name and Awarding Qualifications and
(https://infoweb.ara.ac.nz/__data/assets/ Recognising Achievement
pdf_file/0014/131351/CPP109-disclosing-
504 Regulations Governing Admission and
pers-info-amdt16.pdf)
Enrolment
2 For identification and security purposes,
505 Assessment
your name, enrolment data and your
photograph will be stored on our 506 Probation
database. Your photograph may be 507 Credit Recognition
supplied to staff for identification and
508 Moderation
security purposes.
510 Aegrotat Pass Regulations
3 You must provide the information
requested. Failure to do so may result in 511 Academic Support and Progression
refusal of your enrolment. You also have 512 Exclusion
an obligation to advise us if/when there 514 Withdrawals, Refunds and
is a change to any of the information you Compassionate Consideration
have provided especially your contact
address and phone numbers. 514c International Refund Table
4 Under the Privacy Principles you have 514d Domestic Refund Table
the right of access to all personal 704 Self Assessment
information we hold about you. You 705 Formal Academic Surveys at Ara
also have a right to ask Ara to correct
any information which is inaccurate or 804 Research Ethics
misleading.
Corporate Policies
You can exercise those rights by
contacting the Ara Privacy Officer; 105 Acceptable Use and Conduct for
email: privacy@ara.ac.nz ICT Users
208 Resolving Staff Performance or
Conduct Issues
What you need to know
209 Harassment Prevention
Ara Institute of Canterbury defines QUALITY
as “delivering what is promised to a 501 Health & Safety
recognised, professional standard”. Staff at
Ara want to know if you have concerns,
problems or complaints while studying
here. Of course, we also would like to hear
about the positive things you experience.
International students also refer to the
Education ( Pastoral Care of International
Students) Code of Practice 2016.
Ara Student Policies and Procedures apply to all
students including international students.
If you need further information or help in
interpreting your rights or responsibilities,
please ask staff in your department.
For further information on what you should
expect at Ara, see our policies manual:
ara.ac.nz/about-us/policies
8Ara Policies – Student Rights & Responsibilities
Ara is committed to the wellbeing and Your responsibilities as a student Unacceptable behaviour for students, staff
achievement of ALL students. To create and As a student at Ara you are expected to: or visitors at Ara
maintain the best possible teaching and Your responsibilities as a student include
learning environment, all students enrolled Behave safely behaving in an acceptable manner.
at or attending/using services at Ara agree
to accept certain responsibilities, respect the • Take care when using equipment and The following are not acceptable behaviours
rights of others and behave in an acceptable facilities for anyone (staff, students or visitors) at Ara or
manner. • Wear suitable clothing involved in Ara related activities:
• Comply with health and safety guidelines • Breaking any NZ law (eg assault, theft)
Your rights as a student and instructions • Any form of cheating (including plagiarism
As a student at Ara you have the right to: • Take precautions so as not to endanger and other dishonest practices)
yourself or others • Misuse of technology, software, hardware,
Fairness or communication systems provided by Ara
• Comply with visa requirements
• Open and accurate information (refer Code of Conduct for Computer Users
• Follow relevant professional guidelines in particular)
• Fair evaluation and assessment, and timely
feedback • Ensure you are not intoxicated or under the • Any form of harassment, bullying or
influence of drugs when at Ara or involved discrimination including social media
• Problems handled as quickly as practicable and in Ara related activities, eg field trips
consistent with “natural justice” • Unacceptable sexual behaviour (eg sexual
• Personal privacy Respect others harassment, accessing pornography/other
restricted material)
• Support, representation and advocacy from • Be sensitive to personal, social and cultural
the Student Advocate if requested differences • Substance misuse including drugs and
alcohol affecting behaviour, health or safety
• Respect the needs, rights and freedoms of
Respect others • Smoking in any Ara building, vehicle or on
• Academic freedom, defined in the Ara land and perimeters including all car
• Help to uphold the integrity of Ara
Education Act as “freedom, within the law, parks, green spaces, and external eating
qualifications by discouraging/reporting
to question and test received wisdom, put areas
dishonest practices
forward new ideas and state controversial • Violence or threats of violence
or unpopular opinions” Observe Ara rules • Vandalism or other abuse of facilities and
• Freedom from any form of harassment or • Familiarise yourself with what Ara expects buildings
unjust discrimination of you as a tertiary student • Disruptive behaviour in class and/or
• Respect for personal, social and • Behave appropriately for a tertiary designated learning areas (eg arriving late,
cultural differences education environment unauthorised use of technology, interfering
• Representation in the development, • Endeavour to meet all course requirements with the learning of other individuals)
implementation and review of policies including financial obligations Academic staff have the responsibility
through student representation to maintain a safe and effective learning
• Be honest when completing assignments/
other assessments environment. They may ask you to leave the
Standards class if your behaviour limits the ability to be
• Programmes that meet internal and • Comply with requirements of programme safe, disturbs others’ learning or puts others
external standards for approval and handbooks at risk.
