Assessing SNAP E&T Funding - Presented by: Seattle Jobs Initiative (SJI): Susan O'Callaghan Bob Thibodeau April 7, 2021 - REDF Workshop
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Assessing SNAP E&T Funding
Presented by: Seattle Jobs Initiative (SJI):
Susan O’Callaghan
Bob Thibodeau
April 7, 2021
© REDF 2021
GROUP AGREEMENTS
1. Be Present – Try to have cameras on, listen actively, and turn off other
devices and apps during the webinar.
2. Please mute yourself until we take questions
3. Q&A –Feel free to use the chat to ask questions throughout the webinar.
We will take questions midway and at the end of the presentation as
well.
4. Take care of your bodies: Get up to stretch, use restroom, hydrate, etc.
5. Practice Grace and Openness We are all here to learn!
© REDF 2021
SNAP E&T Webinar Series
Topic Date
Kick off to SNAP E&T February 24
Partnerships for ESEs
Offering E&T Services March 10
Serving People Via E&T March 24
Assessing E&T Funding April 7
Building Capacity for E&T April 21
Next Steps & TA Cohort Launch May 5
© REDF 2021
PRESENTERS
Bob Thibodeau Susan O’Callaghan
Senior Consultant Senior Consultant
Seattle Jobs Initiative Seattle Jobs Initiative
bthibodeau@seattlejobsinit.com SOcallaghan@seattlejobsinit.com
© REDF 2021AGENDA
SNAP E&T • Recap of E&T Funding Structure
Funding • E&T Services & How they align with your programs
Review • Alignment of who E&T serves and who your programs serve
50% • Assess your revenue sources
Reimbursement • Assess your expenses
Opportunity • Assess your participants
• Revenue
Program • Expenses
Budget • Indirect Costs
● Revenue & Expenses tied to E&T services
SNAP E&T ● Allowable Revenue
Budget ● Related allowable activities
● Projected Cost Allocation
• Braiding Funding
SNAP E&T • Engaging with Funders
Budget • Seattle Goodwill Example
• Tips for Success
© REDF 2021SNAP E&T Review © REDF 2021
How the Funding Gets to You
1. State E&T Plan is approved,
federal funds authorized
2. State agency draws down funding
3. State agency billed by provider
4. State agency issues payment
to Third Party Partner
© REDF 2021SNAP E&T Services Can Fit To Your Existing Programs
SNAP E&T Components Employment Social Enterprises
Supervised Job Search
Job Search Training
Work Experience
Subsidized Employment*
On-the-Job
Training
Education
Self-
Employment
Job Retention
© REDF 2021Alignment of SNAP E&T Eligible to People You Already Serve
People with little
or no income, Your programs
If they are not on
are receiving probably already
SNAP, they are
SNAP, not on serve many
probably eligible
TANF, and are SNAP recipients
able to work
➢ No need for special recruitment efforts
➢ Some additional tracking and case management needed
© REDF 202150% Reimbursement Opportunity © REDF 2021
Assessing Funding
Revenue Expenses Services Participants
• Non-
Federal
• Not Tied to SNAP E&T Activities SNAP E&T
Eligible
Federally
Matched
© REDF 2021Assess Your Revenue Sources: Non-Federal & Not Federally Matched
Total
Organizational
➢ State, County, City Budget
Revenue
Funds
➢ Private Donations Federal Grants $ 50,000.00
Private Donations $ 90,000.00
➢ Foundation Grants State Funds $ 50,000.00
➢ Social Enterprise
Revenue Foundation Grants $ 100,000.00
Social Enterprise Revenue $ 2,500,000.00
TOTAL $ 2,790,000.00
© REDF 2021Assess Your Expenses: Staff Costs and Program Operations Expenses
Expenses – Organization Budget
Salaries & Fringe
Director $ 100,000.00
Finance $ 90,000.00
Development $ 85,000.00
Admin Support $ 50,000.00
Program Coordinator $ 50,000.00
Business Ops Manager $ 75,000.00 Need to exclude
Site Supervisor $ 65,000.00
staff salaries and
Trainers (x5) $ 325,000.00 other costs
Chemical Dependency Counselor $ 65,000.00 associated with
Case Managers $ 65,000.00 services not
Operating Costs
Transportation Support $ 60,000.00
reimbursed
Participant Meals $ 20,000.00 through SNAP
Work Clothing $ 20,000.00 E&T
Contracted Mental Health Support $ 50,000.00
Postage $ 2,000.00
Space Rent $ 20,000.00
Utilities $ 15,000.00
© REDF 2021Budgeting: Potential Participant Census
Total Participants
Not SNAP Eligibile
6% Receiving TANF
18%
➢ Take a snapshot of a
typical census of your
participants to determine
your likely SNAP E&T
eligible population
Eligible for or
Receiving SNAP
75%
Receiving TANF
Eligible for or Receiving SNAP
Not SNAP Eligibile
© REDF 2021Billing: Total Served vs. SNAP E&T Eligible
Determining billable training & program costs:
SNAP E&T clients served 95 =.75 X 100 = 75%
Total # of clients served 126 The percentage of training and program
each billing period costs to serve SNAP E&T participants
Not SNAP
Eligibile TANF
8 23
TOTAL: 126
SNAP E&T
95
TANF Eligible or Receiving SNAP Not SNAP Eligibile
© REDF 2021Determining Common Expenses: Two Methods
Administrative Services/Goods & Services: Two methods (actual and allocated) are used
to determine common costs depending on the item being expensed
• Actuals –Actual program cost for items expensed (i.e., printing and training
materials, audit costs) used strictly for SNAP E&T participants.
