Head of Finance Application Pack - North Yorkshire Police
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Head of Finance
Application Pack
1
Contents
Message from the Chief Accountant CC's Chief
Finance Officer &&..................................................... 3
Finance Structure&&&&&&&&&&&&&&&&&&&&.. 4
Challenges &&&&&&&&&&&&&&&&&&&&&&&&. 5
North Yorkshire Police: key facts ................................ 6
Chief Officer and OPFCC teams ................................. 7
Enable &&&&&&&&&&&&&&&&&&&&&&&&&&.. 8
Police and Crime Plan priorities .................................. 8
Benefits of working for North Yorkshire Police ........... 9
Living and working in North Yorkshire &&&&&.......... 10
Job advertisement .......................................................11
Job Description &&&&&&&&&&&&&&&&&&&&&.. 12
Useful links ................................................................. 14
2
A message from the Chief Accountant CC's Chief Finance Officer Jane Palmer
Finance Department
The department reports to me as Chief Constable s Chief Finance Officer (CC-CFO) and provides services to both the Chief
Constable and the Police Fire and Crime Commissioner.
The department is centralised at Police Headquarters and provides services in three main areas with an establishment which
the T2020 proposals will reduce to 27.50 fte by the start of 2020/21.
The department has an excellent reputation internal audit reports regularly provide reasonable or substantial assurance that
the controls upon which the organisation relies are suitably designed, consistently applied and operating effectively. External
Audit reports on the Statutory Accounts have not found it necessary to make any recommendations for a number of years.
Although the two corporation soles are separate legal entities and separate statutory accounts are required, all financial
transactions are processed through the same general, payables and receivables ledgers, using an Oracle Financial System.
However, separate payrolls are maintained for each entity. Combined management accounts are produced monthly for the
whole group .
Summary of services:
• The payroll function is currently operated via a bureau service, with all data input functions performed by NYP staff. The department is in the process of
transferring relevant data input to an HR Administration Hub and the establishment of the team has already been reduced to reflect this transfer of data input
functionality. Police and Local Government Pension Schemes are managed on our behalf by external contractors but we provide a lot of payroll information
to assist with administration.
• The P2P function provides accounts payable and receivable and in-house purchasing functions.
• Procurement support for over £50k projects is largely provided through a regional collaboration with other Yorkshire and Humberside forces (YaTH). The
T2020 proposals include an uplift of in-house procurement resource, and a transfer of the line management of the Purchase to Pay section into the
Management and Financial Accounting team.
• Management and financial accounting includes Purchase to Pay (P2P) and provides:
o accounts payable and receivable and in-house purchasing functions
o budget monitoring, management information and outturn forecasts to the Force and the Commissioner - for both capital and revenue budgets
o all the related activity (journals, analysis etc.)
o statutory accounts and statutory and other returns
o treasury management
o grant claims and income generation monitoring including income contracts
o support for the S151 responsibilities for both Chief Finance Officer s (CFO s)
o maintenance of Finance, Contract and Procurement Regulations and the Devolved Resource Manual (the DRM - which records the detailed in
house financial regulations) 3
4
Challenges
The department would benefit from an integrated HR and Finance system (ERP), including duties and payroll.
Significant amounts of time are spent transferring data between systems, and reconciling the results to verify
the data. It is hoped that this will be implemented as part of the later phases of the current transformation
work (perhaps in 2021/22), once the process and procedure changes have been implemented across the force
to maximise use of existing resources.
NYP needs to modernise systems in order to minimise data input by keying, and to reduce the number of
people employed to perform transaction processing. All finance processes are being reviewed as part of the
T2020 process to understand the Why, Who, When - why we are we doing this, who uses the output, can the
information be provided in a different way, is it providing information that is a priority for NYP, etc. The
department will seek to move the whole of NYP to a right first time ethos for financial information. This will
facilitate reconfiguration of the department so as to concentrate more on understanding what the financial
data saying, rather than investing time in moving data about.
5
North Yorkshire Police
KEY FACTS North Yorkshire Police s mission is to keep
people in North Yorkshire safe, and feeling safe.
North Yorkshire borders on seven other police
Force patches and this, combined with the fact
The vision for the organisation is to provide an that the area has more than 6,000 miles of
exemplary service in the round. The service road, makes it prone to cross-border criminality.
is underpinned by the values of courage, North Yorkshire Police has invested heavily in
compassion and inspiration. ANPR technology to help tackle this issue.
