CANCELLED! - Costa Blanca Yacht Association
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23/05/2021
Racing Dinghy 5 Clubs
TOMs Days Regattas
CBYA AGM
Thursday 13 May 2021 CANCELLED!
Social Hobie Cats Raft-ups
Events
Virtual Sailing Cruising
Agenda
Part 1
1. Welcome by the Chairman.
2. Apologies for absence.
3. Approval of the Minutes of 2019 AGM (details of the 2020 approvals on line).
4. Matters arising (not covered under the Agenda).
5. Presentation of the Chairman’s Annual Report for 2020 (excluding Accounts).
6. Presentation of the Accounts for 2020.
7. Approval of the Accounts.
8. 2020 Boating Report.
9. 2020 Social Report.
Part 2
1. Election of Officers and Other Members of the Management Committee. (Appendix 1).
2. Financial projection for the Year 2021 (Art.17f) and Fees for 2022.
3. Strategic Plan update.
4. Social Programme for 2021.
5. Nominated Charity for 2021
6. AOB
1
23/05/2021
Proposal 1: Approval of 2019 AGM Minutes
No 2020 AGM due to the pandemic – details of the 2020
decision approvals are available online .
PROPOSER?
(These have both been posted on our website. In the
interest of saving time, we will assume the Minutes have
been read.) SECONDER?
POLLING: PLEASE VOTE NOW!!!
2020 Annual Report (1) – Hugh Epsom(Chairman)
The pandemic….
• Still locked down, after over a year, due to the COVID-SARS 2 pandemic.
• Facemasks and social distancing will be with us for quite some time
2
23/05/2021
2020 Annual Report (2) – Hugh Epsom(Chairman)
The good news….
• Vaccination programmes are well underway
• Vaccination passports should be available by summer
• We should be able to start getting back to a more normal life during the
second half of 2021.
2020 Annual Report (3) – Hugh Epsom(Chairman)
Post-BREXIT Challenges
• Non-acceptance of British boating certification in Spain (or other EU state)
• The need to import, and pay import duty, on non-Spanish flagged yachts in Spain (or other
EU state) after 18 months from the beginning of this year.
• The inability of RYA sailing schools to legally operate in Spain (or other EU state)
Spain is expected issue by Royal
Decree before the summer to resolve
this problem
3
23/05/2021
2020 Annual Report (4) – Hugh Epsom(Chairman)
Virtual Racing
• Offshore and inshore virtual racing for CBYA members via
Virtual Regatta.
• Inshore racing was facilitated via our associated
membership of the RYA, which allowed us to plan and run
our own weekly races using J/70 yachts similar to the TOMs.
• The offshore races included the Transat AG2R La Mondiale,
Cape Town to Goa, and the Vendée Globe 2020-2021.
• The offshore virtual race champion was definitely John
Allison, aided by his Boxing Kangaroos virtual race group!
2020 Annual Report (5) – Hugh Epsom(Chairman)
• Membership – over 320 full members
• Strong financial position – excellent cash flow control
• Membership disclaimer now
covers potential exposure to
COVID19 health during CBYA
events,.
• Also makes our members
personally responsible for
obtaining appropriate third-
party liability cover before
sailing.
• We want all current members
to update their membership
Rachel Garnham – Sue Bell - Treasurer
details.
Membership Secretary
4
23/05/2021
2020 Annual Report (6)– Hugh Epsom(Chairman)
Greatly Reduced Social Agenda
2019: 23 events - 766 members attending
2020: Only 3 events - 90 members attending
Social team – Peter English (Social Secretary), Julie Benneworth & Claire Guest
2020 Annual Report (7)– Hugh Epsom(Chairman)
Safety Improvements
• An unfortunate CBYA accident on the TOMs during a RCNC
organised one-day regatta, prompted us to review our safety
procedures.
• This resulted in the development of safety briefing guidelines
for not only the TOMs, but also for cruiser charters, Hobie Cats
and dinghies.
• The CBYA also invested in five handheld marine VHF radios,
three kept on charge at RCNC for CBYA TOM sailing, and
two for our monthly CBYA day charters.
5
23/05/2021
2020 Annual Report (8) – Hugh Epsom(Chairman)
CBYA supported charities
Make a Smile
CBYA donated €1000
- but only managed to collect €235 last year
2020 Annual Report (9) – Hugh Epsom(Chairman)
CBYA Website Upgrade
Phase 1 (March/April/May)
• Website revamp – software upgrades, new layouts, text up dates,
new images, etc
• Members subscriptions – online payments, easier joining procedure
Phase 2
• Online Store – to purchase CBYA merchandise, and pay for sailing and
social events via the website
• Events & RSVP – to view upcoming events and book online
6
23/05/2021
2020 Annual Report (10)– Hugh Epsom(Chairman)
Volunteering
• The CBYA only operates due to volunteers - we rely on their support.
• Committee members are also volunteers - we all work hard to keep the CBYA running.
• Not necessary to sit on the committee, or be a full- time resident in Spain, as we are keen to
promote job-sharing.
