Blackwood Health, Safety & Wellbeing Plan 2020 2021 - Blackwood Health, Safety & Wellbeing Plan 2020 2021
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Blackwood Health, Safety & Wellbeing Plan 2020 - 2021
Blackwood Health, Safety & Wellbeing
Plan
2020 - 2021
Page 1 of 10Blackwood Health, Safety & Wellbeing Plan 2020 - 2021
Introduction
Blackwood has over 1,500 properties for rent across Scotland, and 3 care
homes. We provide an integrated care and housing service for our tenants
and for individuals in the wider community who require care and support
services in their own homes. Our Head Office is in Edinburgh and we have
regional offices located in Glasgow and Aberdeen.
At Blackwood, we believe that health, safety and wellbeing is not just
about complying with legal requirements but about finding better, safer
and more efficient ways of delivering our services, while providing the best
possible working environment for our employees.
Blackwood’s Health & Safety and Health & Wellbeing Policies
The overarching objective of this plan is to help us implement Blackwood’s
Health, Safety and Wellbeing policies, and to realise our health and safety
vision. A copy of our Health and Safety Statement of Intent is detailed
below:
• Blackwood is a long-established not-for-profit organisation delivering
affordable, accessible homes, care and support services across
Scotland. We recognise that the health, safety and well-being of our
employees, customers, contractors and visitors is critical to our
continued success. We also recognise that maintaining a high
standard of health and safety generally, not only provides legal and
financial assurance, but it is ethically the right thing to do.
• Blackwood operates a systematic approach to the identification of
hazards and the management of risk within its operations. Through our
management systems, we will ensure statutory compliance is
maintained as a minimum standard.
• Our continual Health, Safety and Wellbeing Improvement Plan, aligned
to specific health and safety objectives, is designed to keep the
organisation at the forefront of health and safety management.
• We seek to identify and manage hazards through suitable risk
management, with a proactive culture and approach to health &
safety and the provision of adequate resources. This includes a
competent team, and a management system that is regularly
reviewed and audited.
• Blackwood consults and communicates with its employees on health
and safety matters and will provide all its employees with appropriate
training to ensure that they can undertake their responsibilities in a safe,
Page 2 of 10Blackwood Health, Safety & Wellbeing Plan 2020 - 2021
healthy and effective manner. In turn, Blackwood expects every
employee to undertake their activities in a safe and healthy manner.
• This policy statement will be reviewed as part of the management
review process, communicated to all employees as required and
made available on our website.
Developing the Health, Safety and Wellbeing Plan 2020-2021
A key element in the preparation of this Plan is our Health & Safety
Management System which provides the operational details of how we
manage health and safety on a day to day basis and includes details of
key roles and responsibilities. The system is based on BS OHSAS 18001: 2007
and is designed to control and continually improve the management of
health and safety, as the diagram below shows.
Blackwood H&S Policy
Management Review Planning
Checking & Implementation &
Corrective Action Operation
Our Health and Safety Improvement Plan is guided by several internal and
external influences. Not least of these is the law, which dictates the
measures that we must take to meet our health and safety obligations.
Other influences are our accident and incident records, the findings from
internal audits, as well as the findings from our See Me Mental Health
Check Survey and the Health Checks carried out by Chest Heart and
Stroke Scotland. The plan is also influenced by the views of our customers,
stakeholders and of our employees.
Page 3 of 10Blackwood Health, Safety & Wellbeing Plan 2020 - 2021
These influences are important, as they provide the inputs required for us
to identify what works, and what does not work in our existing safety
management system, allowing us to develop our health and safety
improvement plan.
This Health and Safety Improvement Plan forms part of Blackwood’s
Strategy & Business Plan 2018–2022. The Health, Safety & Wellbeing Plan is
reviewed and updated on an annual basis to ensure that it remains fit for
purpose and to ensure close alignment with the strategic direction of the
organisation.
