BELLE VUE GIRLS' ACADEMY - First Aid Policy
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BELLE VUE GIRLS’ ACADEMY
First Aid Policy
Date of Next Review
Reviewed by Approved by
Approval Date
MH LGB October 21 October 22
1
1. Aims
The aims of our first aid policy are to:
Ensure the health and safety of all staff, pupils and visitors
Ensure that staff and governors are aware of their responsibilities with regards to health
and safety
Provide a framework for responding to an incident and recording and reporting the
outcomes
2. Legislation and guidance
This policy is based on advice from the Department for Education on first aid in schools and
health and safety in schools, and the following legislation:
The Health and Safety (First Aid) Regulations 1981, which state that employers must
provide adequate and appropriate equipment and facilities to enable first aid to be
administered to employees, and qualified first aid personnel
The Management of Health and Safety at Work Regulations 1992, which require
employers to make an assessment of the risks to the health and safety of their
employees
The Management of Health and Safety at Work Regulations 1999,
Which require employers to carry out risk assessments, make arrangements to
implement necessary measures, and arrange for appropriate information and training
The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)
2013, which state that some accidents must be reported to the Health and Safety
Executive (HSE), and set out the timeframe for this and how long records of such
accidents must be kept
The Education (Independent School Standards) Regulations 2014, which require that
suitable space is provided to cater for the medical and therapy needs of pupils
3. Roles and responsibilities
3.1 Appointed person(s) and first aiders
The school’s appointed person is Beverly Uttley (School Nurse), in the absence of the School
Nurse this will be the named First Aiders. The School Nurse/First Aiders are responsible for:
Taking charge when someone is injured or becomes ill
Ensuring that an ambulance or other professional medical help is summoned when
appropriate
It is the job of the School Nurse to ensure there is an adequate supply of medical
materials in first aid kits.
It will be the job of the School Nurse to ensure training records are relevant and up to
date
First Aiders are trained and qualified to carry out the role and are responsible for:
Acting as first responders to any incidents; they will assess the situation where there is an
injured or ill person, and provide immediate and appropriate treatment
Sending pupils home to recover, where necessary; In liaison with Pastoral Managers
2
Filling in an accident report slip on the same day, or as soon as is reasonably
practicable, after an incident (Appendix 2)
If a member of staff, volunteer or member of the public has an accident, an accident
book form must be used (Appendix 3).This can be found in the accident book,
Academy Business Leaders office. This form can also be used if a pupil’s accident
needs further reporting. This must come to the Academy Business Leader immediately
If an accident/injury is sufficient enough to warrant an investigation, then a reporting
injury accident investigation form must be completed. This can be found in the
accident book in the ABL office. This must come to the Academy Business Leader
immediately (Appendix 4)
Belle Vue Girls’ Academy First Aiders are listed in (Appendix 1). Their names will also be
displayed prominently around the school.
3.2 The governing board
The governing board has ultimate responsibility for health and safety matters in the school,
but they delegate operational matters and day-to-day tasks to the Headteacher and staff
members.
3.4 The Headteacher
The Headteacher is responsible for the implementation of this policy, including:
Ensuring that an appropriate number of trained first aid personnel are present in the
school at all times.
Ensuring that First Aiders have an appropriate qualification, keep training up to date
and remain competent to perform their role.
Ensuring all staff are aware of first aid procedures.
Ensuring appropriate risk assessments are completed and appropriate measures are
put in place.
Undertaking, or ensuring that managers undertake, risk assessments, as appropriate,
and that appropriate measures are put in place.
Ensuring that adequate space is available for catering to the medical needs of pupils.
Reporting specified incidents to the HSE when necessary.
3.5 Staff
School staff are responsible for:
Ensuring they follow first aid procedures.
Ensuring they know who the first aiders in school are.
Completing accident report for all incidents they attend to where a first aider is not
called (Appendix 3)
Informing the Academy Business Leader or their manager of any specific health
conditions or first aid needs.
