Archdiocese of Kansas City in Kansas 2018 Manual
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Archdiocese of Kansas City in Kansas
2018
Manual
1
Table of Contents
Page Number
ACTS Team 3
ACTS and Parish Stewardship—The Difference 3
Parish Appeal Coordinator and Lay Presenter 4
Appeal Timeline 6
Preparing Your Website for the ACTS Campaign 8
Task Calendar by Week 9-20
Prayers of the Faithful
Pulpit Announcement
Bulletin/Facebook/Website
Processing Gift Envelopes—Including In-Pew Envelopes 21
Data Entry and Reports 23
Three Best Practices for a Successful Campaign 25
Archdiocesan Goal 26
2
ACTS Team
Lesle Knop 913.647.0326
Director of Stewardship & Development lknop@archkck.org
Geri Nickels 913.647.0364
Annual Appeal Coordinator gnickels@archkck.org
Becky Calvert 913.647.0380
Data Manager bcalvert@archkck.org
Rosemarie Boyles 913.647.0325
Administrative Assistant rboyles@archkck.org
Christina MeGee 913.647.0316
Data Entry cmegee@archkck.org
Difference Between ACTS
and Parish Stewardship
ACTS Parish Stewardship of Treasure
Occurs at the first of the year Occurs in the fall of each year
Archdiocesan campaign Parish campaign
Pledge to the Archdiocese Yearly pledge to the Parish
Donations processed through Archdiocese Donations processed though the parish
Monthly reminders sent from Archdiocese Reminders sent from the parish
Tax statements provided by Archdiocese Tax statements provided by the parish
Supports over 40 ministries and services Provides parish ordinary income
throughout northeastern Kansas
3Parish Appeal
Coordinator
Parish Appeal Coordinator Responsibilities
Assist the pastor with the In-Pew Appeal and other campaign elements
Process pledge cards each week
Report pledge collections to the Office of Stewardship & Development each week
Process In-Pew Appeal envelopes
Parish Lay Presenter
Thank you for accepting your pastor's invitation to speak to your fellow parishioners about the
Archbishop's Call to Share appeal. We appreciate your support. Thank you for your gift of time
and talent as a Lay Presenter for the Archbishop’s Call to Share!
The Archbishop’s Call to Share (ACTS) in the Archdiocese of Kansas City in Kansas was initiated
by Archbishop Strecker as a response to Vatican II: to engage more fully the Catholic faithful in the
evangelical mission of the Church. The ACTS has grown to become a lifeline for more than 40
specific ministries, services and agencies provided by the Archdiocese.
The ministries supported by the ACTS fall into five pastoral priorities: Conversion, Evangelization,
Education, Outreach, and Stewardship. For a large number of these ministries, the Archbishop’s
Call to Share is their sole source of funding. Some of these ministries attend to needs beyond the
scope of individual parishes, and some exist for the sole purpose of assisting parishes in their
mission to teach, evangelize and provide good liturgical experiences.
The ACTS annual campaign returns under the leadership of Archbishop Joseph F. Naumann. The
Archbishop’s Call to Share is the annual coming together as one united community of the Catholic
Church of Northeast Kansas. The theme for ACTS 2018 is “Called to Share”.
Please peruse the website www.calltoshare.org to familiarize yourself with the appeal. A list of
ministries supported by the ACTS as well as the Annual Report can be found on the website. A
sample presentation outline is given on the next page. If you have any questions or need additional
assistance, please contact Geri Nickels at 913-647-0364 or gnickels@archkck.org.
4Parish Lay Presenter
Presentation Sample
It is important that your talk be personal and warm, and that you sincerely ask your fellow parish-
ioners for their help in supporting the ministries funded by ACTS. Use this sample outline to or-
ganize the information that you share at Masses. The text in italics is an example, please use your
own words to share the message of ACTS and ask for support.
Introduce yourself
I am ______ and I am a fellow parishioner here at ______. I/my family and I have been member
(s) here since _____ and we participate in ______.
Introduce the Archbishop's Call to Share
Father _____ asked me to speak today about the Archbishop's Call to Share (or ACTS), the annu-
al appeal for ministries in the Archdiocese of Kansas City in Kansas, of which we are a part. The
funds collected support more than 40 important ministries that assist our parish and the community
at large in sharing the Gospel of Jesus with the people of Northeast Kansas. On January 13/14
we heard Archbishop's homily introducing ACTS 2018, and I was struck by ______.
