Board Meeting Minutes July 20, 2021
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Board Meeting Minutes
July 20, 2021
THE MHRB MEETING OF JULY 20, 2021, WAS CALLED TO ORDER AT 5:15 PM BY JIM SASS, CHAIR, THE
PRESENCE OF A QUORUM WAS ESTABLISHED.
CHAIR SASS OPENED THE MEETING READING OUR MISSION STATEMENT: The Mental Health and Recovery
Board of Erie and Ottawa Counties plans, funds, directs and monitors a dynamic network that drives a
continuum of behavioral health services in a relentless pursuit of person-centered wellness and a healthy
community.
Chair Sass stated as incoming Board Chair his voting position. He may vote to make a tie, break a tie, or
not vote at all, which is his prerogative. The intention is to keep impartially from the Chair’s perspective.
BOARD MEMBERS PRESENT: Tom Clemons, Lisa Crescimano, John Fletcher, Marie Hildenbrandt, Connie
Kendrick, Linda McCrery, Val Parker, Evelyn Quinn, Rob Quinn, Herman Robinson, Jim Sass, Caleb
Stidham, Jill Stinebaugh
BOARD MEMBERS ABSENT: Glenn Osowski, Julie Hammond, Tom Tucker, Bob Geib
STAFF PRESENT: Diane Taylor, Maria Robinson, Patty Notestine
GUEST ANNOUNCEMENTS: None
APPROVAL OF MINUTES, SECRETARY'S REPORT:
• June 1, 2021, Special Meeting Minutes, Caleb Stidham moved to accept, second by Val Parker.
Minutes approved as corrected (typo), all members in favor.
• June 15, 2021, Special Meeting Minutes, Lisa Crescimano moved to accept, second by Caleb
Stidham. Minutes approved as corrected (typo), all members in favor.
• June 21, 2021, Ad Hoc Personnel Committee Meeting Minutes, Lisa Crescimano moved to
accept, second by Caleb Stidham. Minutes approved as corrected (typo), all committee members
in favor.
• June 22, 2021, Special Meeting Minutes, Lisa Crescimano moved to accept, second by Caleb
Stidham. Minutes approved as corrected (typo), all members in favor.
PRESENTATIONS:
Board Transition Update: Mircea Handru, Executive Director of the Mental Health &
Recovery Services Board of Seneca-Sandusky-Wyandot Counties, updated the Board on the
transition plan concerning the split of the Erie County and Ottawa County Boards, respectively.
We are waiting for the Erie County Commissioners to sign an MOU regarding the division of
properties with the Ottawa County Commissioners. Property division will most likely be decided
based on the percentage collected by each county levy. In the plan, draft Bylaws have been
proposed for the newly established Erie County Board, including various policies and
procedures which will require approval by the newly established Erie County Board.
MHRBEO Board Minutes July 20, 2021 Page 1Continuation of contracts and housing services have been discussed between the two counties
as well. Director Handru and Director Taylor have met with agency providers. The intent is not
to disrupt any services and fulfill the six-month contracts agreed to through December 31, 2021.
Additional information was requested from OhioMHAS and has been presented to them. Once
signed, the plan will be submitted to OhioMHAS for approval. In the comprehensive plan, we
are asking OhioMHAS for a separation date of October 1, 2021.
Board discussion ensued.
A draft comprehensive plan for Erie County and Ottawa County can be found on the SSW
County website at www.mhrsbssw.org.
• Serving Our Seniors: Director Sue Daugherty gave a thorough report on the request for peer
support services as part of the Senior Service Advocacy – Pilot Project. The position will be
part-time, averaging 20 hours per week, located at the Senior Service building. The contract
would be with Sandusky Artisans, who would be providing the peer support professional. Active
marketing would be necessary to destigmatize older adults' mental health and recovery
services.
Future funding for this program is uncertain. Serving Our Seniors request is for a 12-month
contract. Noting anything less would not be feasible for all parties concerned. Therefore, it was
suggested waiting until the new Erie County Board is established.
For clarification, C. Stidham noted the current six-month contracts with the Board are subject
to 120-day cancellation notices. The new Board is under no obligation to continue any previous
contracts made.
➢ After further Board deliberation, Caleb Stidham moved to deny funding request for
Serving Our Seniors, seconded by Lisa Crescimano.
Board discussion ensued.
