ARMY ROBOTICS EXPOSITION AND QUANTUM TECHNOLOGY CHALLENGE 2021 EXHIBITOR HANDBOOK - Tuesday 20 April 2021
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ARMY ROBOTICS EXPOSITION
AND QUANTUM TECHNOLOGY
CHALLENGE 2021
EXHIBITOR HANDBOOK
Tuesday 20 April 2021
1
Contents
1. ARMY OVERVIEW ............................................................................................................. 3
2. ARX and QTC OVERVIEW ................................................................................................. 3
3. VENUE INFO ....................................................................................................................... 4
4. EXHIBITION SPACE ........................................................................................................... 4
5. EXHIBITOR INFO ............................................................................................................... 5
6. SECURITY AND EMERGENCY PROCEDURES ............................................................. 5
7. EXHIBITOR STAFFING...................................................................................................... 6
8. DRESS ................................................................................................................................... 7
9. BUMP-IN .............................................................................................................................. 7
10. BUMP-OUT ....................................................................................................................... 7
11. ADMITTANCE TO ARX 2021 ........................................................................................ 8
12. LOGISTICS AND TRAVEL ARRANGEMENTS ........................................................... 8
13. SOCIAL MEDIA AND IMAGE POLICY ........................................................................ 8
14. EXHIBITOR MANAGEMENT TEAM ............................................................................ 9
15. DEFENCE MEDIA REPRESENTATIVE: ....................................................................... 9
ANNEX A ................................................................................................................................... 10
ANNEX B ................................................................................................................................... 11
ANNEX C ................................................................................................................................... 12
ANNEX D ................................................................................................................................... 13
ANNEX E .................................................................................................................................. 14
ANNEX F ................................................................................................................................... 15
ANNEX G ................................................................................................................................... 16
2
1. ARMY OVERVIEW
1.1. The 2020 Force Structure Plan identified the need to create a coordination
office for the implementation of robotics and autonomous systems across the
land force, as well as the acquisition of a fleet up to a brigade size of un-
crewed systems including vehicles.
1.2. The Army RAS Strategy1 identifies five fields that Army will benefit from in its
core deployed task. These are:
1.2.1. Maximising Soldier Performance; through lightening the load physically
and cognitively;
1.2.2. Improving Decision Making; through AI, data analytics and networks to
make better sense of and understand the situation in conflict;
1.2.3. Generating Mass and Scalable Effects; through human-machine
teaming, swarming technologies and optionally crewing platforms;
1.2.4. Force Protection; through removing soldiers from some of the most
dangerous battlefield tasks including C-IED and CBRNE tasks; and
1.2.5. Efficiency; through improving logistics, maintenance and medical effects
utilising AI, data analytics, autonomy and leader-follower technologies.
1.3. Army is hosting an Army Robotics Exposition 2021 (ARX 2021) and the
Quantum Technology Challenge (QTC) 2021 (formally known as the Army
Quantum Technology Exploration Day 2021) at the Brisbane Convention and
Exhibition Centre (BCEC) on 20 April 2021, to facilitate observation and
demonstration of RAS concepts and technologies.
1.4. ARX 2021 and QTC 2021 will provide an opportunity for Defence personnel
including Capability Manager Delegates to view available technologies and
innovations which may be applied to the future operating environment.
2. ARX 2021 and QTC 2021 OVERVIEW
2.1. ARX 2021 and QTC 2021 will be held at the BCEC on Tuesday 20 April 2021
in conjunction with the Chief of Army Symposium 2021, which begins the day
prior.
2.2. The ARX 2021 program will include: verbal presentations from the main stage,
static displays and physical demonstrations of ground and air based robotic
systems within a designated demonstration area.
2.3. The QTC 2021 program will include: demonstrations and presentations from
contracted Applicants, pitches from invited Applicants, and opportunities for
1
(https://researchcentre.army.gov.au/library/other/robotic-autonomous-systems-strategy)
3
both groups of Applicants to discuss and receive feedback from defence
personnel.
2.4. The event will be promoted through defence media channels and provides an
excellent opportunity to build networks within Defence.
