Bienvenue à l'ÉTS! Winter 2021 - Welcome Session for International Graduate Students - ÉTS Montréal
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Bienvenue à
l’ÉTS!
Welcome Session for International
Graduate Students
Winter 2021
1
Presentation plan Part 1 - Orientation - Quick overview of ÉTS - First steps - Other administrative procedures - IT tools and resources - Insurance / Healthcare - Safety / laws - Work - Housing - Getting around Montreal - Integration - Services - Academic expectations - French courses Part 2 - Covid-19 • Travel restrictions • Quarantine Act • Quarantine Plan • Symptoms
Hosts and services
STUDENT SERVICES (SAÉ)
Romy Schlegel et Mélissa Levasseur Dupuis
International student advisor
etudiantsetrangers@etsmtl.ca
• Immigration, Official document
• Insurance, appartement
• Life in Montreal
• Integration
GRADUATE STUDIES OFFICE (WITHIN THE
OFFICE OF THE DEAN OF STUDIES)
Jorge Enrique Prieto and Nathalie Fernandez SERVICES
Guichet-Cycles-Sup@etsmtl.ca ˒ Registrar Office (BdR)
˒ Student Services (SAE)
• Supervision of higher level studies; ˒ COOP services (SEC) internships
• Management of bursary programs; ˒ Library
• Academic affairs; ˒ COOP ÉTS
• Pedagogical support for faculty ˒ Student association (AÉÉTS)
Quick overview of ÉTS
YOU NOW BELONG TO OUR DYNAMIC COMMUNITY
• 200 professors
• 400+ employees
• 11 000+ students
• 1 600 000 Montrealers
THE INTERNATIONAL COMMUNITY AT ÉTS
• Around 2000 international students
• More than 2/3 are graduate students
• 75% men / 25% women
• Countries of origin: France, Maghreb (Algeria, Morocco,
Tunisia), Cameroun, Iran
Current situation - ÉTS Winter 2021 – Hybride mode Despite the COVID-19 crisis still affecting the worldwide population, ETS wishes you to consider the pursuit of your study plans for the winter 2021 semester. • The majority of lecture courses delivered remotely and certain training activities in person on campus. • Graduate and postgraduate students will have access to their laboratories and work spaces in order to pursue their work. • ÉTS favours in-person exams if social and health conditions allow, but is seeking co-modal solutions for the international student community who wants or must remain outside the country.
Your first steps Vos premières démarches 1. SEND YOUR OFFICIAL DOCUMENTS admission@etsmtl.ca Outside Canada • Birth certificate, passport • Original CAQ • Introduction letter (approval) of your Study permit ** Under a special request from your supervisor to admission@etsmtl.ca, you could register with the simple proof of the request of the Study permit. Inside Canada • Birth certificate, passport • Original CAQ • Study permit
Your first steps Vos premières démarches 2. REQUEST YOUR STUDENT CARD • Go on Mon ÉTS; • (Update your address) • Open Téléchargement de votre photo; • Download your picture; • Download a picture from an ID; • Send you document. Gives access to: Library, Sports centre, labs, exam In Canada : You will receive it by mail Outside Canada : You won’t receive it until you reach Canada and change your address in your MonÉTS Other questions? LD-Gestion-locaux@etsmtl.ca.
Your first steps 3.REGISTER TO YOUR COURSES Reminders ˒ It’s your responsibility to register to your courses ˒ Full-time is mandatory for international students (2nd cycle = 9 credits (3 courses) / semester) Course changes - with refund January 4 to 17 (modification, addition and cancellation) Note: Those dates may change if it’s an intensive course, check the dates on the schedule. Course registration with ChemiNot software ˒ Access code: universal access code (ex: aa12345) ˒ Password: on your admission letter ˒ Forgot your password? Reset it from MonÉTS or write to accueilbdr@etsmtl.ca
Master with thesis
CREDITS : 45 credits
REGIME OF STUDIES : Full time (mandatory for international students, including summer semester)
SCHEDULE : Courses offered on days, evenings and some in an intensive format
LANGUAGE OF INSTRUCTION : ÉTS is a French University, almost all courses are provided in French.