Roll call vote for Serving Our Seniors Funding Request: Tom Clemons, no; Lisa Crescimano,
yes; John Fletcher, no; Marie Hildenbrandt, yes; Connie Kendrick, no; Linda McCrery, yes; Val
Parker, no; Evelyn Quinn, yes; Rob Quinn, yes; Herman Robinson, no; Caleb Stidham, yes; Jill
Stinebaugh, yes. Motion carried with seven yes votes and five no votes.
REPORT OF COMMITTEES:
• PLANNING/OVERSIGHT COMMITTEE: V. Parker noted the Committee is working to strengthen
NAMI in Erie County and has scheduled a meeting for July 27. State Capital funding, Drug
Court request for funding, and Celebrating Families were reviewed. The Committee approved
forwarding the Drug Court funding request to the Finance Committee for review.
• FINANCE COMMITTEE: J. Fletcher noted the Committee approved to take to the full Board; July
bills, advance fund, amended appropriations, and contract with UTMC. There was discussion
without action on the sale of the property. Review of policy updates submitted. The Committee
tabled any action on the Drug Court request for funding.
INTERIM DIRECTOR'S REPORT:
• SOR 2.0 Year 2 Update: The Board will apply for and request the same amount of money next
year, close to one million dollars.
• Ottawa County Office: Initially, the Board decided to keep the OC office available. Since then,
speaking with Director Handru, they will not be using the office, and since we are down to four
MHRBEO Board Minutes July 20, 2021 Page 2employees, it would not be efficient to keep the office open. Therefore, we are requesting to keep
the office until the end of August.
➢ Caleb Stidham moved to end the Ottawa County office lease by August 31, 2021,
second by Lisa Crescimano. Voice vote was taken; motion carried with one no vote.
FINANCIALS:
CHIEF FINANCIAL OFFICER'S REPORT:
CFO Robinson explained and reviewed the following:
• Board Revenue Report through June 30, 2021 (FY2021),
• Board Expense Report through June 30, 2021 (FY2021),
• Cash Balance Summary Period Ending June 30, 2021, ending Cash Balance amounts to
$7,149,208.35,
• Unexpended Balances – General & Grant Funds – $7,149,208.35 starting 7/1/2021,
• Check History Register through June 30, 2021
❖ CFO Robinson noted she would update the reserve for supplemental funding applications
stated amount to the amount currently approved since the request for funding applications
has ended.
Motions Requiring Action:
Item #1 –Approval of monthly Bills to be Paid in July: Resolution No. 07-2022-01, Whereas, the
attached July Financial Transaction Report has been reviewed for appropriateness and compliance
with Board Policies by CFO Robinson. Therefore, Val Parker resolved that the Mental Health and
Recovery Board of Erie and Ottawa Counties approve the May Financial Transaction Report. Total
amount approved $568,811.31; second by Connie Kendrick.
Roll call vote for Approval of monthly Bills to be Paid in July, Resolution No. 07-2022-01: Tom
Clemons, yes; Lisa Crescimano, yes; John Fletcher, yes; Marie Hildenbrandt, yes; Connie Kendrick, yes;
Linda McCrery, yes; Val Parker, yes; Evelyn Quinn, yes; Rob Quinn, yes; Herman Robinson, yes; Caleb
Stidham, yes; Jill Stinebaugh, yes. Resolution carried unanimously.
Item #2 –Approval of Tax Budget, Resolution No. 07-2022-02 Therefore, be it resolved by the Mental
Health and Recovery Board of Erie and Ottawa Counties. Section 1. The Board hereby adopts the tax
budget proposed for Calendar Year 2022. In further conformity with section 5705.30 of the Ohio
Revised Code, the budget shall be submitted to the Erie County Auditor no later than July 20, 2021.
The Erie County Auditor has granted a waiver to the Board for submission of the tax budget by July 20,
2021. Section 2. The Board hereby finds and determines that all formal actions relative to the passage
of this legislation were taken in an open meeting of this Board, and that all deliberations of this Board
and of its committees, if any, which resulted in formal action, were taken in meetings open to the public,
in full compliance with applicable legal requirements, including Section 121.22 of the Ohio Revised
Code. Section 3. That this resolution shall take effect from and after the earliest time provided by law,
resolved by Val Parker, second by Lisa Crescimano.
Roll call vote for Approval of Tax Budget, Resolution No. 07-2022-02: Tom Clemons, yes; Lisa
Crescimano, yes; John Fletcher, yes; Marie Hildenbrandt, yes; Connie Kendrick, yes; Linda McCrery,
yes; Val Parker, yes; Evelyn Quinn, yes; Rob Quinn, yes; Herman Robinson, yes; Caleb Stidham, abstain;
Jill Stinebaugh, yes. Resolution carried with one abstention.