registration • Follow Ara policies and regulations Ara takes this statement of rights and
• Competent and effective teaching ara.ac.nz/about-us/policies responsibilities seriously. Your marks,
• Appropriate support services delivered in a reports and references may include an
professional manner assessment of your behaviour, as well as
your educational achievement. Infringement
• Facilities and resources that meet or exceed may lead to probation or exclusion may lead
Health and Safety legislation to cancellation of a current enrolment and/
Your rights will be upheld by Ara or refusal of a future enrolment (see relevant
management. If you think they have been policies).
infringed, please contact your Head of
Department/Programme Manager, Student Further Information
Advocate, Customer Experience and Full policies are available on the Ara website.
Engagement Managers, Registry Manager, or If you need further information or help
People and Culture. interpreting your rights or responsibilities, you
can also contact your Head of Department/
Programme Manager, Student Advocate,
Customer Experience and Engagement
Managers, Registry Manager, or People and
Culture.
9Ara Terms and Conditions of Enrolment
1 Student fees, charges & other debts you haven’t provided identification 6 Withdrawal from Courses
1.1 The service you, the student, documentation, until such time as 6.1 Formal withdrawal from a course
purchase is the right to attend copies of the relevant documents are of study at Ara must be made in
specified Ara Institute of Canterbury received. writing either as a written statement/
courses. This service is provided in full 2.3 If you are a domestic students and letter or by completing an Enrolment
upon formal enrolment (Refer CPP107 you haven’t supplied the correct Amendment form.
Fee Payment Policy). identification documentation, you 6.2 The effective date of withdrawal will
1.2 Ara student fees and charges for each may be liable for full international be the date on which the institute
course are established by the Council. fees. receives your written advice, not your
In the event of any discrepancy 2.4 Acceptance of your request to enrol last day of engagement.
between department advice, public will not be given if you still owe 6.3 Withdrawal from all courses of study
advertisements, brochures, letters course fees and charges from a at Ara requires the return of any Ara
or other communication, the Ara previous enrolment. materials on loan or hire including
current tuition fee on the Student 2.5 Ara reserves the right to decline a your Ara ID Card and any relevant
Management System at the time of request for admission & enrolment. class texts, workbooks or equipment.
enrolment will prevail.
