2021 NAPLAN Online coordinator's guide - VCAA

 
2021 NAPLAN Online coordinator's guide - VCAA
NAPLAN Online
coordinator's guide

                      2021
2021 NAPLAN Online coordinator's guide - VCAA
VCAA NAPLAN Helpdesk
        VCAA            NAPLAN Helpdesk
        A helpdesk service operates to assist principals and NAPLAN coordinators with queries about
        NAPLAN Online. For queries and/or assistance contact the Victorian Curriculum and Assessment
        Authority
        A helpdesk(VCAA)  on:operates to assist principals and NAPLAN coordinators with queries about
                    service
        NAPLAN Online. For queries and/or assistance contact the Victorian Curriculum and Assessment
        Authority (VCAA) on:
          Contact details
          Contact
          Freecall details                                     1800 648 637

          Email
          Freecall                                             vcaa.naplan.help@education.vic.gov.au
                                                               vcaa.naplan.help@edumail.vic.gov.au
                                                               1800 648 637
          VCAA website
          Email                                                www.vcaa.vic.edu.au
                                                               www.vcaa.vic.edu.au
                                                               vcaa.naplan.help@edumail.vic.gov.au
          NAPLAN Test
          VCAA website                                         www.vcaa.vic.edu.au
          Administration website                               www.naplanadmin.vic.edu.au
                                                               www.naplanadmin.vic.edu.au
          NAPLAN Test
          Online National
          Administration website                               www.naplanadmin.vic.edu.au
          Assessment Platform                                  www.assessform.edu.au
                                                               www.assessform.edu.au
          Online National
          Assessment Platform                                  www.assessform.edu.au

          Dates for NAPLAN Online
          Dates
          22 March for   NAPLAN
                   – 23 April         Online
                              2021 Practice
                                   School   Test Window
                                           Readiness Test (SRT)

           25 March 2021                                       Coordinated  Practice
                                                               Writing, Reading,     Test
                                                                                 Conventions of Language and Numeracy
                                                               School Readiness Test (SRT)
           11 – 21 May 2021                                    Writing, Reading, Conventions of Language and Numeracy
                                                               Writing, Reading, Conventions of Language and Numeracy

ISBN:978-1-925676-70-9
ISBN  978-1-925867-50-3

© Victorian
©  Victorian Curriculum
                 Curriculum and and Assessment
                                      Assessment Authority
                                                         Authority 20192021
                                                                       2021
ISBN
No part 978-1-925676-70-9
     part of
           of this
               thispublication
                     publicationmay maybe  bereproduced
                                                reproducedexcept   exceptasas     specified    under
No                                                                             specified    under    thethe
Copyright
Copyright
©             Act
   VictorianAct      1968 or
                    1968
                 Curriculum  orbybypermission
                                and  permission
                                      Assessment      from
                                                    from   thetheVCAA.
                                                         Authority  VCAA.
                                                                       2019For For  more
                                                                                  more       information
                                                                                        information
go to:
go  to: www.vcaa.vic.edu.au/Pages/aboutus/policies/policy-copyright.aspx
         www.vcaa.vic.edu.au/Pages/aboutus/policies/policy-copyright.aspx
No part of this publication may be reproduced except as specified under the
       VCAA
The VCAA
Copyright          provides
              Actprovides
                    1968 or by   the
                                the     only official,
                                      only
                                   permission    official,    up-to-date
                                                    from up-to-date
                                                           the    VCAA. For      versions
                                                                              versions      of ofVCAA
                                                                                  more information  VCAA
publications.
go                  Details of of updates
                                   updates can   can be  be found
                                                               foundononthe
    to: www.vcaa.vic.edu.au/Pages/aboutus/policies/policy-copyright.aspx        theVCAA
                                                                                     VCAAwebsite:website:
www.vcaa.vic.edu.au
The VCAA provides the only official, up-to-date versions of VCAA
This publication
This   publication
publications.            may contain
                        may
                    Details    contain
                              of         copyright
                                        copyright
                                  updates      can be    material
                                                        material      belonging
                                                             foundbelonging
                                                                       on the VCAA totoa athird
                                                                                              third  party.
                                                                                                  party.
                                                                                              website:
Every
Every effort
         effort has
                  has been
www.vcaa.vic.edu.au      been made
                                madetotocontact
                                            contactallallcopyright
                                                              copyrightowners.
                                                                            owners.If you
                                                                                        If you  believe
                                                                                                   believe
that
that material
      material in  in this
                       thispublication
                            publicationisisan   aninfringement
                                                     infringementofofyour   your copyright,
                                                                                    copyright,  please
                                                                                                    please
This
email publication       may containvcaa.copyright@edumail.vic.gov.au
                                        copyright material belonging to a third party.
email the
        the Copyright
             Copyright Officer:
                            Officer: vcaa.copyright@education.vic.gov.au
Every effort has been made to contact all copyright owners. If you believe
Copyright
Copyright
that  materialin
               in materials
                   materials
                  in           appearing
                                appearing
                      this publication    is atatany
                                              an    anysites
                                                          siteslinked
                                                   infringement       of to
                                                                  linked   tothis
                                                                          your     document
                                                                                this document
                                                                                 copyright,        rests
                                                                                                pleaserests
with
email the
        thecopyright
             Copyright    owner/s
                            Officer: of those     materials,     subject
                                      vcaa.copyright@edumail.vic.gov.au
with the copyright owner/s of those materials, subject to the Copyright    to   the  Copyright      Act.
                                                                                                       Act.
The
The VCAA
      VCAAinrecommends
                 recommends        you
                                    you refer
                                          refer  totocopyright
                                                       copyright     statements
                                                                       statements    atatlinked
                                                                                            linked sites
                                                                                                      sites
Copyright         materials
before using such materials.   appearing     at   any   sites   linked   to  this  document        rests
before
with  theusing    such owner/s
           copyright       materials.of those materials, subject to the Copyright Act.
The VCAA logo           is a registered
                recommends                 trademark
                                   you refer                of thestatements
                                                 to copyright         Victorian Curriculum          and
The VCAA logo is a registered                trademark        of the Victorian at       linked sites
                                                                                      Curriculum       and
Assessment
before   using    Authority.
                  such     materials.
Assessment Authority.
Correspondence
The               relating
     VCAA logo isrelating  to this publicationofshould
                    a registered                       be addressed   to:
Correspondence             to this trademark      the Victorian
                                    publication should          Curriculum
                                                       be addressed   to: and
Assessment Authority.
             Programs Unit
Assessment
Victorian    Programs
          Curriculum  andUnit
                           Assessment Authority
Victorian
Level 7, 2Curriculum
Correspondence
           Lonsdale   and Assessment
                  relating to Melbourne
                     Street,              Authority
                              this publication  should be addressed to:
                                           VIC 3000
Level 7, 2 Lonsdale
Assessment   ProgramsStreet,
                         Unit Melbourne VIC 3000
Victorian Curriculum and Assessment Authority
Level 7, 2 Lonsdale Street, Melbourne VIC 3000
NAPLAN Online Coordinator’s Guide 2021
ii
2021 NAPLAN Online coordinator's guide - VCAA
NAPLAN COORDINATOR’S CHECKLIST - YEAR 3, YEAR 5, YEAR 7 AND YEAR 9
    NAPLAN ONLINE 2021
    DATE                                                                                                                   CHECK
    From            The principal will receive the NAPLAN Online grid card package. Contents of this package include
    22 February     copies of the NAPLAN Online test administration handbook for teachers, NAPLAN Online
                    coordinator’s guide (this guide), grid cards, Test Materials Security Log and NAPLAN Online
                    information for parents and carers brochures
                    Distribute the NAPLAN Online information for parents and carers brochure and communicate the
                    intended test schedule to parents
                    Distribute the NAPLAN Online test administration handbook for teachers as soon as possible to
                    relevant staff
                    Conduct a training for test administrators, ensuring that they become familiar with the platform
                    (page 3)
    From            Review student enrolments (page 15) and register any new students onto the platform (page 22).
    15 March        Organise students into class groups, if required (page 23)
                    Schedule and confirm arrangements for the practice test, including Coordinated Practice Test (CPT)
                    Create test administrator (TA) session logins (page 26). Print the TA session slips (page 29) and
                    student session slips (page 30) for practice tests and CPT
                    Principal to login to the platform using the link (sent via email), grid card and school pin.
                    Principal to invite NAPLAN coordinator(s) to register on the platform
    5 March         Final date to complete and submit the Technical Readiness Check**
                    Final date to submit initial school NAPLAN Online test schedule**
    25 March        Conduct the Coordinated Practice Test (page 4)
    22 March –      Ensure that test administrators are provided with the TA session slips (page 29) and the student
    23 April        session slips (page 30) for any practice test sessions including the Coordinated Practice Test (CPT)
                    Undertake practice tests within this window for students that did not participate in the Coordinated
                    Practice Test (CPT) and/or did not have the opportunity to familiarise themselves with all online item
                    types
    From 19 April   For any students with disability adjustments, ensure that the appropriate Disability Adjustment
                    Code(s) (DACs) have been entered into the platform (page 19). Ensure that the platform
                    adjustments will meet student needs
                    If required, lodge applications for scribes and/or assistive technology**
                    Discuss parental requests for withdrawals, exemptions and disability adjustments. If required,
                    generate forms for exempt and withdrawn students and acquire parent/carer signatures**
                    Print the TA session slips (page 29) and the student session slips (page 30) and place in double
                    locked secure storage and update the Test Materials Security Log
                    Ensure that all test materials (including TA session slips and the student session slips) remain in
                    secure storage until distribution
    From 27 April   [Year 3 Only] Receive and check contents of the NAPLAN test packages against the packing slip.
                    [ALL] Receive and secure the NAPLAN Online contingency test package. Note - do not open
                    unless instructed by the VCAA
                    Record the name of the staff member who signs for receipt from the courier in the Test Materials
                    Security Log
                    Securely store all materials and update the Test Materials Security Log
    30 April        NAPLAN Online test schedule to be finalised**
    4 May           Final date to submit applications to use a scribe or assistive technology**
    Before the      Ensure that there are sufficient back up devices available for the test window, with the current
    tests           version of the lock down browser (LDB) installed (page 15)
                    Ensure that procedures are in place so that devices at the school are fully charged before each test
                    session
                    Ensure that the checklist (found on the platform), for the ‘Preparing’ phase has been completed
                    Create TA session logins (page 26). Print the TA session slips (page 29) and student session slips
                    (page 30) for the tests. Ensure that these are placed in secure storage when not in use

