APPIC Webinar April 27, 2022 - All Things Internship! Tips from APPIC for New
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All Things Internship!
Tips from APPIC for New and
Experienced DCTs
APPIC Webinar
April 27, 2022
Presenters
Allison Aosved, Ph.D., ABPP (APPIC Past Chair)
Jeff Baker, Ph.D., ABPP (APPIC ED)
Kimberly Hill, Ph.D. (APPIC Vice Chair & AAPI Coordinator)
Greg Keilin, Ph.D. (APPIC Match Coordinator)
Shona Vas, Ph.D., ABPP (APPIC Chair)
Association of Psychology Postdoctoral & Internship Centers (APPIC)
ZOOM Etiquette
As this is a webinar, all participants are muted.
Please use the Chat box for questions and comments. We will address
questions in the Chat as possible and at the end.
During Q&A, please remember to unmute and turn your camera on to
facilitate engagement.
The call is being recorded and will be available for viewing on the
APPIC YouTube Channel (link shared upon request).
Slides will be shared with attendees after the workshop and available on
our website.
Association of Psychology Postdoctoral & Internship Centers (APPIC)
Learning Objectives
Participants will be able to name two elements of APPIC policies that
apply to DPAs and have direct relevance to their students applying for
internship.
Participants will be able to describe three steps in the process of
guiding their students through the process of applying for internship.
Participants will be able to identify two APPIC resources to support
their work as DCTs.
Association of Psychology Postdoctoral & Internship Centers (APPIC)
Outline
Getting Started in Year 1 (Hill)
Fit with Internship Programs (Vas)
AAPI (Hill)
Match: Phase I, Phase II, and PMVS (Keilin)
Communication and Collaboration with Internship Programs (Vas)
Match-Related APPIC Policies (Keilin)
APPIC Problem Consultation (Baker)
Questions
Association of Psychology Postdoctoral & Internship Centers (APPIC)
Fit, Fit, Fit!!
Shona Vas, Ph.D., ABPP
Internship Training Director
University of Chicago Medical Center
DCT Challenges
• The fall is a busy and difficult time.
§ So much reading, reviewing, writing, advising, soothing,...
• Managing multiple factors (timelines, materials, letters, student
issues, etc.)
• Variation within internship application cohort in terms of
abilities, experiences, goals, and levels of competitiveness
• No one size fits all!
Association of Psychology Postdoctoral & Internship Centers (APPIC)
Assess Fit Individually
What do you want to do?
"You are the captain What do you want to learn?
of your ship, now you What do you have to offer?
get to chart your
course!" Where do you want to live?
What sites meet your needs?
Association of Psychology Postdoctoral & Internship Centers (APPIC)
Fit: What is it??
• Fit may be different for you (Student) and for the internship program
YOU INTERNSHIP SITES
Experiences you want Similar previous experiences at practica
(setting, nature of the work)
Places you would like to live Balance between what you want to learn
and what you have to offer
Training gaps/deficits you would like to Integration of breadth and depth
address
Others? Can we meet your needs? If you matched
here, would you be satisfied?
• Use cover letters to highlight fit!
Association of Psychology Postdoctoral & Internship Centers (APPIC)TD Perspective: Site Selection
• Students will find many sites for which they think they are a great fit!
• Encourage students to take an evidence-based approach:
§ APPIC Directory: Match history (last 3 cycles)
o Type of degree: PsyD, PhD, EdD, Clinical, Counseling, School
o Minimum requirements: # of hours, special experiences
o Selectivity: Positions to applications ratio
§ Your program’s history:
o Interview history
o Match history
o Site focus/Lab overlap
o Alumni network
§ Program brochures with information about previous intern cohorts
Association of Psychology Postdoctoral & Internship Centers (APPIC)TD Perspective: Finalizing the Site List
• Encourage students to apply to a range of sites in terms of
competitiveness
§ You may end up having to do some reality testing!
§ Certain types of sites are more competitive than others
• Geography: Cast a wide net
§ Focus on fit rather than location as the most significant variable
§ Sites on the coasts and in major urban areas may receive more
applications and have existing connections/networks
• For most students, 15 is an ideal number of sites
§ Diminishing returns with regard to matching
§ Greater potential for application fatigue and subsequent errors
§ Managing/coordinating interviews becomes cumbersome
§ If > 15 applications, ask WHY?
Association of Psychology Postdoctoral & Internship Centers (APPIC)Internship TD Perspectives: Important
Factors for Interviewing and Ranking
• All internship TDs will reiterate that "fit" is most important
• The notion of "fit" will vary from site to site
• Setting is key: Students who have previous experience in a range
of settings have more options for internship
• Encourage students to consider programs that offer a blend of
experiences they already have in addition to new experiences
• Emphasize the cover letter as a medium to highlight fit (tell them
to take their time in preparing materials!)
• Provide a historical perspective for your students
Association of Psychology Postdoctoral & Internship Centers (APPIC)https://appic.org/Portals/0/Website%20docs/APPIC%20Internship%20Training%20Director%20Survey%20Results.pdf
https://appic.org/Portals/0/Website%20docs/APPIC%20Internship%20Training%20Director%20Survey%20Results.pdf
Guiding your students
from the start
Kimberly Hill, Ph.D.
