Blackhawks Athletics - Humphreys High School Athletic Policies and Administrative Procedures

Blackhawks Athletics - Humphreys High School Athletic Policies and Administrative Procedures
Humphreys High School
Athletic Policies and Administrative Procedures

       Athletics: The Other Half of Education

         Blackhawks Athletics
Blackhawks Athletics - Humphreys High School Athletic Policies and Administrative Procedures
03 June 2013
                                     Humphreys High School
                                  Athletic Policies and Procedures

Ref: (a) DoDEA Manual 1005.1 October 2007
     (b) DoDDS Pacific-DDESS Guam Interscholastic Activities SY 2012-2013
     (c) DODEA Community Strategic Plan

A. Purpose.

References (a) and (b) establish policies governing DoDEA and DoDDS Pacific- DDESS Guam
interscholastic athletic programs. Interscholastic activities are an integral part of Humphreys High
School, providing students a variety of curricular activities and sports in which to participate and
compete. Athletics complement the school’s mission in that they contribute to the academic and
social development of students and provide an environment within the school to encourage success
in extracurricular activities. A well-administered athletic program is an integral part of the
curriculum of a school and should enhance the mental, physical, and emotional growth of each
participant. This manual establishes policies and administrative procedures for Humphreys High
School athletics to promote and maintain a proper balance between academics and athletics.

B. Mission Statement.

Reference (c) encourages maximum participation of students in interscholastic activities to support
the goal of highest student achievement. Athletic participation is a valuable educational experience
that directly complements academic performance and prepares students for continuous learning and
productive citizenship.

The foundation of the Humphreys High School athletic program is set on the principles of teamwork,
loyalty, and sportsmanship. Students, parents, faculty, and coaches should value athletic
competition because it promotes the development of character and seeks to instill in students the
universal values of respect, responsibility, integrity, and fairness. A well-administered athletic
program, where all involved function as a team, fosters a sense of purpose, loyalty, and
sportsmanship and contributes to the personal growth of athletes by maximizing student growth and

C. Action.

Administrators, athletic directors, and coaches must be familiar with the contents of this manual to
ensure an understanding of the philosophy, expectations, rules, policies, and procedures that guide
Blackhawks athletics. This policy manual is divided into two sections: Section One covers general
athletic policies that pertain to students and parents, and Section Two covers general administrative
Blackhawks Athletics - Humphreys High School Athletic Policies and Administrative Procedures
procedures that are the responsibility of the athletic director and coaches. These polices and
administrative procedures are designed to provide clear delineations of responsibility and
accountability on the part of administrators, the athletic director, coaches, students, and parents in
order to provide the guidance and support necessary to operate a successful high school athletics

D. Athletic Philosophy. Athletics play a vital role in the life of the school and community. Athletic
participation must reflect the values of teamwork, loyalty, and sportsmanship, and every effort must
be made to achieve victory with honor.

      Winning is Important: Winning is important and trying to win is essential. Without the
       passionate pursuit of victory, much of the enjoyment, as well as the educational and spiritual
       value, of sports will be lost. Sports programs should not trivialize winning or the desire to
       win. To dismiss victory by saying, “It’s only a game” can be disrespectful to athletes and
       coaches who devote their time and energy to being the best they can be in the pursuit of
       individual and team victories, records, championships, and medals. The greatest value of
       sports is its ability to enhance and uplift the character of participants and spectators.
      Ethical Principles are Essential to Winning: The best strategy to improve sports is not to
       deemphasize winning but to more vigorously emphasize that adherence to ethical standards
       and sportsmanship in the honorable pursuit of victory is essential to winning in its true sense.
       It is one thing to be declared a winner; it is quite another to really win in the right way.
      Victory Must Be Achieved With Honor: Cheating and bad sportsmanship are not options.
       They rob victory of real meaning and subvert the integrity of athletics and sportsmanship.
       Victories attained in dishonorable ways are hollow and degrade the principles of teamwork,
       loyalty, and sportsmanship and reflect poorly on the character of the athletes and coach.