Item #3 –Approval of Advance Fund, Resolution No. 07-2022-03: Therefore, be it resolved by the
Mental Health and Recovery Board of Erie & Ottawa Counties: the sum of $40,000 (Forty Thousand
Dollars and no cents) to the General Fund (74601) from the Whole Child Matters Grant Fund (74643)
MHRBEO Board Minutes July 20, 2021 Page 3RESOLVED, that the General Fund (74601) shall be repaid now that the Funds are made available
through the State of Ohio Mental Health & Addiction Services. RESOLVED, that the Board finds and
determines that all formal actions concerning and relating to the adoption of this resolution were taken
in an open meeting of this Board and that all deliberations of this Board that resulted in those formal
actions were in meeting open to the public in compliance with the law including Section 121.22 of the
Ohio Revised Code, resolved by Val Parker, second by Caleb Stidham.
Roll call vote for Approval of Advance Fund, Resolution No. 07-2022-03: Tom Clemons, yes; Lisa
Crescimano, yes; John Fletcher, yes; Marie Hildenbrandt, yes; Connie Kendrick, yes; Linda McCrery,
yes; Val Parker, yes; Evelyn Quinn, yes; Rob Quinn, yes; Herman Robinson, yes; Caleb Stidham, yes;
Jill Stinebaugh, yes. Resolution carried unanimously.
Item #4 –Approval of Amended Appropriations, NW Regional District, additional funding received in
the amount of $40,000, moved by Caleb Stidham, second by Lisa Crescimano. Voice vote was taken;
motion carried unanimously.
Item #5 –Approval of a contract with the University of Toledo Medical Center (UTMC) for Child and
Adolescent services not to exceed $75,000, moved by Lisa Crescimano, second by Tom Clemons.
Voice vote was taken; motion carried unanimously.
Financial Audit Update and Exit Conference: The Board reviewed a confidential draft since the final
audit was not released. CFO Robinson inquired if the Board would like to receive an exit conference via
zoom or waive the formal exit conference.
➢ John Fletched moved to have the exit conference via zoom, second by Val Parker. Voice
vote was taken; motion carried unanimously. Once the meeting has been scheduled,
the information will be forwarded to the Board.
Credit Card Usage: CFO Robinson informed the Board of our current credit card usage, previously
reviewed at the Finance Committee meeting. All current credit card charges that can be removed have
been, and invoices will now be issued to cover those charges.
Three items currently on the credit card are:
1) Microsoft Office 365 is our email for the Board, and Microsoft Office for the staff (which cannot be
changed until the separation occurs).
➢ Lisa Crescimano moved to keep MHRBEO.com and continue the Microsoft 365 Office
account to our credit card, second by Tom Clemons. Voice vote was taken; motion
carried unanimously.
2) The Grammarly account (reviews spelling, grammar, punctuation, clarity, engagement, and delivery
mistakes) is an annual membership. So, there is time to figure out how to continue using that account.
3) Two Adobe PFI licenses are currently paid annually. However, we can explore a couple of options
when the time comes to purchase new licenses.
We have used the credit card to purchase items (such as mattresses) needed at the Beacon House.
However, we will still need access to a credit card for this type of purchase until another option is available
to us.
Board debate/comments/concerns ensued.
MHRBEO Board Minutes July 20, 2021 Page 4➢ John Fletcher moved to allow the CFO to use the Board credit card at Big Lots to purchase
items for the Beacon House as necessary, second by Herman Robinson. Voice vote was
taken; motion failed.
➢ Caleb Stidham moved to include a credit card transactions list at each month's meeting
in the financial document and request the Director and CFO review the existing
credit card policy and present it at next month’s Finance meeting, second by Lisa
Crescimano. Voice vote was taken; motion carried.
Line-Item Change Update: On our check register history report, you will see the second set of numbers,
8322, used to track revenue and expenses for FY22.
Provider Audit Review Update: Five provider audits have been completed and waiting for five more to
come back. Some of the audits have been delayed due to the COVID funding. Firelands is one of them.
The Health Department is on a calendar year-end, and they have until September 30, 2021.