Clinical Professor, Stanford University School of Medicine
Director of Clinical Training, PGSP-Stanford PsyD ConsortiumDoctoral Program
Internship Application History
• Collect and analyze data from your students about
where they applied/received interviews. (E.g., might find
that only your students with a specific nuanced competency in
neuropsych assessment have landed interviews at internship site x)
• Collect data and analyze about your match history to
highlight good-fitting sites for your program as a
whole.
Association of Psychology Postdoctoral & Internship Centers (APPIC)Early Internship Preparation
• Many students wrongly expect that they can start prepping to
apply to internship the summer before they apply.
• You can provide mentorship as early as year one that will help
your students match with a good fitting internship down the road.
Association of Psychology Postdoctoral & Internship Centers (APPIC)Practicum Selection Guidance
• Encourage your students to develop a solid foundation in core
clinical competencies with a variety of populations, treatment
modalities, and settings. I.e., don’t overspecialize at the expense of
breadth.
• There are a few practice areas that particularly value experience in
specific settings or developed competencies. E.g., college
counseling.
• Determine early on whether a student will be truly geographically
restricted in a certain area. Can be strategic in seeking practicum
opportunities that will best develop the competencies most valued
by the internship sites in the restricted geographic locale.
Association of Psychology Postdoctoral & Internship Centers (APPIC)Selective Service
• Recommend that your male students who are US Citizens
check the sss.gov website to make sure they are registered for
Selective Service (by age of 26) in case they develop an
interest in applying for an internship that requires it such as VA
Medical Centers.
Association of Psychology Postdoctoral & Internship Centers (APPIC)Coursework Guidance
• Remind students that if they have aspirations to land
an internship on the East Coast that they should make
efforts to take Rorschach coursework and get
practicum experience in conducting Rorschachs.
Association of Psychology Postdoctoral & Internship Centers (APPIC)Practicum Hours Tracking
• Provide students with workshops on how to track their
practicum hours in ways that are consistent with APPIC
hours categorization rules so that they aren't surprised
that certain hours or assessments don't "count" at the
11th hour.
Association of Psychology Postdoctoral & Internship Centers (APPIC)Face-to-Face Practicum Hours Tracking
• Students should regularly monitor their face-to-face
clinical hours (intervention and assessment combined)
using some type of tracking system.
• Students can use any hours tracking system they prefer.
Time2Track is not required.
• Time2Track tip – If your students use Time2Track, remind
students to attach an actual client to each activity they
are entering, otherwise when they import their hours
into their AAPI, those hours and demographics won't
populate.
Association of Psychology Postdoctoral & Internship Centers (APPIC)COUNTS:
VIDEO-based telehealth
What Intervention and
Assessment Practium Hrs TELEPHONE-based telehealth
Count as Face-to-Face? DOES NOT COUNT:
TEXT-based telehealth
OBSERVING another clinician/supervisor
Association of Psychology Postdoctoral & Internship Centers (APPIC)Assessment Hours
• Internship Training Directors report that there has
been a decline in applicants’ quality and quantity of
assessment experience over the past several years.
• This decline was exacerbated over the last two
selection cycles with the onset of the pandemic.
Association of Psychology Postdoctoral & Internship Centers (APPIC)Common Assessment Questions • Can I count the time the patient is completing self-report measures such as the BDI? • Can I count time spent providing feedback about the assessment to the patient? • Can I count the time I spent administering assessments as part of a class? • I have a clinical research position or job as a psychometrist, can I count these assessment tools/hours? • Does assessment tool "X" count as an allowable measure for the APPIC integrated report definition? (SYMPTOM MEASURES DON’T COUNT)
APPIC Integrated Report Definition 1. A history, 2. an interview, and 3. at least two tests from one or more of the following categories: a. personality assessments (objective, self-report, and/or projective), b. intellectual assessment, c. cognitive assessment, d. and/or neuropsychological assessment. These are synthesized into a comprehensive report providing an overall picture of the patient/client. Association of Psychology Postdoctoral & Internship Centers (APPIC)
Written Materials
• APPIC has limited the supplemental materials to a case summary and an
assessment report
• Suggest to your students that they polish assessment reports throughout
their time on practicum, deidentify and ask their supervisor if they can
utilize the material for said purpose once deidentified. Much easier than
going back months and years after they have left the practicum.
• Provide good CV templates to your students and suggest that they always
keep their CV in shape.
Association of Psychology Postdoctoral & Internship Centers (APPIC)Recommendation Letters
• They will need 3 letters of recommendations for their internship applications.
• Choose letter writers who can best speak to their clinical competencies.
• Cultivate their relationships with letter writers throughout graduate school.
• The Standardized Reference Form (SRF) will be in a new format this upcoming
2022-23 application cycle.
• Circulate the SRF to your practicum supervisors so that they can use that
format for any earlier recommendation letters they may need to write for the
student (e.g., for an advanced practicum). Won’t have to reinvent the wheel.