Share your story
My family and I give to the Archbishop's Call to Share because ______.
OR
One of the ministries funded by the ACTS is ______. This ministry provides ______ to ______ in
the archdiocese. ______ was helped by the ministry by ______. The ministry had a profound im-
pact on the life and faith of this person as you can see by ______.
Ask each family to support the ACTS
Thank you to those of you who have already made your commitment to the Archbishop’s Call to
Share 2018. If you have given in the past, now is the perfect time to renew your commitment to
the ministries of the archdiocese. If you have never given, please consider joining me and #____
of our parish families who support the larger Church with gifts to the Archbishop’s Call to
Share. Our parish is being challenged to increase our participation rate this year, and any gift,
great or small, is participation in this important appeal. Return your pledge card to the collection
basket here or make your gift online at www.calltoshare.org/donate.
Conclude
Thank you, Father ______, and all of you for allowing me the chance to share the good news of
the Archbishop’s Call to Share with you today. Please be generous as you consider your re-
sponse to this important appeal.
5Appeal Timetable
October 2017
October 19, Clergy Leadership Luncheon
October 19, Parish Office Staff Training Workshop
November 2017
November 17 — The Leaven: Crosier Society General Thank You ad
November 19 — Crosier Society Mass and Brunch, Savior Pastoral Center (Crosier Society
Members, ACTS Funded Ministry Leaders, Chancery Staff, and Legacy Society members )
December 2017
December 1 — Advance appeal mailing to all active & lapsed members of the Crosier Society
December 8 — The Leaven: Annual Report
December 8 — Deadline for Regional Pastoral Leaders to submit parish targets
January 1-12, 2018
Moratorium on fundraising begins
Pastors to submit Parish Appeal Coordinators and Lay Presenters
The Leaven series: Honorary Chairs
ACTS 2018 Campaign materials to arrive in parishes
January 13-19, 2018 | Week 1 | Kick-Off Weekend
Archbishop Naumann’s homily played at all Masses with endorsement by pastor from the pulpit
Use suggested prayers of the faithful, bulletin and pulpit announcements
ACTS Funded Ministry Article published in The Leaven
Personalized and Segmented letters sent to all homes
Parishioners encouraged to return completed pledge cards to the Archdiocese or to the parish
through the collection next weekend
January 20-26, 2018 | Week 2
Use suggested prayers of the faithful, bulletin and pulpit announcements
ACTS Funded Ministry Article published in The Leaven
Pledge card collection
January 27-February 2, 2018 | Week 3 | Lay Presenter Weekend
Use suggested prayers of the faithful, bulletin and pulpit announcements
Lay Presenters speak at all the Masses
ACTS Funded Ministry Article published in The Leaven
Pledge card collection
6Appeal Timetable
February 3-9, 2018 | Week 4
Use suggested prayers of the faithful, bulletin and pulpit announcements
ACTS Funded Ministry Article published in The Leaven
Pledge card collection
February 10-16, 2018 | Week 5 | In-Pew Appeal Weekend (Option 1)
Pastor conducts in-pew appeal
Use suggested prayers of the faithful, bulletin and pulpit announcements
Pledge card collection
February 17-23, 2018 | Week 6 | In-Pew Appeal Weekend (Option 2)
Pastor conducts in-pew appeal if not already conducted
Use suggested prayers of the faithful, bulletin and pulpit announcements
Pledge card collection
March 2018
Moratorium ends
First follow-up mailing sent to non-respondents
April 2018
Second follow-up mailing sent to non-respondents
May 2018
The Leaven publishes Parish Report on appeal progress
November 2018
November 18 — Crosier Mass and Brunch, Savior Pastoral Center (Crosier Society Mem-
bers, ACTS Funded Ministry Leaders, Chancery Staff, and Legacy Society members )
Donors thanked again for their ACTS 2018 gifts by Archbishop Naumann
December 2018
ACTS Annual Report published in The Leaven
7Preparing your Website for
the ACTS Campaign
Ways to Use your Parish Website for the ACTS Campaign
Create an Appeal Message on your homepage
Use the ACTS Donate button (we will provide graphic)
Post a copy of the Lay Presenter Talk (PDF format) or an audio file
Display your progress with a website thermometer:https://www.easy-fundraising-
ideas.com/tools/fundraising-thermometer/
Promote the ACTS Video
Using Electronic Communication (Email, Facebook) during ACTS
Announce the Appeal before Kick-off weekend
Post/send the ACTS Witness Talk
Encourage Matching Gifts
Report results (obtained weekly from www.calltoshare.org) and thank your parishioners
Add a tagline to the bottom of all outgoing emails sent from the parish (for example, un-
der signature: “Have you donated to the Archbishop’s Call to Share yet? If not, donate
today at www.calltoshare.org.”)
