Bridging Evidence and Clinical Practice - SPONSOR AND EXHIBITOR MANUAL - HERNIA 2021 Copenhagen - Malmö 26 - 29 May 2021 - hernia2021.org
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
www.hernia2021.org EHS-AHS Joint Congress
SPONSOR AND EXHIBITOR MANUAL
Bridging Evidence and Clinical Practice
43 RD ANNUAL INTERNATIONAL CONGRESS
HERNIA 2021 · Copenhagen - Malmö · 26 - 29 May 2021
Swedish Hernia Registry
SM
# #EUROHERNIAS
#AMERICASHERNIAS
#HERNIA2021
#HERNIAFRIENDS
Welcome Dear Hernia Friends, The next Joint Meeting of the European and American Hernia Societies (HERNIA2021) takes place in Copenhagen, Denmark and Malmö, Sweden, where the pre-congress courses will be held, in May 2021. The Organizing Committee consists of 12 dedicated Danish and Swedish academic hernia surgeons, who are committed to launch the first major international hernia congress after the COVID-19 pandemic. The congress venue is the Bella Center in Copenhagen, one of the biggest international congress sites in Scandinavia, with perfect logistics for a successful meeting scientifically as well as socially. We wish to highlight evidence in hernia surgery under the overall theme “Bridging evidence and clinical practice”, focusing on “why I do it?” to a larger extent than “how I do it?”. In up to four parallel sessions during the four-day congress, we aim for presentations from key opinion leaders as well as rising young stars, favoring the next generation of hernia specialists and researchers. Sessions dealing with the same subject areas will be arranged from “basic to com- plex” and be chaired by pairs of one “older” renowned and one young and eager her- nia specialist. Presenting a mixture of key-note lectures, invited oral presentations, pro-et-con presentations and case-based interactive sessions, we aim for enough time allowing fruitful panel discussions and active participation of the audience. As HERNIA2021 also offers an option for live streaming parts of the program, we expect a huge international on-line audience outside Europe and North America. HERNIA2021 promotes the opportunity for young researchers with the best abstracts to present their work as oral presentations within thematic sessions or in dedicated oral presentation sessions. The congress will offer presentations of edited educative video recordings of surgical procedures rather than traditional time-consuming live surgery. Furthermore, we invite industry supported symposia offering ideal logistics in the large auditoriums of the Bella Center. It is our pleasure to welcome you at HERNIA2021. On behalf of the Danish Hernia Database and the Swedish Hernia Registry, Agneta Montgomery Lars Nannestad Jørgensen Ass. Professor MD, PhD Professor, MD, DrMSc Congress President, Sweden Congress President, Denmark HERNIA 2021 · Copenhagen - Malmö · 26 - 29 May 2021 3
Index Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Organising Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Welcome to Copenhagen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Hernia 2021 Highlights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Hernia 2021 Programme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Plan Your Presence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Past Sponsors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Building Your Package . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 The Venue: Bella Center Copenhagen . . . . . . . . . . . . . . . . . . . . . . . . . 16 Exhibition Floor Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Venue Floor Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 General Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Organising Committee
Denmark Sweden
Congress President Congress President
Lars Nannestad Jørgensen Agneta Montgomery
Professor, MD, DrMSc Ass. Professor, MD, PhD
Hans Friis-Andersen Ulf Petersson
Ass. Professor, MD Consultant, MD, PhD
Jacob Rosenberg Peder Rogmark
Professor, MD, DrMSc Consultant, MD, PhD
Thue Bisgaard Hanna Nilsson
Professor, MD, DrMSc Consultant, MD, PhD
Frederik Helgstrand Johanna Österberg
Ass. Professor, MD, DrMSc Consultant, MD, PhD
Nadia A. Henriksen
MD, PHD
Kristoffer Andresen
MD, PHD
HERNIA 2021 · Copenhagen - Malmö · 26 - 29 May 2021 5
Welcome to Copenhagen
Easy accessibility for international travellers, a Accessibility
low crime rate, efficient transport infrastructure, Copenhagen Airport is the world’s leading gate-
safety, cleanliness and a constantly expanding way to and from Northern Europe.