                                                                                          NAPLAN Online Coordinator’s Guide 2021
                                                                                                                               iii
2021 NAPLAN Online coordinator's guide - VCAA
From 11 May     Start of the NAPLAN Online test window. Conduct the tests according to the submitted school
                 schedule
 On test days    Distribute the TA session slips and the student session slips to test administrators on the morning
                 of each test
                 Ensure that every test administrator has a device to conduct, manage and monitor the test session,
                 as well as a copy of the NAPLAN Online test administration handbook for teachers
                 Where required, ensure that the test administrator has the unlocked browser URL written on a
                 paper slip for each student with a DAC for assistive technology (AST) and colour contrast
                 modification (COL)
                 At the completion of each test session, ensure that all TA session slips, student session slips and
                 paper slips with the unlocked browser details are returned to you
                 Ensure that student participation has been updated to indicate if students:
                 • were absent
                 • refused to login or logged in and did not complete the test
                 • abandoned the test due to illness or injury
                 • have a paused test attempt
                 • have errors in the spelling of their names
                 Where required, change student(s) test participation status to ‘postponed’ and finalise the test
                 session (page 48)
                 Reschedule student test session(s) where applicable (for example, absence, a paused or postponed
                 test attempt due to a test disruption)
                 Ensure that any devices required for further test sessions are fully charged
 12 May          [Year 5 only] Final date for writing tests for class groups to be concluded
 13 May          [Year 7 and 9 only] Final date for writing tests for class groups to be concluded
 14 May          [Year 3 only] Final date for catch-up writing tests by individual students
 17 May          [Year 3 only] Unless otherwise notified by the VCAA, completed writing test materials need to be
                 ready for collection by 8.30 am on Monday 17 May. Finalise all exemption and withdrawal forms on
                 the Test Administration website, if required
 21 May          End of test window. Final date for tests to be administered
                 Finalise all test sessions, student participation statuses and complete the platform checklist to
                 move to the results dashboard (page 53)
                 Finalise all exemption and withdrawal forms**
 From 31 May     NAPLAN Online contingency test package will be collected by courier
 4 June          End of the test security period

** Activity to be undertaken via the Test Administration website

NAPLAN Online Coordinator’s Guide 2021
iv
2021 NAPLAN Online coordinator's guide - VCAA
CONTENTS
    NAPLAN COORDINATOR’S CHECKLIST - YEAR 3, YEAR 5, YEAR 7 AND YEAR 9 NAPLAN ONLINE 2021	                        iii

