Ashlyns School - Welcome Booklet for New Students 2017 2018
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Ashlyns School Welcome Booklet for New Students 2017 – 2018
TABLE OF CONTENTS WELCOME TO ASHLYNS SCHOOL ................................................................................ 1 BAGS ................................................................................................................................. 1 BREAKTIME ...................................................................................................................... 1 CHEWING GUM/SMOKING ............................................................................................... 1 CLUBS ............................................................................................................................... 1 COMMUNITY EXPECTATIONS......................................................................................... 1 CORE VALUES.................................................................................................................. 2 EXERCISE BOOKS ........................................................................................................... 2 HOME-LEARNING ............................................................................................................. 2 HOUSE SYSTEM ............................................................................................................... 3 ICT...................................................................................................................................... 3 ILLNESS ............................................................................................................................ 3 JEWELLERY, MAKE-UP AND HAIR ................................................................................ 3 LEARNING RESOURCE CENTRE (LRC) ......................................................................... 4 LOCKERS .......................................................................................................................... 4 LUNCHTIME ...................................................................................................................... 4 MAP ................................................................................................................................... 5 MOBILE PHONES ............................................................................................................. 6 MUSIC LESSONS .............................................................................................................. 7 PE KIT ................................................................................................................................ 7 REWARDS AND CONSEQUENCES ................................................................................. 8 SAFETY ........................................................................................................................... 11 SCHOOL DAY ................................................................................................................. 11 SCHOOL SITE/GROUNDS .............................................................................................. 11 SCHOOL STRUCTURE ................................................................................................... 12 SHOES ............................................................................................................................. 12 STANDARDS CARD........................................................................................................ 12 STUDENT PLANNER ...................................................................................................... 12 SPORT ............................................................................................................................. 12 STAFF ROOM .................................................................................................................. 13 STUDENT RECEPTION ................................................................................................... 13 TIMETABLE ..................................................................................................................... 13 TOILETS .......................................................................................................................... 13 TOP TIPS FROM STUDENTS ......................................................................................... 13 UNIFORM ......................................................................................................................... 14 VISITS .............................................................................................................................. 14 WATER BOTTLES........................................................................................................... 14 WHO’S WHO? ................................................................................................................. 15 UNIFORM AND EQUIPMENT CHECK LIST ................................................................... 16 FREQUENTLY ASKED QUESTIONS.............................................................................. 17
Welcome to Ashlyns School
We are delighted to welcome you as a student to Ashlyns School. This booklet is
designed to guide you through your first year at the school and answer any questions you
may have.
Your parents have also been given a booklet that you should read with them.
Bags
As you will have to carry all your stationery items and books with
you from lesson to lesson, it is very important that you have a
suitable school bag. It must be large enough to carry A4 size
books. Handbag type bags for girls are not appropriate as a
main school bag. Suitable school bags are as shown.
Breaktime
Our lunchtime is probably later than you have been used to in your primary school.
Therefore you may want to bring a snack with you, or buy one from the Canteen, to eat at
breaktime.
Healthy snacks and drinks are available from the Canteen. You should go outside during
breaktime. If you hear the school bell ringing at the beginning or during breaktime or
lunchtime, it indicates that it is ‘wet break/lunch’ and you will be told where to go.
You are not allowed in classrooms or to wander the corridors during breaktime. Food
must be eaten in the Dining Room or outside in the designated areas. If you are seen
eating food in the corridor you will receive an after school detention.
Chewing Gum/Smoking
Chewing gum is not permitted in school. Smoking is not permitted anywhere in the school
or grounds. It is illegal. There are severe consequences for any student found chewing
gum, smoking, or carrying smoking equipment/cigarettes.
Clubs
We offer many different clubs which take place at lunchtimes and after school. The clubs
available change each term. You will be able to find out about these in more detail once
you have joined the school.