Robert C. Funk


Player-Parent-Coach Contract
Athletic Lettering Policy
Interscholastic Activities Code of Conduct
Team Policy Letter
Authorization for Medical Care of Dependent
Volunteer Coach Agreement
Player Contact Information Sheet
Athletic Event Information Form
Team After-Action Report
Section One
                                      General Athletic Policies
A. General

1. Participating in athletics at Humphreys High School is a privilege that is extended to all students
who wish to practice and compete as a member of a team. Athletes assume responsibilities to their
school and to their teammates when they choose to play sports at Humphreys High School and
participate within interscholastic activities guidelines mandated by the Department of Defense
Dependents Schools (DoDDS) Korea District and the Korean-American Interscholastic Activities
Conference (KAIAC).

2. Humphreys High School students are representatives of their country, its military services, and
their school while traveling to other locations in the Pacific region and competing against DoDDS
schools, international schools, and Korean schools. The highest standards of conduct,
sportsmanship, and decorum are expected of athletes.

3. The primary goal of athletic participation at Humphreys High School is to develop the athletic
talents, physical skills, and emotional maturation of students as members of a team. Winning is
important because success is measured by results, but effort and sportsmanship are also important
and a balance must be maintained between winning, effort, and sportsmanship in measuring the
success of a team or the athletic program.

4. Athletes are selected for teams based on their athletic talent, physical skills, and emotional
maturity. No player is guaranteed a specified or equal amount of playing time; the best players will
play the most. However, athletes at Humphreys High School must understand that winning and
losing are a team effort- no single player is responsible for winning a game and no single player is
responsible for losing a game. Every practice and every game is a team effort.

5. Humphreys High School offers teams in girls’ and boys’ volleyball, tennis, cross country, boys’
and girls’ basketball, wrestling, swimming, boys’ and girls’ soccer, softball, baseball, and track and
field. Students must be in grades 9-12 and be less than 19 years of age by 1 September to participate
in athletics. Seventh and eighth graders are eligible to practice as members of the tennis, cross
country, wrestling, and track teams, but they may not compete in with high school students.

B. Athletic Department Funding

1. The athletic program is funded through the school’s general budget, with the principal
determining the amount allocated to athletics. These funds are provided for athletic equipment,
supplies, and uniforms. Teams do not receive a set portion of the budget; the funds are centrally
managed, with the athletic director and coaches recommending funding priorities to the principal.

2. The level of funding that the athletic program receives is insufficient to adequately support
athletic teams. Equipment that should be replaced on a yearly basis, such as balls, bats, scorebooks,
and athletic letters and pins must be purchased every year. That leaves little, if any, money in the
athletic budget to purchase more expensive items such as uniforms or major pieces of equipment;
therefore, uniforms and team equipment may need to be purchased through fundraising efforts by the
athletic director, coaches, and teams. Therefore, the athletic director, in tandem with the Humphreys
High School Academic and Athletic Booster Club, must cultivate innovative approaches to raising
funds from outside sources in order to supplement the athletic budget.

3. The accountability and care of athletic equipment and uniforms is extremely important to ensure
that these expensive items last as long as possible.

3. Teams will be placed on a uniform rotation schedule for replacement on a periodic basis.

C. Parental Involvement

1. Parental support is a vital component to the athletic program at Humphreys High School.
Parents support coaches by ensuring that their children maintain athletic eligibility and attend
practice, and they support their children by being a visible presence at games. If children are
punished by permanently removing them from a team or temporarily from a weekend of
competition, that action affects the entire team. While no one questions a parent’s right to punish
their child, the commitment an athlete makes to his coach and teammates should be considered when
making a judgment on consequences for poor behavior of academic performance.

2. Parents are held to the same standards of conduct and sportsmanship while spectators as student
athletes. The Player-Parent-Coach Contract clarifies expectations for parental behavior at athletic

3. A parents’ meeting must be held by the team coach before the first weekend of scheduled
competition to disseminate information on the policies and administrative procedures of athletic
participation and to complete the required forms necessary for team membership.