OLD BUSINESS: None
NEW BUSINESS:
1) Sale of Building:
➢ Caleb Stidham moved to approve Resolution # 07-2022-04, Whereas the Mental Health
& Recovery Board of Erie & Ottawa County (MHRBEO) deems it desirable and in the best
interests to SELL that certain property located at 1907 E. Perkins Avenue, in Perkins
Township, Erie County, State of Ohio (the “Property”). Therefore, be it resolved, that the
Interim Executive Director is hereby authorized, directed, and empowered to execute, for
and on behalf of MHRBEO and in its name, any and all documents required in connection
with the sale of the property, including but not limited to the hiring of an Appraiser and
Realtor, at a cost not to exceed $40,000 RESOLVED, that the Board finds and
determines that all formal actions concerning and relating to the adoption of this resolution
were taken in an open meeting of this Board and that all deliberations of this Board that
resulted in those formal actions were in meeting open to the public in compliance with the
law including Section 121.22 of the Ohio second by Lisa Crescimano.
Board discussion ensued.
➢ Caleb Stidham moved to amend the stated motion by removing “and Realtor” and
changing not to exceed to $5,000, second Lisa Crescimano.
Roll call vote for Approval of Sale of Property, Resolution No. 07-2022-04 as amended: Tom
Clemons, yes; Lisa Crescimano, yes; John Fletcher, yes; Marie Hildenbrandt, yes; Connie
Kendrick, yes; Linda McCrery, yes; Val Parker, yes; Evelyn Quinn, yes; Rob Quinn, yes; Herman
Robinson, yes; Caleb Stidham, yes; Jill Stinebaugh, yes. Resolution carried unanimously.
➢ Caleb Stidham moved for the Mental Health and Recovery Board to move to 2900
Columbus Avenue, Sandusky, effective no later than September 1, 2021, second by
Lisa Crescimano.
Board discussion ensued concerning future rental charges, moving expenses, IT
concerns.
Roll call vote for approval of above-stated motion concerning Board move; Tom Clemons, yes;
Lisa Crescimano, yes; John Fletcher, no; Marie Hildenbrandt, yes; Connie Kendrick, no; Linda
McCrery, yes; Val Parker, no; Evelyn Quinn, yes; Rob Quinn, yes; Herman Robinson, yes; Caleb
Stidham, yes; Jill Stinebaugh, yes. Motion carried with nine yes votes and three no votes.
MHRBEO Board Minutes July 20, 2021 Page 52) Policies:
a) Public Access to Board Records:
➢ John Fletcher moved to approve the presented Public Access to Board Records policy,
second by Tom Clemons.
Board discussion ensued. Interim Director Taylor noted changes were made to the current
policy.
Voiced concerns;
“A. Request for records. 1. Prior to taking action on a public records request for release of
Board information that is not considered necessary in the course of day-to-day operations,
the Executive Director shall be informed of the request or intended release of information.”
The Ohio Attorneys General’s office model is much less extensive compared to the policy
presented to us.
Why are we asking for a written request when one is not mandatory?
The policy is for the public to read and should be simplified and made clear on making
public records requests.
Public reports policy should pertain to Board staff only, not restricting actions by a Board
member.
Roll call vote to approve the Public Access to Board Records policy as presented;
Tom Clemons, no; Lisa Crescimano, no; John Fletcher, yes; Marie Hildenbrandt, no;
Connie Kendrick, no; Linda McCrery, no; Val Parker; no; Evely Quinn, no; Rob Quinn, no;
Herman Robinson, no; Caleb Stidham, no; Jill Stinebaugh, no. Motion failed with eleven
no votes and one yes vote.
b) Public Meetings: No action taken.
BOARD – OTHER DISCUSSION: None
EXECUTIVE SESSION:
➢ At 7:26 pm, Caleb Stidham moved to enter into executive session for the purpose of
Compensation of Public Employee to include the Board Members and Director Mircea
Handru, second by Marie Hildenbrandt.
Roll call to enter Executive Session: Tom Clemons, yes; Lisa Crescimano, yes; John
Fletcher, yes; Marie Hildenbrandt, yes; Connie Kendrick, yes; Linda McCrery, yes; Val
Parker, yes; Evelyn Quinn, yes; Rob Quinn, yes; Herman Robinson, yes; Caleb Stidham,
yes; Jill Stinebaugh, yes, Jim Sass, yes. Motion carried unanimously.
At 8:07 pm, Chair Sass stated we are out of the executive session and reconvened to the regular
meeting. No Action Taken.
MEETING ADJOURNED AT 8:10 P.M.
MHRBEO Board Minutes July 20, 2021 Page 6You can also read