selection of world-class hotels and restaurants No airport in the region is better located, serves
are just some of the reasons why Copenhagen more destinations, welcomes more passengers or
is continually ranked one of the world’s most provides such a well-supported infrastructure.
popular convention cities, as well as one of the
most user-friendly capitals. Direct flights to more than 150 destinations
With non-stop flights to 156 international desti-
With a metropolitan population of 1.2 million, nations – including 36 intercontinental - the city is
Copenhagen is the largest city in Scandinavia. easy to access from all continents. All major Euro-
Though smaller than many other Northern pean cities are within a one- or two-hour flight.
European cities, the Danish capital has proven
itself more than able to organise successful large- Getting Around
scale events in innovative and appealing settings. Thanks to its compact scale and extensive pave-
ments, street crossings and pedestrian zones,
Copenhagen’s meetings industry has a well-earned Copenhagen is easy to explore by foot and is safe
reputation for quality and efficiency. It is the cultural to walk around in day and night.
capital of the North, with world-class museums,
music venues, festivals and historical sites. This Copenhagen offers a well-functioning infrastruc-
charming city of cobbled squares, canals and ture with 400 kilometres of bicycle lanes and an
copper spires also boasts the best shopping and extensive public transportation system that
nightlife in Northern Europe. connects the various areas of the city centre as
well as the suburbs.
Taxis are easy to hail on the street and most
accept all major credit cards. All taxis are clearly
licensed and operate at fixed mileage rates.
If you prefer to experience the city the Copenhagen
way, it is easy to get a hold of a bike. Most bike
shops and hotels offer bikes for rent, some hotels
even lend bikes to their guests for free.
Hernia 2021 Highlights
“Bridging Evidence
and Clinical Practice”
Congress Motto
We want Hernia 2021 to be the bridge between:
Copenhagen Malmö
Evidence Clinical practice
Healthcare professionals Industry partners
Mentors Young professionals
EHS AHS · APHS
What we kept in mind when creating the programme
ý Quality over quantity – maximum of 4 parallel scientific sessions
ý Focus on creating unique content, summary presentations and interactive sessions
ý Inclusion of other specialties to create new insights
ý Edited video recordings rather than live surgery
A Sustainable Congress
ý Use screens for branding
ý Venue branding and waste will be recycled
ý Sponsored free public transport tickets
ý No bag inserts (QR codes instead), and no delegate bags
ý Pocket programme + app instead of a full programme book
ý Water bottles to minimize use of plastic cups
HERNIA 2021 · Copenhagen - Malmö · 26 - 29 May 2021 7
Hernia 2021 Programme
What Scientific Committee would offer presentations of edited educative video
like you to know recordings of surgical procedures rather than
We wish to highlight evidence in hernia surgery traditional time-consuming live surgery.
under the overall theme “Bridging evidence and Furthermore, we invite industry supported
clinical practice”, focusing on “why I do it?” to a symposia offering ideal logistics in the large
larger extent than “how I do it?”. In up to four auditoriums of the Bella Center.
parallel sessions during the four-day congress,
we aim for presentations from key opinion leaders Topics you might be especially
as well as rising young stars, favoring the next interested in:
generation of hernia specialists and researchers.
New technologies, techniques and robotics
Sessions dealing with the same subject areas Innovations within mesh and fixation
will be arranged from “basic to complex” and be technologies
chaired by pairs of one “older” renowned and one cientific battle on permanent, biologic
S
young and eager hernia specialist. Presenting a or slowly resorbable mesh
mixture of key-note lectures, invited oral pres-
entations, pro-et-con presentations and case- Marketing surveillance through clinical
based interactive sessions, we aim for enough databases/registries
time allowing fruitful panel discussions and active What can be gained through collaboration
participation of the audience. between industry and registries?