4. Students may not compete as a member of the team if a parent or legal guardian does not attend
the parents’ meeting or schedule a meeting with the coach.

D. Eligibility

1. Students must maintain academic eligibility to participate in athletics. Academic eligibility is
determined by grade point average (GPA) or number of failing courses. If a student has less than a
2.0 GPA or more than one F, that student is academically ineligible to compete in scheduled games.

2. Academic eligibility is determined on a weekly basis; grade checks are completed each Tuesday,
and if an athlete is ineligible, the period of ineligibility lasts from Wednesday through Tuesday of
the next week.

3. Three instances of academic ineligibility will result in the loss of the athletic letter and may result
in dismissal from the team. The Athletic Lettering Policy must be signed by students and parents as
acknowledgement of the consequences of academic ineligibility.

4. A student declared ineligible is allowed to practice but cannot dress in uniform for home games
until regaining eligibility.
5. Coaches and parents should monitor the academic progress of players on a weekly basis.
Coaches may make special arrangements or arrange academic interventions with other faculty to
assist students in improving academic progress and earning better grades; however, it is the
responsibility of parents and students to maintain academic eligibility.

E. Attendance Prior to Events

1. A student suspended from school may not participate in practice or competition until the
suspension is completed.

2. A student must attend at least two full periods of the school day on the day of competition or the
full school day immediately prior if the competition is on a weekend, holiday, or the last full school
day prior to the team traveling.

F. Transportation

1. Transportation to away competitions against DoDDS schools, international schools, or Korean
schools is provided by DoDDS at no expense to the student. Transportation may take the form of
bus, airplane, train, or ferry depending on the location of the away competition.

2. Students must be prompt for scheduled departures; they also need to have their dependent ID card
for all travel and their passport if traveling to a foreign country.

3. Once a team arrives at another military base or school, transportation is not provided by the host
school to the location of the athletic competition. Nearly all fields and courts are within reasonable
walking distance; if the distance is unreasonable, the host school will arrange local transportation to
the competition site. Athletes must be prepared to walk to exchanges and food courts, and they
should be prepared to walk in inclement weather by bringing umbrellas, warm coats, and rain wear.

G. Billeting/Meals

1. Students may be billeted in school gyms if base billeting is unavailable. Students should be
prepared to sleep on gym or classroom floors; although most schools provide gym mats, students
should bring air mattresses, sleeping bags and pillows.

2. If base billeting is available, students are responsible for their portion of the cost of their room
and for the cost to repair vandalism or replace towels and sheets. The cost of all meals is also the
responsibility of students.

H. Standards of Appearance

1. Students are representatives of America, its military services, and our school when they
participate in athletics and travel in a foreign country. The manner in which athletes dress when they
travel is important to the school; to ensure that our teams represent themselves, their school, and
their country in a respectful manner, a dress code is mandatory. When traveling to competitions,
male students will wear a shirt and tie with dress slacks, a belt, and dress shoes. Female students will
wear skirts or dress slacks with shirts or blouses that have sleeves. Blue jeans, shorts, tee-shirts,
sweats, and athletic shoes are not allowed, nor will anything be worn on the head.

2. If teams decide to purchase a team warm-up suit, it may be worn for bus travel on a case-by-case
basis as determined by the principal; the warm-up suit may not be worn on trains or airplanes.

I. Standards of Conduct

1. Students who have been selected to represent Humphreys High School as members of athletic
teams are expected to behave as responsible and sensible young adults. A student’s conduct both at
school and in the community should always be above reproach, and certain standards of conduct
must be adhered to.

2. Students and parents must sign the Interscholastic Activities Code of Conduct and the Team
Policy Letter acknowledging conduct expectations and prohibited behaviors.