2.6 Upon payment of the fees and 7 Refund of Fees and Charges
International student fees and charges for enrolment in a course,
charges are set out in the student’s 7.1 Domestic Students
you will be issued with an official Tax
offer of place/statement of fees. In the Invoice/Receipt. This is your proof of a Any request for refund of fees
event of any discrepancy, your Ara payment and enrolment and must be and charges associated with
invoice will prevail. presented to support any subsequent formal withdrawal from a course
1.3 Liability for fees: You become liable adjustments to your enrolment. as specified in (6) above, must
for all Ara fees and charges when you be made in writing before the
3 Confidentiality Agreement nominated Last Withdrawal Date.
attend the course. This liability for all
fees and charges is not reduced in On receipt of an application for study, or b A formal withdrawal after the Last
any way if you do not attend all of the completion of enrolment, you are issued Withdrawal Date will not be eligible
sessions. with a unique Ara identifier (student for a refund of the Ara fees and
ID number). Signing your Admission & charges except in the case of a
1.4 Additional external examination or Enrolment form is evidence that you are
registration fees, if not paid at the compassionate withdrawal.
confirming that:
time of enrolment, must be paid by c Withdrawals received within seven
a date specified by Ara. If not paid by • the evidence of identity belongs to calendars days of the course
the specified date, the responsibility you occurrence start date will result in
lies with you, the student, to pay such • you authorise the use of your unique an administration charge of $10.
fees directly to the examining body. identifier for admission and enrolment d Withdrawals received after the start
1.5 Attendance /engagement (without purposes date of the course, but before the
formal enrolment) at any Ara course • you accept responsibility for all uses last withdrawal date, will result in an
will be deemed to be your acceptance of your unique identifier administration charge of $40.
of the liability for all fees and charges • you agree not to provide your unique e Refund amounts of less than
associated with the course, and you identifier or password to other people. $10 will not be made. A credit
will be invoiced for such fees plus an balance up to $10 will be held on
invoicing charge. 4 Communication with Ara
account and can be used to offset
1.6 Should you fail to pay any invoice(s) You are required to ensure that Ara has subsequent expenditure. All credit
by the due date then you shall pay your current contact information at all balances up to $10 will be written
all costs and expenses whatsoever times. off on completion of your course,
(including legal costs and debt Prior to completing enrolment, Ara will or the end of the academic year,
collection agent fees) which may be use your personal email address as the whichever is the earlier.
incurred in the recovery or attempted main point of contact. If you need to f External examination fees will be
recovery of the overdue amounts change your email or postal address refunded in full if a withdrawal
from you. Under these circumstances details at this time it should be done is advised before the specified
Ara may give to, or obtain from, online via the Student Portal. payment date. Application for
any third party information about Once you are fully enrolled all contact refund of examination fees after that
your personal or commercial credit will be through the Ara email and student date must be made directly to the
arrangements. portal. It is a condition of your enrolment, appropriate examining body.
2 Enrolment/Changes to Personal that you must read information on your g Approved refunds will be direct
Details Ara student email/student portal at least credited to the party making the
2.1 Your enrolment as a student in any once per week (you are strongly advised original payment, within six weeks
course at Ara remains provisional until to check your email daily). of receipt of the complete refund
you have completed ALL necessary This requirement is for your protection application, or where supplied, to an
enrolment procedures. These include: and will ensure that you are up-to-date approved bank account.
• receipt by Ara of a current with all requirements and information 7.2 International Students - to view the
Admission & Enrolment form from Ara. refund procedures for Full Fee Paying
completed, dated and signed by 5 Changes to Enrolments (FFP) International Students refer to
you, the student. 5.1 If you wish to change your course, APP514 Withdrawals, Refunds and
• acceptance by Ara of your request you must make your request in Compassionate Consideration Policy
for enrolment in the course. writing to your Head of Department and APP514c Refund of Fees and
or delegate either as a written Charges Table (International).
• payment in full of all fees and
charges for the course. statement/letter or by completing an
Enrolment Amendment form.