2.5. The hours of operation are as follows
EXPOSITION DAYS HOURS OF OPERATION
Tuesday 20 April 0900 hrs to 1700 hrs
3. VENUE INFO
3.1. ARX 2021 and QTC 2021 will be held at the BCEC. The address and contact
details are as follows:
Cnr Merivale and Glenelg Streets
Address South Bank, Brisbane
Queensland Australia
Phone 61 7 3308 3000
Web https://www.bcec.com.au/
3.2. A map of the venue is provided at Annex A.
4. EXHIBITION SPACE
4.1. As an exhibitor at ARX 2021 or QTC 2021, your company display space will
consist of the following:
4.1.1. 6m x 6m square display space;
4.1.2. 50 inch TV with one (1) HDMI cable;
4.1.3. 1 x 10amp power lead with a 4 point power board;
4.1.4. 1 x small lockable cabinet; and
4.1.5. 2 x chairs for use during the day.
4.2. A map of the exhibitor floorplan is included at Annex B
4.3. The exhibitor list is included at Annex C
4.4. An example of the exhibitor stand is included at Annex D
4.5. Critical dates for all exhibitors to note are as follows:
DATE TIME ACTIVITY
19 Feb 2021 1500 - 1700 Exhibitor Bump-In
20 Feb 2021 1700 – 1900 Exhibitor Bump-out
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5. EXHIBITOR INFO
5.1. All questions regarding the ARX 2021 and QTC 2021 should be referred to the
Exhibition Management Team whose names and mobile numbers can be
found at page 9 of this Handbook.
5.2. Exhibitor staff are responsible for maintaining the cleanliness of their individual
space.
5.3. Exhibitor staff are responsible for setup and pack down of their exhibits and
ensuring that their displays are supervised at all times during operating hours.
Each exhibitor stand must have no more than three (3) personnel present at
anytime.
5.4. There is a small cabinet allocated to each exhibitor.
5.5. Exhibitors will have lunch provided for them and are responsible for all other
meals. No external food or drink (less water) is to be brought into the Centre.
5.6. First Aid. There will be First Aid staff from the BCEC in attendance during the
exposition to assist in an emergency.
5.7. Workplace Health and Safety (WHS) Issues. Mr Aaron Shearing (CASG
Domestic Events) is the delegated exhibitor WHS Officer for ARX 2021 and
QTC 2021 and can be contacted 0458 768 945. All staff are reminded of their
obligations under the WHS Act 2011 and are to report any WHS issues to the
Stand WHS Officer. A copy of the WHS Act 2011 can be found at
http://www.comlaw.gov.au/Details/C2011A00137/4dbff9bb-1121-4809-a546-
16f026cbe350
5.8. To gain access to the venue during Bump-In and Bump-Out of the Exhibition,
all persons (including all Exhibitors) must complete the mandatory induction
detailed at para 9.2 and are required to wear a Hi-Visibility vest and sturdy
enclosed shoes at all times during Bump-In and Bump-Out. Provision of Hi-
Visibility vests are the responsibility of the exhibitor.
6. SECURITY AND EMERGENCY PROCEDURES
6.1. All personnel and exhibitors must wear their Exhibitor Passes at all times
when attending ARX 2021 and QTC 2021. Any staff member who loses their
pass must notify the Exhibition Management Team immediately.
5
6.2. On entry into the Exhibition area, bags, camera bags and packages may be
subject to inspections by security staff. To minimise delays in accessing the
site, staff should minimise the personal belongings they bring.
6.3. Do bring:
6.3.1. Business cards, Defence ID card, Exhibitor Pass and a minimal
amount of personal belongings (preferably items that can be carried
on the person, not stored).
6.4. Do not bring:
6.4.1. Bulky items or luggage that require storage as space is limited; or
6.4.2. Pull up banners as they create trip hazards and obscure artwork.
6.5. Personal luggage is to be left at your hotel or car as there is no space for
luggage storage in the hall.
6.6. No responsibility will be accepted for items left unattended anywhere in the
Exhibition. People leaving valuables and personal belongings in these
facilities do so at their own risk.
6.7. Unattended bags and belongings may be considered a security risk, and will
be referred to event security staff for action.
6.8. Suspicious objects or persons behaving in a suspicious manner should be
reported immediately to event security.
6.9. Emergency Procedures. A copy of the BCEC Emergency Procedures and
Evacuation Procedure is available at Annex E.
6.10. Fire Protection. At all times clear access must be provided to firefighting
equipment. No items should be placed in front of fire cupboards and hose
reels located within the Centre or on the loading docks.
7. EXHIBITOR STAFFING
7.1. Exhibitors must maintain their exhibits throughout the entire period of the
exhibition.
7.2. Individual exhibits are to be staffed 15 minutes before the official opening time
until 15 minutes past the official closing time. Stand opening hours are listed
at Para 2.4.