Optimal registry from industry point of view
As HERNIA2021 also offers an option for live
streaming parts of the program, we expect a huge Lawsuit and litigation
international on-line audience outside Europe Mesh complications from a patient´s
and North America. HERNIA2021 promotes the perspective
opportunity for young researchers with the best Scope of the problem in the USA and Europe
abstracts to present their work as oral presenta-
onsequences of new regulations for launching
C
tions within thematic sessions or in dedicated
mesh on the market
oral presentation sessions. The congress will
Scientific Sessions Topics
PRIMARY INGUINAL HERNIA VENTRAL AND INCISIONAL HERNIA
ý omplex and recurrent
C ý PROMs in ventral and incisional hernia repair
inguinal hernia ý reop optimization in ventral and incisional
P
ý Groin pain but no hernia hernia repair
ý Postop chronic groin pain ý Incisional hernia prophylaxis
EVIDENCE REGISTRIES LAWSUIT AND LITIGATION
ý Levels of evidence
ý Why is evidence not implemented COVID-19 LEARNING AND EDUCATION
PARASTOMAL HERNIA EMERGENT HERNIA REPAIR COMPLEX SCENARIOS
Hernia 2021 Programme
What we kept in mind when creating the programme
ý Quality over quantity – maximum of 4 parallel scientific sessions
ý Focus on creating unique content, summary presentations and interactive sessions
ý Edited video recordings rather than live surgery
ý Inclusion of other specialties to create new insights
Preliminary Programme Structure
Wed 26 May - Fri 28 May
08:00 - 9:30 Sessions
09:30 - 10:00 Exhibition & Coffee Break
10:00 - 12:30 Sessions
12:30 - 14:00 Lunch, Lunch Symposia, Exhibition
14:00 - 15:30 Sessions Sessions Sessions Sessions
15:30 - 16:00 Exhibition & Coffee Break
16:00 - 18:00 Sessions Sessions Sessions
Saturday 29 May
08:00 - 9:30 Sessions
09:30 - 10:00 Coffee Break No Exhibition
10:00 - 12:30 Sessions on Saturday!
12:30 - 14:00 Farewell
Social events:
Get-together Reception (26 May 2021) Exhibition Hall 18:00-19:30
Free evening on Day 1 (26 May 2021) Possible invitations by industry after 20:00
Faculty dinner on Day 2 (27 May 2021) Venue to be confirmed
Conference dinner on Day 3 (28 May 2021) The Langelinie Pavillon, open to all sponsors
Pre-courses will take place in Malmö and preliminary topics include:
• Prophylactic mesh
• Small bites technique
• TAPP / TEPP
• Robotic surgery
HERNIA 2021 · Copenhagen - Malmö · 26 - 29 May 2021 9Plan Your Presence
Plan your presence and engagement at Hernia 2021 by choosing items from these
three areas:
EXHIBITION
1
SHOWCASE YOUR PRODUCTS
SATELLITE SYMPOSIA
2 SHARE YOUR RESEARCH AND INNOVATION
BRANDING
3
MAKE YOURSELF VISIBLE
Past SponsorsBuilding Your Package
Sponsors are encouraged to create custom packages according to their needs and product
strategies. The individual sponsorship options will be added up (exhibition, sponsorship
and branding) and assigned a sponsorship tier using the below levels as a guide:
Step 1 Step 2 Step 3 Step 4
Choose from the Add up the total Your total commit- Your sponsorship
list of opportunities cost of your ment will put you tier will entitle
on pages 12 - 15 selected items in one of the below you to additional
sponsorship tiers benefits
Diamond Platinum Gold Silver
Total cost € 100,000 € 75,000 € 50,000 € 25,000
ADDITIONAL BENEFITS
Feature article or video published on the
conference website (500 words or 3 minutes)
Company description on conference website 200 words 150 words 100 words 75 words
Company description in conference app 200 words 150 words 100 words 75 words
Full delegate badges 9 6 3 3
Company badges* 15 12 9 6
*) Can be converted with a ratio of 1 full = 2 company badges.
Access all areas
We want to ensure interaction and knowledge sharing between academia and industry, which is why an
exhibitor registration also grants access to all scientific sessions.