8Task Calendar
Monday, January 8, 2018
□ Archbishop Naumann’s Campaign packet arrives in parishioner homes
______________________________________________________________________________
Tuesday, January 09, 2018
□ Call to confirm your Lay Presenter for the weekend of January 27/28
______________________________________________________________________________
Wednesday, January 10, 2018
□ Call volunteer(s) to insert Bulletin Insert for upcoming weekend
□ Display the 2018 ACTS posters around the parish
______________________________________________________________________________
Thursday, January 11, 2018
□ Get the suggested Prayers of the Faithful and pulpit announcement to the appropriate person for
Masses this weekend
□ Stock the pews with In-Pew envelopes and pencils
______________________________________________________________________________
Saturday, January 13
□ APPEAL KICK-OFF WEEKEND
______________________________________________________________________________
Sunday, January 14
□ APPEAL KICK-OFF WEEKEND
9Prayers of the Faithful &
Announcements
Kick-Off Weekend
Jan 13/14
Sample Prayer of the Faithful Ejemplo de Oración de los Fieles
For the Church, that we may follow the Good Por la Iglesia, para que sigamos al Buen Pastor
Shepherd and help to care for His flock through y ayudemos a cuidar Su rebaño, apoyando el
our support of the Archbishop’s Call to Share: Llamado a Compartir del Arzobispo:
Anuncio del Púlpito
Pulpit Announcement Este año, la campaña del Llamado a Compartir
This year’s Archbishop’s Call to Share appeal del Arzobispo nos ha hecho reflexionar sobre
has us reflect on our being Called to Share. nuestro Llamado a Compartir. Por favor, consi-
Please prayerfully consider giving to the needs dere en oración dar a las necesidades de nues-
of our Archdiocese as we conduct the 2018
tra Arquidiócesis mientras llevamos a cabo el
Archbishop’s Call to Share over the next four Llamado a Compartir del Arzobispo del 2018
weeks. Some of you have already made your durante las próximas cuatro semanas. Algunos
donation —thank you! de ustedes ya han hecho su donación.
¡Gracias!
Boletín/Facebook/Sitio
Bulletin/Facebook/Website
La apelación del Arzobispo Call to Share de
This year’s Archbishop’s Call to Share appeal
este año nos hace reflexionar sobre nuestro
has us reflect on our being Called to Share.
llamado a compartir. Por favor, considere en
Please prayerfully consider giving to the needs oración dar a las necesidades de nuestra Ar-
of our Archdiocese as we conduct the 2018
quidiócesis mientras llevamos a cabo el
Archbishop’s Call to Share over the next six
Llamado del Arzobispo de 2018 para compartir
weeks. Our witness speaker this year is durante las próximas seis semanas. Nuestro
__________, who will be here next weekend to testigo de este año es __________, quien es-
speak to us. Thank you if you have already tará aquí el próximo fin de semana para hablar
made your gift to ACTS! If you haven’t yet, con nosotros. ¡Gracias si ya has hecho tu rega-
please return your pledge envelope today or lo a ACTS! Si aún no lo ha hecho, devuelva su
donate online: www.calltoshare.org sobre de compromiso hoy o haga una donación
en línea: www.calltoshare.org
10Task Calendar
Monday, January 15, 2018
□ Process any Pledge Envelopes you have received sending them in the prepaid Tyvek envelope
□ Submit your Weekly Report online at www.calltoshare.org
______________________________________________________________________________
Tuesday, January 16, 2018
□ Call your Lay Presenter and go over logistics for the coming weekend
______________________________________________________________________________
Wednesday, January 17, 2018
□ Call volunteer(s) to insert Bulletin Insert for upcoming weekend
______________________________________________________________________________
Thursday, January 18, 2018
□ Get the suggested Prayers of the Faithful and pulpit announcement to the appropriate person for
Masses this weekend
□ Send out/update electronic communication
□ Stock the pews with In-Pew envelopes and pencils—use volunteers
______________________________________________________________________________
Friday, January 19, 2018
□ Update your Goal Thermometer for your website using www.http://www.easy-fundraising-
ideas.com/tools/fundraising-thermometer/
______________________________________________________________________________
Saturday, January 20, 2018
□ PASTOR ASK
______________________________________________________________________________
Sunday, January 21, 2018
□ PASTOR ASK
11Prayers of the Faithful &
Announcements
Weekend of Jan 20/21
Sample Prayer of the Faithful Ejemplo de Oración de los Fieles
For those in need, especially those served by Por los necesitados, especialmente los que re-
the programs supported by the Archbishop’s ciben ayuda de los programas apoyados por el
Call to Share. Llamado a Compartir del Arzobispo.