• If anyone would like to help out in running, or helping to run, any CBYA sections and/or events,
please contact me, or a member of the Committee.
More volunteers required!!!
Succession Planning
• The current Committee and volunteers will all need to be replaced as we don´t intend to
carry on forever! We are currently looking for:
1. A Boating Officer
2. Assistant Webmaster
3. Press Relations Co-ordinator
2020 Annual Report (11) – Hugh Epsom(Chairman)
Proposal: Change title of CBYA Chairman to CBYA Commodore
(for all CBYA activities except for formal communications with Spanish authorities)
Reasons:
1. More logical when being hosted by, or hosting, events with other sailing clubs (e.g., the Royal
London Yacht Club)
2. Better understood title when communication with other sailing organisations outside Spain.
3. May make succession planning easier
Summary:
• Maintained CBYA membership despite the pandemic
• CBYA finances in good shape
• Maintained as many activities as possible during lock-down
• Improved CBYA safety standards
• Initiated website upgrade
7
23/05/2021
2020 Accounts
– Sue Bell
(Treasurer)(1)
2020
Accounts –
Sue Bell
(Treasurer) (2)
8
23/05/2021
2020 Accounts – Sue Bell (Treasurer) (3)
Proposals – Sue Eynstone-Hinkins (Secretary)
Proposal 2 – Approve CBYA 2020 Audited Accounts
POLLING: PLEASE VOTE NOW!!!
9
23/05/2021
2020 Boating Report(1) – Rachel Garnham
2019 Events
92 sailing opportunities with 799 members sailing
2020 Events
35 sailing opportunities with 226 members sailing
5 Clubs Regattas - mostly cancelled due to the pandemic.
2020 Boating Report(2) – Amanda Topson
• TOMS special events
were not possible, apart
from a couple of RCNC
one day regattas.
• We did manage to run a
few sail training days
during the year.
2020 TOMs Ladder
competition was
suspended due to the
pandemic.
1023/05/2021
2020 Boating Report(3)(Amanda Topson)
TOMs Organiser role
We need help to organise the
weekly TOMs sail training events
Planned Special 2021 TOMs
Thank you to Al Mason and Events:
Dave Reid who helped
organise the TOMS in 2020 • CBYA TOMs Race ladder –
Oct/Nov
This covers:- • TOMs coastal cruise & raft-up –
• Controlling the daily TOMs sailing schedule. Thurs 9 Sept (The Big Event)
• Preparing and sending out the newsletter. • CBYA Challenge – Sunday 6 Oct
invitations, reviewing the replies.
• Making sure that there are adequate RCNC-
approved TOMS skippers, and competent crew, for
each event.
• Putting together the proposed crews.
• Notifying RCNC as to how many boats are
required, and reporting maintenance issues.
• Issuing the confirmations for each event.
2020 Boating Report(4) – Bob Gordon
Dinghy Section
• Bob Gordon, with the support of Fernando Moneta, & assisted by
Dave Peachey, John Lilley, Gary Wickham, Robert Blackwell &
several others managed and kept the Dinghy Section going from
strength-to-strength, despite the damage caused by Storm
Gloria, having to remove everything from the beach for a
Council clean up, having 2 sets of laser spars stolen and being
shut down for part of the year due to the pandemic.
• 20 Dinghy Day events with 138 people sailing, and around 200
socialising. CBYA at it’s best, nautically and socially.
• Income helped to cover dinghy maintenance and our
investment in a replacement second-hand outboard motor for
the safety boat.
Now running Dinghy Days most weeks, alternating between
Tuesdays and Wednesdays.
1123/05/2021
2020 Boating Report(5) - Monique Neyzen
• 2020 Hobie Cat sailing
• Took place in July and August
• 5 of the 9 planned sessions cancelled
due to adverse weather conditions.
Summer sailing for Hobie Cat lovers - 2021
• 2 hours of fun in beautiful Bassetes Bay
• Feel a cat accelerating, go out on the
wire or just relax
• Friday afternoons from mid-May to mid
September
• CBYA skipper and 2 or 3 sailors on each
cat
• Drinks afterwards on the terrace with a
view of the Penon
CBYA 2021 Hobie Cat sailing to start on Friday 4 June
2020 Boating Report(6) (Graham Hustler)
Cruising Charters
• We charter our boats monthly from Náutica Corcho in Dénia.
• All modern Jeanneau yachts (39ft to 49ft).
• Usually the last Monday of the month. October to May.
• Crew pay €60 a head for the day.
• Experience not necessary. Training can be provided.
• Qualified skipper on board, but 'Hands On' crew allowed to
sail the boat.
• 2020 was a difficult year!
• Just when crew numbers were reaching 16 with 2
(possibly 3) yachts hired.
• Some Day Charters were cancelled due to bad
weather, others cancelled due to the Covid
pandemic restrictions.
• Those completed were always greatly enjoyed by
all participants.
1223/05/2021
2020 Boating Report(7) (Amanda Topson)
Cruising in Greek Islands in 2020
Postponed planned Sept 2020 charter holiday to 18 –
25 September this year.
Over thirty now signed up to sail the five yachts – still
looking for a few more. Confident that we will have a
full complement in time.