General entitlements for all sponsors and exhibitors
Acknowledgement incl. logo on all printed material, website and on social media
Hyperlinked logo on the conference website
Access to the Opening Ceremony and scientific sessions
Discounted registration (full delegate 550 EUR, company representative 250 EUR)
HERNIA 2021 · Copenhagen - Malmö · 26 - 29 May 2021 11EXHIBITION
1
SHOWCASE YOUR PRODUCTS
Save 100 EUR per sqm by booking early!
Exhibition Fees (space only)
Booked and fully paid before 30 November 2020 700 EUR per sqm*
Booked and fully paid after 1 December 2020 800 EUR per sqm
*) Please refer to our cancellation and refund terms on page 22, in case you hesitate to book early – we have made them
more flexible for 2021 to ease some of the uncertainties.
Included in the Exhibition Fees
2 exhibitor badges per each 9 sqm
Catering during the entire event, including the Welcome Reception
xhibitors will have the possibility to access catering in a dedicated area,
E
30 minutes before the official coffee and lunch breaks start.
Access to all scientific sessions
Hyperlinked logo on the conference website
Waste removal costs to ensure efficient waste handling, sorting and recycling.
Exhibition Stand Free exhibitor Early Bird Price Regular Price
badges (before 30 Sep 2020) (after 1 Oct 2020)
9 sqm 2 6,300 EUR 5,600 EUR
12 sqm 3 8,400 EUR 9,600 EUR
15 sqm 3 10,500 EUR 12,000 EUR
20 sqm 4 14,000 EUR 16,000 EUR
Stand design Building height:
Modular stands (shell schemes) can be ordered 2,5 m for stands below 30 sqm
via the venue and cost approximately 800 EUR 5,0 m for stands above 30 sqm
per 9 sqm (incl. electricity, lighting, company (incl. hanging banners etc.)
name, walls, carpet, and basic furniture). The All back walls facing other stands need to be
indicated price is mentioned here to allow you to neutral white, backwalls facing public areas can
estimate your costs and will depend on the exact be branded.
order specifications. The stand should not inconvenience or obstruct
the view for another company and their stand.
Companies using custom built stands are kindly It is the Congress Secretariat that takes decision
required to submit their stand design to Con- on disputable cases. Stand ceilings should not
gress Secretariat for approval. The following be fully covered – we will need to assess the
general rules apply: designs individually, but in general not more
than 25% should be covered.
Further details will be part of the Technical Manual that will be shared with all exhibitors in December 2020.Lead retrieval
We will offer a lead retrieval solution during the congress and will confirm the
details and costs in the Technical Manual that will be shared with all exhibitors
in December 2020.
Exhibition Schedule
Exhibitors have have access to the exhibition from 8:00 a.m. each day, but are not required to man their
stands outside the below indicated times.
25 May 2020 7:00 – 21:00 Build-up
26 May 2020 9:30 – 16:30 Exhibition Hours
27 May 2020 9:30 – 16:30 Exhibition Hours
28 May 2020 9:30 – 16:30 Exhibition Hours
28 May 2020 16:00 – 24:00 Dismantling
29 May 2020 Scientific programme continues on the morning 29 May 2020, but the Exhibition
is closed. Sponsors and Exhibitors are welcome to join the programme if their
time and schedules allow.
Preliminary timing of the coffee and lunch breaks
9:30 – 10:00 Morning Coffee Break
12:30 – 14:00 Lunch Break and Lunch Symposia
15:30 – 16:00 Afternoon Coffee Break
Exhibitors will have the possibility to access catering in a dedicated area, 30 minutes before the official
coffee and lunch breaks start.
Detailed information about the planning of the exhibition will be in the Technical Manual that will be
shared with all exhibitors in December 2020.
HERNIA 2021 · Copenhagen - Malmö · 26 - 29 May 2021 13SATELLITE SYMPOSIA
2
SHARE YOUR RESEARCH AND INNOVATION
Boost your company’s exposure and brand recognition and present your clinical
data by hosting a Satellite Symposium or giving delegates a hands-on experience
in a Workshop.