Pulpit Announcement Anuncio del Púlpito
We are now in our second week of the Estamos en nuestra tercera semana del Llama-
Archbishop's Call to Share and we have raised do a Compartir del Arzobispo y hemos recau-
$________ so far towards our goal. Gifts of dado $ ________ hasta ahora. Los donativos
any amount are welcome, although if you are de cualquier cantidad son bienvenidos, si usted
not doing so already, please consider a gift of a no lo ha hecho ya, considere hacer un donativo
dollar a day ($365) or more. Your gift will make de un dólar al día ($365) o más. Su regalo hará
everything possible. Please fill out a pledge que todo sea posible. ¡Por favor, llene un sobre
envelope today or donate online! All the infor- de compromiso hoy o done en línea! Toda la
mation you need is in the bulletin and on our información que necesita está en el boletín,
website or Facebook page. en nuestro sitio web o en la página de Face-
book.
Bulletin/Facebook/Website Boletín/Facebook/Sitio Web
Your support is critical to the success of the ¡Su apoyo es fundamental para el éxito del Lla-
Archbishop’s Call to Share appeal and its many mado a Compartir del Arzobispo y de sus nu-
ministries and services! This year’s Archdioce- merosos ministerios y servicios! La meta arqui-
san goal is $5,622,750. Our parish portion of diocesana de este año es $5,622,750. Nuestra
this goal is $_______.00. Gifts of any amount porción como parroquia para alcanzar esa me-
are welcome, although if you are not doing so ta es $ _______. 00. Los donativos de cual-
already, please consider a gift of a dollar a day quier cantidad son bienvenidos, si usted no lo
($365) or more. Your gift will make everything ha hecho ya, considere hacer un donativo de
possible. Please fill out a pledge envelope to- un dólar al día ($365) o más. Su regalo hará
day or donate online at www.calltoshare.org. que todo sea posible. Por favor llene un sobre
de compromiso hoy o done en línea en
www.calltoshare.org.
12Task Calendar
Monday, January 22, 2018
□ Process any Pledge Envelopes you have received sending them in the prepaid Tyvek envelope
□ Submit your Weekly Report online at www.calltoshare.org
______________________________________________________________________________
Tuesday, January 23, 2018
□ Verify your Lay Presenter will be speaking at all Masses
______________________________________________________________________________
Wednesday, January 24, 2018
□ Call volunteer(s) to insert Bulletin Insert for upcoming weekend
______________________________________________________________________________
Thursday, January 25, 2018
□ Get the suggested Prayers of the Faithful and pulpit announcement to the appropriate person for
Masses this weekend
□ Send out/update electronic communication
□ Stock the pews with In-Pew envelopes and pencils—use volunteers
______________________________________________________________________________
Saturday, January 27, 2018
□ Lay Presenter Weekend
______________________________________________________________________________
Sunday, January 28, 2018
□ Lay Presenter Weekend
13Prayers of the Faithful &
Announcements
Lay Presenter Weekend
Jan 27/28
Sample Prayer of the Faithful Ejemplo de Oración de los Fieles
For our Church of northeastern Kansas, that Por nuestra Iglesia del noreste de Kansas, que
through our generous support of the Archbish- a través de nuestro generoso apoyo al Llamado
op’s Call to Share, we may continue the work of a Compartir del Arzobispo, podamos continuar
Christ on Earth: la obra de Cristo en la tierra:
Pulpit Announcement Anuncio del Púlpito
A special thank you to __________ who provid- Un agradecimiento especial a __________
ed a personal witness as to how your gift to the quien nos ha dado un testimonio personal de
Archbishop’s Call to Share supports over 40 cómo su donativo para el Llamado a Compartir
ministries and services in the Archdiocese. del Arzobispo apoya a más de 40 ministerios y
servicios en la Arquidiócesis.