    1. INTRODUCTION	                                                                                               1

    2. BEFORE THE TESTS	                                                                                           2

         2.1 Test schedule	                                                                                        2

         2.2 The locked down browser (LDB) and device checks	                                                      3

         2.3 Headphones	                                                                                           3

         2.4 Training test administrators	                                                                         3

         2.5 Student familiarisation	                                                                              4

         2.6 Activities to be conducted via the platform	                                                          5

         2.7 Dealing with disruptions	                                                                             6

    3. ON TEST DAYS	                                                                                               9

    4. AFTER THE TEST	                                                                                             9

    5. AT THE END OF THE TESTING PERIOD	                                                                         10

    6. ONLINE NATIONAL ASSESSMENT PLATFORM	                                                                      10

         6.1 General information about the Online National Assessment Platform	                                  10

         6.2 Platform roles	                                                                                     10

         6.3 Accessing the platform	                                                                             11

    7.   USING THE PLATFORM BEFORE THE TESTS	                                                                    12

         7.1 Principal registration	                                                                             12

         7.2 Invite NAPLAN coordinator	                                                                          14

         7.3 Installing the secure locked down browser	                                                          15

         7.4 Managing student information	                                                                       15

         7.5 Managing test sessions	                                                                             26

    8. USING THE PLATFORM DURING THE TESTS	                                                                      34

         8.1 Administering the test	                                                                             34

         8.2 Sitting the test – student view	                                                                    43

         8.3 Monitoring the test	                                                                                47

    9. USING THE PLATFORM AFTER THE TESTS	                                                                       51

         9.1 Finalising student participation statuses	                                                          51

         9.2 Moving to the ‘Results’ dashboard	                                                                  53

    APPENDIX 1: DISABILITY ADJUSTMENT CODES (DACs)	                                                              55

    APPENDIX 2: REFERENCE FOR RESPONDING TO TEST DISRUPTIONS	                                                    57

                                                                              NAPLAN Online Coordinator’s Guide 2021
                                                                                                                   v
2021 NAPLAN Online coordinator's guide - VCAA
NAPLAN Online Coordinator’s Guide 2021
vi
2021 NAPLAN Online coordinator's guide - VCAA
1. INTRODUCTION
    Thank you for administering the National Assessment Program – Literacy and Numeracy (NAPLAN) Online in 2021.

    The NAPLAN Online tests will be conducted via the Online National Assessment Platform (the ‘Platform’).

    It is via this Platform that the test will be administered, test participation will be recorded and student details are
    managed.

    Students will access the test via a locked down browser (LDB) that will need to be installed on all devices being used for
    testing. This LDB prevents students from accessing the internet and other applications during testing, and disables spell
    and grammar check functions. Unlike the paper-based tests, students will require headphones for the conventions of
    language test. Headphones can optionally be used for the writing and numeracy tests.

    Your role in the management and coordination of the tests is critical. This guide provides you with an outline of the key
    tasks that need to be undertaken, important information regarding preparing for and conducting the NAPLAN Online
    tests, and a complete user guide for the platform. It is important that you familiarise yourself with this guide before
    conducting the practice test 22 March to 23 April, the Coordinated Practice Test (CPT) on 25 March and the NAPLAN
    Online tests in May 2021.

    You will need to use the platform to:
    •    edit student information
    •    add new students
    •    add Disability Adjustment Codes (DACs) to facilitate disability adjustments
    •    manage class groups
    •    print test administrator and student session slips
    •    manage test participation
    •    finalise test sessions.

    Please note that Year 3 students will continue to complete the writing test on paper. The NAPLAN test administration
    handbook for teachers – Year 3 writing will be delivered to schools with the Year 3 writing test package in the week
    beginning 27 April 2021 and will provide all information required for administering the Year 3 writing test in your school.

    In 2021, contingency paper test packages will be delivered to all schools in the week beginning 27 April. Please note
    that the contingency test package must be placed in secure storage and not be opened without prior approval from
    the VCAA.

    This guide should be used in conjunction with the Handbook for principals – NAPLAN Online 2021, which contains a
    copy of the National protocols for test administration.

    If you have any questions before, during or after the NAPLAN Online tests, seek advice from your principal or the VCAA.

                                                                                         NAPLAN Online Coordinator’s Guide 2021
                                                                                                                              1
2021 NAPLAN Online coordinator's guide - VCAA
2. BEFORE THE TESTS
  The NAPLAN coordinator’s checklist at the beginning of this guide outlines all of the key tasks that need to be
  undertaken to administer the tests in your school. The sections below provide more detailed information for preparing to
  conduct NAPLAN Online.

  Preparation is critical to ensuring the successful delivery of NAPLAN Online. This includes:
  •     developing and finalising the test schedule (via the Test Administration website)
  •     the devices to be used for testing (including installation of the LDB)
  •     briefing test administrators on how to use the platform to conduct the tests
  •     student familiarisation (using the practice tests, via the platform)
  •     conducting the Coordinated Practice Test (CPT)
  •     editing student information and adding new students
  •     student disability adjustments
  •     managing student participation
  •     creating TA session logins and printing TA session slips and student session slips
  •     planning for possible disruptions.

  2.1       Test schedule

  Schools are required to provide the VCAA with a schedule for the administration of the NAPLAN Online tests on the Test
  Administration website.

  This schedule will be useful in assisting schools to plan ahead and determine what is required for delivering NAPLAN
  Online (for example, room set up, the number of devices required).

  Key considerations for scheduling the tests are:
  •     Year 3 and Year 5: writing > reading > conventions of language > numeracy
        Year 7 and Year 9: reading > writing > conventions of language > numeracy, or;
                            reading > conventions of language > writing > numeracy (depending on which day you begin
                            the writing test)
  •     Writing tests for Year 3 & 5 class groups are to be completed within the first two days of the test window.
        Year 7 & 9 to begin on day 2 and finish writing on day 3
  •     Year 3 students must sit the writing test on Tuesday 11 May. Any individual catch-up tests must be completed
        by Friday 14 May (see the NAPLAN test administration handbook for teachers – Year 3 writing for further
        information)

  When determining the test schedule, consideration should be given to the number of catch-up sessions that will be
  provided for students who miss scheduled test days.

  Schools are encouraged to use the full test window to maximise participation.

  When developing the test schedule, you should allow for additional student devices to be available but not allocated to
  students for each test session. It is recommended that there are no fewer than three devices available as contingency.

  As of 5 March 2021 your school should have already submitted an initial test schedule.

  Schools are asked to ensure their final intended test schedule is entered into the Test Administration website by
  Friday 30 April 2021.

NAPLAN Online Coordinator’s Guide 2021
2
2021 NAPLAN Online coordinator's guide - VCAA
If you are unable to schedule all students within the test window and meet the requirements for the writing test, you
    must contact the VCAA NAPLAN helpdesk as soon as possible for advice.

    The schedule can be printed or exported from the Test Administration website.

    2.2       The locked down browser (LDB) and device checks

    To prevent students from accessing prohibited tools or browsing the internet, they are required to use a purpose built,
    LDB to access the NAPLAN Online tests on their test device.

    Schools are responsible for ensuring that students are using devices that are in this locked down mode as it prevents
    students from using any other software simultaneously.

    When in LDB mode students are prevented from accessing software, switching applications, or using operating
    commands such as Ctrl-Alt-Delete. The LDB disables camera, spell and grammar check, screenshot, home and back
    button features.