Refunds
• Committee has agreed to refund deposit payments to those unable to join the trip this year.
• Refunds will be made in two tranches – we will advise when we are in a position to pay.
• The trip must be self-financing, so we must find replacements before making refunds.
• No partial payments will be made, as we do not want to set a precedent .
2020 Boating Report(8) (Hugh Epsom)
• Peter Bird has now taken over from Kiran Kapur as CBYA
Powerboat Co-ordinator, as well as the Raft-up Coordinator.
• He provides the safety boat for our Dinghy days, and the
Committee boat for TOMs Ladder racing.
• Planned 2020 raft-ups and powerboat events were
suspended due to the pandemic.
1323/05/2021
2020 Boating Report(9) (Hugh Epsom)
Powerboats and Raft-ups
The CBYA organises social “Raft-ups” every
summer. This is open to CBYA boat-owning
members and involves both sailing & motor
boats. We meet at a pre-agreed offshore
location between Javea & Moraira, which
could be El Portet, Cala Blanca, Sardine Bay or
Tango Bay. The boat owners select their own
crew/guests. Activities include swimming, eating
& drinking. Usually an excellent day out!
2020 Social Report (1) – Claire Guest
20 January: A Bordo - 45 people booked but cancelled due to storm Gloria,
24 February: A Bordo - 56 people. Annual Awards Ceremony.
17 March: Ladies Lunch - Cancelled
1 June: Maiden Presentation Cancelled
22 June – A Bordo social lunch – 15 people
20 July: Chiringuito Evening - 19 people
17 August: Chiringuito Evening - 15 people
Our Social Support team: Julie Benneworth, Peter English & Claire Guest.
1423/05/2021
Part 2
Election of Officers and Other Members of
Management Committee – Sue Eynstone-Hinkins
(Secretary)
Proposals:-
2021 Committee:
Chairman: Hugh Epsom - Agreed to continue
Vice Chairman: Neil Robertson – Agreed to continue
Treasurer: Sue Bell – Agreed to continue
Secretary: Proposal Sue Eynstone-Hinkins - Co-opted
Social Secretary: Peter English – Agreed to continue
Boating Officer: Vacant
TOMs Co-Ordinator: Proposal Amanda Topson - Co-opted
Honorary Members and Special Advisors.
Richard Jones (5 Clubs)
Rachel Garnham (Training & Membership secretary)
1523/05/2021
Proposals – Sue Eynstone-Hinkins (Secretary)
Proposal 3 - Elect Co-opted Office Bearers
• Sue Eynstone Hinkins - Secretary
POLLING: PLEASE VOTE NOW!!!
Proposals – Sue Eynstone-Hinkins (Secretary)
Proposal 4 - Elect Co-opted Office Bearers
• Amanda Topson – TOMs Coordinator
POLLING: PLEASE VOTE NOW!!!
1623/05/2021
2021 Budget –
Treasurer (Sue Bell)
2022 Fees (Treasurer)(Sue Bell)
No change for 2022
Joining Fee: €10 per adult (18 years and older)
Full Membership:
Single Membership €25
Couple Membership €35
Family (includes two children aged 16 years and younger) Membership €35; each
additional family member €10
Other Membership:
Temporary Membership €10 per month
Honorary & Committee Membership No fee.
1723/05/2021
Proposals – Sue Eynstone-Hinkins (Secretary)
Proposal 5 – To maintain fees for 2022
POLLING: PLEASE VOTE NOW!!!
CBYA Strategic Plan - Hugh Epsom
Plan for 2021
• Improve the CBYA website to make it easier to use
• Appoint a CBYA Boating Officer
• Target more younger members
• Run a CBYA charter cruise holiday in Greece in September
• Improve raft-up attendance
• More specific CBYA member-owned motor boats events
1823/05/2021
Proposals – Sue Eynstone-Hinkins (Secretary)
Proposal 6 – Approve motion to change CBYA Chairman title to CBYA
Commodore
POLLING: PLEASE VOTE NOW!!!
Social Programme for 2021 (Claire Guest )
Some planned 2021 events:
A Bordo lunches or dinners (when permitted).
Drinks/tapas sessions either lunchtime or evening (when permitted).
CBYA Presentations (when permitted)
8th & 9th September - The BIG EVENT – 2 day 'post-lockdown' fun event
9 December – Christmas Dinner Dance
1923/05/2021
Nominated Charities for 2021 (Sue Eynstone-Hinkins)
Make a Smile
Proposals – Sue Eynstone-Hinkins (Secretary)
Proposal 7 – Approve proposal to support the same charities during
2021 as we did last year
• Make-a-Smile
• Bomberos Voluntarios
POLLING: PLEASE VOTE NOW!!!
2023/05/2021
Any Other Business
Our Sponsors & Useful Links:
Go-n-Sail RYA Training Centre
Real Club Nautico de Calpe Accastillage Diffusion
Las Antipodas Watersports
The Spectrum IFA Group
2123/05/2021
Thank you for supporting your Association!!
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