• Allocated –Based on total FTE for program and training staff, plus average client
census by percentage of SNAP E&T clients served through eligible programs.
• These costs include:
• Building maintenance,
• Lease/rent,
• Utilities, phone,
• Insurance,
• Staff training
© REDF 2021INDIRECT COSTS
• There are 3 methods for indirect costs: ❖ Indirect costs
might include a
– Use your federally approved indirect rate (must portion of
use if you have one) executive
• Provide proof of approval to county and/or salaries,
FNS upon request accounting &
administrative
– Use the de minimis rate of 10%
salaries,
– Calculate a cost-allocated indirect rate facility costs,
IT costs, etc.
© REDF 2021Program Budgets © REDF 2021
Building a SNAP E&T Budget
Organizational Budget: All
revenue and expenses
Training Program Budget:
All revenue and
expenses associated with
serving participants
Potential SNAP
E&T Budget: SNAP E&T
Allowable SNAP Budget: with
E&T activities allowable revenue
& expenses
reflecting SNAP
E&T to non-SNAP
E&T participant
ratio
© REDF 2021Group Discussion: Revenue
Type into chat: Name one
source of allowable revenue for
your organization.
Type into chat: Name one
source of disallowed revenue
for your organization and why it
isn’t eligible.
© REDF 2021Group Discussion: Expenses
Type into chat: Name two
allowable expenses for your
program.
Type into chat: Name two
expenses from your budget
that aren’t allowable SNAP
E&T expenses.
© REDF 2021Group Discussion: Eligible Participants
Type Into Chat: Considering
your current participant
census, how many do you
think would be eligible for
SNAP E&T?
Type into Chat: What
strategies do you currently
have in place to assess
need/eligibility for SNAP
(eligibility for SNAP E&T)?
© REDF 2021Managing Funding Streams: Different Approaches
Braiding Funds
• Combining funds to leverage complementary services and resources
to serve participants
Non-duplication of services –
Don’t “Double Dip’!
Separating Funds
• Establish clear boundaries around what each funding stream
supports – create a “firewall” around each funding stream
© REDF 2021Budgeting Tips - Common Issues
• Provider staff time billing
– Few if any positions (FTE) should be listed as 100%
• Ineligible program expenses
– Example: Cannot reimburse for participant meals
• Indirect cost rate
– Has organization ever had a federally approved indirect cost rate?
– Costs that should be included in indirect cost rate broken out separately
• Housing assistance should be limited
• “Reasonable and necessary” and directly related to successful program
participation/completion.
• Budget vs. Actuals: your budget is your best guess, but you will be funded
(reimbursed) based on the actual expenses incurred
• Explain and Justify
© REDF 2021Budgeting Tips - Pass it On
• Initial budget is a best guess/estimate – that’s OK
• Support services are important for success
• Be sure to include time and effort for support staff (cost
allocate time)
• Add indirect rates where those expenses not already
claimed
© REDF 2021Goodwill Seattle: SNAP E&T Program Design Tips and Tricks
• Participant Reimbursement (Support Services)
– Duration of program
– Types of services (inventory requirements vs single purchases)
– Method of purchase and receipt gathering
• Staffing
– Data entry capacity
– Accounting & compliance
– Program & direct service staff
• Funding
– Federal funds
– Unrestricted funding
– Ongoing vs one-time
Samantha Poster
JTE Employment & Training Program Manager | Goodwill®
700 Dearborn Place South| Seattle, WA 98144
T (206) 812-8602 C (206) 290-8323
© REDF 2021Next Up: SNAP E&T Webinar Series
Topic Date
Kick off to SNAP E&T
24-Feb
Partnerships for ESEs
Offering E&T Services 10-Mar
Serving People Via E&T 24-Mar
Assessing E&T Funding 7-Apr
Building Capacity for E&T 21-Apr
Next Steps & TA Cohort Launch 5-May
Seattle Jobs Initiative and CEO will lead the April 21 presentation.
PPT and Webinar Recordings - https://redfworkshop.org/snap_et
© REDF 2021Questions and Answers © REDF 2021
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