2.2 You are required to produce evidence
of identity, citizenship and residency 5.2 In addition to any difference in tuition
(see Admission and Enrolment Guide fees, an administration charge may
for approved documents). Ara will apply to each course change.
withhold the academic results if
108 Alteration or Cancellation of Courses The following CAPL specific terms and d Final assessment date changes:
8.1 Ara reserves the right to cancel any conditions apply: i Any request for a change to an
course before the commencement a Length of CAPL process, taken from agreed final assessment date must
date – fees and charges paid will first facilitation or assessment date: be made to CAPL in writing and the
be refunded in full to the person or i Degree/Graduate Diploma (Levels candidate will be liable for any costs
organisation which paid originally, 6-7): 12 months. incurred.
or may be transferred with the
agreement of the original payee and ii Certificate and Diploma (Levels 3-6): Workforce restrictions for children’s
used as payment towards another 6 months. workforce
course. b Extensions: If you have a criminal conviction, and you are
8.2 Ara reserves the right to alter delivery i In exceptional circumstances the studying (or considering studying) toward
dates/times of a course. Where days, candidate may request to go ‘on a qualification that will lead to a job in the
dates or times are altered, Ara will hold’ for a period of up to three state funded sector (including teaching or
undertake to attempt to contact you months, during which time no providing youth services) working directly
either at your stated email address or facilitation or assessment will with children, you will need to check whether
contact number to inform you of such take place. This will be treated your conviction could prevent you from
changes. as an extension as per the Ara working in some roles in your chosen
9 Centre for Assessment of Prior Assessment Policy (APP505). field. This is because new legislation, the
ii This option can only be used once. Vulnerable Children’s Act 2014, will prevent
Learning (CAPL) state sector agencies and government-
CAPL terms and conditions are agreed in c Failure to engage: funded service providers from hiring people
conjunction with the Ara published terms i A non-agreed period of two months with convictions for ‘specified offences’
and conditions of enrolment, noting that: with no facilitation or assessment to work with children in some roles. The
will be deemed non-engagement. restrictions came into effect on 1 July 2015.
• “course(s)” refers to all CAPL
facilitation, tutorials, support, ii CAPL reserves the right to withdraw This information has been supplied by the
assessments candidates for non-engagement Children’s Action Plan Directorate and the
after one written notice. Tertiary Education Commission.
• “enrolment” refers to all CAPL
enrolments, offer agreements
2020 Standard Charges
TYPE OF APPLICATION CHARGE *GST INCLUSIVE)
Award of a cross credit $100 per application for cross credits external to Ara
(No charge for internal Ara cross credits or standard cross credits)
RPL assessment $100 non-refundable application fee, $100/hour assessment fee may also apply
- actual charge based on estimate of time required
Reconsideration - Remark $50 standard fee (refundable if 5% variance or change in grade from NC to Pass)
Reconsideration - Independent Remark $100 standard fee (refundable if 5% variance or change in grade from NC to
Pass)
A higher fee may be set with the approval of the Academic Director if
independent remarking is complex and likely to incur additional costs
Appeal $100 standard fee (refundable if appeal upheld)
Resubmission of assignment/project $100/hour, ($50 minimum charge), plus any additional materials costs
(refer to your programme handbook to see if charge applies) - actual charge based on duration of reassessment
Second result reassessment $100/hour, ($50 minimum charge), plus any additional materials costs
- actual charge based on duration of reassessment
Alternative assessment $25/hour (invigilation costs only) or $100/hour (other costs), plus any additional
materials costs - actual charge based on duration of alternative assessment
Duplicate result notice No charge
Duplicate Award document (A5) $50
Duplicate Award document (A4) $75
Replacement of Student Identity Card $20
English Language administration fee $250
International student semester-by-semester payment fee $150
(to mainstream programmes when paying other than annually)
Electronic Immigration Visa Submission Charge $255
Interpretation of Transcript and provision of $50 application fee – an hourly rate ($75 per hour) may be charged depending
information to overseas professional bodies on the complexity of the requirements
Homestay Placement Fee $300 individual student (Christchurch); $300 individual student (Timaru);
$250 group students
International insurance $523 (including GST) per EFT
11PO Box 540, Christchurch 8140, New Zealand Telephone: 0800 24 24 76 Email: info@ara.ac.nz ara.ac.nz September 2019 | 04362
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