Bulletin/Facebook/Website Boletín/Facebook/Sitio Web
Today we want to thank _________ who pro- Hoy queremos agradecer a _________ quien
vided a personal witness as to how your gift to nos dió un testimonio personal de cómo su do-
the Archbishop’s Call to Share supports over 40 nativo al Llamado a Compartir del Arzobispo
ministries and services in the Archdiocese. apoya a más de 40 ministerios y servicios en la
Arquidiócesis.
Please join in saying “YES” to supporting the
many faithful servants throughout our Archdio- Por favor únase y diga "SÍ" para apoyar a tan-
cese who continue to provide to the services tos servidores fieles en toda nuestra arquidió-
and ministries. To read more about how ACTS cesis que continúan proporcionando servicios y
helps others, read the article in The Leaven at: ministerios. Para leer más acerca de cómo el
www.theleaven.org. Thank you if you have al- Llamado a Compartir del Arzobispo ayuda a
ready made your gift to ACTS! If not, please fill otros, lea el artículo en The Leaven en:
out a pledge card today or donate online at: www.theleaven.org. ¡Gracias si ya ha hecho su
www.calltoshare.org. donativo! Si no, por favor llene una tarjeta de
compromiso hoy o done en línea en:
www.calltoshare.org.
14Task Calendar
Monday, January 29, 2018
□ Process any Pledge Envelopes you have received sending them in the prepaid Tyvek envelope
□ Submit your Weekly Report online at www.calltoshare.org
______________________________________________________________________________
Wednesday, January 31, 2018
□ Call volunteer(s) to insert Bulletin Insert for upcoming weekend
______________________________________________________________________________
Thursday, February 1, 2018
□ Get the suggested Prayers of the Faithful and pulpit announcement to the appropriate person for
Masses this weekend
□ Send out/update electronic communication
□ Stock the pews with In-Pew envelopes and pencils—use volunteers
______________________________________________________________________________
Saturday, February 3, 2018
□ Pastor ASK
______________________________________________________________________________
Sunday, February 4, 2018
□ Pastor ASK
15Prayers of the Faithful &
Announcements
Weekend of Feb 3/4
Sample Prayer of the Faithful Ejemplo de Oración de los Fieles
For the Church, that through our generous sup- Por la Iglesia, para que a través de nuestro ge-
port of the Archbishop’s Call to Share appeal, neroso apoyo al Llamado a Compartir del Arzo-
we may continue the work of Christ on earth. bispo, podamos continuar la obra de Cristo en
la tierra.
Pulpit Announcement Anuncio del Púlpito
Each year during the Archbishop’s Call to Cada año durante la campaña del Llamado a
Share campaign, we pause and consider all the Compartir del Arzobispo, hacemos una pausa y
great things accomplished in the Name of Je- consideramos todas las grandes cosas que se
sus. We have not yet heard from everybody. If lograron en el Nombre de Jesús. Todavía no
you have not already done so, return your hemos recibido una respuesta de todos uste-
pledge envelope today to the Archbishop’s Call des. Si todavía no lo ha hecho, devuelva hoy
to Share. All the information you need is in the su sobre de promesa de contribución para la
bulletin and on our website or Facebook page. campaña del Llamado a Compartir del Arzobis-
po. Toda la información que necesita está en el
boletín y en nuestro sitio web o en la página de
Facebook.
Bulletin/Facebook/Website Boletín/Facebook/Sitio Web
Each year during the Archbishop’s Call to Cada año, durante la campaña del Llamado a
Share campaign, we pause and consider all the Compartir del Arzobispo, nos detenemos y con-
good that is done because we give: the home- sideramos todo el bien que se ha hecho porque
less are sheltered; the elderly are cared for; our hemos dado; por ejemplo: los desamparados
seminarians are prepared for future ministry, to están protegidos. Los ancianos han recibido
name just a few. We are “Called to Share”! atención. Nuestros seminaristas están prepara-
If you have not already done so, please say dos para su ministerio futuro, por nombrar algo
“YES” to the Archbishop’s Call to Share with a de lo realizado. ¡Estamos llamados a compar-
gift today. Gifts of any amount are welcome, tir! Si aún no lo ha hecho, por favor diga "SI"
although if you are not doing so already, please hoy y haga un donativo al Llamado a Compar-
consider a gift of a dollar a day ($365) or more. tir del Arzobispo. Los donativos de cualquier
Your gift will make everything possible. Please cantidad son bien recibidos. Si aún no lo ha he-
fill out a pledge envelope today or donate cho, por favor considere un regalo de un dólar
online at www.calltoshare.org. al día ($365) o más. Su donativo hará que
todo sea posible. Por favor llene hoy un sobre
con su promesa o done en línea en:
www.calltoshare.org.