In 2017, HMICFRS rated North Yorkshire
North Yorkshire Police serves one of the largest Police as good at keeping people safe and
policing counties at circa 3,200 square miles. reducing crime, and for legitimacy. North
The policing footprint embraces two upper tier Yorkshire Police received a rating of needs
local authorities: City of York Council, and North improvement for efficiency.
Yorkshire County Council, as well as the District
and Borough Councils of Scarborough, Ryedale, The workforce at North Yorkshire Police (at
Hambleton, Richmondshire, Harrogate, Selby the date 30th June 2019) comprises 1438
and Craven. policeofficers and 195 PCSOs. The Chief
Constablealso employs 1132 police staff. A
The resident population of the policing area further 28 staff are employed by the PFCC.
is more than 800,000. Major centres of
population include York (198,000), Harrogate
(75,000) and Scarborough (52,000). The The Force has invested in technology. This
temporary population swells significantly in the includes the introduction of a Mobile Asset
summer months due to tourism. Utilization Deployment System, and tablets
and smartphones for frontline officers and
The North Yorkshire Police area is largely rural, staff, equipped with tuServe bespoke policing
embracing the North York Moors and Yorkshire software. Body-worn cameras have been
Dales national parks, two areas of Outstanding introduced this year and will continue to
Natural Beauty and the Heritage Coast to the be rolled out throughout 2019 on a phased
east. However, the main population centres basis. While these developments represent
of York, Harrogate and Scarborough have a significant step forward, elements of
vibrant night-time economies and largely urban the technology programme are still to be
patterns of policing demand. embedded.
6
The organisation works in partnership with
various local partners, including an award- winning
safeguarding partnership with North
Yorkshire County Council. It is part of Evolve (a
formal collaboration with Cleveland Police and
Durham Constabulary) and the wider North East About Transform 2020
Transformation, Innovation and Collaboration
group (NETIC). Following approval from the The organisation is in the early stages of
Home Secretary, the PCC for North Yorkshire Transform 2020 - a major change programme.
has recently taken on responsibility for North
Yorkshire Fire and Rescue Service. The priority areas for this programme are to:
" Deliver more efficient and effective
North Yorkshire Police is headquartered enabling services
at Alverton Court in the county town of " Enable a digital and mobile connected
Northallerton in the district of Hambleton. The workforce
Force estate comprises diamond stations " Provide responsive digital services
at the core locations of York, Scarborough, " Place information analytics at the core of
Harrogate (where there are also custody activity
facilities) and Northallerton; there are also " Embed a culture of continuous
local police stations, and a number of colocation improvement and innovation
facilities shared with partners. " Deliver change efficiently and effectively
" Support the deployment of a skilled and
North Yorkshire has a low number of recorded motivated workforce
crimes, and usually comes at, or near, the " Enhance customer experience
bottom of the ONS crime figures table. It was " Enhance the operational policing model
the highest rated force for public confidence " Provide a public safety service
last year. " Implement an inclusive transformation
Programme
As well as improvements in service, the
Transform 2020 programme is expected to
support the Force in achieving efficiency
savings, so that investment can continue to be
made in necessary service and enabling areas.
7
About Enable
North Yorkshire Police, Fire and Crime Commissioner Julia Mulligan has announced plans for back-office staff to work as one team, under one roof, as part
of awider programme to improve efficiency and affordability across the police and fire services in North Yorkshire. The Commissioner took on the
responsibility forthe North Yorkshire Fire and Rescue Service in November last year, with a pledge to increase collaboration and reduce costs.
The new plan involves back office departments such as finance, HR and IT, as well as others, coming together as one team, under the name Enable North
Yorkshire. Enable North Yorkshire went live from April this year, with a mission to provide high quality, efficient business support services for both North
Yorkshire Fire and Rescue Service and North Yorkshire Police.
Enable North Yorkshire is based at Alverton Court in Northallerton. The building, which was recently refurbished to accommodate police head office functions
as well as the town s Police Station, will become the HQ for both North Yorkshire Fire and Rescue Service and North Yorkshire Police, allowing both
organisations to make financial savings. The current fire service HQ is located at Thurston Road, also in Northallerton, and is reaching the end of its lease.