Association of Psychology Postdoctoral & Internship Centers (APPIC)Application Year Example Timeline
To do Due Date ✔
Sign up to receive Match News July 15 ✔
Send CV and initial site list to DCT for feedback Aug 15 ✔
Request recommendation letters (SRFs) from referees Sept 10 ✔
Check unofficial transcript for Incompletes Sept 10 ✔
Dissertation proposal defense deadline Sept 15 ✔
Send penultimate site list to DCT for feedback Sept 15 ✔
Make transcript request from Registrar Sept 20 ✔
Send penultimate essays/cover letter to mentor for feedback Sept 20 ✔
Submit APPI for DCT verification Oct 1 ✔
Register for the Match with NMS (WITH DCT APPROVAL ONLY) Oct 15 ✔
Aim to submit first batch of applications (for Nov 1 deadlines) Oct 20 ✔
Schedule mock interview with Faculty (to occur 11/15-12/15) Nov 15 ✔
Schedule ranking meeting with DCT (to occur 1/31-2/4) Jan 15 ✔
Submit Rank List of sites to National Match Service (NMS) Feb 4ish* ✔
MATCH DAY!!! Feb 18ish* ✔
*These dates change each cycleThe APPIC Match
and
Post-Match Vacancy Service
Greg Keilin, PhDMatch Overview
• Oct – Feb: Match - Phase I
• Feb – Mar: Match - Phase II
• Mar – Oct: Post-Match Vacancy Service
Association of Psychology Postdoctoral & Internship Centers (APPIC)Internship Supply & Demand:
1999-2022
4500
Applicants
Positions
4000 104
3500
3000
2500
1999 2001 2003 2005 2007 2009 2011 2013 2015 2017 2019 2021
Association of Psychology Postdoctoral & Internship Centers (APPIC)The Accredited Internship Imbalance
4500
Applicants
Positions
4000 Accredited Positions
3500
3000
2500
2000
1999 2001 2003 2005 2007 2009 2011 2013 2015 2017 2019 2021
Association of Psychology Postdoctoral & Internship Centers (APPIC)Tips for DCTs
APPIC Match - Phase I
• Match Registration
• The program has the authority to determine Match eligibility
• Tell students not to register unless authorized by your program
• Your program’s Match statistics
• What if you are unsure if a student will meet your requirements in time to apply?
• If a student wants to participate in Phase II only…
• Ensure students register under correct doctoral program (give them DPA #)
• Monitor student registrations & take action if discrepancies
• Couples
• MATCH-NEWS e-mail list
Association of Psychology Postdoctoral & Internship Centers (APPIC)Tips for DCTs
APPIC Match - Phase I
• Applications: Help students avoid poor site choices
• Don’t apply to sites that are poor fits
• Don’t apply to all highly-competitive sites
• Don’t apply within a limited geographic area
• Student Preparation
• Interview preparation
• Help students not freak out about their hours
• Rankings: In order of true preferences
• Match is binding: Don’t rank sites you don’t want
Association of Psychology Postdoctoral & Internship Centers (APPIC)Tips for DCTs
APPIC Match Phase II & PMVS
• The devastation of not matching - what happened?
• Few interview offers Issues with the application
• Sufficient interview offers Issues with interviewing
• Students’ perceptions of their interviews are often inaccurate
• Blame the Match
• OK to request feedback from internship sites
• Post-Match Vacancy Service (PMVS)
• Offers and acceptances – not a Match
• It’s not a “Clearinghouse”
Association of Psychology Postdoctoral & Internship Centers (APPIC)Failing Internship
• 50-70 students per year
• There is Life after a Failed Internship!
• APPIC’s Match Release process
• DCT tasks:
• Identify what happened – competencies? Health/mental health?
• Develop, implement a remediation plan
• Successful completion
• Strategy for reapplying
• Disclosure on AAPI – with explanation
• I recommend: DCTs and letter-writers address
Association of Psychology Postdoctoral & Internship Centers (APPIC)DCT Communication and Collaboration
with Internship Programs
Shona Vas, Ph.D., ABPPCommunication with Internship Programs
• Open communication with internship TDs is necessary
• Regular communication:
§ Match confirmation (ccd to DCT)
§ Mid-year progress letter
§ Program completion letter
• DCTs and TDs are both motivated to support students for success
• Encourage more frequent communication if difficulties present
• TDs appreciate a "heads up" for potential problems
• When in doubt, seek consultation!
Association of Psychology Postdoctoral & Internship Centers (APPIC)Communication in Special Circumstances
• In general, if all is going well, DCTs and TDs may have no reason to
interact outside of pre-determined points in time
• Reach out to the TD if you need any additional documentation
(e.g., to support graduation, tuition, international student
documentation, etc.)