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7.3. To ensure compliance with BCEC and QLD Government protocols relating to
COVID-19, companies will be limited to three (3) exhibitor passes for
personnel attending ARX 2021 or QTC 2021.
8. DRESS
8.1. Dress for ARX 2021 and AQTC 2021 is as follows:
8.1.1. Civilians - Business attire.
9. BUMP-IN
9.1. Bump in for the Exhibition will occur Monday 19 April 2021 from 1500 hrs -
1700 hrs.
9.2. Exhibitors must complete the mandatory BCEC safety induction course
located in advance of the bump-in date and bring with them proof of
attainment. To access and complete the safety induction visit
www.bcec.com.au/safety-induction/
9.3. To gain access to the venue during bump-in, all persons (including all
Exhibitors) must wear high-visibility clothing (e.g. vest, t-shirt) and sturdy
enclosed shoes at all times in the Exhibition halls during bump-in of the
exhibition. Persons not complying with this policy will be denied access to
these areas.
9.4. All exhibits are required to have sufficient staff on site to set-up their display
areas within the allocated times. All set up must be complete by NLT 1700 hrs
Monday 19 April 2021.
10. BUMP-OUT
10.1. Bump-Out for all exhibitors is Tuesday 20 April from 1700 hrs to 1900 hrs. As
with Bump in, all persons (including all Exhibitors) must wear high-visibility
clothing (e.g. vest, t-shirt) and sturdy enclosed shoes at all times in the
Exhibition halls during the bump-out of the exhibition. Persons not complying
with this policy will be denied access to these areas.
10.2. Exhibitor staff must pack models/displays in their individual freight containers.
No responsibility will be taken by the Exhibitor Management Team or the
freight handlers for models or kit that is not packed appropriately.
10.3. Any material which is not packed and clearly labelled by 1900 hrs Tuesday 20
April 2021 will be disposed of.
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11. ADMITTANCE TO ARX 2021 and QTC 2021
11.1. All personnel attending ARX 2021 and QTC 2021 must be registered as an
Exhibitor. You will not be able to gain entry using your Defence / civilian ID
card only. Personnel who have been identified to work on your exhibit at will
be issued with an Exhibitor's Pass.
11.2. Exhibitors will need to self-register using the applicable link below. Each
exhibitor will receive an email confirmation and physical passes will be mailed
to the address provided. Please ensure that all details entered are accurate.
All exhibitors will need to bring their Exhibition pass and wear at all times
during the event.
11.2.1. ARX 2021 registration:
https://australianarmy.eventsair.com/army2021/arx-registration
11.2.2. QTC 2021 registration:
https://australianarmy.eventsair.com/army2021/qtc-registration
12. LOGISTICS AND TRAVEL ARRANGEMENTS
12.1. All exhibitors participating in ARX 2021 and QTC 2021 are responsible for
making their own travel arrangements including payment in relation to
accommodation and transport.
12.2. There is car parking available at the BCEC. Current all day parking price is
$35 but is subject to change. Parking details are at Annex F.
13. SOCIAL MEDIA AND IMAGE POLICY
13.1. While Defence does not wish to stifle conversation on social media sites,
users must not post or upload any comments or links to Defence social media
presences or other personal presences that are unlawful, or may defame,
discriminate, offend, interfere with privacy or infringe copyright or other
intellectual property rights. Defence reserves the right to moderate comments
and may remove any comments that, in Defence’s opinion, are inappropriate.
13.2. Defence does not necessarily endorse, support, sanction, encourage, verify or
agree with the comments, opinions or statements posted by users/members
on Defence social media presences.
13.3. Any information or material placed online by users, including advice and
opinions, is the view and responsibility of those users and does not
necessarily represent the views of Defence. We make no representation as to
the accuracy of any user content, nor do we take responsibility for any user
content or the content of any third-party websites linked to by any user
content.
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13.4. Your comments/replies/content must not include any material that:
13.4.1. defames, abuses, bullies, intimidates, harasses or otherwise violates
the legal rights of any person;
13.4.2. discriminates against or vilifies a person or section of the community
on account of race, ethnicity, nationality, gender, age, sexual
preference, religion, disability, mental illness or political belief;
13.4.3. contains nudity, offensive, obscene or inappropriate language or
material, hate speech, violence, threats, sexist or racist material or
any other material that is considered indecent or degrading to any
person or section of the community;
13.4.4. constitutes 'trolling' or is deliberately disruptive or provocative;
13.4.5. is illegal or infringes any third-party intellectual property rights (such
as copyright);
13.4.6. contains personal information you do not wish to be available to the
public, or contains personal information about anyone else without
their consent;
13.4.7. is fraudulent, incorrect, misleading or deceptive;
13.4.8. personally, and negatively identifies a Defence staff member.