4. First aid procedures
4.1 In-school procedures
3
In the event of an accident resulting in injury:
The closest member of staff present will assess the seriousness of the injury and seek the
assistance of a qualified First Aider, if appropriate, who will provide the required first aid
treatment.
The First Aider, if called, will assess the injury and decide if further assistance is needed
from a colleague or the emergency services. They will remain on scene until help
arrives.
The First Aider will also decide whether the injured person should be moved or placed
in a recovery position.
If the First Aider judges that a pupil is too unwell to remain in school, the first aider will
speak to the pastoral manager and parents will be contacted. Upon their arrival, the
first aider will recommend next steps to the parents
If emergency services are called, the School Nurse/ First Aiders will contact parents
immediately
The School Nurse/First Aiders will complete an accident slip form on the same day or as
soon as is reasonably practical after an incident resulting in an injury. One slip will go to
the child, the other will be scanned and added to CPOMS. This will then be disposed of
in the confidential waste bins.
Any child with epilepsy will have a care plan in school highlighting how to deal with
their needs.
4.2 Epipens
All Epipens will be kept in the KS3 pastoral office, unless confirmed in writing by the
Parents/Carers. Evidence and signatures will be kept with the School Nurse.
Particulars of usage will be detailed in the pupil care plan. Copies of the care plan can
be found with the School Nurse and CPOMS.
First Aiders must ensure that Epipens are taken on school visits.
4.3 Insulin
All Insulin will be kept in the KS3 office with the hypobox.
All pupils will access this prior to their lunch.
Particulars of usage will be detailed in the pupil care plan. Copies of the care plan
can be found with the School Nurse.
Pupils will record blood sugar readings and the insulin dose administered in the blood
sugar book.
4.5 Defibrillators
All First Aid staff have been trained on how to use the Defibrillator. They can be found in the
medical room and Zara sports centre.
4.5 Off-site procedures
When taking pupils off the school premises, staff will ensure they always have the following:
4 A school mobile phone.
A portable first aid kit; Checked by the School Nurse.
Information about the specific medical needs of pupils and specific medication
required.
Parents’ contact details
Risk assessments will be completed by the visit coordinator prior to any educational visit that
necessitates taking pupils off school premises. This will determine the number of First Aiders
needed.
5. First aid equipment
A typical first aid kit in Belle Vue Girls’ Academy will include the following:
A leaflet with general first aid advice
Regular and large bandages
Eye pad bandages
Triangular bandages
Adhesive tape
Safety pins
Disposable gloves
Antiseptic wipes
Plasters of assorted sizes
Scissors
Burns dressings
No medication is kept in first aid kits.
First aid kits are stored in:
The medical room
Reception
Science office
Resistant material classroom
Food technology room
The school kitchen
School minibus
Creative office
PE office
Zara sports centre
56. Record-keeping and reporting
6.1 First aid and accident record book
An incident report slip (Appendix 2) will be completed by the School Nurse/First Aider
on the same day or as soon as possible after an incident resulting in an injury
As much detail as possible should be supplied when reporting an accident, including
all of the information included in the accident form
If a member of staff, volunteer or member of the public has an accident, an
accident book form must be used (Appendix 3).This can be found in the accident
book, Academy Business Leader office. This form can also be used if a pupil’s
accident needs further reporting. This must come to the Academy Business Leader
immediately
If an accident/injury is sufficient enough to warrant an investigation, then a reporting
injury accident investigation form must be completed. This can be found in the
accident book in the Academy Business Leader Office. This must come to the
Academy Business Leader immediately
6.2 Reporting to the HSE
The Academy Business Leader will keep a record of any accident which results in a
reportable injury, disease, or dangerous occurrence as defined in the RIDDOR 2013
legislation (regulations 4, 5, 6 and 7).