• TDs may reach out for verification for certain issues
(e.g., dissertation completion for postdoc apps)
• COVID-19: Regular communication regarding changing practices at
sites is recommended (e.g., requesting site practice updates)
• Site visits may be enhanced by presence of invited guests
Association of Psychology Postdoctoral & Internship Centers (APPIC)DCT Concerns about Seeking Consultation
• Not having enough information about the situation
• Hoping that things will get better
• Not wanting to "interfere"
• Gatekeeping responsibilities
• Potential punitive consequences to students from perceived DCT
"interference"
§ Consent: Concerns about FERPA
Students consent to communication between
DCTs and internship programs via the AAPI
Ponce, Aosved, & Hill (2020)
Association of Psychology Postdoctoral & Internship Centers (APPIC)AAPI Tips and Updates
Kimberly Hill, Ph.D.
Clinical Professor, Stanford University School of Medicine
Director of Clinical Training, PGSP-Stanford PsyD ConsortiumGeneral AAPI Tips for your Students • Remind them to register for Match News - this is the ONLY means of communication from the AAPI and Match Coordinators. • All the portals associated with the AAPI function best on Chrome or Firefox browser. • With the reapplicant feature, students considering applying to internship this cycle can log in now and check out the AAPI. Any information they enter will be maintained and they will also have the capability of changing that information. https://aapicas.liaisoncas.com/applicant- ux/#/dashboard • On almost every page of the AAPI, there is a link to the AAPI Applicant Help Center that has detailed answers to the most common questions we receive. Nine times out of ten, answers to students’ questions posed to me as AAPI Coordinator can be found in the Help Center. https://help.liaisonedu.com/AAPI_Applicant_Help_Center
General AAPI Tips for your Students
• On 9/15, students can add internship programs to their AAPI portal. At that point, they can then input
letter writer information and attach their cover letters, essays, CVs, and supplemental materials to the
applications for their selected sites. Beginning October 1, applicants can begin submitting their
applications!
• When adding programs to their site list within their AAPI portals, PLEASE remind your students to
double-check that they selected the right program by crosschecking their APPIC Program Member
Number under their designations.
• Applicants are also STRONGLY advised NOT to wait until 11pm the night before the application is due.
There are always glitches, surges, and other phenomena that are not always in our control. Students
should aim to submit their applications at least 72 hours prior to the deadline.
• ALL internship sites' portals will close on 11:59pm EASTERN STANDARD TIME on their specified
deadline date in the AAPI portal.
• On the Internship tab on the APPIC website, there is a comprehensive document in which your
students can find answers to the most common questions posed to the AAPI Coordinator.How did the enhancements for the 2021-22 application cycle go?
Key Enhancements this 2021-22 cycle
• Gender - Removed gender items altogether
• Citizenship - Revised Citizenship section of the AAPI to provide
sufficient flexibility for international students to capture their unique
work eligibility status.
• Search Functionality - Improved internship program search
functionality in the AAPI so that students didn’t select the wrong
program.
• Reapplicant feature - Students who were in the position to reapply
to internship again didn’t have to start from scratch.
• PMVS - Allowed students in the Post Match Vacancy Service (PMVS)
to submit applications using AAPI systems.
Association of Psychology Postdoctoral & Internship Centers (APPIC)How can we support our members?
• APPIC Mentorship Program
Ø 59 requests for mentorship in the past year
Thank you to our current mentors, we appre2020-21 AAPI Fee Structure
• 1 application $50
• 2-15 applications $32
• 16+ applications $60
Ø ciate you! No AAPI Fee changes for the 2022-23 application cycle
Ø Please sign up to mentor new TDs!
2022-23
• APPIC Community Calls
Ø New effort started last fall
Ø More frequent calls scheduled in the past few months
AAPI Fee Structure remains:
• 1 application $50
AAPI Fees
•
Ø Goal: Facilitate dialogue and sharing of information among members
APPIC Webinars • 2-15 applications $32
Ø Several events offered in the past few months • 16+ applications $60
Ø Goal: Provide information to membership along with CE credit for member programs
• APPIC Membership Conference
Ø Scheduled conference in April was canceled
Ø Offering previously planned conference content in the form of webinars during winter and spring; check out our Webinar Calendar!
https://appic.org/Training-Resources/APPIC-Webinars-News
Association of Psychology Postdoctoral & Internship Centers (APPIC)What’s new for the 2022-23 application cycle?
How can we sup
Revised Standardized Reference Form (SRF)
• APPIC Mentorship Program
Ø 59 requests for mentorship in the past year
port our members?
Thank you to our current mentors, we appre2020-21 AAPI Fee Structure
• 1 application $50
• The SRF is the product of CCTC (the Council of
•
•
2-15 applications
16+ applications
$32
$60
Chairs of Training Councils).
Ø ciate you!
Please sign up to mentor new TDs! Revised Standardized Reference Form (SRF)
• The SRF is the product of CCTC (the Council of Chairs of Training Councils).
• This Spring, CCTC established a workgroup to
• revise the SRF to address some of the major
This Spring, CCTC established a workgroup to revise the SRF to address some of the major problems reported by internship Training Directors.
AAPI Changes for
•
•
2022-2023 REVISED SRF LINK (playground environment) problems reported by internship Training
Directors.
Stay tuned for future communications from CCTC, APPIC, and your training council representatives about the rollout of the SRF this cycle.