Community Expectations
Our Community Expectations have been drawn up by students to remind us of what is
expected of us all:
I take pride in myself and aspire to do my best
I show respect to others by being polite and kind
1 I work to the best of my ability, even when I find the work challenging
I understand that I represent the school and I dress and behave accordingly
I show that I am prepared to learn by bringing the correct equipment/kit and actively
taking part in all areas of school life
I do what is asked of me, the first time I am asked
I arrive where I should be on time and am always in the right place
I celebrate my own successes and the successes of others
I do not use language that is rude or offensive
I am proud of our school and I help to look after the school environment
Core Values
We want you to aspire to be your best and achieve your potential. You will need to take
responsibility for your learning and your behaviour, and we will expect you to respect
others, care for your environment and make a positive contribution to the Ashlyns
community.
Exercise Books
Please follow these guidelines. Your teachers will remind you of them on a regular basis
so you do not need to try and remember them all.
Write in black pen
Present your work neatly and underline dates and titles using a ruler
Record the lesson’s key question at the top of the work
Trim and stick worksheets neatly into your books
Complete drawings and diagrams in pencil
Cross out errors with a straight line
Label Home Learning (HL) and extension work (EXT) clearly
Do not waste space in your book
Act on teachers’ targets and feedback
You could often be asked to mark your own work in green pen
You will be asked to self-assess and/or reflect on your work in green pen
Your teachers will review your books on a regular basis. It is your responsibility to read
the comments and follow advice or instructions given.
Home-Learning
All home-learning is notified through our online learning portal. Full details will be
provided to students and parents/carers once they have joined the school.
When you are given a piece of home-learning from your teacher, make sure that you
understand what is required and, if you are not sure, please ask. You will be expected to
complete around 30 to 45 minutes of home-learning, per subject. Every week there will be
home-learning in Maths, English, Science, French and Technology. Once every two
weeks there will be pieces in Geography and History and at other times you will be set
work for Art, Drama, ICT, Music, PSHE and RE.
2House System
All students and most members of staff are allocated to a House. This gives students the
opportunity to work with students from other years. House points are issued for specific
events including Sports Day, subject challenges, Tutor group challenges and LRC events.
Our four houses are named after influential people linked with the history of Ashlyns.
They are:
Two form groups from Years 7 to 11 are allocated to each house and their Tutors are
allocated to the same house. There will be House assemblies, charity and competition
events and House news updates.
ICT
Ashlyns School provides all students with individual accounts to access the school’s
computer system. Computers are available in several computer rooms throughout the
school and in the LRC.
Ashlyns has an online web platform which is called the Portal. The Portal provides all
students and their parents/carers with access to a wide range of information about the
school, subjects taught and individual student progress data.
All students and their parents/carers are provided with login details at the beginning of the
term.
Illness
Missing lessons will affect your progress so we always encourage you to attend school. If
you are not well enough to attend, your parent/carer should call the school on each day
that you are absent in order to report the reason you are not in school. Once you are
feeling better and have returned to school, your parent/carer must send in a letter to
explain why you were absent.
Jewellery, Make-Up and Hair
You may wear one plain stud in each ear lobe. You will be told to remove any other
jewellery. You may not wear rings, necklaces, large earrings, bracelets, nail varnish, gel
nails or visible make-up.
Extreme hair lengths and styles and synthetic colours are not allowed. Ideally long hair
should be tied back. Tram lines and shaved hair patterns are not permitted.
3Learning Resource Centre (LRC)
Ms Lambert - LRC Manager
Miss Sillence – LRC Assistant
Ashlyns LRC is used by everyone in the school and is
open Monday to Friday, 8.00am to 4.30pm. The LRC is where you can find your own
space to research, revise or read. You will use the LRC for some lessons throughout your
time as a student at Ashlyns for a wide range of subjects - from researching lessons to
literacy sessions. There are resources to support your studies; from books and
newspapers to computers and printers, and there is a great range of fiction and DVDs for
you to borrow, take home and enjoy. You will find careers information and a stationery
shop (which is open at break and lunch time) so that you can always be fully equipped for
your lessons. The space is also available to socialise with your peers and there is even a
selection of board games, chess sets and playing cards to enjoy.
The LRC is a fun place to spend time – we regularly host exciting events and activities;
recent popular examples include ‘Harry Potter Book Night’, ‘A Mad Hatter’s Tea Party’ and
the ‘Hardback Café.’ Authors visit the LRC each year and our students enjoy the
inspirational talks and workshops they offer. There are also plenty of LRC clubs to choose
from which take place after school; look out for details each term on the Extra-Curricular
Activities poster.