The Academy Business Leader will report these to the Health and Safety Executive as soon as
is reasonably practicable and in any event within 10 days of the incident.
Reportable injuries, diseases or dangerous occurrences include:
Death
Specified injuries, which are:
o Fractures, other than to fingers, thumbs and toes
o Amputations
o Any injury likely to lead to permanent loss of sight or reduction in sight
o Any crush injury to the head or torso causing damage to the brain or internal
organs
o Serious burns (including scalding)
o Any scalping requiring hospital treatment
o Any loss of consciousness caused by head injury or asphyxia
o Any other injury arising from working in an enclosed space which leads to
hypothermia or heat-induced illness, or requires resuscitation or admittance to
hospital for more than 24 hours
Injuries where an employee is away from work or unable to perform their normal work
duties for more than 7 consecutive days (not including the day of the incident)
Where an accident leads to someone being taken to hospital
Near-miss events that do not result in an injury, but could have done. Examples of near-
miss events relevant to schools include, but are not limited to: (Appendix 5)
o The collapse or failure of load-bearing parts of lifts and lifting equipment
6o The accidental release of a biological agent likely to cause severe human
illness
o The accidental release or escape of any substance that may cause a serious
injury or damage to health
o An electrical short circuit or overload causing a fire or explosion
Information on how to make a RIDDOR report is available here:
How to make a RIDDOR report, HSE
http://www.hse.gov.uk/riddor/report.htm
7. Training
All school staff are able to undertake first aid training if they would like to.
All First Aiders must have completed a training course, and must hold a valid certificate of
competence to show this. The school will keep a register of all trained First Aiders, what
training they have received and when this is valid until.
Staff are encouraged to renew their first aid training when it is no longer valid.
8. Monitoring arrangements
This policy will be reviewed by The Academy Business Leader every year.
At every review, the policy will be approved by the Finance and Premises Committee.
9. Links with other policies
This first aid policy is linked to the
Health and safety policy
Risk assessment policy
Policy on supporting pupils with medical conditions
7 Appendix 1: list of First Aiders
Staff trained in First Aid
Name Expiry Date
Ishrat Aziz 24.09.2022
Sameera Bashir 22.01.2024
Fozia Bibi 02.07.2023
Emma Cakebread 02.07.2023
Chris Firth 02.07.2023
Rob Grillo 02.07.2023
Matthew Hill 02.07.2023
Rizwana Kausir 22.01.2024
Emma Landau 16.01.2022
Saeeqa Rehman 26.04.2024
Jane Rockley 24.09.2022
Beverley Uttley 14.05.2022
EMERGENCY FIRST
AID
Amanda Biddle 30.06.2023
Adele Evans 30.06.2023
Ahmed Gardee (1 25.11.2022
day)
Elizabeth Gmir 30.06.2023
Beth Hutchinson 30.06.2023
Emma McCombe 30.06.2023
Abdul Rehman (1 20.01.2023
day)
Mohammed Shafiq 25.11.2022
(1 day)
Jane Topham 30.6.2023
BLENDED
PAEDIATRIC FIRST
AID AT WORK
Jackie Palmer 03.02.2024
Anita Rafferty 03.02.2024
8Appendix 2: accident report slip
9Appendix 3: Accident Book Form
10Appendix 4: Reportable Injury Form
1112
Appendix 5-Near-Miss Report
13LIKELIHOOD (L) = Frequent (5) - Probable (4) - Occasional (3) - Improbable (2) - Remote (1)
SEVERITY (S) = Catastrophic (5) - Major (4) - Reportable (3) - Serious (2) - Minor (1)