Letter Writers
Ø
• APPIC Community Calls
Ø New effort started last fall
• 2022-2023 REVISED SRF LINK (playground
Ø
Ø
More frequent calls scheduled in the past few months
Goal: Facilitate dialogue and sharing of information among members
environment)
• APPIC Webinars
• Stay tuned for future communications from
Ø Several events offered in the past few months
Ø Goal: Provide information to membership along with CE credit for member programs
• APPIC Membership Conference CCTC, APPIC, and your training council
Ø
Ø
Scheduled conference in April was canceled
representatives about the rollout of the SRF
Offering previously planned conference content in the form of webinars during winter and spring; check out our Webinar Calendar!
https://appic.org/Training-Resources/APPIC-Webinars-News
this cycle.
Association of Psychology Postdoctoral & Internship Centers (APPIC)How can we support our
• Downloadable members?
excel spreadsheet of your students’
submitted applications in your DCT Verification portal
• APPIC Mentorship Program
Ø 59 requests for mentorship in the past year
• Will no longer receive weekly digest emails about your
• 1 application $50
students’ submitted applications now that you can
Thank you to our current mentors, we appre2020-21 AAPI Fee Structure
• 2-15 applications $32 download a spreadsheet at any time.
• 16+ applications $60
Ø ciate you! • If students make a mistake in inputting DCT
Ø Please sign up to mentor new TDs! information or there has been an unexpected DCT
change, they can now change the DCT of record up
AAPI Enhancements
• APPIC Community Calls
Ø New effort started last fall
Ø More frequent calls scheduled in the past few months
until their hours have been verified.
DCT Verification Academic Standing Item revision:
Ø Goal: Facilitate dialogue and sharing of information among•members
for DCTs
• APPIC Webinars
Is this student currently on probation or a
Ø Several events offered in the past few months performance improvement plan (e.g., learning,
Ø Goal: Provide information to membership along with CE credit fordevelopmental,
member programs remediation plan, etc.)? If yes,
please explain their status and why you currently
• APPIC Membership Conference
Ø Scheduled conference in April was canceled
view them as ready for internship. In addition,
please
Ø Offering previously planned conference content in the form of webinars certify
during that
winter and spring;you
checkwill only
out our permit
Webinar Calendar!this student
https://appic.org/Training-Resources/APPIC-Webinars-News
to submit a Rank Order List if the probation or
performance improvement plan has been fully and
successfully completed.
Association of Psychology Postdoctoral & Internship Centers (APPIC)How can we support our members?
• APPIC Mentorship Program
Ø 59 requests for mentorship in the past year
Thank you to our current mentors, we appre2020-21 AAPI Fee Structure• Ban the Box- New functionality for
• 1 application $50
• 2-15 applications $32
• 16+ applications $60
Internship Training Directors to hide the
Ø ciate you!
Ø Please sign up to mentor new TDs!
criminal history items should they reside in
Key AAPI
• APPIC Community Calls jurisdictions, such as NYC, where it is illegal
Enhancements for for many employers to inquire about
Ø New effort started last fall
Ø More frequent calls scheduled in the past few months
Ø Goal: Facilitate dialogue and sharing of information among members
criminal history prior to making a job offer.
Applicants
• APPIC Webinars
Ø Several events offered in the past few months
Ø Goal: Provide information to membership along with CE credit for member programs
• Program Description – Instead of a link back
• APPIC Membership Conference
Ø Scheduled conference in April was canceled to the APPIC directory, students will find the
Ø Offering previously planned conference content in the form of webinars during winter and spring; check out our Webinar Calendar!
https://appic.org/Training-Resources/APPIC-Webinars-News
program description for each selected
internship in their AAPI portal.
Association of Psychology Postdoctoral & Internship Centers (APPIC)Common AAPI Questions from Students Is there a comprehensive list of everything we need to sign up for to submit the application? 1) Start with the APPIC Directory where you can find information about each internship site including the link to their training brochure. There is no login or registration required for this step. 2) Start your AAPI at https://aapicas.liaisoncas.com/applicant-ux/#/dashboard. You will need to create a username and password. There is no cost incurred with starting your AAPI. 3) Once you have initiated your AAPI, under the Psychology Training Experiences section, follow the instructions to navigate to the AAPI Tab within Time2Track where you will enter the information about your practicum experiences. You will be prompted to create a username and password (it can be the same one you used for your AAPI). There is no charge to access the AAPI Tab in Time2Track. 4) As soon as you have received approval from your DCT to apply to internship this cycle, you can register with the National Matching Service using this link: https://natmatch.com/psychint/applicants/index.html
Common AAPI Questions from Students
Transcripts: Do I need to submit graduate level transcripts for
coursework that did not result in a degree?
• Yes, transcripts are required for all Canadian and US institutions where a student
was enrolled at the graduate level.
• The transcript order icon will only display for institutions at which a student is
currently enrolled or received a degree. Please note, however, that if a student
completed graduate coursework that did not result in a degree, they will still need
to submit transcripts even though the transcript order icon will not display.
• Transcripts can be sent via a digital transcript service, paper, or email directly
from your Registrar.