    Where schools have a ‘bring your own device’ (BYOD) policy, the NAPLAN coordinator and technical support officer will
    need to decide the most effective means for ensuring the LDB is installed on all student devices. ACARA’s policy on the
    use of BYOD is available at: https://www.assessform.edu.au/layouts/Technology/Byodevices.aspx

    The LDB application (tablets, laptops and desktops) can be accessed from:
    https://www.assessform.edu.au/layouts/Technology/LockedDownBrowser.aspx

    The device check tool, contained within the LDB allows a device to be confirmed as ready for use in testing.

    Further information regarding the LDB and device checks has been provided to your nominated technical support officer.

    2.3       Headphones

    Students require headphones, earphones or earbuds for the conventions of language test, in order to hear the spelling
    items delivered via audio. Students also require headphones if they choose to use the audio player in the numeracy and
    writing tests. While their use is optional in these tests, it is highly recommended. The LDB has the functionality to test
    each device’s capacity to play sound. Students are not permitted to use headphones for the reading test.

    2.4       Training test administrators

    For successful administration of the NAPLAN Online tests, it is critical that NAPLAN coordinators brief test
    administrators on the administration of the tests and provide access to training. Key functions that will need to be
    undertaken by test administrators on the platform include:
    •     commencing test sessions
    •     monitoring the progress of tests
    •     pausing individual students or the whole class (as required)
    •     adding extra time (as required)
    •     finalising sessions.

    These functions are further outlined from page 34.

    The appropriate NAPLAN Online test administration handbook for teachers includes all of the scripts for test
    administration (including the practice test), as well as instructions for how to conduct the tests via the platform. The
    handbook also includes a Quick Reference Guide, which outlines other functions such as pausing, re-opening tests,
    switching a student to another device and submitting a test for a student.

                                                                                       NAPLAN Online Coordinator’s Guide 2021
                                                                                                                            3
2021 NAPLAN Online coordinator's guide - VCAA
Schools can also make use of the Coordinated Practice Test (CPT) to familiarise test administrators in using the above
  functions.

  Please note that the test administrator will require an internet enabled device in each test session to administer the
  tests via the platform. Minimum device requirements for school based users are available at:
  https://www.assessform.edu.au/layouts/Technology/Devicerequirements.aspx

  2.5      Student familiarisation

  It is a requirement that students have the opportunity to become familiar with the question types contained in the
  NAPLAN Online tests.

  From Monday 22 March to Friday 23 April, 2 practice tests will be available via the platform for students to experience
  the NAPLAN Online environment and familiarise themselves with the different types of questions. These practice
  tests are not designed to cover all learning areas in the NAPLAN Online tests. One of the tests is an omnibus test that
  comprises of reading, conventions of language and numeracy questions and runs for approximately 45 minutes. The
  other test is a writing test that runs for approximately 42 minutes.

  The practice test window provides teachers with the opportunity to become familiar with the test administrator
  dashboard and associated functions.

  NAPLAN coordinators will need to create TA session logins, print TA session slips and student sessions slips prior
  to practice test sessions. Refer to 7.5 Managing test sessions (page 26) for detailed instructions. The LDB must be
  installed on student devices prior to conducting the practice test.

  It is important that all students undertake the practice test on the platform so there is a record they have completed
  familiarisation. Schools should undertake practice test sessions from Monday 22 March to Friday 23 April 2021.

  For further student familiarisation, ACARA provides a public demonstration website. The site consists of mini-tests
  covering all domains for each NAPLAN year level – conventions of language (grammar, punctuation, spelling), numeracy,
  reading and writing.

  The demonstration site can be found at: http://www.nap.edu.au/online-assessment/public-demonstration-site

  Please note that the demonstration site can also be accessed via the LDB.

  Coordinated Practice Test
  There will be a Coordinated Practice Test (CPT) where all NAPLAN Online schools are required to hold a practice test
  session at the same time (morning of 25 March 2021 as close to 11.30 am AEST as possible).

  All schools are asked to conduct the CPT using similar student numbers that are expected for the first session of
  NAPLAN Online 2021 testing.

NAPLAN Online Coordinator’s Guide 2021
4
2.6       Activities to be conducted via the platform

    Editing student details and adding new students
    Student data has been preloaded onto the platform by the VCAA. However, student details may need amending. Please
    see page 17 for further information on how to edit student details on the platform.

    New students may have commenced at the school following collection of student data by the VCAA or your sector
    authority. These new students will need to be added to the platform prior to conducting the tests. See page 22 for
    further details.

    Additionally, student details may need to be amended after test sessions (for example, student name spelt incorrectly).

    Student disability adjustments
    For students with a disability, Disability Adjustment Codes (DACs) can be entered into the platform against the student,
    so that the adjustments are automatically applied during the test session. All NAPLAN Online items are now keyboard
    accessible.

    Further information on keyboard accessibility can be found at:
    http://www.nap.edu.au/online-assessment/accessibility/keyboard-accessibility.

    The disability adjustment codes are entered by the NAPLAN coordinator. Test administrators do not have the ability to
    access or adjust these codes.

    See Appendix 1: Disability Adjustment Codes (DACs) on page 55 for a table of DACs.

    Please note that where the disability adjustment requires a rest break, test administrators will need to ‘pause’ the
    student’s test attempt. This will pause the student’s timer so that they do not lose any time. A reason will need to be
    entered for pausing the test (‘disability adjustment’) and the test attempt ‘resumed’ once the rest break is completed.
    Please see page 37 for further information about how to complete these functions on the platform.

    Students with a disability are permitted to use a physical calculator (where required to access the test) for the second
    part of the numeracy test. For these students, you will need to inform the test administrator prior to the start of the test
    session and ensure the calculator is supplied only once the student has commenced the calculator section of the test.
    For these students, no DAC is required to be entered onto the platform.

    Where a student requires assistive technology (AST) or colour contrast modification (COL), they will need to access
    the test via an unlocked browser, not the LDB. Following the submission and approval of an application to use assistive
    technology via the Test Administration website:
    1.    You must assign the relevant DACs for the approved student onto the platform
    2.    The approval email for the student from the Test Administration website will contain the URL for the unlocked
          browser
    3.    You will need to supply this URL to test administrators on the day of the test session
    4.    Student should only access the URL in a private or incognito window within the unlocked browser.

    Please note for students who are sitting the alternative test formats (for example, large print, braille) on paper, you
    will need to mark them as ‘‘Alternative Format’ (AF) on the platform. All alternative test formats, including unused test
    papers, must be returned to VCAA.

    If you are unsure whether the platform will meet student disability requirements, you should contact the VCAA.