3. The Athletic Advisory Council exists to adjudicate serious conduct infractions and to provide
students or parents a means to contest dismissal from a team. Written appeals of dismissal must
outline the extenuating circumstances and be submitted to the assistant principal within twenty-four
hours of the action being taken The council will consist of the athletic director, three coaches, two
teachers, one parent, and one student, with the assistant principal as a non-voting observer; the
student, parents, and any other advocates to speak on behalf of the student can be present during the
meeting of the council The council will review the situation, deliberate in private, and make a
recommendation for disciplinary action to the principal, which may include dismissal or suspension
from the team and loss of the privilege of participating in future school activities.

J. Physicals and Medical Power of Attorney

1. Athletes must have a physical examination prior to participating in any sport; the school nurse
will retain the signed physical form. The physical examination form must be signed and dated by a
physician. The physical examination remains current for one year.

2. Parents must sign an Authorization for Medical Care of Dependent; this form provides coaches
medical power of attorney and allows them to have athletes treated for injuries at away competitions.

K. Lettering Policy

1. The award of a varsity letter is an accomplishment that athletes earn through dedication and hard
work, and it recognizes athletes who have kept their commitments to the team throughout the season.

2. The following requirements are established to earn a varsity letter:

       (a) The athlete may not have more than two weeks of academic ineligibility.

       (b) The athlete must finish the season in good standing as defined in the team policy

    (c) All uniforms and equipment must be returned or reimbursement made.
Section Two
                                 Coaching Policies and Procedures

A. General

1. Coaching athletic teams is an extension of teaching in the classroom, and many of the things that
make teachers effective also make coaches effective. Coaching a sport can be one of the most
rewarding experiences a teacher can have; it can also be a very challenging and difficult experience
if team policies and procedures are non-existent or ineffective or lines of communication do not
remain open between coaches, administrators, athletes, and parents. This section is designed to
provide coaches with a set of policies and procedures to ensure a smooth and successful season.

2. Each coach develops their own coaching philosophy and specific team policies, but it must be
consistent with and supportive of the school’s academic goals and athletic philosophy and policies.
Section One outlined the school’s general athletic policies in terms of winning, sportsmanship, and
athletic participation. Sportsmanship comes before winning, and every effort should be made to give
every athlete some playing time in every game.

3. Unexcused absences from practice or scheduled competition cannot be tolerated. If a player is
injured, attendance at practice and home games is expected. Injured players, by observing practice
and attending games, support the team concept of Humphreys High School athletics. Three
unexcused absences from practice or scheduled competition may result in dismissal from the team.

4. Communicating with athletes, parents, the athletic director, and school administrators is crucial.
Especially important is communicating with parents when athletes are not performing in a
satisfactory manner and are in danger of being removed from the team or losing their opportunity to
earn a letter.

5. Every athletic team at Humphreys must have a member of the faculty as a head coach. However,
the use of volunteer assistant coaches from active duty service members assigned to the air station,
dependents of service members, or civilian employees of the government is authorized. Coaches
must ensure that the Volunteer Coach Agreement is understood and signed by the volunteer coach
and DoDDS faculty coach.

6. If no faculty member is willing to coach an athletic team, the season will be canceled for that

B. Athletic Director Tasks/Responsibilities

The athletic director assists coaches with the daily operation of the school’s athletic program and
ensures that policies and procedures are compatible with higher directives and are being
implemented to accomplish the school’s academic and athletic goals. Specific duties include:

1. Attend all home competitions and assist school administrators with supervisory duties. The
athletic director must be a visible presence at home competitions, demonstrating support for the
coaches and athletes. Periodic appearances at team practices are also necessary in order to observe
coaches and athletes and to develop a feel for how coaches and athletes are performing.

2. Attend all scheduled DoDDS and international schools’ athletic director meetings to represent
Humphreys High School. The primary purpose of these meetings is to coordinate policy and
procedures issues and schedule athletic competition dates. Ensure that school administrators are
kept informed of any changes to established Pacific Region or Korea District policies and procedures
and that the athletic schedule is reviewed and approved by school administrators.

3. Once approved by school administrators, submit the athletic schedule to the District
Superintendent’s Office for review and approval. Upon final approval, coordinate with the Korea
DSO and the Officials’ Association to schedule officials.