Association of Psychology Postdoctoral & Internship Centers (APPIC)Common AAPI Questions from Students
Professional Conduct items:
a. Have you ever been put on probation, suspended, or terminated or have
you failed or resigned from a graduate program, practicum, internship, or
employer?
b. Have you ever been convicted of an offense against the law other than a
minor traffic violation?
Association of Psychology Postdoctoral & Internship Centers (APPIC)Common AAPI Questions from both
Students and DCTs
Hours and Assessment Measure Categorization/Entry questions:
Although these types of questions are common, they are always individualized.
Happy to answer any questions you and your students may have at the end of
our workshop or via email (kimberlyhill@stanford.edu).
Association of Psychology Postdoctoral & Internship Centers (APPIC)Common DCT Questions
How do I access my DCT portal to verify my students’ AAPIs?
• Once a student has submitted their AAPI for DCT Verification, you will receive an email
that contains instructions with how to log into your DCT portal. The portal is not
accessible until a student submits their AAPI for verification.
• DCTs will be asked for some basic information such as name and email but there is no
need to have a full- service Time2Track account for the DCT Verification process.
Association of Psychology Postdoctoral & Internship Centers (APPIC)Common DCT Questions
Is a "DCT letter" needed? What is the preferred length?
• There is no specific item that asks for a "DCT Letter".
• Rather, there is an item in which the DCT is asked to describe each
student's strengths and growth areas. This text box is often referenced as a
"DCT letter" but there is no expectation of a letter format.
• Internship TDs complain about the DCTs who only make comments about
their students’ strengths, avoiding any comments about their growth areas.
Association of Psychology Postdoctoral & Internship Centers (APPIC)Common DCT Questions
Can I sanction a students’ clinical position as a practicum if it is paid?
• There is no APPIC policy forbidding payment for practicum training
experiences.
• As long as the training and supervision meets your program’s practicum
criteria, getting paid is just a bonus! Suggest developing an official
supplemental practicum contract wherein the expectations for supervision
and other training activities are clearly delineated.
Association of Psychology Postdoctoral & Internship Centers (APPIC)Don’t forget to…
• Remind your students to apply for the Cynthia Belar
Scholarship which is announced in the Match News. The
purpose of the APPIC Cynthia Belar Scholarship Program is to
facilitate access to quality doctoral internship training in Health
Service Psychology for students facing financial challenges.
• In 2021-2022, APPIC awarded 100 applicants with $200 Belar
scholarships for a total of $20,000.
• In 2022-2023, APPIC is excited to double the Belar scholarship
budget and will be awarding a total of $40,000 to applicants.
Association of Psychology Postdoctoral & Internship Centers (APPIC)2021-2022 Cynthia Belar Scholarship Awardees’ Doctoral Programs
AAPI-Related DCT Tasks After the Match
• Don’t forget to download copies of your students’
submitted AAPIs for your records. They will not be
accessible after the cycle closes on 6/30.
• Survey your students about their experience (e.g.,
where they landed interviews, whether there were any
sites they did not rank and why, etc) to inform your
program analysis and future internship advising.
Association of Psychology Postdoctoral & Internship Centers (APPIC)Upcoming AAPI Revision:
Removal of Need to Estimate AAPI Hours
(((Effective 2023-24 application cycle))Removal of Need to Estimate AAPI Hours
Effective 2023-2024 application cycle, the AAPI
practicum hours accrual end date will be moved up
by one month to 10/1 from 11/1 of the application
year.
Association of Psychology Postdoctoral & Internship Centers (APPIC)How can we support
unnecessarily our members?
• There are aspects of the internship application process that are
stressful and time-intensive. APPIC is continually looking
for ways to reduce the burden on all stakeholders, including students,
• APPIC Mentorship Program DCTs, letter writers, and internship Training Directors.
Ø 59 requests for mentorship in the past year
Thank you to our current mentors, we appre2020-21 AAPI Fee Structure
• 1 application $50 • One of the most common questions I receive as AAPI coordinator from
• 2-15 applications $32 both DCTs and students is about the hours estimation process through
• 16+ applications $60 11/1.
Ø ciate you!
Ø Please sign up to mentor new TDs!
Why are we moving
• APPIC Community Calls
• Students waste a ton of time and energy trying to estimate the
likelihood that certain patients will show up in the coming month and
the date to 10/1
Ø New effort started last fall how to enter their estimated hours to be verified.
Ø More frequent calls scheduled in the past few months
Ø Goal: Facilitate dialogue and sharing of information among members
from 11/1?
• APPIC Webinars
Ø Several events offered in the past few months
• Some DCTs don't feel comfortable verifying hours that are estimated
and thus, wait until the last minute to verify their students’ hours which
adds to the bogging down of the AAPI portal as these students are
Ø forced
Goal: Provide information to membership along with CE credit for to waitprograms
member until the last minute to apply.
• APPIC Membership Conference
Ø Scheduled conference in April was canceled • Internship Training Directors wonder whether students are accurately
"estimating"
Ø Offering previously planned conference content in the form
https://appic.org/Training-Resources/APPIC-Webinars-News
their
of webinars during hours
winter and for that
spring; last
check outmonth.
our Webinar Calendar!