Enable North Yorkshire is headed up by Managing Director Ray Ward, who is accountable to both the Chief Constable and the Chief Fire Officer for providing
the services needed to support their respective operations.
The creation of this post, plus a statutory Chief of Staff role for the Office of the Police, Fire & Crime Commissioner, together with the dis-establishment of the
current Chief Executive Officer functions in both Fire and Police services, represents the first step in a wider senior management review.
The Commissioner pledged to undertake this review as part of the Fire Service Local Business Case, and it is expected to deliver significant cost savings.
The creation of Enable North Yorkshire will not, in itself, result in any job losses. Separately to this, both Police and Fire services are engaged in a programme
called Transform 2020 which is looking at achieving greater efficiency in both organisations. Transform 2020 plans are still in development and are not
expected to be confirmed until later in the year.
8
The Chief Officer Team Enable Office of Police, Fire and Crime Commissioner
Lisa Winward Phil Cain Ray Ward Julia Milligan
Chief Constable Deputy Chief Constable Managing Director Police, Fire and Crime Commissioner
Will Naylor Michael Porter
Annette Anderson Ciaron Irvine PFCC s Chief Finance
Temporary Assistant Chief Deputy PFCC
Assistant Chief Constable Officer
Constable
Jane Palmer 9
CC s Chief Finance Officer
Police and Crime Plan Priorities
10Benefits of working at North Yorkshire Police
As an employee at North Yorkshire Police, you will benefit from the
following:
• 24 days holiday entitlement
• Pension scheme with a generous employer contribution of 11.3%
• Membership of UpBeat our employee rewards package that gives
you money-off deals and special offers
• Cycle-to-work scheme which provides money off the cost of a new
bike or accessories, plus the ability to spread the payment over 12
months
• Agile working, in line with the conditions for each role/team.
You will be based at our modern Alverton Court HQ near to
Northallerton High Street, which is a vibrant county town centre. HQ is
a bright, open-plan environment which includes Creative Café an
in-house café staffed by a charity.
11Living and working in North Yorkshire
The main east coast train line serves Skipton
With two national parks, two areas of outstanding and Harrogate and runs through York and
natural beauty and a stunning coastline, the Northallerton, with the shortest journey time
beautiful North Yorkshire countryside is one of between York and London taking less than two
England s most attractive environments. hours. Although there is no main airport in North
The standard of public services and general Yorkshire, most locations are in easy reach of
quality of life make it an excellent location in Leeds/Bradford, Doncaster/Sheffield, Humberside
which to live and work. or Durham/Tees Valley airports in neighbouring
regions.
In 2018, the Sunday Times named York as the best
place to live in Britain, for its perfect mix of period According to figures from the TUC, people in
buildings, hi-tech businesses and lively culture. North Yorkshire spend 35% less time commuting
The North Yorkshire towns of Malton, Pateley to work than people based in London, and
Bridge and Skipton were also named as amongst average commute times are also lower than in
the best locations to live in the north of England. the south east, east of England, north west and
The Halifax Quality of Life survey 2017 ranked Scotland.
Craven and Richmondshire districts amongst its
top 10. The leisure and cultural offer is broad and covers
major chain and boutique shopping, theatres,
The average house price in North Yorkshire is cinemas, historic houses, sporting venues, and
approximately £240k, although properties can be events (North Yorkshire is host to the annual Tour
significantly higher. de Yorkshire).
North Yorkshire has been rated amongst the top North Yorkshire offers thriving nightlife, with
10 best places in the UK to raise children (Witters a wide variety of pubs, bars and restaurants
Towbar study of 2017 based on factors including - particularly in the main population centres.
the cost of a three-bedroom house, the average Yorkshire has the most Michelin-starred
annual disposable income, the number of child friendly restaurants of any county outside of London,
activities available, the percentage of and the Trip Advisor best restaurant in the world
schools listed as good or outstanding, and other for 2017 (Tommy Banks Black Swan) is based in
considerations such as the average time children Oldstead, North Yorkshire.
spent outdoors).
12Advertisement
Enable North Yorkshire Can you help unlock our potential!