                                                                                        NAPLAN Online Coordinator’s Guide 2021
                                                                                                                             5
Student exemptions and withdrawals
  Personalised forms for recording student exemptions and withdrawals will be available for printing via the Test
  Administration website. These forms will be available for printing from the commencement of Term 2. Instructions on
  how to complete the forms are available on the Test Administration website once you have logged in. Once a form has
  been signed and returned to schools, this should be recorded on the Test Administration website. The signed forms must
  be kept at the school for at least 12 months and made available to the VCAA upon request.

  You will need to update student participation status (exempt or withdrawn) on the platform as required. Student
  participation status should only be changed to exempt or withdrawn on the platform if parents have agreed and signed
  the personalised forms. The national protocols (page 8 of the Handbook for principals – NAPLAN Online) outline the
  eligibility of exemption.

  Please note that students who are exempt or withdrawn from the tests cannot sit the NAPLAN Online tests. Students
  who have already completed the online tests cannot be changed to exempt or withdrawn. The decision to exempt or
  withdraw students must be made prior to the commencement of the student’s test session.

  Alternative arrangements will need to be made for exempt or withdrawn students during testing sessions.

  Further information about exempt and withdrawn students can be found on page 48 of the Handbook for principals –
  NAPLAN Online.

  Managing class groups
  If provided by your school, the VCAA will have pre-loaded your student class group information onto the platform.

  If you want to adjust your class groups, or move students from one class group to another, this will need to be done via
  the platform prior to the tests. See page 23 for further details.

  Creating TA session logins
  For each test session, you will need to create a unique TA session login for test administrators for each test session to
  be able to login to the platform. See page 26 for further details.

  Printing TA session slips and student session slips
  In order to administer test sessions, test administrators will require a TA Session Slip (which contains the unique TA
  session username and password), so that the test administrator can login to the platform to commence and manage a
  test session.

  Each student will require a student session slip, which contains the student code for them to access the test.

  You will need to print these ahead of the tests and keep them in secure, double locked storage.

  Please note that student session slips can be printed in a variety of formats.

  For information on how to create TA session logins and print TA session slips and student session slips, see pages 26 to 30.

  2.7      Dealing with disruptions

  Disruptions can occur during test sessions - these may be general disruptions (for example, fire alarm) or technical
  disruptions (for example, loss of internet connection). Preparation before the tests is the best approach to minimise the
  chance of disruptions occurring. Planning your response to the most common issues will minimise their impact on the
  test session.

NAPLAN Online Coordinator’s Guide 2021
6
For each test session it is recommended that a number of backup devices are on standby that students can be
    transferred to in the event that their primary device fails.

    The test administrator is responsible for dealing with test disruptions as they arise within the test session. However,
    there may be occasions where you or the principal are required to take steps in response to a test disruption or escalate
    an issue to the VCAA.

    Instructions for test administrators
    •    If interruptions occur, test administrators should ‘pause’ individual students or the entire test session. Once the
         interruption is addressed, test sessions can be resumed. Pausing a student’s test attempt will stop the student’s
         timer so that they do not lose any time. Examples include:

         º   a student’s device ‘freezing’ and becoming unresponsive. The student’s test should be paused while the device
    		       is reset or they are switched to another device.

         º   a fire alarm going off and the entire group having to temporarily leave the test session. The entire test session
    		       should be paused during the disruption.
    •    If the test administrator is unable to pause the test session during a disruption, additional time can be added
         to extend the session to compensate for time lost. A student’s test attempt can only be paused if the student’s test
         attempt time has not expired (i.e., the student’s timer has not reached zero). Examples include:

         º   If power is lost/disrupted during the test, time will need to be added to allow for the period the test session
    		       was disrupted.

         º   If a student has been experiencing a technical issue, which you were not immediately aware of.

    Additional time for the period the student was disrupted (and not paused) is required to be added.

    Details on how to ‘pause’, ‘resume’ and ‘postpone’ individual students (page 37) or the whole test session (page 38) and
    ‘adding extra time’ (page 40) can be found in this guide.

    Where there are technical issues that impact on a minority of the students in the test session, test administrators should
    not try to resolve the issue. Where a student device freezes, or becomes unresponsive the student’s test attempt should
    be ‘paused’ in the first instance. If appropriate, it is recommended that the device is reset and the student attempts
    to join the test session again (with the test then ‘resumed’). If this does not immediately resolve the issue, or further
    problems are encountered, the student should be promptly switched to a backup device.

    Where a test session has been paused, the system will present a text box where the test administrator can enter
    relevant details about the disruption. The test administrator must also provide details of the test disruption to the
    NAPLAN coordinator at the end of the test session.

    If the test disruption is such that the system cannot be paused, test administrators must note the time at which the
    disruption begins and its duration, as students’ timers may not automatically freeze and extra time may need to be
    added to the test session once it is resumed.

    If there is a legitimate reason for allowing a student to continue working on the test after their time has expired – for
    instance, if a test disruption was such that the system was unable to be paused and/or the student’s timer reached
    zero during the disruption – the test administrator may use the ‘Reopen student’ function to reopen the student’s test
    attempt and add extra time to it. If extra time is added, test administrators must indicate the reason for the addition of
    extra time in the drop down list presented by the system.

    If the issue is not resolved within 15 minutes, the student(s) may resume their test attempt at a later time. For
    this to happen, the affected students’ test attempt status must be changed to ‘postponed’. In these cases, the test
    administrator will need to ‘pause’ the student and escalate the issue to you or the principal for action.

                                                                                        NAPLAN Online Coordinator’s Guide 2021
                                                                                                                             7
You should ensure that test administrators notify you immediately if the test session has been or is likely to be
  disrupted and they cannot resolve the issue. Individual students or whole test session should be rescheduled if an issue
  cannot be resolved within 15 minutes.

  Please note that if there are any students who are ‘Paused’, test administrators will not be able to finalise the test
  session. Only the NAPLAN coordinator or the principal will be able to finalise the test session. Where students are
  unable to complete their test due to technical issues, NAPLAN coordinators are required to postpone students’ tests
  and reschedule to allow completion of the test(s). Refer to Appendix 2: Reference for Responding to Test Disruptions
  on page 57 for an overview.

  Please notify the VCAA if there is a technical disruption that has impacted on an entire class or the whole school.
  You do not need to contact the VCAA if individual students have experienced issues and need to be rescheduled. An
  exception to this is if a test administrator informs you a student experienced technical issues during a test and should
  have be given additional time but they finalised the test session. In these circumstances as you will be unable to
  postpone and reschedule the test, please contact the VCAA immediately for advice.

  In the unlikely event of a system wide issue preventing the administration of the tests, the VCAA will notify both the
  principal and the NAPLAN coordinator, notifying them of the issue, as well as notification once the issue has resolved.

  Contingency test package
  The NAPLAN paper test package will be delivered to schools as a contingency measure. Delivery of the NAPLAN test
  packages will commence on Tuesday 27 April 2021. Please note that test packages must be securely stored as
  soon as they are received. The contingency test package must not be opened unless directed to by the VCAA
  in the event where an ongoing technical disruption cannot be resolved in the testing window.