Lunch Symposium (6 slots in total) 60 min
During lunch time on all three days – maximum 2 in parallel.
€ 20,000
Targetted for an audience of 300 – 500 delegates.
Included: room rental, AV, hostess, 30 min rehearsal time
Hands-on Workshop (4 slots in total) 45 min
Opportunity to let the delegates try out your technology hands-on. € 10,000
Targetted for an audience of 30 – 50 delegates.
Video Surgery
Present your products with a video (15 min) of a surgery. The video should € 5,000
be presented by the surgeon who performed the surgery. Video surgery is
scheduled as part of the scientific programme of the conference.
Live Streaming of Your Symposium
Increase the reach of your symposium by making it accessible to a wider
audience and long beyond the congress.
From
Available as live-streaming on the Hernia 2021 online platform and on-demand € 5,000
afterwards.
Includes the cost of recording (technician on-site), but subject to the techni-
cian’s availability.
General rules for symposia and workshops:
All speakers must register for the conference. All symposia must be approved by the Scientific
The company must cover the registration, accom- Committee of EHS 2021.
modation and travelling costs.
Time slots for the symposia will be assigned on
Companies hosting Satellite Symposia are required a first-come, first-served basis, however the
to submit the high-level topic and expected Scientific Committee reserves the right to adjust
speakers by 31 December 2020 and the final title, the timings to avoid the same or essentially simi-
programme and speakers by 28 February 2021. lar topics to be presented in the same time slot.BRANDING
3
MAKE YOURSELF VISIBLE
Choose the branding opportunities
We offer several opportunities to brand your company and products - here are few of our options.
The full venue (on-site) branding offer will be published in November 2020 - it is possible to make reservations
and suggestions or wishes already now, however we will only start allocating the different venue branding
items once the full catalogue is finalized. We will allocate the items using two criteria: the Sponsorship Level
and first-come, first-served principle.
BRANDING ITEMS
App Main Sponsorship (exclusive) € 15,000
Lanyards (exclusive) * € 12,500
Pocket Programme (exclusive) € 10,000
Water bottles incl. branded water stations (exclusive) € 15,000
* (excl. production costs)
ON-SITE BRANDING *
Staircases (2) leading up to auditoria (32 steps each) € 10,000
Auditoria Banners (2 available)
€ 5,000
Banners are facing the stairs as delegates walk down to-
each
wards the Main Hall.
Foyer Columns Wraps (9 available)
€ 1,500
Banners are facing the stairs as delegates walk down to-
each
wards the Main Hall.
Electronic Screens (different sizes and positions) 3,000 EUR
- 5,000 EUR
Floor Stickers (not more than 3 companies)
1mx1m 400 EUR per piece
4mx4m 4,000 EUR per piece
Foot prints leading up to the stand Price upon request
Hand Sanitizer Stations 5,000 EUR – 7,500 EUR
depending on the artwork
Charging Stations 5,000 EUR – 7,500 EUR
depending on the artwork
* All prices include production, installation and dismantling. Company provides the graphic
files as per specifications – any additional adjustments need to be charged separately.
HERNIA 2021 · Copenhagen - Malmö · 26 - 29 May 2021 15The Venue:
Bella Center Copenhagen
Bella Center Copenhagen is the largest conference Bella Center is an ultra-modern, state-of-the-art
venue in Scandinavia with four-star AC Hotel Bella venue, which stages meetings and conferences,
Sky Copenhagen directly connected to the center. congresses, exhibitions and events of all sizes.
Located close to the airport and only 9 minutes With a maximum capacity of 20,000 delegates,
from the city center this unique facility is known Bella Center is the largest conference venue in
to many as one of the most beautiful venues in Scandinavia.
Europe.
Sustainability is a natural part in all things that
Bella Center does and the focus has become a
core value for the business.
