Be ready to cross the border Update 09/11/2020
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Be ready to cross the border
Update 09/11/2020
1
AGENDA
KEY MESSAGES France to UK UK to France Appendix
1 2 3 4
2
1 KEY MESSAGES 3
CONTEXT
The UK has now left the EU
Whatever deal or no deal
there will be new requirements to cross the border from 01-01-2021
Formalities are to be done for Export and for Import
Formalities are systematic, inspections cover only a few % of traffic
The haulier has to ensure that the goods they carry
have completed the necessary formalities before crossing
A large part of these formalities will have been done
by the shippers or their customs brokers
KEY OBJECTIVE
Maintain traffic fluidity
4 years Collaboration with 47m€ investment Staff
preparation the French & UK on both terminals
Authorities providing new and
enhanced facilities for
border checks
Eurotunnel has Eurotunnel has developed
been planning for Brexit to innovative solutions which
ensure traffic fluidity after the A new dedicated customs Recruitment and training
allow us to automate the
UK Transition period ends on office (Centre Douane SIVEP) sessions with new specific
scanning of documents and
31st December 2020 A new Export facility building operational roles created
share information.
A new Truck Park (+260 sp)
Pit stop +40% capacity
3 TYPES OF REQUIREMENTS
Customs references Safety and security
Mandatory sanitary references
certificates
Transit MRN barcodes, Goods
Movement Reference – GMR… ENS, ICS, ECS…
for animal & plant products
6
ACRONYMS
Authorities Declaration/barcodes
UK / FR: United Kingdom / France Systems
GMR: Goods Movement Reference
EU: European Union
MRN: Movement Reference Number
DGDDI: Direction Générale des Douanes et Droits CHIEF: Customs Handling of Import & Export Freight (UK
EAD: Export Accompanied Declaration customs system)
Indirects (FR customs)
IAD: Import Accompanied Declaration
HMRC: Her Majesty's Revenue and Customs (UK DELTA: Dédouanement En Ligne par Transmission
ATA carnet: Admission temporaire/Temp. Admission / Automatisée (FR customs system)
customs)
TIR carnet: Transport International Routier
DEFRA: Department for Environment, Food and Rural GVMS: Goods Vehicle Movement Service (UK system)
DSCE: Document Sanitaire Commun d’Entrée (EU
Affairs (UK government)
sanitary declaration) TRACES: TRAde Control and Expert System for animal &
SIVEP: Service d’Inspection Vétérinaire et Phytosanitaire plant origin products (EU system)
ENS: Entry Summary Declaration (can be UK and FR)
(FR government)
ICS: Import Control System (FR system for Safety &
TAD: Transit Accompanying Document Security declaration)
UKBF: UK Border Force
PAF: Police de l’Air et des Frontières ECS: Export Control System (FR system for Safety &
Security declaration)
RDE: Représentant en Douane Enregistré (Customs Eurotunnel CPS: Cyber Physical System (UK system for Import/Export
agent) Safety & Security declaration)
EBS: Eurotunnel Border Service
CDS: Centre Douane SIVEP (customs and sanitary EBP: Eurotunnel Border Pass NSTI: Nouveau Système de Transit Informatisé (Transit)
inspections offices Eurotunnel terminal France) NCTS: New Computerized Transit Systems
7
WHO? WHAT? WHERE/HOW? FOR WHOM?