Check your program
strucure and
requierements on our
website
Master with thesis 1 Mandatory activity MTR801 Planning for an Engineering Research Project (3 cr.) 4 optional activities (at least 12 credits) from the corresponding program: • Undertaken in French at ÉTS (see "Liste des activités"); OR • Undertaken in English at a partner university. ** If you choose to take courses at a partner university, you must obtain prior approval from your supervisor. French course Successfully complete an out-of-program French course, appropriate to his or her level, to obtain a diploma Thesis The student must successfully complete the following activity near the end of the program (30 credits): MTR890 Master's Thesis (30 cr.)
Your first steps 3. REGISTER TO YOUR COURSES- OFF-CAMPUS COURSE AUTHORIZATION PROCEDURE Access the online portal • Go on the Bureau de la coopération interuniversitaire (BCI) website OR on the link in your ÉTS portal under Shortcut - “Authorization to transfer credits” • Select the right semester for your application and choose “École de technologie supérieure” in the list. • Authenticate yourself by entering the username and password used to access your online portal, MonÉTS. Create a new application and add an activity • Select the program you are enrolled in at ÉTS. • From the list of universities in the pull-down menu, select the host university at which you want to complete the activity. • Search for the activity you want to take at a host university. • You can narrow your search by entering the initial letters of the code or activity title in the appropriate box. To Follow up on your application • Once your application has been processed, it will appear in your ÉTS portal. • Tuition fees will be paid at ÉTS directly. • Your results will be sent to Registrar’s Office of ÉTS and will appear on your ÉTS portal.
Your first steps
Vos premières démarches
4. PAY YOUR TUITION FEES
Check your invoice in your MonÉTS portal
** One invoice every semester, depending on the number of credits registered to
Respect the deadlines to avoid penalties
• January 8: 1st payment
• January 17: end of the period of modification with refunds
• February 19: 2nd payment
Payment methods – check our website
Other questions? Contact accueilbdr@etsmtl.caSystème
Other de santé procedures (In Canada)
administratives
Open a bank account Get your Social Insurance Number
Make an appointment, bring the required documents The Social Insurance Number (SIN / NAS) is
(ex.: passport, ID, ÉTS registration) mandatory to be able to work in Canada. It is
required by the government and employers.
Which bank should you choose?
Ask about: Cost of international transfers, student Where?
discounts Online
Close to ÉTS or your home
Documents ?
Banks in the neighbourhood of ÉTS Student permit ID (passport).
• Desjardins (1st floor of Maison des étudiants)
• Banque TD, BMO, RBC Additional information following this linkIT tools and resources
It is helpful that you get confortable using ÉTS tools
Permanent code (ex. : DARM123456) : Student number
VS Universal access code (ex. : AK12345) : cheminot, signet, library
Email @ETS Mon ETS
Teachers and administrative staff • ChemiNot (Courses registration,
will contact you via your ÉTS email Tutoriel d’utilisation)
account ONLY • SIGNETS (Update your personal
information, records, diary, course
WIFI ETS-Campus access locations, contact info, etc.)
ÉTS Email + password
Technical problems?
Contact the ‘Guichet unique de Services’ - GUS
514-396-8800 ext 7979Health and hospitalization insurance
All international students must obtain Canadian health and hospitalization insurance. ETS WILL NOT recognize any insurance
coverage from your home country.
Desjardins Group Insurance
• Includes : Healthcare and hospital fees, prescription drugs, guarantee of repatriation
• Excludes: Dental and vision care, family members
ÉTS students are automatically enrolled in the ÉTS group insurance plan
• Coverage starts on December 15 for the winter term
• Fees will appear on your invoice
• Once paid, Registrar’s Office, will provide you with your policy number and other details a couple of weeks after registration.
You will then be able to have access to your online account Claim 360
• Contact assurances.etrangers@etsmtl.ca for questions or concerns regarding the insurance.
Cost
600$ from January till August, then 900$ / year
IMPORTANT – Family members
If you have family members travelling with you to Québec, you are responsible for obtaining insurance coverage for them as well.