Address
Bella Center Copenhagen
Center Boulevard 5
Copenhagen, Denmark
www.bellacentercopenhagen.dkThe Venue: Bella Center Copenhagen Exhibition Hall Foyer and Walk-through to the hotel. Auditoria A-Hall – Exhibition Hall, E-Posters, Catering HERNIA 2021 · Copenhagen - Malmö · 26 - 29 May 2021 17
Exhibition Floor Plan
CONGRESS HALL A
A71
BR. BR. BR. BR.
A59 A62 A63 A65 A67 A69
12m² 12m² 12m² 12m² 15m² 9m²
16m²
BR.
CHARGING STATION
A73
Lounge /
Levante 110
9m²
Screen
Posters
54m²
CATERING
A53
A51
BR.
CATERING
12m²
Nordic
CATERING buffet
E-poster screens + A49 A55A57 Lounge
Palleramme
seats
Overflow screen 12m² 9m² 9m² 49m²
60m²
Lounges - seating area
Kongres Foyer
A29 A41
TO AUDITORIUM 15
A35 A37 A45 A47
CATERING
24m² (582 PAX)
9m² 9m² A39 9m²
A31 A33 A43 BR.
27m² 9m² 9m² 24m² 9m² 12m²
CATERING CATERING
A17 A19 A25 A27
A13
BR.
9m²
T04
CATERING
A15 20m² 20m²
9m²
A21 A23 TO AUDITORIUM 15
(582 PAX)
H192
60m² 50m² 20m² 20m²
BR. CATERING CATERING
A1 A3 A5 A7 A9 A11
BR. 12m² 12m² 12m² BR. 12m² 12m² 12m² BR.
WC WC
BR.
STAIRS TO AUDITORIA 10,11,12
(300 pax each)Venue Floor Plan
Hernia Surgery Congress 2021
2382
2383
BRIDGE TO SHOWROOMS
sky bar
first floor 5 6
treehouse foyer
7
North South
THE TREEHOUSE
181
CENTERHALL E
SPEAKER READY ROOM
23th floor 180
16 17
ballroom
LOBBY 179 CONGRESS
BRIDGE 18 23 24 25 26
A
178 18
18 19 20 21 22
AUDITORIUM
B
business
140 center
RESTAURANT 170 177
BM
176 THE
175 TERRACE
MAIN LOBBY
137 business 15
center
138
BASALT 173
139 171 COMWELL BELLA CENTER
conf. 1st
LOBBY CONFERENCE
172 CENTER
AC Hotel
FOYER ENTRANCE 1
Bella Sky
Copenhagen
ground floor
EXHIBITION, POSTER AREA
AND CATERING
CONGRESS HALL A
AUDITORIUM
RESTAURANT FOCUS 28
libRary 36 65
35 64 HOTEL
63 T2
62 registration
61
HOTEL 60
T1 FOYER
15
69 70
LOBBY
BAR 66 conf. AUDITORIUM FOYER
INTERNATIONAL HOUSE
67 ground
LOBBY
68
AC Hotel
Bella Sky
Copenhagen
This floor plan is not to scale. Therefore, dimensions may appear inconsistent with those stated for certain areas in the event budget.
Denne tegning er ikke målfast. Der kan derfor fremkomme afvigelser i forhold til størrelse af arealer oplyst i arrangementsbudgettet.
HERNIA 2021 · Copenhagen - Malmö · 26 - 29 May 2021 19General Information
Dates Deadlines/Important Dates
26-29 May 2021
November 2020
Conference Venue Abstract submission opens
Bella Center Copenhagen
Center Boulevard 5 December 2020
Copenhagen, Denmark Registration opens
www.bellacentercopenhagen.dk
1 February 2021
Accommodation Abstract submission deadline
We have secured room blocks at the Bella Sky
Hotel (adjacent to the venue) and several other 31 March 2021
hotels in the vicinity in different categories and Early bird registration deadline
price ranges.