  Do not revert to using the paper test in the event that you experience technical issue(s) during the NAPLAN
  Online test administration without the approval from the VCAA. If you believe you are unable to resolve
  the technical issue within the testing window, please contact the VCAA NAPLAN Helpdesk to discuss your
  option.

  Unused contingency test packages will be collected by courier from 8:30am on Monday 31 May 2021. If the
  contingency test package has not been collected by Friday 4 June 2021, please contact the VCAA NAPLAN helpdesk.

NAPLAN Online Coordinator’s Guide 2021
8
3. ON TEST DAYS
    Prior to commencing the tests, ensure that test administrators have the following to conduct the tests:

    •   a device to administer the test session, ensuring that it is internet enabled and the LDB installed to confirm it is
        configured correctly
    •   confirmation of the devices that students are using to sit the test and that the LDB is installed on each device
    •   the TA session slip for the test session
    •   student session slips for all students participating in the test session
    •   a printed list of students allocated to the test session, including details of which students, if any, have been
        allocated disability adjustments
    •   a NAPLAN Online test administration handbook for teachers
    •   chalk or white board marker, or a projector for displaying the test administrator screen to the class
    •   notepad and pen.
    If there are students that are using assistive technology, ensure that you provide the test administrator with the URL to
    utilise in the unlocked browser.
    Ensure that test administrators allow enough time before the start of each test session for students to start their devices
    and open the LDB.
    Please note that the NAPLAN Online test administration handbook for teachers outlines which student materials will be
    needed for each test.
    Certain NAPLAN Online tests allow or require the use of headphones.

    4. AFTER THE TEST
    After each test, ensure that the test administrator and/or NAPLAN coordinator complete the following:
    •   recharges school-supplied devices for the next test session
    •   collects all planning pages and student session slips
    •   collects any slips containing the unsecured browser URL
    •   collects and stores any school headphones
    •   update student participation (for example, setting a student to absent, finalising a test attempt)
    •   records test disruptions or incidents; paused test attempts; errors in the spelling of student names
    •   returns the TA session slip, student session slips, planning pages and any other test materials to you
    •   postpone any students (page 48) who were unable to complete the test session due to technical issues
    •   finalise any outstanding test sessions
    •   notify the VCAA as soon as possible of any students whose status needs to be changed to ‘Sanctioned
        Abandonment’
    •   generate reports to review test progress (page 50).

                                                                                       NAPLAN Online Coordinator’s Guide 2021
                                                                                                                            9
5. AT THE END OF THE TESTING PERIOD
  At the end of the testing period, all student participation statuses must be updated and accurate on the platform (see
  page 51).

  All test sessions must be finalised and the Delivery Checklist on the platform completed (to enable you to move to the
  Results phase).

  All TA session slips and student session slips should be securely destroyed at the end of the test security period.

  6. ONLINE NATIONAL ASSESSMENT PLATFORM

  6.1       General information about the Online National Assessment Platform

  NAPLAN Online is delivered to schools via the Online National Assessment Platform (the platform). It is via this Platform
  that you will administer the tests, as well as completing many of the tasks associated with conducting the tests (for
  example, managing student information and disability adjustments).

  The platform will facilitate schools to complete all tasks related to the NAPLAN Online tests. These tasks are similar to
  the current activities/processes that need to be completed for the NAPLAN paper tests.

  6.2       Platform roles

  There are five roles on the platform:
  •     principal – the principal of the school, who is accountable for administration. This account has the highest level of
        access within the school and can perform the majority of tasks necessary for the preparation and delivery of tests
  •     NAPLAN coordinator – the NAPLAN coordinator is accountable for administration. This account can perform all of
        the tasks necessary for the preparation and delivery of tests, as delegated by the principal
  •     technical support officer – the technical support officer is responsible for checking and preparing all school devices
  •     test administrator – the test administrator is an authorised user who administers a test and supervises a group of
        students within a test session
  •     student – the student accesses the test via the platform.

  These roles are set up to provide different levels of access and are assigned to specific staff. The login details for these
  accounts, once created, may only be used by the person to whom the role is assigned.

  Not all schools will require all roles. Some schools will have multiple NAPLAN coordinators, while others may only have
  one. In some small schools, the principal may perform all tasks.

  A person may only be assigned to one of these three roles (principal, NAPLAN coordinator or technical support officer)
  within the online assessment platform for a school. If a person will be undertaking tasks allocated to multiple roles, they
  should be assigned the role with the highest permission level. For instance, if a NAPLAN coordinator will be performing
  all the technical readiness tasks for a school, they do not need to register again in the Online Assessment Platform as a
  school technical support officer because the NAPLAN coordinator role already has permission to complete these tasks.

NAPLAN Online Coordinator’s Guide 2021
10
Figure 6.1

    Only principals and NAPLAN coordinators can see all data (including student information) for their school on the platform.

    Technical support officers cannot see student or test information.

    Test administrators can only see details of the students who participate in the test sessions that they supervise.

    6.3         Accessing the platform

    The platform can be accessed via www.assessform.edu.au. For NAPLAN Online 2021, click on the ‘NAPLAN 2021’ login
    icon. For the training environment, click on the ‘NAPLAN Training Environment’ login icon.

                                                             Figure 6.2

    The principal and NAPLAN coordinator both require a username, password and a NAP secure login card (referred to as a
    grid card) to log in to the platform. They also require the school PIN when they register to the platform for the first time.

    The technical support officer requires a username and password only.

    Test administrator logins are not assigned to a specific person and are required for administering test sessions. These
    logins are created by the principal or NAPLAN coordinator.

    Students access the platform in a different way. They require an appropriate device with the LDB installed and a set of
    headphones. See section 7.3: Installing the secure locked down browser (page 15) for further information. In addition,
    they will require a test session code (provided by the test administrator at the start of the test session) and a student
    code (printed on the student session slips generated by the platform and provided by the test administrator) to access
    the test.

                                                                                        NAPLAN Online Coordinator’s Guide 2021
                                                                                                                            11
7. USING THE PLATFORM BEFORE THE TESTS

  7.1        Principal registration

  The principal will require the following to register to the platform:
  •      From the 22 February, an invitation email that is sent from the platform
  •      a pre-assigned school PIN provided by the VCAA on the grid card package cover letter
  •      NAP secure login cards (referred to as grid cards) provided in the grid card package. The grid cards are required as an
         additional authentication for principal and NAPLAN coordinator accounts on the platform.

  Principal accounts are created via a self-registration link that is emailed to the nominated principal’s email account. In
  order to create a principal account on the platform, principals are required to click the self-register link in the invitation
  email.

        12                                                                       NAPLAN Online Coordinator Guide: Training 2018

                                                             Figure 7.1

  For the initial registration process, the platform will request entry of the school PIN.
        For the initial registration process, the Platform will request entry of the school PIN.