Responsibilities for implementing the plan
The responsibility for leading the plan and for making sure that it has been
implemented and fully embedded across the organisation rests with the
Chief Executive Officer (CEO), the Coronavirus Response Group (CRG)
and the Operational Management Team (OMT).
It should also be noted that none of the activities outlined in this plan can
be achieved in isolation, and most will require direct leadership or
involvement by managers and employees.
What do we want to achieve?
Our Health, Safety & Wellbeing Plan for 2020/21 - initially for the next year
but set in the context of the longer 2018–22 plan, will still focus on three key
aims, and these are detailed below:
Aim 1 Aim 2 Aim 3
•To meet or exceed •To implement and •To undertake a
all our statutory embed measures to range of activities to
health and safety protect our improve employee
obligations employees and health and
customers from wellbeing
harm
These are aims that we are familiar with and have several control
measures already in place to ensure we achieve them.
Some of these control measures include:
Page 4 of 10Blackwood Health, Safety & Wellbeing Plan 2020 - 2021
• Our Safety Management System (SMS), policies, procedures and
guides, and an annual audit plan to ensure they are being applied;
• The Coronavirus Response Group (CRG) where all matters and actions
relating to COVID-19 are measured, discussed and tasks allocated
including reporting to Board;
• Regular H&S Forums where accident, incidents and lessons learned
can be shared throughout the organisation;
• Our comprehensive and organisation wide Learning and
Development Plan which includes health and safety training, as well as
leadership and management;
• Our Health and Wellbeing Policy recognises that happy, healthy
employees are more likely to be at work, motivated and productive,
thus reducing employee turnover and sickness absence;
• Our Employee Counselling Service provider (Lifeworks) and our work
with both See Me Scotland, Chest Heart and Stroke Scotland and
Healthy Working Lives to support and improve employee health and
wellbeing.
Although these control measures are not detailed in this plan, they do form
part of our Performance Framework arrangements.
However, this year’s plan must focus on 3 key things:
• Ensuring that in the context of COVID-19 our customers and
employees stay safe and well.
• Ensuring that our policies, processes and procedures reflect the
lessons we have learned in dealing with COVID-19 and are applied
to preparing for future potential pandemics.
• Building on existing good practice and improving our performance
even further.
We will therefore delay, for one year, our focus on achieving Healthy
Working Lives Gold Standard. This will allow us to create capacity to
manage COVID-19, embed our Epidemic & Pandemic Policy and Action
Plan, and embed the systems we have developed in the latter part of
2019/20 to emerge from lockdown.
We will of course continue to improve the health and safety of our
customers by completing the fitting of additional heat and smoke
detectors in our general needs housing and the upgrading of our alarm
systems in all our care homes to L1 standard.
Page 5 of 10Blackwood Health, Safety & Wellbeing Plan 2020 - 2021
Aim 1: To meet or exceed all our statutory health and safety obligations
There are several key deliverables we need to carry out in order to
achieve this aim:
N0 Key Deliverable When Who
Policies, Procedures and Guides:
a) Develop a new process for
1 reviewing our H&S policies and July 2020 H&S Advisor
procedures - to ensure that they
are properly reviewed and
remain fit for purpose.
H&S Training:
a) Continue to offer Mental Health
First Aid and Mental Health
Awareness training, including an
e-learning option – to help
managers and others to Dec 2020 H&S Advisor /
recognise the symptoms of HR L&D Officer/
mental health so that they can
support those who are affected
by it. A specific focus will be on
supporting people coping with
2
COVID-19 related issues.
b) Train at least one person in each
service (including central), to Sep 2020 H&S Advisor /
become a Display Screen HR L&D Officer
Equipment (DSE) Assessor – so
that they can offer support and
assistance to all DSE users in
setting up their workstation,
particularly in relation to working
from home as we manage our
emergence from lockdown
Page 6 of 10Blackwood Health, Safety & Wellbeing Plan 2020 - 2021
N0 Key Deliverable When Who
Accident & Incident Database;
a) Investigate options for improving
and/or replacing our accident
3 and incident database – in order Sept 2020 Business Solutions
to eliminate error messages and Manager
ensure it remains fit for purpose
and suitable for current
technology platforms.