Unfortunately, Desjardins only offers individual coverage, so you will have to make your own arrangements for this. Compare the
packages offered by various insurers, and choose the one that best suits your needs!Ass Insurances 2. Régie de l’assurance maladie du Québec (RAMQ) For students benefiting from social insurance of a country that signed a reciprocity agreement: Belgium, Denmark, Finland, France, Greece, Luxembourg, Norway, Portugal, Sweden. ** Only possible exemption from Desjardins insurance Includes: Health and hospital fees ( Canada only), prescription drugs ( France and Belgium only) Excludes: Dental and vision care, travel insurance outside Quebec, Repatriation insurance Additional health insurance - ASEQ For the students who are covered only by RAMQ, additional optional coverage is offered. Registration within 30 days following your adhesion to RAMQ
Insurance 3. ASEQ Dental insurances • Optional but highly recommended (one visit to the dentist can cost up to 200$) • Possibility to add your family members • Automatic registration and invoicing for everyone. Information, cancelling, adhesion or modification of coverage From January 15 to February 14 https://www.aseq.ca/ or 514.789.8792 4. Housing and civil liability insurance- In Canada • Mandatory in ÉTS residences • Private apartment: Optional but recommended! • Protects your belongings and damages caused to others • Discounts for members of Réseau des ingénieurs du Québec
Assurances médicales
Healthcare resources
Info-Santé – Dial 8-1-1
Medical advice from professionals, free and confidential (24/7)
Emergencies - Dial 9-1-1 (24/7 Canada and USA)
Firefighters, ambulance, police
Hospital, Clinic, pharmacy?
1. Call Info-Santé to ask for advices
2. Consult a pharmacist
3. Visit a clinic without appointment
4. Only go the hospital for a real emergency
See website of information on Montreal’s healthcare network
Do you need to pay?
When you consult a doctor, a upfront payment might be required. You’ll have to
make a claim to the insurance company to get reimbursed.Sécurité Safety / Laws
On campus On campus
Emergency: Dial 5-5 • No smoking of tobacco or any type of derivative
Non-emergency: Dial 8900 (e.g., electronic cigarette) within 9 meters from
Security desk Main entrance Pavillon A (ground floor) ÉTS buildings entrances.
• Complete prohibition of use (smoke-spraying,
Off campus etc.), distribution, and growing of cannabis on
Emergency : Dial 911 (24/7) any land or building of ÉTS, including student
residences.
Montreal is a safe city, but… Fines between 250 $ and 1 500 $ !
• Don’t carry your passport or official documents when
you go out, take a picture or keep a photocopy, keep Off Campus
them in a safe place at home. No smoking in public areas such bar, restaurants,
• Never leave your bag, computer or any other personal clubs, some parks, housing (be aware of your lease)
belongings unattended.
• Don’t keep a large amount of money at home nor on Alcool
you. Drinking alcohol in public areas is prohibited 148$
fines.Work
Conditions
• Valid Study permit, full-time registration, Social insurance number
• Check your eligibility on IRCC website
Work on campus
Your study program must have started before you can start working.
«On campus» = in all the buildings that belong to ÉTS campus
Other locations are allowed if working as teaching/research assistant.
No limit of hours!
See job offers on campus
Work off campus Offenses to immigration laws
Max 20 hours / week Break to immigration laws can lead to the
Working on camps AND off campus is possible if you comply with the rules for both following consequences:
options.
• Refusal of renewing student permit;
• refusal of work permit delivery
You need to stop working if:
postdiploma or permanent residency;
• Studying part-time (unless it’s the last semester of your program) • refusal of entry to canada;
• Expired student permit • explusion from Canada.
• During an authorized leave during your studies
• Period of break after changing study institutionHousing
University residences
• ÉTS's academic residences accommodate over 1,100 students
• Fill the Booking Form to be put on the waiting list (no
engagement until they offer you a room)
Off campus housing
Most students will live outside campus in apartments shared with
roommates, or with a higher budget, on their own. Visit classified
ads websites and Facebook groups. Visit our Student housing in
Montréal web section
Warnings
• Make sure to sign a rental contractor a
sublet agreement
• Never pay cash deposit nor monthly rent
without getting a receipt right away
• Be respectful and careful with the place
you rent - you are liable for damagesSystème de santé
Getting around
Bus + subway - OPUS Card Bixi
• Smart card on which you can • Public bicycle sharing system , hundreds of
charge transit fares for the subway stations all around Montreal
and bus all over Montreal Island • Different membership options (30 days, 1-3
• Several options available - daily, days, one way, etc.)
weekend, weekly, monthly and • OPUS reduced fare for students
others.