• Making students estimate their practicum hours for those last 4 weeks,
indirectly sends the message to students and training community that
practicum hours are the key selection variable rather than competency.
Association of Psychology Postdoctoral & Internship Centers (APPIC)How can we support our members?
• APPIC Mentorship Program
Ø 59 requests for mentorship in the past year • Looking at the 2020-21 AAPI DCT
• 1 application $50
Verification data, 99.25% (4,113/4,144)
Thank you to our current mentors, we appre2020-21 AAPI Fee Structure
• 2-15 applications $32 of the internship applicants had their
AAPIs verified after 10/1.
• 16+ applications $60
Ø ciate you!
Ø Please sign up to mentor new TDs!
How did we arrive
• APPIC Community Calls
Ø New effort started last fall
Ø More frequent calls scheduled in the past few months
• Since almost every DCT is verifying their
students’ hours after 10/1 already, we
at this solution?
•
Ø Goal: Facilitate dialogue and sharing of information among members
APPIC Webinars could essentially remove the need to
Ø Several events offered in the past few months
have students estimate hours if we
Ø Goal: Provide information to membership along with CE credit for member programs
moved the end date for hours verification
APPIC Membership Conference
•
Ø Scheduled conference in April was canceled up to 10/1.
Ø Offering previously planned conference content in the form of webinars during winter and spring; check out our Webinar Calendar!
https://appic.org/Training-Resources/APPIC-Webinars-News
Association of Psychology Postdoctoral & Internship Centers (APPIC)AAPI Verification (2020-21 cycle)
How can we support our members? Pros-
• Reduced anxiety and time for students in estimating
• APPIC Mentorship Program their hours
Ø 59 requests for mentorship in the past year• Reduced student confusion about how to enter
Ø Thank you to our current mentors, we appreciateestimated
you! hours into the AAPI (there are 2 ways to do it
Ø Please sign up to mentor new TDs!
… and thus, a way to accidently douple-dip)
• Reduced DCT anxiety about possibly verifying
inaccurate estimated hours
• APPIC Community Calls • Possibly decreased over-taxing of the AAPI system
Ø New effort started last fall around the big 11/1 deadline if DCTs who didn't feel
Pros and Cons
Ø More frequent calls scheduled in the past fewcomfortable
months
up to verify
Ø Goal: Facilitate dialogue and sharing of information
verifying estimated hours are now freed
amongtheir students' AAPIs earlier in October.
members
of this Change
• APPIC Webinars
• One small but important way to decrease obsessive
focus on the importance of practicum hours over
Ø Several events offered in the past few monthscompetency.
Ø Goal: Provide information to membership along with CE credit for member programs
Con-
• APPIC Membership Conference • Students will be anxious that they will have 4 less
Ø Scheduled conference in April was canceled weeks of verified hours. (Note - the hours will still be
there,
Ø Offering previously planned conference content just
in the included
form in the
of webinars "Anticipated"
during winter andhours section).
spring; check out our Webinar Calendar! Solution- Communication to internship Training
Directors who set hours minimums to consider
https://appic.org/Training-Resources/APPIC-Webinars-News
adjusting them to reflect the 4 less weeks of hours
accrual.
Association of Psychology Postdoctoral & Internship Centers (APPIC)How can we support our members?
• APPIC Mentorship Program
Ø 59 requests for mentorship in the past year
Ø Thank you to our current mentors, we appreciate you!
Ø Please sign up to mentor new TDs!
• APPIC Community Calls
AAPI Q&A for Applicants
2022-23
Ø New effort started last fall August and September 2022 (Specific dates TBD)
Ø More frequent calls scheduled in the past few months
AAPI Q&A
Ø Goal: Facilitate dialogue and sharing of information among members
AAPI DCT Verification process Q&A
• APPIC Webinars
ZOOM
Ø Several Sessions
events offered in the past few months September 2022 (Specific dates TBD)
Ø Goal: Provide information to membership along with CE credit for member programs
• APPIC Membership Conference Keep an eye out for details in the Match News!
Ø Scheduled conference in April was canceled
Ø Offering previously planned conference content in the form of webinars during winter and
spring; check out our Webinar Calendar!
https://appic.org/Training-Resources/APPIC-Webinars-News
Association of Psychology Postdoctoral & Internship Centers (APPIC)For AAPI Content Questions:
Kimberly Hill: kimberlyhill@stanford.edu
For AAPI Technical Support:
Support@APPICAS.org
Association of Psychology Postdoctoral & Internship Centers (APPIC)APPIC Policies APPIC Policies Greg Keilin, PhD April 27, 2022 Greg Keilin, PhD
Key APPIC Match Policies
• Providing Accurate Information to Internship Sites
• Must notify sites of substantive changes
• Internship programs have the same responsibility
• Phase I: Interview Notification Requirement
• Internship sites must provide dates by which applicants will be notified
• NOT a requirement in Phase II/PMVS
• Does not include: Open Houses
• Appointment Agreement must be sent within 7 days after Match
• DCT must be sent a copy
Association of Psychology Postdoctoral & Internship Centers (APPIC)Key APPIC Match Policies
• Communication
• Communication of ranking information is NOT permitted
• Public Statements about Accreditation
• Permitted:
• Submitted self-study, awarded a site visit, site visit completed
• Not permitted:
• Future plans or anticipated events
• “Our program was designed to meet accreditation standards”
• Disclaimer required:
• “Please be advised that there are no guarantees that we will ultimately achieve
accreditation”
Association of Psychology Postdoctoral & Internship Centers (APPIC)DPA Policies
• A student may participate in the Match only if:
• The student has met the doctoral program’s internship readiness criteria
• The student is not currently on probation, a remediation plan, etc.