4. Complete and submit bus transportation requests to the assistant principal at least two months
prior to departure dates.

5. Construct a phone number database of all athletic directors, coaches, and important military base
numbers (billeting, medical emergency, base security) and provide each coach a copy.

6. Manage the athletics account of the school budget, ensuring that teams have the necessary
uniforms and equipment to practice and compete; closely coordinate fundraising efforts with the
Humphreys High School Academic and Athletic Booster Club to supplement the athletic budget.

7. Maintain an adequate supply of school letters and sports pins to award athletes for earning a
varsity letter; maintain an accurate yearly roster, by sport, of athletes who earn a varsity letter.

8. Schedule games for weekend competition with visiting teams and notify officials. Maintain a log
of the number games played throughout the season in order to reconcile the officials’ contract and
facilitate payment through the Korea DSO.

9. Provide coaches a game/location schedule for away competition.

10. Maintain the athletic bulletin board with current athletic information and home schedules;
coordinate with the school video production staff to publicize weekly schedules and the results of
scheduled competition.

11. Provide the Stars and Stripes sports editor a photo file of each athlete on teams during each
sport’s season.

12. If required, arrange on-base access and billeting for all international schools hosted by
Humphreys High School.

13. Conduct a Fall Coaches’ Retreat before the first day of school to allow administrators, the
athletic director, and coaches the opportunity to review the upcoming year and discuss issues of
mutual concern.
14. Coordinate with coaches and arrange end-of-season sports banquets; procure sports banners for
the gym that recognize special achievements of athletes for the KAIAC season or Far East

15. Collect and maintain after-action reports and records of uniform inventories from each coach at
the conclusion of the season.

B. Coaching Tasks/Responsibilities

1. Coaches are required to be at every practice and scheduled game; if volunteer assistant coaches
are used, they may not conduct practices unless a DoDDS representative is present. Arrange for a
DoDDS representative to monitor team practices in the coach’s absence.

2. Prepare a Team Policy Letter that outlines team policy regarding player expectations. Complete
the section on coaching philosophy with a concise summary of your coaching philosophy and feel
free to include additional sections on specific team policies or rules that are necessary to document
and have on record. Submit a copy to the assistant principal and athletic director for review.

3. Schedule a parents’ meeting before the first day of practice to discuss issues of concern to
athletes and parents; have athletes and parents complete the Authorization for Medical Care of
Dependent, the Player-Parent-Coach Contract, the Interscholastic Activities Code of Conduct, the
Athletic Lettering Policy, the Team Policy Letter, and the Player Contact Information Sheet.

4. Ensure that ten practices are conducted before the first scheduled competition.

5. Maintain a team notebook that contains the information necessary to ensure communications with
school administrators, parents, and students. Each student must have on file in the notebook the
Authorization for Medical Care of Dependent, the Player-Parent-Coach Contract, the Interscholastic
Activities Code of Conduct, the Athletic Lettering Policy, the Team Policy Letter, and the Player
Contact Information Sheet. This notebook must be with the coach at all away competitions and

6. Prepare a roster of coaches, chaperones, and athletes (full name as it appears on passport; social
security number; passport number) and submit a copy to the school secretary for the preparation of
travel orders and the registrar for athletic eligibility reports.

7. Distribute via e-mail to all faculty a roster of students scheduled to travel to away competitions.
This roster must be sent three days prior to departure to allow faculty sufficient time to make special
arrangements for assignments and tests.

8. The athletic director will schedule bus transportation for all away competitions. Billeting
arrangements can be made by coaches if they prefer; if not, the athletic director can arrange billeting.

9. Ensure that the Humphreys High School Athletic Event Travel/Information Form is completed
and provided to parents and to the assistant principal prior to departure for away competitions.
10. Report the results of home meets/matches/games to the Stars and Stripes Sports Editor in the
format provided by the newspaper at the beginning of each season.

11. Maintain an Extra Duty Compensation (EDC) log to facilitate completing the EDC Form at the
conclusion of the season. Travel time, sleep time, and time spent coaching or supervising athletes
during the duty day or during the duty day on paid holidays are not authorized for EDC hours.