Head of Finance and Section 151 Officer
Remuneration Competitive
There s never been a better or more exciting time to join our Leadership team as we embed our major reform programme
Transform 2020 and continue to make the region both safe and feel safe . Our vision and values of courage, compassion
and inspiration are central to our success and our new Managing Director is leading ambitious plans to build on our
success to date in order to maintain NYP as a sustainable organisation - adding public value and delivering common sense
efficiencies for our neighbourhoods and district communities. We now have the opportunity to recruit a senior finance
leader to drive, engage, deliver and communicate our vision and ambition to make a positive difference to our local
communities and residents.
The organisation provides support for one of the largest policing community s in the United Kingdom with a resident
population of over 800,000 people with a diverse mix of rural and city. With a strong regional infrastructure, we are
ambitious to focus on our commercial and partnership working with a growing technology and digital presence. We
achieved the highest rated Force for public confidence last year and we re proud of our achievements to date. We are
now looking to further develop a modern and right first-time approach to all we do. As part of Enable North Yorkshire we
are also working closely with North Yorkshire Fire and Rescue Service.
This role requires someone who can demonstrate strong commercial and financial acumen and support and build teams. A
core aspect of continuing success will be our ability to collaborate and develop strong partnerships and secure the
confidence of our broad stakeholder community. You will be the leading financial voice for our organisation, maximising
our resources and opportunity as we mature. You will be able to show a real passion and affinity with our values coupled
with strong technical and communication skills to translate an evidenced based approach to our vision and financial
standing.
We view diversity as fundamental to our success. To tackle today s complex policing challenges we aspire to a workforce
which reflects all our North Yorkshire communities. The role will be subject to full vetting procedures.
For an informal discussion about the roles contact our retained consultants at Penna: Rebecca Rampat on 0203 849 2705,
Pete John on 07701 305617 or Helen Alwell on 0121 788 6697.
Closing date: Monday 2nd September 2019 at 12 noon.
13Role Profile- Head of Finance
Job Title: Head of Finance and S151 Officer
Responsible to: Chief Constable as Section 151 Officer
Managing Director of Enable as Head of Finance
Direct reports: Finance Manager
Payroll and Pensions Manager
Procurement Specialist(s) employed via Region
Proposed Grade HOS 4 (subject to grading)
Job Summary
Accountable to the Chief Constable and responsible as Section 151 Officer for the proper administration of
the police force's financial affairs under paragraph 4 (1) of Schedule 2 to the Police Reform and Social
Responsibility Act 2011.
Accountable to the Managing Director of Enable North Yorkshire, this role will be responsible for the
Strategic Leadership of all Finance and Management Accounting Services for Policing to the Corporations
Sole of the Chief Constable of North Yorkshire (CCNY) and the Police Fire and Crime Commissioner for North
Yorkshire (PFCC).
Lead a multi-disciplined and flexible Finance Department to enable Senior Leadership colleagues to achieve
their business requirements in a manner complaint with legislative and corporate governance frameworks.
The role is expected to evolve as Enable North Yorkshire is implemented and developed across North
Yorkshire Police and North Yorkshire Fire and Rescue Authority.
Location
HQ Alverton Court, Northallerton
Occasional requirement to work in different locations.
Working Patterns
Standard Office Hours
Requirement to work outside normal working hours. Need to attend external meetings and conferences as
required.
14Main Responsibilities
As Section 151 Officer:
• The Section 151 Officer is the financial advisor to the Chief Constable and has a statutory responsibility to
carry out functions under section 151 of the Local Government Act 1972, and Section 114 of the Local
Government Finance Act 1988, ensuring that the financial affairs of the Chief Constable are properly
administered having regard to their probity, legality and appropriate standards.
• Report to the Chief Constable, to the PCC and to the external auditor any unlawful, or potentially unlawful,
expenditure by the Chief Constable or officers of the Force, also when it appears that expenditure is likely to
exceed the resources available to meet that expenditure.
• Advise the Chief Constable and the PCC on the robustness of the budget in relation to the force and adequacy
of financial reserves.
• Determine the accounting records for the Chief Constable (including the form of accounts and supporting
accounting records) and the accounting control systems.
• Ensure the production of the statements of accounts of the Chief Constable.