Degree of Risk (DR) = LIKELIHOOD x SEVERITY
** Residual risk is the level of risk that remains after suitable and sufficient control measures are introduced.
Assessment conducted by: Matthew Hill Covered:
Job title: Academy Business Leader Employees, Agency or Casual Staff Visitors,
Risk assessment title: First Aid Contractors, Pupils
Date of assessment: 07 October 2021 Review interval: 1 year Date of next review: 07 October 2022
RISK* RESIDUAL RISK**
PERSON AT SIGNIFICANT
ACTIVITY RISK CONTROL MEASURES
RISK HAZARDS L S DR L S DR
Employees,
Agency or
Calling the Inadequate
Casual Staff
emergency emergency 3 5 15 School is situated near the Bradford Royal Infirmary. 2 3 6
Visitors,
services response Estimated time for an ambulance to arrive 15-20mins
Contractors,
Pupils
School day
The numbers of first aiders within the school establishment
and Employees, Inadequate
Pupils, are monitored to ensure adequate provision is retained
additional provision of 4 5 20 2 3 6
during the normal working hours of 0730-1800 hours. This
school Agency or first aid
Casual Staff includes Breakfast and After School Clubs
events.
14Visitors, Managers are responsible for ensuring staff working outside
Contractors these hours have adequate provision
Managers are responsible for assessing whether the current
arrangements within the school are adequate.
All First Aiders included on the list for the school have
successfully completed adequate first aid training,
All First Aid staff have been trained of how to use the
Defibrillator. They can be found in the medical room and
Zara sports centre.
First aid boxes are situated around school
Employees, • The medical room
Pupils,
Inadequate • Reception
Delivery of Agency or
first aid 4 5 20 2 3 6
first aid Casual Staff • Science office
treatment
Visitors,
Contractors • Resistant material classroom
• Food technology room
• The school kitchen
• School minibus
• Creative office
• PE office
15• Zara sports centre
Managers are responsible for ensuring any new staff are
made aware of first aid arrangements by performing an
induction which includes this. Adequate information must
also be provided to contractors and visitors for whom
managers are responsible.
Managers are responsible for a list of First Aiders to be
prominently placed around school
Employees, Unaware of Employees’ Responsibilities:
Pupils, how to
Accident Agency or summon first Ensuring they follow first aid procedures
4 5 20 2 3 6
reporting Casual Staff aid provision Ensuring they know who the First Aiders in school
Visitors, or an
are
Contractors ambulance
Completing accident report for all incidents they
attend to where a first aider is not called (Appendix
3)
Informing the Academy Business Leader or their
manager of any specific health conditions or first
aid needs
Ambulance Procedure:
16 Dial 9(999) ask for ambulance service, give brief
details of type of casualty and ask for the
ambulance to attend main entrance.
Ensure reception/office staff are aware; advising
them that an ambulance has been called to an
incident in the school. Arrange for someone to
meet the ambulance at the main reception and
escort the ambulance crew to the location of the
incident.
Child specific protocols are in place for Epilepsy
and Anaphylaxis.
17The School Nurse is responsible for providing First Aiders with
an appropriately stocked kit to enable them to undertake
their role.
The supplies must be suitable to deal with the type of
injuries likely to be received within that area.
All first aid kits will include
A leaflet with general first aid advice
Employees, Regular and large bandages
Pupils,
Eye pad bandages
Delivery of Agency or Insufficient first
4 5 20 2 3 6
First Aid Casual Staff aid supplies Triangular bandages
Visitors,
Contractors Adhesive tape
Safety pins
Disposable gloves
Antiseptic wipes
Plasters of assorted sizes
Scissors
Burns dressings
1819
All pupils to see a First Aider
Pupils to receive first aid treatment & Cold Compress as
required
All pupils to receive a report slip. One for parent, one to be
scanned on CPOMS
Parents/Carers to inform school of up-to-date emergency
contact details
Trips, falls & Parents/Carers to inform school of any medical conditions.
Delivery of
Pupils Bumps to the 4 5 20 2 3 6
First Aid
head Serious accidents e.g. broken bones, stitches to be
recorded on an accident book form
Inadequate
Pupils and
School Visits first aid See individual trip risk assessment
Staff
treatment
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