• If you don’t have an OPUS card, Car sharing
pay the exact amount (3,50$) Self-service vehicles, different membership
options : CommunAuto, Turo
OPUS reduced fare –Students
Online application via MonÉTS Intercity
OR Carpooling: AmigoExpress, Covoiturage.ca, etc.
Go to the STM photo studio at Berri- Bus/ train: Orléans Express , Greyhound, Via
UQAM metro station Rail
Discounts at Coop ÉTSAdaptation = défis
Challenges…Système académique québécois
Academic expectations
Stay in close contact with your
supervisor
Having a positive and professional relationship
with your research advisor is key to your success.
Maintain the required GPA to avoid
exclusion
Make use of all available resources at ÉTS
Get familiar with those topics
• Academic calendar
• Rules & regulations
• Forms
• ScholarshipsETS 101 Ask questions! You have any questions about the progress of your studies, the management of your student file or anything else? All contact persons/services can be found online Stay tuned! • Interface • Read your emails • Substance • L'Heuristique • Facebook groups • International student activities Calendar Use all the services!
Student Services Student Services Office Activities and Student life Student Clubs, associations, commitees Génie+ Student Ambassador Academic and personal support Scientific Writing Workshops Individual tutoring in written communication Psychological assistance (free and confidential) Immigration Financial assistance Budget consulting Financial support
Adaptation = défis
Learn French
UQAM French classes
• ETS offers bursary for French-language integration
• Reimbursement of French courses in UQAM upon successful completion
of the course. More details here
Part-time French courses – Ministry of immigration
• Foreign students, as well as their spouse, are now eligible for part-time
French courses as well as the accompanying financial assistance.
• More details on MIFI’s website
Language Café
Practise French, Spanish or animate a conversation in your mother language
• When? Every Wednesday from 12:10 to 1:30 PM
• Where? Join the Facebook group of Café linguistique
English / Spanish Workshops
Student Services offer different conversation workshops with a language
teacher. Registration mandatory, check your Interface for all the details.Comité
Notre Étudiant
Missiondes Cycles
/ Our Supérieurs de l’ÉTS
mission
Our mission and events
• Support for success
Link between students and research supervisors
• Animate student life
• Promote our research
Present your research in the 4th edition of the CAEC
• Activities
˒ Game and movie night Facebook.com/groups/cecs.etsmtl
˒ Scientific exchanges Facebook.com/cecs.etsmtl
˒ Annual conference of student researchers
˒ Cocktails
˒ Apple pickingCommunication Scientific
scientifique : SARA communication : SARA
Activités de groupe Group activities
Rétroaction et soutien par les Peer feedback and help
pairs
Soutien à VOUS N'ÊTES PAS Help with
- Writing scientific artcles
- Rédaction d'articles - Theses
- Thèses et mémoires
SEUL-E! - Oral presentations
- Présentation orales - Scientific posters
- Affiches scientifiques YOU ARE NOT - Etc.
- Etc. Workshops
Ateliers ALONE!
Scientific community: Students,
Communauté scientifique : Researchers, Professors, Professionals,
Étudiants, Chercheurs, and more !
Professeurs, Professionnels, +
plus !
https://www.facebook.com/grou
ps/SARA.biblio.ets
sara.etsmtl.caQuestion period In live chat mode or raise your hand so we open your mic
Part 2 COVID-19
New Travel Restrictions
Check ÉTS and IRCC’s website for all COVID-19 updates!
BEFORE October 20, 2020
- Hold a study permit or letter of introduction that was issued before March 18, 2020
- Travelling to Canada for essential purposes (specific confirmation letter from ÉTS)
AS OF October 20, 2020
- You have received approval or a letter of introduction for your study permit,
along with the accompanying eTA or visa;
- Studying in a Designated Learning Institutions with a COVID-19 readiness
plan approved by their provinceNew Travel restrictions Even though ÉTS appears on the official list of Designated Learning Institutions, it is important to avoid undertaking any travel before all of the following conditions have been met: • You have received approval or a letter of introduction for your study permit, along with the accompanying eTA or visa; • ÉTS still appears on the list of Designated Learning Institutions by the time you are travelling; • You have prepared a quarantine plan for yourself and the members of your family who are travelling with you; • You have familiarized yourself with the specific registration procedures for international students for the winter 2021 session; • You have familiarized yourself with all of the current health procedures in effect at ÉTS and in the Province of Québec, along with the specific resources that are available in Montréal.