TRADER, TAD NCTS/NSTI HMRC/DGDDI
SHIPPER EAD CHIEF/DELTA HMRC/DGDDI
(or customs Import pre-decl. CHIEF/DELTA HMRC/DGDDI
brokers/RDE)
ATA / TIR carnet special ATA/TIR link HMRC/DGDDI
Sanitary formalities IPAFFS/TRACES NT DEFRA/DGAL
GMR GVMS* HMRC
DGDDI Enveloppe bar-code DGDDI WEB link* HMRC/DGDDI
HAULIER CHIEF/ENS HMRC/DGDDI
Safety & Security ref
Eurotunnel Border Pass Eurotunnel account Eurotunnel
Kent Access Permit (UK - France) Web link* UK Police
*GVMS https://developer.service.hmrc.gov.uk/guides/gvms-end-to-end-service-guide/
*Enveloppe code https://www.douane.gouv.fr/actualites/enveloppe-logistique-une-nouvelle-fonctionnalite-de-la-frontiere-intelligente
*The demo KAP site can be found at https://check-an-hgv-is-ready-to-cross-the-border-demo.fbplatform.co.uk
8
OUR SOLUTION
Eurotunnel Border Pass
Send your information in advance to Eurotunnel
through your online booking account before your driver
turns up at the terminal
Your vehicle is automatically recognized by the registration
number and the driver has nothing to show
or
Turn up
Your driver just turns up at the terminal with his border
references without sending information in advance
Barcodes need to be
presented by the driver and will be scanned
at the Pit stop
9
EUROTUNNEL BORDER PASS
Data sent on-line
Automatically identified References shared
account holder can send Export and Create your Border Pass
Import references / barcodes in advance and sent automatically to FR & UK
for both directions at the Pit stop by the vehicle's registration
authorities via the vehicle's registration
numbers associated with the booking
numbers
Must be associated to a booking
Save time
No need to show documents
There is no need to scan references at the Send or amend the references
at Pit stop Pit stop up to 30’ before travel
Your driver can simply pick up the loads Increases processing speed
without the need to have copies of their
customs documents
The option to favour / EDI solution available
102 FRANCE TO UK 11
OVERVIEW
Pit stop
12From A16
PAF
to UK
UKBF
Boarding area PIT STOP
13DOCUMENTATION REQUIRED FOR CROSSING WITH EUROTUNNEL
EU Export (for FR/EU authorities) UK Import (for UK authorities)
FROM 01/01/21 FROM 01/01/21 FROM 01/07/21
Transit MRN barcodes and/or
EU EAD MRN barcodes and/or
Customs references DGDDI Enveloppe single barcode
or TIR or ATA carnet (goods travelling under temporary
admission) One single GMR One single GMR
or Emergency documents (if French customs system not not mandatory mandatory
available)
only for goods travelling
The GMR is obtained through the
Sanitary references n/a under Transit customs
required for goods of animal & regime GVMS system and includes all
plant origin customs, sanitary and safety &
security references obtained
Safety and Security n/a through the various formalities
reference Subject to change systems Transit , Chief, IPAFFS, …)
Documents to have TADs (Transit Accompanying Documents) for goods - TADs (Transit Accompanying Documents) for goods travelling under Transit
travelling under Transit - Sanitary certificates could be requested (tbc)
on board
(other than referenced above)
*Empty trucks and postal goods have to be declared to *Empty trucks and postal goods also need to have a GMR
14 Eurotunnel (either in advance or at Pit stop)AUTOMATIC DETECTION OF BOTH TRACTOR AND TRAILER NUMBERS 15
PAIRING AT PIT STOP
2 options
Eurotunnel Border Pass or Barcodes
Automatic recognition have to be shown and scanned
data exchanged with UK/FR authorities
100%
STAY ON
10 LANES VEHICLES
BOARD
CHECKED
16ASSISTANCE ON FRENCH TERMINAL FOR FORMALITIES IF NEEDED
Border facilities building
Non customs
ready to UK
Direct
access from
A16 or after
Pit stop
17EUROTUNNEL BORDER SERVICE AT BORDER FACILITIES BUILDING
A dedicated Eurotunnel team to assist drivers 24/7
to finalise the FR/EU Export to contact customs brokers to print
and UK Import formalities (RDE) if needed documents
EBS is
the official
representative of
RDE in contract
with Eurotunnel
18NO NEED TO STOP ON THE UK TERMINAL AFTER CROSSING 19
UK CUSTOMS AND SANITARY CONTROLS IN SEVINGTON
Remote site near Ashford, 9 miles from Eurotunnel on your way to
London, just off the motorway (J10a off M20)
Documentary and physical checks of UK customs/sanitary declarations
The site is operated by UK authorities (HMRC, UKBF, DEFRA…)
Customs status notification at arrival for inspection
will be in place from 01/07/2021
2031 UK TO FRANCE 21
OVERVIEW
Pit stop
22DOCUMENTATION REQUIRED FOR CROSSING WITH EUROTUNNEL
UK Export (for UK authorities) EU Import (for FR/EU authorities)
FROM 1 July 2021 FROM 1 January 2021
Transit MRNs barcodes and/or
Import Pre-declaration barcodes and/or
Customs references Enveloppe code (barcode)
or TIR or ATA carnet (goods travelling under temporary
One single GMR admission)
or Emergency documents (if French customs system not
mandatory available)
Sanitary references The GMR is obtained through GVMS DSCE reference (only for advance notification by