If you would like to help out in the LRC, you can apply to be a student librarian.
Lockers
Your parent/carer may have rented you a locker at the school. If you have a locker you
must keep it clean and tidy and keep the key safe. You may only visit your locker before
school, at breaktime, lunchtime and after school.
Lunchtime
During the first week of term in September, the Year 7 students leave Lesson 4 earlier
than the rest of the school which gives you time to get used to the Canteen. The Canteen
is open during all of lunchtime. You can choose from a wide selection of different hot and
cold foods and pay at the till, either with cash or by using your biometric fingerprint (if you
have registered for this and money has been loaded onto the account).
If you bring a packed lunch from home you should eat it either outside in the designated
areas or in the Dining Room. All food brought in from home must be nut free as there are
students in school with severe nut allergies.
If you forget your packed lunch or lunch money, speak to your Tutor or Head of Year.
4Map
56
Mobile Phones
You are allowed to bring your mobile phone to school, but it must be switched off during
the school day and not be seen or heard. They disturb learning and distract other
students. Mobile phones, iPods, MP3 players and other electronic devices will be
confiscated if used or left turned on during school time; this includes in the corridors and
public areas. Confiscated electronic devices will be returned at the end of the school day
and you will receive an after school detention. Smart watches are banned. You may not
wear headphones in the school building at any time.
Should you need to contact your parents at any time during the school day, do not use
your mobile phone, even if you think it is an emergency. Please go to the Student
Reception either at break or lunchtime, and you will be able to call home.
Music Lessons
All peripatetic music lessons are organised by Mr Hutchinson, the Head of Music.
Parents/Carers will already have received a form to request musical instrument lessons.
A timetable of lessons is posted on the Music Department notice board. Lesson times
may change each week so you must check the times carefully.
There a number of school bands and orchestras and also a choir. Practice rooms are
available during lunchtimes.
PE Kit
You will be expected to have your PE kit with you for every PE lesson, even if you are not
able to take part. If you do not have your PE kit, you will be expected to wear a spare kit
provided by the school. Long hair must be tied back for PE lessons.
The following items are in our PE kit:
Girls Boys
Sports Polo Shirt Sports Polo Shirt
Black Shorts and/or Skort Black Shorts
Sports Hoodie Sports Hoodie - optional
Black Football/Hockey Socks Black Football/Hockey Socks
Black Sports Leggings Reversible Rugby Top
Rain Jacket – optional Rain Jacket – optional
White Sports Socks Trainers
Trainers Football/Rugby Boots
Failure to bring PE Kit to PE lessons will result in a lunchtime PE faculty detention (known
as a P2).
7Rewards and Consequences
Rewards
We will recognise your good behaviour, hard work and positive contribution to the school.
Rewards points are recorded by all staff. There are additional awards for 100%
achievement and also for specific subjects.
Rewards Pyramid
Summer Term
Presentation
Assembly
End of Year Reward
Trip
Half-Termly
Presentation Assembly
Platinum Certificate – 150 Points
Diamond Certificate – 100 Points
Gold Certificate – 75 Points
Silver Certificate – 50 Points
Bronze Certificate – 25 Points
Achievement Points
Student of the Week – 5 Points -
Exceptional, consistent effort, in and out of the classroom
Postcard Home – 3 Points -
Excellent work or effort, in and out of the classroom
Merit – 1 Point -
Demonstrating school values, in and out of the classroom
8Consequences
If you choose not to follow our rules and guidelines you will receive a consequence.
These can be recorded by all staff and it is your responsibility to complete the
consequence. If you do not there will be further sanctions.