13. Maintain accountability of uniforms and equipment, and ensure that all uniforms and equipment
are returned at the end of the season. Inventory all uniforms and equipment and submit the signed
inventory to the athletic director after the season’s conclusion (copy with uniforms).

14. Determine which athletes meet the criteria for lettering and submit a list to the athletic director so
that letters, pins, and bars can be awarded at appropriate ceremonies and to the registrar for DoDDS
reporting requirements.

15. Submit a Team After-Action Report to the principal summarizing the season with
recommendations for team improvements.
Coach/Parent/Player Contract

Participation on athletic teams is an earned privilege and requires the cooperation of players, parents,
and coaches to ensure that all involved have a positive experience. This contract is intended to
clarify behavior expectations for coaches, parents, and players.

As a coach I promise to:

      Be a good role model through words and actions.
      Be consistent and fair in the application of school and team policies.
      Communicate with players and parents on issues of mutual concern.
      Promote academic and athletic success in assisting players to reach their highest potential.

As a parent I promise to:

      Demonstrate respect and positive support for the coach, players, and officials.
      Encourage good sportsmanship and fair play.
      Refrain from confronting any player, coach, official, or spectator during any contest or
       criticizing any player, coach or official in front of others while a spectator.
      Promote the well being of the team over personal desires for my child.

As a player I promise to:

      Place the welfare of the team and its success over my personal desires and ego.
      Embrace the coaching philosophy and game strategy of the coach and execute to the best of
       my ability without regard for personal goals or statistics.
      Accept the consequences for academic ineligibility, unacceptable behavior, or a poor attitude
       and strive to correct those deficiencies as quickly as possible.

I have read and agree to the terms of this contract and understand that failure to comply with these
expectations may lead to an athlete’s loss of playing time or dismissal from the team, or parental
restrictions as spectators through command notification and action.

Student Signature             ____________________

Parent/Guardian Signature     ____________________

Coach Signature               ____________________
Athletic Lettering Policy

Participation in athletics is an earned privilege that is extended to those Humphreys High School
students who agree to abide by the governing standards and guidelines set forth by Humphreys High
School Administration.

Humphreys High School emphasizes the team concept in its athletic program. Students who
compete in sports deserve special recognition for the effort and dedication that is required of
athletes. This recognition is given by awarding athletic letters at the end of the season. The
following requirements must be met to letter in a sport:

      The athlete may not have more than two instances of academic ineligibility.
      The athlete must demonstrate a commitment to the team; three unexcused absences may
       result in the loss of the letter.
      The athlete must finish the season in good standing with the coach through adherence to the
       Humphreys High School Student Handbook, the Interscholastic Activities Code of Conduct,
       the Player-Parent-Coach Contract, and the Team Policy Letter; all uniforms and equipment
       must also be returned or reimbursement made.

Each team will publish a team policy letter that outlines expectations for practices and games.
Unexcused absences from team practices and games cannot be tolerated. If a player is injured,
attendance at practice and home games is expected. Injured players, by observing practice and
attending games, support the team concept of Humphreys High School athletics.

I have read and agree to abide by the Humphreys High School Athletic Lettering Policy.

Student Signature                        Date

Parent/Guardian Signature                Date

Coach Signature                           Date
Interscholastic Activities
                                    Student Code of Conduct

Participation in interscholastic activities is a privilege that is extended to those Humphreys High School students who
agree to abide by Department of Defense Educational Activity, Department of Defense Dependent Schools, and
Humphreys High School policies.

CODE OF CONDUCT: Students selected to represent Humphreys High School are expected to behave as responsible
and sensible young adults. It is an honor to represent our school and our country as part of a team or activity, but this
representation also carries with it inherent responsibilities. Students’ conduct both at school and in the community
should always be above reproach and certain standards of conduct are expected.