.
16Task Calendar
In-Pew Appeal Weekend
Monday, February 5, 2018
□ Process any Pledge Envelopes you have received sending them in the prepaid Tyvek envelope
□ Submit your Weekly Report online at www.calltoshare.org
______________________________________________________________________________
Wednesday, February 7, 2018
□ Call volunteer(s) to insert Bulletin Insert for upcoming weekend
______________________________________________________________________________
Thursday, February 8, 2018
□ Get the suggested Prayers of the Faithful and pulpit announcement to the appropriate person for
Masses this weekend
□ Send out/update electronic communication
□ Stock the pews with In-Pew envelopes and pencils—use volunteers
______________________________________________________________________________
Saturday, February 10, 2018
□ Pastor ASK/IN-PEW WEEKEND
______________________________________________________________________________
Sunday, February 11, 2018
□ Pastor ASK/IN-PEW WEEKEND
17Prayers of the Faithful &
Announcements
In-Pew Appeal Weekend
Feb 10/11
Sample Prayer of the Faithful Ejemplo de Oración de los Fieles
For the Church, that through our generous sup- Por la Iglesia para que a través de nuestro ge-
port of the Archbishop’s Call to Share appeal, neroso apoyo al Llamado a Compartir del Arzo-
we may continue the work of Christ on earth. bispo, podamos continuar la obra de Cristo en
la tierra.
Pulpit Announcement Anuncio del Púlpito
Each year during the Archbishop’s Call to Cada año, durante la campaña del Llamado a
Share campaign, we pause and consider all the Compartir del Arzobispo, hacemos una pausa y
great things that are accomplished in the Name consideramos todas las grandes cosas que se
of Jesus. We have not yet heard from every- realizan en el Nombre de Jesús. Todavía no
body. If you have not already done so, return hemos recibido una respuesta de todos. Si aún
your pledge envelope today to the Archbishop’s no ha hecho su compromiso, por favor hágalo
Call to Share. All the information you need is in hoy y devuelva su sobre del Llamado a Com-
the bulletin and on our website or Facebook partir del Arzobispo. Toda la información que
page. necesita está en el boletín, en nuestro sitio web
o en la página de Facebook.
Bulletin/Facebook/Website Boletín/Facebook/Sitio Web
Each year during the Archbishop’s Call to Cada año, durante la campaña del Llamado a
Share campaign, we pause and consider all the Compartir del Arzobispo, hacemos una pausa y
good that is done because we give: the home- consideramos todo el bien que se hace porque
less are sheltered; the elderly are cared for; our damos: los desamparados están abrigados,
seminarians are prepared for future ministry, to los ancianos son atendidos, nuestros semina-
name just a few. We are “Called to Share”! ristas están preparados para el ministerio futu-
If you have not already done so, please say ro, por nombrar sólo algunas cosas. ¡Estamos
“YES” to the Archbishop’s Call to Share with a llamados a compartir! Si aún no ha hecho su
gift today. Gifts of any amount are welcomed, compromiso, por favor diga "SI" al Llamado a
although if you are not doing so already, please Compartir del Arzobispo y haga un donativo el
consider a gift of a dollar a day ($365) or more. día de hoy. Los donativos de cualquier cantidad
Your gift will make everything possible. Please son bien recibidos. Si aún no lo ha hecho, por
fill out a pledge envelope today or donate favor considere un regalo de un dólar al día
online at www.calltoshare.org. ($365) o más. Su donativo hará que todo sea
posible. Por favor llene hoy un sobre con su
promesa o done en línea en:
www.calltoshare.org.