                                                             Figure 8.3
                                                             Figure 7.2
        It will then ask for the codes on the grid card to confirm your registration. Please note that each grid card is
        unique; the codes on each grid card are different.

NAPLAN Online Coordinator’s Guide 2021
12
Figure
                                                                 Figure 8.3
                                                                        8.3

    It willIt then
               will then  askthe
                     ask for   forcodes
                                   the codes
                                        on theon  the
                                               grid   gridtocard
                                                    card         to confirm
                                                             confirm         your registration.
                                                                     your registration.         Please
                                                                                        Please note that note
                                                                                                         each that eachisgrid
                                                                                                              grid card       cardthe
                                                                                                                          unique;  is
        unique;
    codes       the
          on each   codes
                  grid      on each
                       card are        grid card are different.
                                different.

                                                                 Figure
                                                                Figure  8.4
                                                                 Figure7.3
                                                                        8.4

                                                                 Figure 8.5
                                                                 Figure7.4
                                                                Figure  8.5

        The grid card is now linked to your account – you will need the codes on this grid card for any subsequent login.
    The grid card is now linked to your account – you will need this grid card for all further logins.

    Note: Principal invitation emails contain a one time self-register link that will become void once clicked. If for any reason
    you click this link and fail to register, you will need to request for a new link to be sent. This can be done by going to the
    platform (admin.assessform.edu.au) and clicking ‘Forgot your password?’. This process can also be used in cases where
    an individual has forgotten their platform password.

                                                                                           NAPLAN Online Coordinator’s Guide 2021
                                                                                                                               13
NAPLAN Online Coordinator Guide: Training 2018                                                                                        13

        NAPLAN Online Coordinator Guide: Training 2018                                                                                       13
   Below is a view of what you will see when you login to the platform.

       Below
   Please noteisthat
                 a view  of what you
                     the functions youwill
                                      willsee
                                           see when  you
                                               on each   logwill
                                                       page in to  the Platform.
                                                                 depend  on the role you are logged in as.
      Pleaseisnote
      Below         thatofthe
                a view        functions
                            what      willyou will see you
                                                       on each inpage  willPlatform.
                                                                             depend on the role you are logged in as.
   There are three dashboards   – you      seeDelivering
                                  Preparing,   when        log
                                                         and      to the
                                                             Results.
        There are
        Please    three
               note  thatdashboards
                          the functions– Preparing,
                                         you will seeDelivering  and Results.
                                                        on each page   will depend on the role you are logged in as.
   Each dashboard contains different ‘tiles’ that perform different actions on the platform.
        Each dashboard     contains different ‘tiles’ that perform different
        There are three dashboards – Preparing, Delivering and Results.      actions on the Platform.
   In most cases,
       In most    related
               cases,     functions
                       related      are grouped
                               functions           together
                                          are‘tiles’
                                               grouped      into oneinto
                                                          together    tile.one tile.
       Each dashboard    contains  different         that perform  different  actions on the Platform.
        In most cases, related functions
                             This shows youare grouped together into one tile.
                                            which
                                 dashboard you are on.
                                 This shows you which
                                 dashboard you are on.

 ‘Checklist’ tile.

 ‘Checklist’ tile.

                                                                                                                                  There
                                                                                                                                  There are
                                                                                                                                          are different
                                                                                                                                               different
                                                                                                                                  tiles
                                                                                                                                  tiles within
                                                                                                                                        within each
                                                                                                                                                 each
                                                                                                                                  dashboard.
                                                                                                                                  dashboard.
                                                                                                                                  There are different
                                                                                                                                  tiles
                                                                                                                                  Eachwithin
                                                                                                                                  Each          each
                                                                                                                                         tile contains
                                                                                                                                         tile contains
                                                                                                                                  dashboard.
                                                                                                                                  functions
                                                                                                                                  functions youyou can
                                                                                                                                                    can
                                                                                                                                  perform
                                                                                                                                  perform on  on the
                                                                                                                                                 the
                                                                                                                                  Each tile contains
                                                                                                                                  platform.
                                                                                                                                  Platform.
                                                                                                                                  functions you can
                                                                                                                                  perform on the
                                                                                                                                  Platform.

                                                                     Figure 8.6
                                                                    Figure 7.5
        In order to move from one dashboard to another,                  schools
                                                                    Figure  8.6      are required to complete and tick off all the
   To move from one dashboard to another, schools are required to completenote
        tasks  in the  ‘Checklist’ tile on   the left of each   dashboard.      Please     and these
                                                                                               tick offtasks
                                                                                                         all theare notinapplicable
                                                                                                                 tasks    the ‘Checklist’for all
        In order to
        schools,   for move   fromyour
                       example,     oneschool
                                           dashboard
                                                  may    to have
                                                        not  another,
                                                                   any   schools are
                                                                        students     who required
                                                                                          required  to   complete and
                                                                                                     pre-approval     for   tickofoff
                                                                                                                          use       a  all the
                                                                                                                                      scribe.
   tile on the left of each dashboard. Please note these tasks are not applicable for all schools, for example, your school
        tasks  in the
        However,    all‘Checklist’
                        items musttilebeonticked
                                             the left of each
                                                   in order  to dashboard.
                                                                complete the    Please   note these
                                                                                   checklist.          taskswe
                                                                                               Therefore,       areask
                                                                                                                    notschools
                                                                                                                         applicable     for all
                                                                                                                                   to tick   all
   mayschools,
          not havefor
                    anyexample,
                         studentsyour
                                  who school
                                        requiredmay pre-approval
                                                       not  have  for
                                                                   anyuse   of a scribe.
                                                                        students     who However,
                                                                                          required   all items mustfor
                                                                                                     pre-approval      be use
                                                                                                                           ticked
                                                                                                                                of in
                                                                                                                                    a order to
                                                                                                                                      scribe.
        items in the checklist on the Platform to allow you to move to the next dashboard.
   complete    the checklist.
        However,    all items Therefore,   we askinschools
                               must be ticked                to complete
                                                      order to  tick all itemstheinchecklist.
                                                                                    the checklist on the platform
                                                                                              Therefore,      we asktoschools
                                                                                                                         allow you to to  move
                                                                                                                                       tick  all
   to the  nextindashboard.
        items     the checklist on the Platform to allow you to move to the next dashboard.
       8.2 Invite NAPLAN coordinator
   7.2 8.2
       The NAPLAN
                 Invite
            Invite           NAPLAN
                       coordinator
                    NAPLAN                       coordinator
                                      account needs to be set up by the principal account via the Platform. After
                                 coordinator
       logging in as a principal, click the ‘Invite NAPLAN Coordinators’ link from the ‘Manage School-based Users’
   TheThe   NAPLAN
       NAPLAN
      tile on         coordinator
              thecoordinator
                  ‘Preparing’      account
                             account needs toneeds
                              dashboard.      be set to
                                                      up be set principal
                                                         by the  up by the   principal
                                                                          account       account
                                                                                  via the         viaAfter
                                                                                          platform.    thelogging
                                                                                                           Platform.
                                                                                                                  in asAfter
                                                                                                                        a
       logging
   principal,    in as
              click thea‘Invite
                          principal, click Coordinators’
                                NAPLAN     the ‘Invite NAPLAN    Coordinators’
                                                         link from the ‘Manage link from the ‘Manage
                                                                               School-based   Users’ tileSchool-based    Users’
                                                                                                          on the ‘Preparing’
      tile on the ‘Preparing’ dashboard.
   dashboard.