     Respect – Students must be courteous, pay attention to, and follow the instructions of any adults, whether they
      are sponsors, coaches, chaperones, or teachers. The same respect and courteousness is also due members of the
      opposing team or activity and their sponsors, coaches, teachers and chaperones.
     Integrity- Academic cheating may result in suspension or expulsion from the team.
     Promptness --Students must show up at all events on time.
     Personal Appearance – When traveling to competitions or activities, a dress code will be enforced. Male
      students will wear a shirt and tie with dress slacks, a belt, and dress shoes. Female students will wear skirts or
      dress slacks with shirts or blouses that have sleeves. Blue jeans, tee-shirts, sweats, and athletic shoes are not
      allowed, nor will anything be worn on the head.

   PROHIBITED BEHAVIORS: Students will not:
     Use drugs, alcohol and tobacco products.
     Use profanity, abusive language, or fight.
     Steal or shoplift.
     Vandalize facilities or equipment or litter.
     Co-mingle in rooms of the opposite gender unless a coach, sponsor, or chaperone is present.
     Violate curfew policies.
     Violate base regulations or host country laws.

Failure to comply with student expectations or prohibited behaviors may result in appropriate disciplinary actions, which
may include suspension from participating in future interscholastic activities.

I have read and agree to abide by the Humphreys High School Code of Conduct for Interscholastic Activities.

___________________________________                   ___________________________________
Student Signature              Date                   Parent/Guardian Signature       Date

Coach/Sponsor Signature        Date
Team Policy Letter


Coaching Philosophy:

Team Policies:

Practice/Game Attendance: Attendance at practice and games is mandatory unless excused by the
coach. The student bears responsibility for informing the coach if practice or a game must be
missed; the coach must be notified before practice or a scheduled game of any absence. If a player is
injured, attendance at practice and home games is expected. Injured players, by observing practice
and attending games, support the team concept of Humphreys High School athletics. Unexcused
absences from team practices and games cannot be tolerated. Three unexcused absences may result
in loss of letter. When continued unexcused absences result in detrimental effects to the team, the
coach may remove the student from the team.

Attitude/Respect: A positive attitude is crucial to the team concept of athletics; students are
expected to demonstrate respect to their coaches, teammates, and opponents. A poor attitude and
disrespectful behavior are indicators that an athlete cannot respond to coaching in an acceptable
manner. When the coach determines that a student’s attitude or lack of respect does not meet the
expectations of the school’s academic and athletic goals and becomes detrimental to the team, the
coach may remove the student from the team.

I have read and agree to abide by the Humphreys High School Team Policy Letter.

__________________________________                         _________________________________
Student Signature             Date                         Parent/Guardian Signature    Date

Coach Signature                       Date

         In the event that my dependent, _____________________________(full legal name), is injured or becomes ill
and needs medical examination or care, while under the supervision of a Department of Defense Dependents schools
(DoDDS) employee or while participating in any activity sponsored by a DoDDS Korea District High School (see
above), I authorize and release my dependent to care by any U. S. Military Medical treatment facility, or if none are
available, by the closest civilian hospital that can provide the required medical care.

          DoDDS representatives will use all diligent and reasonable efforts to contact the dependent’s legal guardians
prior to emergency treatment. If the DoDDS representative and or the military medical treatment facility cannot contact
the sponsor or sponsor’s spouse after reasonable efforts, I hereby authorize and release the attending physician and/or
any other qualified medical personnel to examine my dependent and initiate care for my dependent if necessary. I
authorize any emergency care deemed necessary by the attending physician and/or qualified medical personnel for
treatment of injuries or illness involving immediate danger of life or limb or possible permanent injury to my dependent.
I also authorize non-emergency care as necessary (i.e., suturing lacerations, splinting sprains, casting uncomplicated
fractures, treating colds, allergies and minor gastro-intestinal illnesses).