Consequences Pyramid
C1
Verbal Warning
C2
Second Verbal Warning
C3 or 3 C points in one day
One hour after school detention
C3+
Senior Leadership Team Detention of
one and a half hours after school,
or a Saturday morning detention
C4 or 6 C points in day
Internal Exclusion
C5
Fixed Term
External Exclusion
C6
Permanent
Exclusion
9Examples of offences
Disrupting the learning of others
C1 Talking / arguing / out of seat
Lack of equipment
F1 Failure to complete adequate classwork / home-learning
C2 Repeating any C1 offence
P2 Failure to bring PE kit
Repeating C2 offence or
Rudeness to or about a member of staff
Refusing to follow instructions
Inappropriate language, including searing in conversation across a room
Littering / graffiti
Eating in an unauthorised place
C3 Being out of bounds
Use of phone/ MP3, including inadvertent use, during school hours
Chewing gum
Failure to attend department / faculty detention
At least 5 minutes late to lesson or at least 10 minutes late to registration
3 signatures / failure to produce standards card
3 or more C points in d day
Truancy
Associating with someone who is smoking
Failure to attend C3 detention
C3+
Misbehaviour in a C3 detention
Off site at lunchtime / breaktime
Possession of smoking equipment/cigarettes
Persistent C3 behaviour
Smoking
Dishonesty / lying to a member of staff
Serious/repeated swearing
C4
Deliberate defiance
Bullying incident
Inappropriate use of technology
6 or more C points in a day
Persistent C4 behaviour
Poor behaviour during C4 internal exclusion
Swearing at or about a member of staff
Prejudicial abuse, such as racist or homophobic abuse
C5 Persistent bullying
Gross disobedience
Fighting resulting in physical harm
Theft or vandalism
Serious misuse of technology
C6 Persistent C5 behaviour or very serious offences
10Safety
For safety reasons you should:
Walk on the left in the corridors around the school in an orderly
fashion. KEEP TO THE LEFT
Line up outside classrooms until you are instructed to enter
Only play ball games in specific areas designed for this use
Not cycle in the school grounds. There are bicycle racks at school. Use a bike lock if
you bring a bike to school.
Leave valuables at home
Skateboards are not permitted
School Day
8.30am Year 7 students line up
8.35am – 8.55am Registration / Tutor Time / Assembly
8.55am – 9.55am Lesson 1
9.55am – 10.00am Movement Time
10.00am – 11.00am Lesson 2
11.00am – 11.20am Morning Break
11.20am – 12.20pm Lesson 3
12.20pm – 12.25pm Movement Time
12.25pm – 1.25pm Lesson 4
1.25pm – 2.10pm Lunch
2.15pm – 3.20pm Registration / Lesson 5
School Site/Grounds
You may not leave the school grounds at breaktime or lunchtime. There are also some
areas that are out of bounds. These include:
The front entrance to the main school building; students are not to enter or leave the
school through this entrance
Reception and front entrance area inside the school
Nursery area at the rear of the school
Chapel and surrounding area
Staff room and toilets
Car parks
Fields at the front of the school, between the perimeter road and the front gate
You may only use the Dining Halls at breaktime and lunchtime.
You may only use the toilets during break and lunchtime, unless you have a medical
condition known by the school. Only one student is permitted in a cubicle.
Parents may drop students off at the front gates but must not drive into the school
11School Structure
In Years 7 to 11 there are eight forms. The year is divided in half in order to make it
possible to arrange timetables and teachers. Everyone in your form will be in the same
band. Four of these forms are in ‘Y band’ and four are in ‘X band’. You will spend lesson
time with other students in the same band as you; if you have friends in the opposite band
you will be able to meet them before school, at breaktime, lunchtime and after school.
Some lessons are taught in ability-based sets, and others are form-based. Sets are
regularly assessed by the teachers so, if you have any concerns about the work being too
difficult or too easy, speak to your teacher.
Shoes
Black, flat, leather shoes must be worn in school. Trainers, sport shoes or any kind of
canvas shoes are not permitted as uniform shoes; this includes black trainers and
Converse-style shoes, in either leather or fabric. School shoes must be plain black with
no motifs, coloured stitching or reflective areas. Heels should be no more than 4cm.
Boots are not permitted as uniform shoes for boys or girls. Examples of suitable school
shoes are shown below. If you are seen wearing non-uniform shoes to school you will be
asked to go to Student Reception, where you will be given a pair of plimsolls to wear until
the end of the day. You will receive a signature on your Standards Card.