Quarantine Act
The Government of Canada has put in place emergency measures to slow the introduction and
spread of COVID-19 in Canada.
• A strict and mandatory 14-day quarantine, even if you are not experiencing any symptoms.
• Register with the government within 48 of arrival using the ArriveCAN application or by phone
• Be prepared to submit to additional verifications on the part of IRCC or Québec public health
authorities, either by phone or in person at your housing location;
• Monitor your health condition, and immediately report the appearance of symptoms any using the
ArriveCAN application or by phone (1-833-641-0343).
NEW- As of November 21, 2020, air travellers whose final destination is Canada will be required to submit their information electronically through
ArriveCAN before they board their flight (travel and contact information, quarantine plan COVID-19 symptom self-assessment. Travellers must be ready to
show their ArriveCAN receipt when seeking entry into Canada; a border services officer will verify that they have submitted their information digitally.Quarantine plan
You must prepare a quarantine plan before your departure. This document must be
presented to a Customs Agent upon your arrival in Canada.
1. Transportation: Means of transportation to be used between the airport and your place of quarantine
(housing location)
• Wear a mask or face covering throughout the entire trip;
• Practice physical distancing (maintain a distance of 2 meters) at all times ;
• Avoid contact with other people as much as possible.
2. Housing : You must ensure that you have arranged an appropriate place of quarantine that is equipped
with the basic necessities.
• Proof of address or proof of housing reservation
• Facilities available at your housing location
• Precautionary measures if you will not be living aloneQuarantine plan
3. Food and essential goods
Your plan must detail how you will acquire the required essential goods. It is important to know
that many grocery stores and pharmacies offer delivery services. Find those nearest your
housing location, and pay close attention to delivery times.
• Home delivery (groceries, restaurants, pharmacies that deliver)
• Mode of payment (credit card, cash)
4. Contact information of support network
If your plan involves the support of another person (friends or family), you must include their
contact information so that they can be contacted if necessary.
Please read our Quarantine Guide !Quarantine plan
Housing
ETS University residences
• ÉTS residences can accommodate more than 1,100 students, and they provide easy
access to campus pavilions and the many services available to the student
community.
• Fill the booking form as soon as possible!
• There is no commitment on your part at this point If a room becomes available,
you will be contacted you and asked for a deposit to formally reserve it for you.
You can NOT complete your quarantine at the ÉTS university residences, even if you have been assigned a
room. You must find temporary alternative housing for this 14-day period. Upon your arrival at the residences,
you must present your airline ticket and your invoice for accommodations as proof that you have completed the
required quarantine periodHousing
Temporary housing for quarantine
• Airbnb
• Hotel booking form (in French)
Off-Campus Housing
• A number of sites and Facebook groups advertise places to rent or share in Montreal.
• Consul Info-rentrée to get the list of all sites
• Kijiji
• Craigslist
• Marketplace
• Beware of scams (do not transfer money or official documents remotely)Quarantine assistance service
If you are experiencing symptoms
1. Report your symptoms using theArriveCAN application or by phone (1-833-641-0343).
2. Carry out a self-assessment of your COVID-19 symptoms on the Santé Québec website.
3. Call 1-877-644-4545 to be directed to the appropriate screening resource.
4. Find the testing clinic closest to your housing location.
• If you need to go out, wear a mask or face covering at all times, and inform the staff that you have
traveled from abroad.
** Always inform the staff that you have traveled from abroad!
If you are experiencing severe symptoms (breathing difficulties, severe pain, etc.), call 911
(emergency services) immediately.
REMINDER - The 14-day period starts again if, during your quarantine period, you develop any signs and
symptoms of COVID-19, including those noted above, or if you are exposed to another person subject to
this Order who exhibits signs and symptoms or tests positive for COVID-19.Student services (SAÉ)
Romy Schlegel
Conseillère aux étudiants internationaux
EtudiantsEtrangers@etsmtl.ca
Tél.: 514.396.880 poste 7355You can also read