         Dependent’s Medical Information: (completed by sponsor and reviewed by school nurse)
My dependent has the following medical problems: ___________________________________________________
My dependent is allergic to the following: __________________________________________________________
My dependent is currently taking the following medications: ___________________________________________
Date of last Tetanus Booster: ________________ Date/Location of Sports Physical: _______________________

        Sponsor’s Emergency Contact Information: (completed by sponsor)
Full Legal Name: _________________________________________        SSN: ____________________________
Mailing Address: ______________________________________________________________________________
Home Telephone: ____________________________ Duty Telephone: __________________________________
Cell Phone: _________________________________ Spouse Duty Telephone: ___________________________
Emergency Contact: (if Sponsor Unavailable) _______________________________________________________
Telephone: _________________________________ Cell Phone: ______________________________________

        DoDDS Information: The following personnel are authorized to make medical care decisions regarding
emergency and non-emergency medical care of my dependent. They are responsible for the physical health of my
dependent and are authorized to represent me and approve medical treatment.

__________________________             __________________________              __________________________
Activity Sponsor                       Activity Chaperone                      Activity Chaperone

School Nurse _______________           School Principal _______________

It is my understanding that the DoDDS representative will carry a copy of this authorization letter at practices,
rehearsals, when traveling and at games and other competitions (original kept on file with school nurse).

_________________________          __________                            _________________________          __________
Sponsor Signature                  Date                                  Spouse’s Signature (optional)      Date
Volunteer Coach Agreement

Humphreys High School encourages adults with an interest in working with students who have experience in sports to
participate in the athletic activities sponsored by the school. The administration, faculty, and students sincerely
appreciate the assistance of volunteer coaches and assistant coaches. To ensure a clear understanding of the
responsibilities of the faculty sponsor and the volunteer adults, the following policy guidelines are established:

        The faculty coach or sponsor of the activity is officially and legally responsible for the students and must be
         present at all practice sessions and competitions. The faculty coach or sponsor also has final jurisdiction
         concerning student participation, eligibility, travel, and lettering.
        The participation of volunteer adults is, of course, voluntary; however, this participation does imply an
         “informal commitment” to the team and students for the entire season of competition. Volunteers cannot be
         paid for their participation and will not be reimbursed for expenses incurred due to their participation (such as
         the cost of lodging or meals during away competitions). No government funding can be provided for
         volunteers’ transportation to away competitions, but since most transportation is by bus, volunteer coaches may
         travel with the team on a “space available basis.”
        Volunteer coaches must be familiar with the Humphreys High School’s Athletic Policies and Procedures
         Manual and supportive of the school’s emphasis on balancing academics, athletics, and sportsmanship to ensure
         that the school’s goals are being met in regards to it sports’ programs.

Since these policies affect the level of participation of volunteer coaches and have potential impact on the volunteer’s
financial situation, volunteer coaches and faculty coaches and sponsors should acknowledge an understanding of these

Volunteer Endorsement

Date: __________      Activity: _______________

____________________________                __________________________
Volunteer Name (Print)                      Volunteer’s Signature

Faculty Coach/Sponsor Signature
Player Information/Contact Sheet

Name: ____________________                                Grade: _____

Height: _____     Weight: _____
Hometown: ____________________

SSN: __________    Passport No: __________

Parent/Guardian Name: ____________________

Mailing Address: ____________________

Home Phone: _______________
Work Phone: _______________

Email address: _______________
Humphreys High School
                                  Travel/Event Information Form

Event: ____________________          Date: __________ Location: _______________

Coach/Sponsor: _______________ Chaperone: _______________

Departure:               Date: __________ Time: __________

Estimated Return:        Date: __________ Time: __________

Billeting Information

Military Billeting: Cost per student per night _____

Emergency Telephone Numbers

Coach Cell:              _______________

Base Information:        _______________
Base Clinic:             _______________
Base Billeting:          _______________

Game Schedule:

Date:            Time:               Location:
Date:            Time:               Location:
Date:            Time:               Location:

What to Bring:
After Action Report



Team Members:

Varsity Letter Winners:

Letter of Participation:


Far East Synopsis: (provide a brief summary of the team’s performance)

Individual Honors: (provide a list of individual honors)

Uniforms: (provide a summary of the team’s uniform requirements for the following year)

Season Synopsis:

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