• The student has been deemed ready for internship by the doctoral program
• Doctoral programs may determine which sites their students may
apply to or rank
• Doctoral programs expected to monitor Match registrations
Association of Psychology Postdoctoral & Internship Centers (APPIC)DPA Policies
• Doctoral programs strongly encouraged NOT to require separate
contracts with internship programs
• If you do: Must be disclosed on EVERY student’s AAPI
• “APPIC considers the doctoral internship experience to be a
collaboration between the internship site and doctoral program.”
• Active communication
• When a student fails or resigns from an internship:
• Doctoral program should: Identify concerns; implement an individualized
remediation plan; evaluate progress, outcome, readiness for internship
• Should all be completed prior to student applying for internship
Association of Psychology Postdoctoral & Internship Centers (APPIC)APAGS Workbook
CHAPTER 8: Advice for Directors of Clinical Training
of Students in the Internship Application Process
• Orienting Students to the Application Process
• Helping Students Complete Their Applications
• Preparing Students for Interviews
• Debriefing and Rank Order Lists
• Help with Phase II of the Match, if Needed
• Conclusion
Association of Psychology Postdoctoral & Internship Centers (APPIC)APPIC.org Association of Psychology Postdoctoral & Internship Centers (APPIC)
About the APPIC Match Association of Psychology Postdoctoral & Internship Centers (APPIC)
Match Statistics Page Association of Psychology Postdoctoral & Internship Centers (APPIC)
Sample Match Rate Report Association of Psychology Postdoctoral & Internship Centers (APPIC)
Sample Survey Result (2018) Association of Psychology Postdoctoral & Internship Centers (APPIC)
NMS Web Site:
natmatch.com/psychint
Association of Psychology Postdoctoral & Internship Centers (APPIC)APPIC Problem Consultation
Jeff Baker, Ph.D., ABPPAPPIC Informal Problem Consultation (IPC)
• Confidential requests for consultation may be initiated by DCT, TD,
or student
• Initiated via the APPIC Website:
https://appic.org/Problem-Consultation
• Triaged by APPIC Executive Director and assigned to an APPIC
Board or Staff Member for follow up
• Always remind students to review program policies, follow
timelines, identify specific concerns that need to be addressed
Association of Psychology Postdoctoral & Internship Centers (APPIC)APPIC Informal Problem Consultation Trends
45
Approximate Percentage of Submissions
40
35
30
25
20
15
10
5
0
Parental Leave Supervisor Conflicts Assessment Skills Competencies
2019 2020 2021 2022 (to date)
Association of Psychology Postdoctoral & Internship Centers (APPIC)Themes of IPC Requests
• Trainee competence/professionalism - #1 issue for last 2 years
• Problems at training site – Conflicts with TD / Supervisor
• Illness/disability/personal problems/substance use
• Ethics violation/dishonesty/misconduct – (Related to #1 above)
• Parenting/family
• Match/applications/interviews/ranking
• Questions about APPIC Policy
• Others (e.g., COVID-19)
Ponce, Aosved, & Hill (2020)
Association of Psychology Postdoctoral & Internship Centers (APPIC)Potential IPC Outcomes
APPIC would likely remind the submitter
to review the due process and grievance
IPC Submission identifies concerns at the
procedures and to follow the policies.
Training Program – with the permission of
APPIC does NOT reverse decisions made
the person that submitted it, APPIC may
by the program, but supports the trainee
contact the program to identify or clarify
to identify where there were mistakes
APPIC Membership Criteria (i.e., program
made by the program and to include this
not following their policies)
type of information in the due process
appeals process.
APPIC may identify additional resources
including discussing the situation with a If the person who submitted the IPC does
trusted supervisor, a faculty member or not find a satisfactory resolution, they
the DCT at the home doc program, ADA could file a formal complaint with APPIC,
Office, EEOC, Title IX, Chief Psychologist APA, CPA, State Board of Licensure, Ethics
to discuss what options they might want at APA, etc.
to consider.
Association of Psychology Postdoctoral & Internship Centers (APPIC)Thank you for joining us!
Please complete the evaluation in order to obtain CE Credit.
Please email Jeff Baker (jeffbaker@appic.org) for access to the
recording.
Find resources on our website: www.appic.org
Association of Psychology Postdoctoral & Internship Centers (APPIC)You can also read