Standards Card
At the beginning of the year you will be given a green ‘Standards Card’. It is very
important that you keep this with you all the time; it fits perfectly into the pocket inside your
blazer. If you break one of the rules listed on the Card, you will receive a signature on
your card. If you receive three signatures, the card will be taken from you and will receive
an after-school detention of one hour.
Student Planner
Students joining Year 7 will be given a Student Planner. The cover will be the same
colour as your House colour. Always carry the Planner with you. The Planner can be
used to write down important information, to carry letters home and also for your
parent/carer to write a note for you to show your teacher. You can also use it to record
after school activities and home-learning.
Sport
Physical activity and sport are an important part of school life and our PE department will
help you to get the most out of your PE lessons and any sports clubs which you join. We
take pride in the status of school sport at Ashlyns and the range of sporting activities
offered. We compete in inter-school, county wide and national matches, as well as inter-
form competitions throughout the year, not forgetting the annual summer sports day held
in June.
12Staff Room
If you need to see a member of staff you may have to go to the Staff Room. Please
ensure you knock and wait patiently. Be polite at all times.
Student Reception
The Student Reception can be found to the side of the main office. There will always be a
member of staff there who can help you with:
Using the school telephone to call a parent/carer
Signing in late
Lost property enquiries
Signing out to go to an appointment
Uniform orders
Medical queries
Timetable
Every student is given a copy of their own timetable each September. We have a two
week timetable, weeks are numbered 1 and 2 and lessons will vary every day. When you
are sorting out which books to take to school, it is very important that you remember to
check which week it is. You will find the weeks listed in your Planner. Keep your
timetable safely in your Planner. You may wish to take extra copies to keep at home, in
your blazer pocket, or for your parent/carer to use.
Toilets
You are not allowed to go to the toilets during lesson time unless you have been issued
with a medical exit card. Only one student at a time is permitted in a toilet cubicle.
Top Tips from Students
Concentrate in Be
class – don’t organised
distract others
Listen Get
involved
Work
Keep your
hard
money
safe
Look after
Wear correct
your
uniform
property Have
fun!
13Uniform
You must wear your full school uniform at all times, including travelling to and from school,
at break and lunchtime. You will also be expected to wear your uniform at Parent
Consultation Evenings and other school events held outside of normal school hours.
Outdoor clothing such as coats, scarves and hats, may be worn outside the building but
must not be worn inside the building at any time.
You will need the following items of uniform:
School blazer with Ashlyns emblem.
Ashlyns school tie, with seven black stripes showing.
Ashlyns House badge (you will be given this when you start at the school).
White shirt or blouse with collars suitable for wearing with ties, either long sleeved
with cuffs or short sleeved. Shirts must be tucked in.
Plain black v-neck jumper can be worn in addition to the school
blazer, but not in place of it.
School skirt which must be purchased from school and may not
be rolled up.
Trousers must be black and full length, straight legged and not
skin tight.
Plain black belt with a simple buckle, if required.
Black socks to be worn with trousers.
Black opaque tights, flesh colour tights or white ankle socks to be
worn with skirts. Tights must not be patterned.
Black shoes – lace up or slip on – no trainers or canvas shoes.
Plain coloured outdoor coat with no badges or logos.
If you do not follow our uniform rules there will be a consequence.
Visits
There will be many opportunities to go on visits during your time at Ashlyns. There are
two Extended Learning Days each year and also Activity Days at the end of the summer
term, both of which offer trips for some year groups. There are also trips which are
subject based, such as visits to the theatre for English, or overseas trips to France and
Spain for Modern Foreign Languages. Year 7 have previously visited the Science
Museum and Warwick Castle.
Water Bottles
We encourage all students to have a water bottle with them. There are two water
fountains from which you are able to fill your water bottle during breaktime and lunchtime.
14Who’s who?