18Task Calendar
Monday, February 12, 2018
□ Process any Pledge Envelopes you have received sending them in the prepaid Tyvek envelope
□ Submit your Weekly Report online at www.calltoshare.org
______________________________________________________________________________
Wednesday, February 14, 2018
□ Call volunteer(s) to insert Bulletin Insert for upcoming weekend
______________________________________________________________________________
Thursday, February 15, 2018
□ Get the suggested Prayers of the Faithful and pulpit announcement to the appropriate person for
Masses this weekend
□ Send out/update electronic communication
□ Stock the pews with In-Pew envelopes and pencils—use volunteers
______________________________________________________________________________
Saturday, February 17, 2018
□ Pastor ASK
______________________________________________________________________________
Sunday, February 18, 2018
□ Pastor ASK
19Prayers of the Faithful &
Announcements
Weekend of Feb 17/18
Sample Prayer of the Faithful Ejemplo de Oración de los Fieles
For the Church, that through our generous sup- Por la Iglesia, para que a través de nuestro ge-
port of the Archbishop’s Call to Share appeal, we neroso apoyo al Llamado a Compartir del Arzo-
may continue the work of Christ on earth. bispo, podamos continuar la obra de Cristo en
la tierra.
Pulpit Announcement Anuncio del Púlpito
Your gift to the Archbishop’s Call to Share is still Su regalo al Llamado a Compartir del Arzobis-
needed! Thank you to all who have responded po todavía se necesita! Gracias a todos los que
to the needs of our Church in northeastern Kan- han respondido a las necesidades de nuestra
sas through the 2018 Archbishop’s Call to Share Iglesia en el noreste de Kansas a través de al
appeal. One person or parish could not possibly Llamado a Compartir del Arzobispo 2018. Una
accomplish all that needs to be done for over 40 persona o parroquia no podría lograr todo lo
ministries and services of the Archbishop’s Call que se necesita hacer por más de 40 ministe-
to Share. We are “Called to Share”! rios y servicios del Llamado a Compartir del Ar-
zobispo. ¡Estamos llamados a compartir!
Bulletin/Facebook/Website Boletín/Facebook/Sitio Web
Your gift to the Archbishop’s Call to Share is still Su regalo para el Llamado a Compartir del Ar-
needed! Thank you to all who have responded zobispo todavía se necesita! Gracias a todos
to the needs of our Church in northeastern Kan- los que han respondido a las necesidades de
sas through the 2018 Archbishop’s Call to Share nuestra Iglesia en el noreste de Kansas a tra-
appeal. One person or parish could not possibly vés del Llamado a Compartir del Arzobispo
accomplish all that needs to be done for over 40 2018. Una persona o parroquia no podría lograr
ministries and services of the Archbishop’s Call todo lo que se necesita hacer por más de 40
to Share. We are “Called to Share”! ministerios y servicios del Llamado a Compartir
Gifts of any amount are welcome, although if you del Arzobispo. ¡Estamos llamados a compartir!
are not doing so already, please consider a gift Si aún no ha hecho su compromiso, por favor
of a dollar a day ($365) or more. Your gift will hágalo hoy y devuelva su sobre del Llamado a
make everything possible. Please fill out a Compartir del Arzobispo. Por favor llene su so-
pledge envelope today or donate online at bre de compromiso hoy o done en línea en
www.calltoshare.org. www.calltoshare.org.
20Pledge Processing Guide
PROCESS GIFT ENVELOPES—INCLUDING IN-PEW ENVELOPES
The following steps should be completed by the Parish Appeal Coordinator and other staff or volun-
teers prior to sending the gift envelopes to the bank lockbox for the Office of Stewardship & Devel-
opment.
Sort into the following categories:
A) Gift Envelopes (Pledges only, Pledges with checks, Pledges with Credit Card Infor-
mation, Check Gifts, Credit Card Gifts, Cash Gifts)
Envelopes with a check or credit card information—ensure that the amount on the
“Amount Enclosed” line matches the check amount. Make sure that the check is at-
tached behind the card with a paper clip or staple. Bundle with a rubber band.
21Pledge Processing Guide
Envelopes with cash—Ensure that the amount enclosed matches the amount indi-
cated on the “Amount Enclosed” line and write “CASH” next to the amount on the
pledge card. Deposit all cash in your parish account, then write a parish check paya-
ble to the “Archbishop’s Call to Share” (this also includes any anonymous cash dona-
tions). On the pledge card, write the parish check number next to the word “CASH.”