To ensure we deliver on this key aim we have agreed the following Key
Performance Indicators (KPIs):
.
N0 Key Performance Indicator Target 2020-21
1a Percentage of H&S policies and procedures 90%
within their target review date. (21 out of 23)
2b The number of Mental Health First Aid and 4
Awareness courses delivered in the year
2c The number of trained DSE Assessors 87.5%
(7 out of 8)
Aim 2: Implement and embed measures to protect our employees and
customers from harm
There are several key deliverables we need to carry out in order to
achieve this aim:
Page 7 of 10Blackwood Health, Safety & Wellbeing Plan 2020 - 2021
N0 Key Deliverable When Who
COVID-19:
a) Review and design all offices and
care homes to provide enhanced Aug 20 Coronavirus Response
hygiene measures and encourage Group (CRG)
social distancing
b) Review hygiene measures at all Oct 20 CRG
4 Blackwood developments
c) Create our Epidemic & Pandemic
Policy and Action Plan to prepare for
the potential for future pandemics
and apply the lessons we have Jul 20 CRG
learned in dealing with COVID-19
including processes for procuring
centralised supplies including PPE
Fire Safety:
a) Complete the upgrade of all our
Care Home Fire Alarm Systems to Mar 2021 Operations Director /
L1 Type – to improve fire Property Investment
detection and to bring them up Manager (PIM) /
to current standards. Planned Maintenance
Delivery Leader (PMDL)
5
b) Complete the installation of
additional Smoke and Heat Feb 2021
Detectors in our properties
considering recent changes to Operations Director/
the Housing (Scotland) Act – to PIM / PMDL
improve fire detection and to
bring them up to current
standards.
Display Screen Equipment:
a) Provide each employee who is
working from home with an
individual DSE programme to
6 provide additional equipment as July 2020 H&S Advisor
required.
b) Provide each office with at least
one sit and stand platform – to
give our employees the choice to
Page 8 of 10Blackwood Health, Safety & Wellbeing Plan 2020 - 2021
N0 Key Deliverable When Who
sit or stand at their desk on the
occasions they are in the office.
Studies have shown that
employees who stand are more
productive, more engaged and
healthier.
To ensure we deliver on this key aim we have agreed the following Key
Performance Indicators (KPIs):
N0 Key Performance Indicator Target 2020-21
The number of employees working from home
5a 95%
with a full DSE assessment
100%
5a The number of sit and stand platforms
(5 of 5)
Aim 3: To undertake a range of activities to improve employee health and
wellbeing.
N0 Key Deliverable When Who
Health & Wellbeing:
a) Work with HWL and our HWL Co- Mar 2021 H&S Advisor
ordinators - In order to maintain Operational
6
the HWL Silver Award. Management
Team
HWL Coordinators.
Page 9 of 10Blackwood Health, Safety & Wellbeing Plan 2020 - 2021
To ensure we deliver on this key aim we have agreed the following Key
Performance Indicators (KPIs):
N0 Key Performance Indicator Target 2020-21
The number of Health, safety and wellbeing
1d 5
campaigns and/or activities.
The number of information campaigns to raise
1e 1
awareness of our smoking policy
The number of information campaigns to raise
1f 1
awareness of our alcohol and drugs policy
The number of healthy eating campaigns and/or
1a 3
events.
The number of physical activity campaigns
1b 3
and/or events.
The number of mental health campaigns and/or
1c 3
events.
Investment Required
Aim Key Deliverable Budgeted Cost
1 Additional Mental Health Training £2,000
2 Sit and Stand Platforms £1,500
Review and remodel our offices and
care homes to make them safe in light
3 £25,000
of COVID19 and prepared for
potential future pandemics
Health and Wellbeing campaigns,
£6,000
events and awards for Gold Award
3
Health Defence Screening £8,000
Total £42,500
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