• Exercise responsibility for force expenditure (in other words that part of the police fund which is provided to
the Chief Constable) provided that such responsibility shall be exercised in accordance with the law and with
the Commissioner s financial and contract regulations and any relevant statutory guidance and codes of
practice.
• The Scheme of Delegation, the Financial Regulations, the Contract Regulations and Property Procedure Rules
authorise the Section 151 Officer to take various expenditure and other financial decisions on behalf of the
Chief Constable and/or the Commissioner and otherwise specify how the post holder should exercise
responsibility for the proper administration of financial affairs.
• Make the necessary arrangements for maintaining effective external and internal audit functions, operating in
accordance with best practice as recommended by the Institute of Internal Auditors and CIPFA guidelines as
well as statutory obligations and regulations.
• Participate in the annual review of the Governance Environment as required by the Accounts and Audit
Regulations 2011 and the Financial Management Code of Practice.
• Exercise the powers and responsibilities of the Police Pension Scheme Manager on behalf of the Chief
Constable.
15As Head of Finance:
• Lead on Financial Management matters, providing a strategic input, setting the vision, policy and strategic direction in
the delivery of finance related activities and projects to enable the success of NYP and the PCC achieving the overall
strategic aims.
• Responsible for the maintenance of a longer term focus, motivating and leading staff during times of uncertainty,
managing risk while identifying opportunities in streamlining service delivery that support and enable value for
money.
• Provide expert advice, coaching support and assistance to the Senior Leadership Team as required to improve financial
management capabilities.
• Responsible for proactively engaging and developing relationships with a wide range of internal and external
customers, clients, stakeholders and partners.
• Take delegated responsibility from the Chief Constable and the PFCC Chief Finance Officer for governance and
financial issues, including treasury management, acceptance of income, agreement of charges for policing services.
Implement and ensure compliance with all relevant financial legislation, guidance and regulations, including
maintenance of the Devolved Resource Manual.
• Drive continuous improvement on financial issues throughout the organisation.
• Provide overall direction on business planning, cost modelling, management of budgets and rolling forecasts ensuring
key control and accountability.
• Strategic Lead for the production of statutory accounts.
• Develop, review and implement organisation-wide policies and ways of working that relate to the specific business
areas, developing and implementing best practice in response to national and local decisions and legislative
requirements. Deliver housekeeping and compliance function for corporate assurance and best practice
development. Ensure strategic focus on the value added activities essential to growing the financial offering to the
Force.
• Represent the Force and the Chief Constable on Committees and Working Groups at a national, regional and local
level.
• Promote and foster linkages with other departments and with collaborative partners to ensure a coordinated
performance management framework.
• Ensure effective leadership, management and development of the Finance team, working with Management Team
colleagues to ensure all individuals reach their full potential in role.
This role profile indicates the key activities of the post and does not restrict the post holder from performing other
duties commensurate with the role grade. Additional duties may be agreed on an individual basis and recorded in the
Performance Development Review (PDR).
16Person Specification
Essential qualifications, skills and experience
• Chartered Accountancy qualification from a designated CCAB body.
• Eligibility to act as statutory section 151 officer
• Current member of one of the designated accountancy bodies.
• Substantial post qualification experience at a senior level with the ability to operate at both strategic and operational levels
• Commercially astute with a proven track record in achieving improvements in standards and performance whilst reducing costs
• Comprehensive understanding of accountancy
• Highly developed leadership skills with the ability to inspire, lead, manage and develop specialist cross functional teams and the organisation as a whole to
deliver high quality outcomes.
• Experience of managing strategic risk at a senior level within the organisation.
• Strong communications and influencing skills with significant experience of client and stakeholder relationship building and management.
• Resilient and have the ability to work under pressure and to tight deadlines
• High level of attention to detail with an ability to see the big picture
• Demonstrable knowledge of Microsoft Office suites including excel and word.
Desirable experience
• Demonstrable experience as a Section 151 Officer or Deputy Section 151 Officer
• Experience of financial accounting and management in a public sector environment
• Experience in the development and successful implementation of shared/collaborative service models across organisational/agency boundaries
17Some useful links
North Yorkshire Police website
www.northyorkshire.police.uk
Police and Crime Plan
https://www.northyorkshire-pcc.gov.uk/documents/police-crime-plan-2017-2021/
North Yorkshire Police, Northallerton
Head of Finance
July 2019 18You can also read