The parish check needs to be placed on top of the cards that had cash enclosed, and
wrap it and the cards with a paper clip or rubber band.
For In-Pew Envelopes—Affix the label supplied by the Office of Stewardship & Devel-
opment to the “Parish Use Only” section that corresponds to the personal information
completed by the donor for any in-pew envelope pledges. If no label exists and the
donor is registered in your parish, write “New” in that section and write in your parish
name. If the donor is not registered, please indicate “Visitor” in that section. Do not
include that pledge information in your parish report totals.
Note NOTE: If you receive a check without an envelope, please fill out an in-pew envelope
for them. Include donor name, address, and parish name for the donor, and affix the
corresponding label.
Open all gift envelopes and verify that any enclosed payments match the information
on the “Amount Enclosed” line.
B) Zeros/“Amen”/Blank Envelopes (Refusals)—For those envelopes indicating a zero or
blank gift, please count them and bundle with a rubber band.
For payments on existing pledges, please wrap these payments with a paper clip or
rubber band and do not count them in your weekly report.
22Pledge Processing Guide
DATA ENTRY and REPORTS
Reports should be sent prior to Wednesday at 9:00am each week to be included in the weekly Par-
ish Progress Report published by the Office of Stewardship & Development.
Online form (fillable—no need to send a copy with your envelopes)
Enter Parish Name
Enter Your Name
Enter Week
Enter Number of Gift Envelopes
Enter Total Amount of Gifts
Enter Number of Zero Pledges
Place all processed pledge envelopes with their check payments in the prepaid Tyvek busi-
ness envelopes provided by the Office of Stewardship & Development and send to the ACTS
lockbox. You can include any additional pledge payments as appropriate. Send the in-pew
envelopes to the lockbox within a week of the in-pew appeal.
DO NOT USE the gift total from the Parish Progress Report published by the Office of Stew-
ardship and Development. DO USE the totals from your most recent weekly report.
23Best Practices for a
Successful Campaign
#1 ASK
From the beginning, tell your parishioners you seek their participation
ASK on ALL FOUR ACTS weekends
Announce that the Archdiocesan average is $326.00 (or use your parish average, if higher)
Acknowledge the lapsed and non-givers—ask them to take a step this year and donate a small
amount
Target & announce a 5% participation increase goal
ASK parishioners to consider “$1 a day” ($365 total)
Encourage participation during Mass (smartphone & in-pew envelopes—stock the pews with
pencils and envelopes)
Encourage use of in-pew envelopes if a parishioner hasn’t yet received their letter in the mail
Don’t answer for your parishioners!
#2 Encourage Ways to Give
Gift Choices 2017 Average
One-time gifts $238
Archdiocesan Average $339
Online Donations $621
Matching Gifts $1,227
Installments/Pledges $601
Electronic Funds Transfer (EFT) $660
Credit/Debit Cards $648
www.calltoshare.org/donate—Add this link to your parish website!
Add the QR code to any of your printed materials, such as your bulletin!
#3 Witness Speaker
The Witness Speakers paint a picture for the parishioners by focusing on a ministry(s) people
will remember
The Witness Speaker tells how the parish benefits in some way (schools, building projects,
evangelization, our religious, and more)
The Witness Speaker story motivates parishioners to giveand encourages those that have not
given to the Appeal before to ‘yes’ this yearWith a strong presentation and ASK, parishes have
GREATER RESULTS!
24Your Parish Goal
Your Parish Archbishop’s Call to Share (ACTS) Goal has been set . Please see the Parish Weekly
Report at www.calltoshare.org on the home page.
The Archbishop’s Call to Share Appeal team is committed to helping
parishes understand their goal and their importance in funding the
ministries of the wider Church in northeastern Kansas.
The Archdiocesan Goal
Goal: $5,622,750
The goal for the Archbishop’s Call to Share this year is to raise $5,622,750 for the Archdiocesan
subsidy budget for the fiscal year 2017—2018.
The goal of the $5,622,750 combines the totals of all parish goals. The only way this amount of
money can be raised in a four-six week period is to encourage people to pledge a certain amount of
money and then pay it over several months.
ACTS is the major way in which the Archdiocese raises money for its ministries and services. Over
the last 10 years, thousands of Catholics have contributed millions of dollars to the ministries and
services of the Archdiocese through this Appeal.
25You can also read