required for goods of animal & Eurotunnel Border Pass – not required at Pit stop)
plant origin
system and includes all customs, sanitary
and safety & security references
Safety and Security obtained through the various formalities ENS / ICS Declaration
systems Transit , Chief, PAFFS, …) (no need to inform Eurotunnel)
reference
Documents to have TADs (Transit Accompanying Documents) for - TADs (Transit Accompanying Documents) for goods
goods travelling under Transit travelling under Transit
on board
(other than references above) - Sanitary Certificates (if not prelodged digitally in
TRACES NT by the shipper)
NB: Empty trucks and postal goods also need to have a GMR NB: Empty trucks and postal goods have to be declared to Eurotunnel
(either in advance or at Pit stop)AUTOMATIC DETECTION OF BOTH TRACTOR AND TRAILER NUMBERS 24
PAIRING AT PIT STOP
2 options
Eurotunnel Border Pass or Barcodes
Automatic recognition have to be shown and scanned
data exchanged with UK/FR authorities
100%
STAY ON
8 LANES VEHICLES
BOARD
CHECKED
25FRENCH CUSTOMS STATUS SENT TO EUROTUNNEL DURING CROSSING 26
PERSONALISED INFORMATION ON THE FRENCH TERMINAL
Centre Douane SIVEP (CDS) 100
spaces
Follow the green or
Green Orange orange line
Controls required at the
Ok for direct exit to A16
Customs Office (Centre Douane SIVEP)
27STOP AT THE CENTRE DOUANE SIVEP IF VEHICLE SELECTED IN ORANGE No parking after formalities completed 28
EUROTUNNEL BORDER SERVICE AT CENTRE DOUANE SIVEP
A dedicated Eurotunnel team to assist drivers 24/7
provide on-site representation to finalise or amend
to facilitate customs
for Customs Brokers FR/EU Import formalities
and sanitary inspections
under contract with Eurotunnel (customs and sanitary)
EBS is
the official
representative of
RDE under contract
with Eurotunnel
29NEXT STEPS
Keep informed with our Brexit Get prepared for 01/01/21
updates on eurotunnelfreight.com
Share & train Send your questions
your teams and drivers https://www.research.net/r/eurotunnel-
webinars-qa
Participate in webinars
organized by the authorities Contact your
Eurotunnel account
manager
30ASK YOUR QUESTIONS https://www.research.net/r/eurotunnel-webinars-qa 31
APPENDIX
Kent Access Envelope Driver Customs
Permit code info document
1 2 3 4
32KENT ACCESS PERMIT Kent Access Permit will required from January 1st before entering in Kent (Folkestone to Calais direction). Apply to all truck drivers with vehicle > 7,5t. What is the Kent Access Permit? It is a certificate for drivers carrying out international transportation tasks from the UK to Europe. It aims to make sure drivers will already have completed the required documentation for crossing into the EU before even entering Kent. How can I get the permit? It will be digitally issued to drivers who receive a ‘green’ or ‘amber’ result from the “Check an HGV is Ready to Cross the Border” service. What is the “Check an HGV is Ready to Cross the Border” service? The “Check an HGV is Ready to Cross the Border” service (formerly known as the Smart Freight system) will be an online service in many languages. The service will include an online portal for the registration of goods movements and an operator application to check compliance with the service. Based on the self-declared information, the service will indicate if the lorry driver is border-ready. Green: all relevant documentation has been declared present, and goods may be taken to the port. Amber: documentation has been declared present, but goods can only be taken to the port after the driver has gone to an HMRC Office of Departure or a Third Party Authorised Consignor to complete customs processes and obtained an MRN barcode. Red: some or all documentation is missing, and goods should not be taken to port. What happens if I don’t have the permit? Police and DVSA enforcement officers will be able to issue penalties to hauliers found heading for Dover or Eurotunnel without a KAP. The fine of £300 per lorry would be imposed on the driver, rather than the haulier or freight forwarder who has formal responsibility for completing the customs paperwork. 33The demo KAP site can be found at https://check-an-hgv-is-ready-to-cross-the-border-demo.fbplatform.co.uk
ENVELOPE CODE
A web interface accessible by phone or computer
A grouping of declarations by scanning the
barcodes of the different declarations
The logistic envelope can be modified to remove or add declarations
until the time of pairing
It allows the security of data by anonymizing the declaration(s) it
contains
A unique barcode to speed the pairing process while ensuring data
completeness
To test : https://moa.douane.gouv.fr/enveloppe/en/enveloppe/creer
34DRIVER INFO – FR CUSTOMS STATUS
Dowload the web app
driver.eurotunnelfreight.com
35COPIES OF CUSTOMS DOCUMENT
Transit
EAD
Import
Pré-déclarattion
Envelope
code
Carnet
ATA
If french customs
system is not
available
36You can also read