                                                                     Figure 8.7

                                                                     Figure 8.7
                                                                    Figure 7.6

NAPLAN Online Coordinator’s Guide 2021
14
The NAPLAN coordinator will receive an invitation email that contains a self-register link. Follow the registration process
    similar to that previously outlined for the principal (including the use of the codes from their grid card and the school PIN
    for the initial registration). Once registered, the NAPLAN coordinator can perform the same functions as the principal,
    excluding inviting another NAPLAN coordinator.

    Please note that each grid card is unique; the codes on each grid card are different. Each NAPLAN coordinator user
    account will need their own unique grid card. If your school requires additional grid cards, please contact the VCAA
    NAPLAN helpdesk.

    7.3         Installing the secure locked down browser

    In order to prevent students from accessing prohibited tools or browsing the internet, devices will be locked down to
    access only the NAPLAN Online tests. A secure LDB has been developed for various operating systems and tablet
    devices for this purpose. A full list of minimum hardware requirements for all supported devices can be found here:
    www.assessform.edu.au/layouts/Technology/Devicerequirements.aspx

    It is required that schools ensure that students are using devices that are in locked-down mode, as it will prevent
    students from using any other software simultaneously. When in locked-down mode, students are prevented from
    accessing other internet browsers, accessing software, application switching and other operating commands. Features
    such as the camera, spell check, screenshot, home and back buttons will be disabled.

    The technical support officer should ensure the LDB is installed on all student devices prior to the test. Links to all
    versions of the LDB and instructions on how to install them can be found on this link:
    www.assessform.edu.au/layouts/Technology/LockedDownBrowser.aspx

    This is a link that can be assessed by the general public and, if required, the link can be given to students so they can
    install the LDB on their own devices.

    Where students have been granted permission from the VCAA to use another browser or software due to their disability
    requirement, students will not be sitting the test via the LDB. However, the appropriate DACs must be assigned to
    the student so the platform will allow them to sit the test via other browsers. Please refer to Appendix 1: Disability
    Adjustment Codes for further information on DACs.

    7.4         Managing student information

    Following the collection of student enrolment data at the end of February, the VCAA have loaded all 2021 NAPLAN
    student data onto the platform. Schools can check all the existing student information and add any new students as
    required.

                                                                                        NAPLAN Online Coordinator’s Guide 2021
                                                                                                                            15
8.4          Managing student information
     For the SRT, the VCAA has loaded all 2018 NAPLAN pen-and-paper student data into the Platform. Schools
     can check all the existing student information and add any new students as required.
  Check student information
     Check student information
  Schools can review the current students already registered on the platform by clicking on ‘Manage student information’
     Schools can review the current students already registered on the Platform by clicking on ‘Manage student
  under the ‘Manage Students’ tile on the ‘Preparing’ dashboard.
     information’ under the ‘Manage Students’ tile on the ‘Preparing’ dashboard.

     NAPLAN Online Coordinator Guide: Training 2018                                                                           15
                                                             Figure 8.8
                                                             Figure 7.7

  The page will display all students who are already loaded for the school. You can filter the list by year level and/or class
     TheClick
  group. pageonwill
                thedisplay
                    ‘Searchall
                            forstudents who are
                                Names, Email    already loaded
                                             or Username’       forthen
                                                           button,  the enter
                                                                        school.  You can
                                                                              or select thefilter
                                                                                             yearthe
                                                                                                  levellistinby
                                                                                                             theyear level.
                                                                                                                 ‘Search by
  TestClick onbox.
       Level’  the If‘Search fortoNames,
                      you want            Email
                                   add class     or to
                                             group   Username’
                                                       the filter orbutton thentoenter
                                                                     just want         orby
                                                                                  search  select
                                                                                            classyear level
                                                                                                  group     in enter
                                                                                                        only,  the ‘Search
                                                                                                                     or selectbythe
      Test
  class    Level’
        group     box.
              in the   The system
                     ‘Search by Classwill then display
                                      Group(s’)        students
                                                box. Click       that
                                                           ‘Search’   match
                                                                    once     the year
                                                                         you have     leveloryou
                                                                                  entered        selected.
                                                                                              selected your option.

                                                             Figure  7.8
                                                             Figure 8.9

  Search for individual students
     Search for individual students
  Individual students can be searched for by clicking the ‘Search for Names, Email or Username’ button to open the search
     Individual students can be searched for by clicking the ‘Search for Names, Email or Username’ button to
  filter boxes.
     open the search filter boxes.

                                                             Figure 8.10
                                                             Figure 7.9
     Enter the name of the student in the ‘Search for Names, Email or Username’ box and click the ‘Search’ button.

NAPLAN Online Coordinator’s Guide 2021
16
Figure 8.10
                                                              Figure 8.10
    Enter the name of the student in the ‘Search for Names, Email or Username’ box and click the ‘Search’ button.
       Enter the name of the student in the ‘Search for Names, Email or Username’ box and click the ‘Search’ button.
       Enter the name of the student in the ‘Search for Names, Email or Username’ box and click the ‘Search’ button.

                                                              Figure 8.11
                                                              Figure  7.10
                                                              Figure 8.11
       The system will display students that match the search criteria.
    TheThe  system
        system       will display
                will display      students
                             students      that match
                                      that match       the search
                                                 the search criteria.criteria.

       16                                                                          NAPLAN Online Coordinator Guide: Training 2018
                                                              Figure 8.12
                                                              Figure 8.12
                                                              Figure 7.11

    Edit student information
       Edit student information
    If any  of the
        If any     student
                of the     name
                       student  or date
                               name  or of birth
                                        date  of details are incorrect,
                                                 birth details          you canyou
                                                                are incorrect,  clickcan
                                                                                      on click
                                                                                         the pencil icon
                                                                                               on the    on the
                                                                                                       pencil   right
                                                                                                              icon onofthe
                                                                                                                         theright
    student name
       of the     to edit
              student     theirto
                       name     information.
                                  edit their information.

                                                              Figure 8.13
                                                              Figure 7.12
       Click on the ‘Save Student’ button after you have edited the student’s information.

                                                                                          NAPLAN Online Coordinator’s Guide 2021
                                                                                                                              17
You can also read