13.5. All exhibitors need to ensure they have read and understood the Social Media
policies detailed above, in the deed of participation, and also referenced at
Annex G.
14. EXHIBITOR MANAGEMENT TEAM
ARX + QTC 2021 0434 928 687
Loz Goodchild
Exhibitor Manager loz.goodchild@defence.gov.au
ARX + QTC 2021 0458 768 945
Aaron Shearing
Exhibitor Manager aaron.shearing@defence.gov.au
15. DEFENCE MEDIA REPRESENTATIVE:
Army Media and
LTCOL Phil Pyke phil.pyke@defence.gov.au (0407 203 318)
Communications
Annexes:
A. BCEC Venue map
B. ARX 2021 and QTC 2021 Floorplan Layout
C. Exhibitor List
D. Example Exhibitor Stand
E. BCEC Emergency Procedures
F. ARX 2021 and QTC 2021 Parking Information
G. Social Media Policy
9ANNEX A
VENUE MAP
10ANNEX B
ARX 2021 AND QTC 2021 EXHIBITION MAP
11ANNEX C
EXHIBITOR DETAILS
Quantum Technology Challenge
Serial Company Name
1 Q-Ctrl Pty Ltd
2 University of Western Australia
3 University of Melbourne
4 NEC Australia (NECA) and D-Wave Commercial Inc.
5 University of Melbourne
6 Cryoclock Pty Ltd
7 DefendTex Research Labs Pty Ltd & Monash University
Army Robotics Expo
Serial Company Name Serial Company Name Serial Company Name
1 Advanced Robotics for Manufacturing (ARM) Hub 17 Dassault Systemes Australia (3DS) 33 Micromax PTY LTD
2 Agent Oriented Software Pty Ltd. (AOS) 18 DefendTex Research Labs PTY LTD 34 Microsoft Pty Ltd
3 AIM Defence 19 Department 13 PTY LTD 35 Micro-X Ltd.
4 AMSL Aero 20 Droneshield 36 Omega Dev Group Pty Ltd.
ECLIPS Logistics PTY LTD and Universal Field Commercial ROV Australia Pty Ltd ATF
ARRB Group Ltd (Australian Road Research Board)
5 21 Robots (UFR) 37 The Hulands Family Trust
6 Atlas Geophysics/Pegasus Airborne Systems 22 Elbit Systems of Australia Pty Ltd 38 PROBENT Australia Pty Ltd
7 Australian Droid Robot 23 Emesent 39 QinetiQ Pty Ltd
8 BAE Systems Australia Limited 24 Energy Renaissance 40 Raytracer
9 Baraja 25 Explosive Protective Equipment (EPE) 41 Rheinmetall Defence Australia
10 BIA5 26 Frazer-Nash Consultancy Ltd 42 SimCentric Technologies Pty Ltd
11 Boeing Defence Australia Limited 27 GaardTech 43 Skyborne Techonlogies
12 CGI Australia 28 Israel Aerospace Industries Ltd Australian Office 44 Swoop Aero Pty Ltd
13 Chironix 29 Konica Minolta Business Solutions Australia 45 SYPAQ Systems Pty Ltd
14 Precision Technic Defence PTY LTD 30 L3 Micreo Pty Limited 46 Textron Systems Australia Pty. Ltd.
15 Crown Management Consultants Pty Ltd 31 Mathworks Australia 47 Varley Rafael Australia Pty Ltd
16 Cyborg Dynamics Engineering 32 Metromatics PTY LTD 48 Vicerator
49 XTEK Limited
12ANNEX D
EXAMPLE EXHIBITOR STAND
13ANNEX E
BCEC EMERGENCY PROCEDURES
14ANNEX F
PARKING AT THE BCEC
The BCEC is situated in Southbank Brisbane with the best entry from the Merivale street entry. Please note a car parking fee of up to
$35 per car per day applies.
15ANNEX G
SOCIAL MEDIA
The Defence Social media terms of use can be found here https://www.defence.gov.au/socialmedia/docs/Defence-Social-Media-Terms-
of-Use.pdf
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