Mr Shapland - Headteacher
Mr Peters - Deputy Headteacher
Mrs Jones - Deputy Headteacher
Mrs Martin - Assistant Headteacher
Mrs Kingston - Assistant Headteacher
Mr Khalil - Assistant Headteacher
Miss Murray - Assistant Headteacher
Miss Welch - Lead Practitioner
Mrs Crawford - Lead Practitioner
Mr McDonald - Head of Year 7
Mr Rhodes - Head of Year 8
Miss Bjornsgaard - Head of Year 9
Miss Shilliday - Head of Year 10
Mr Hart - Head of Year 11
Ms Craddock - Year 7 Mentor
Mrs Shepherd - Year 8 and Year 9 Mentor
Mrs Burt - Year 10 and Year 11 Mentor
Miss Clark - Matron
Mrs Minshull - Student Receptionist
Mrs Montague - Behaviour Officer
Mrs Draper - Key Stage Administrator
Ms Lambert - LRC Manager
Mrs Crook - Attendance Officer
15Uniform and Equipment Check List
Item Tick when Item Tick when
purchased purchased
School Blazer Pencil Case
White Black writing pens,
Shirts/Blouses not blue
School Tie Green writing pen
Black Skirt or
Highlighter pen
Trousers
Black School
HB Pencils
Shoes
School Bag Eraser
Plain Black
Pencil Sharpener
Jumper (Optional)
PE Kit –
30cm Ruler
See separate list
Purse/Wallet and
Scissors
money
Water Bottle Glue Stick
Coloured
Snacks
pens/pencils
Casio Scientific
Ashlyns A4 Art
Calculator FX83 or
Sketchbook
FX85
2B and 6B drawing
Compass
pencils
Protractor Reading Book
Book Covers Planner
(available from (provided by
school) school)
16Frequently Asked Questions
How much do school lunches cost?
You can expect to pay between £1.65 and £2.50 for a sandwich or a hot meal.
What do I do if I am late for school?
Registration is at 8.35am. If you arrive between 8.35am and 8.45am you should go
straight to your form room. If you arrive after 8.45am you should sign in at Student
Reception and then proceed to registration/assembly or the next lesson if later. If you do
not register then a text message will be sent to your parent/carer alerting them to the fact
that you are not in school. Each time you are late to school (other than for an
appointment) you will receive a signature on your green Standards Card. If you receive
three signatures, for any of the consequences listed on the card, you will have to attend
an after-school detention.
What if I feel ill in school?
If you are in a lesson you should tell the teacher who will decide if you should be sent to
see Matron in the Medical Room. If you feel unwell during breaktime or lunch you should
go directly to Matron. You should tell a friend or teacher where you are going. You
should not call your parent/carer to take you home. Only staff at school are allowed to do
this.
If you are taking any sort of medicine, such as an asthma inhaler, remember to bring it in
to school. If you have an Epipen it is very important that you have it with you at all times.
What if I do not know anyone else coming to Ashlyns?
You will soon make friends with students in your Form and lessons. Speak to your Tutor
or the Key Stage 3 Learning Mentor if you have concerns.
What if I find it hard to adjust to secondary school?
You can talk to your Form Tutor. If you are worried about a specific subject then you
should talk to the subject teacher. If you are not sure who to talk to, your Form Tutor will
be able to help. Please do not worry.
What if I lose something?
All of your belongings should be clearly named. Check at Student Reception to see if your
lost item has been handed in. You should also check the classrooms where you have had
your lessons that day. Lost property is kept in a cupboard at the Hall end of the
Languages Corridor.
What happens if I have to stay late and have forgotten to tell my parent/carer?
Go to the Student Reception and you will be able to use the school phone to call home.
17What do I do if I need to take time off to go to the doctor, dentist or a music/dance
exam?
Your parent/carer should complete an Absence Request Form and send it in to the School
Office. If the appointment is made at short notice, ie the doctor, the school should be
informed by telephone. This is especially important if you are going to be absent in the
morning as a telephone call or text message will be sent if we do not know you are going
to be absent.
What shall I bring to school?
At Ashlyns you will have to walk from lesson to lesson, and sometimes you may need to
walk a long way between classrooms. You will need to carry all of your books and
stationery for each lesson. Ensure that your school bag is packed with all the things that
you need for the next day before you go to bed.
What if I cannot do my homework?
You should always try to complete your homework and hand it in by the due date. If you
are unable to do so it is important that you speak to your teacher as soon as possible.
What will I do if I get lost?
Do not worry about losing your way around the school. The maps provided will help you
and older students or school staff will be happy to direct you if you are unsure. Ashlyns is
a friendly school and there is always someone to help you.
18You can also read