Hotel prices in Copenhagen can be very high at Terms for exhibiting
times, so please do contact us with your accom- We wish that all sponsors get the best return
modation requirements as soon as possible, so possible on their support of the conference and
that we can include your needs in our room block. to ensure a level playing field. We therefore ask
exhibitors to adhere to the following guidelines
Shipping and storage for interaction with delegates. All company repre-
Shipping and storage can be provided by our on- sentatives at the booths should know these rules.
site supplier, DSV Logistics that also operates and
on-site warehouse. We will share the details in the xhibitors must ensure that information
E
Technical Manual. provided is correct and valid.
he Hernia 2021 Secretariat may adjust the
T
Official language floor plan and stand locations after giving
English exhibitors advance notification.
xhibitors must comply with the guidelines, rules
E
Delegates and regulations of the venue and organisers as
The number of on-site delegates is estimated specified in the Technical Manual (available and
to be around 1,000. We expect further 1,000 sent out to all exhibitors in December 2020).
delegates to join online.
xhibitors may not start dismantling the
E
exhibition stand before the official dismantling
hours.Technical Supplies: The exhibitor will be charged Cancellation policy
separately for special services such as electrical Following receipt of the order confirmation, the
power supplies, food and beverages, furniture order is binding and the company is committed to
and other equipment. These must be ordered as pay as per the above specified payment terms.
specified in the Technical Manual.
Representatives from other companies may not Cancellations before 31 October 2020 will incur a
ask questions during company-sponsored sym- cancellation fee of 10% of the total commitment,
posia - especially when their affiliation is not remainder of the paid fees will be refunded.
disclosed.
No one should approach a competitor booth Cancellations before 31 January 2021 will incur
without disclosing their company affiliation; a cancellation fee of 25% of the total commitment,
mystery buyers are not allowed. remainder of the paid fees will be refunded.
Cancellations after 1 February 2021 are non-
Materials should only be handed out in the exhibi- refundable and require full payment of the amount
tion area, not in the scientific area. stated in the order confirmation. The above applies
even if the exhibitor withdraws from the contract
It is not allowed to place roll-ups, brochures etc. or does not participate in the event.
without prior agreement with the Organizer. We
reserve the right to remove and dispose of any Force majeure
such materials, without notice. If you are looking The performance of the specified Agreement by
for ways to display your material, please contact Hernia 2021 is subject to the following events that
us prior or during the congress, so that we can are beyond the reasonable control of Hernia 2021,
find a solution. including but not limited to:
Terms of payment 1. War, included armed conflict
All prices quoted are net prices. The legally required 2. Strikes or labour disputes at the event venue
VAT will be included upon billing. All bank costs are 3. Government regulations
covered by the Sponsor/Exhibitor. 4. Disaster, fire
Payment is possible in EUR and DKK. Please contact 5. Infectious disease epidemics and pandemics
us in advance in case you plan to pay in a different 6. Terrorism or threats of terrorism
currency, in order to avoid additional bank fees. 7. Curtailment of transportation facilities
Due dates Should any of above prevent or unreasonably delay
Sponsorships and exhibition above 15,000 EUR: at least 25% of expected Hernia 2021 attendees
50% of the total amount will be invoiced upon from participating at the event, making it thereby
ordering and is due 14 days after ordering. inadvisable, illegal, impossible, or commercially
The remaining amount will be invoiced in January impractical to hold Hernia 2021 or to fully perform
2021 and is due within 14 days. the terms of the agreement, the agreement may be
terminated without penalty and with performance
Orders below 15,000 EUR or received after 1 fully excused for any or more of these reasons by
January 2021 will be invoiced for the full amount written notice from the organizer to the Sponsor /
immediately upon ordering. Exhibitor.
Regardless of the booking or payment date, all We will endeavor to refund as much of the received
invoices must be settled before 25 May 2021. fees as possible, however Hernia 2021 reserves
If not, the Organizer reserves the right to cancel the right to deduct the already incurred costs of
the company’s participation and the fees still the conference before such refund. The remaining
remain due. funds will be allocated proportionately among the
sponsors and exhibitors.
HERNIA 2021 · Copenhagen - Malmö · 26 - 29 May 2021 21You can also read
