CANDIDATE USER GUIDE INTERN COMPUTER MATCH - 2019-2020 Postgraduate Medical Council Of Victoria Inc - PMCV

 
CANDIDATE USER GUIDE INTERN COMPUTER MATCH - 2019-2020 Postgraduate Medical Council Of Victoria Inc - PMCV
Postgraduate Medical Council Of Victoria Inc

CANDIDATE USER GUIDE
INTERN COMPUTER MATCH
2019-2020
CANDIDATE USER GUIDE INTERN COMPUTER MATCH - 2019-2020 Postgraduate Medical Council Of Victoria Inc - PMCV
Contents

INTERN TRAINING IN VICTORIA ............................................................................. 3

COMPUTER MATCHING SERVICE .............................................................................. 3

INTERN MATCH –SCHEDULE OF DATES 2019............................................................ 4

PRIORITY GROUPS .................................................................................................. 6

REGISTERING FOR ACCESS TO THE MATCHING WEBSITE ........................................ 7

ADDITIONAL INFORMATION .................................................................................... 9

CANDIDATE’S PRIORITY LIST (CPL) ...................................................................... 10

REFEREE ASSESSMENT FORM PROCESS ................................................................. 12

UPLOADING YOUR CV ONLINE ............................................................................... 16

APPLICATIONS TO HEALTH SERVICES ................................................................... 16

DEFERRAL OF INTERNSHIP APPLICATION ............................................................. 17

THE HEALTH SERVICE SELECTION PROCESS .......................................................... 18

NOTIFICATION OF RESULTS .................................................................................. 19

INTERN MATCH APPLICATION CHECKLIST ............................................................. 22

Disclaimer:

The material presented in this Guide is presented as an information source only and is correct at time of publication. The
information is provided solely on the basis that readers will be responsible for making their own assessment of matters
presented herein.
CANDIDATE USER GUIDE INTERN COMPUTER MATCH - 2019-2020 Postgraduate Medical Council Of Victoria Inc - PMCV
INTERN TRAINING IN VICTORIA
This Guide contains information about how to use the Computer Matching service to register for the Intern Match. You
will find the Schedule of Dates, Eligibility Criteria and Priority Groupings, Referee Nomination Process and Notification of
Match Results. An application checklist is included at the end of this Guide. For further information about participating
Victorian Health Services, please refer to the Intern Health Service Directory on the Computer Matching Service’s website
at https://computermatching.pmcv.com.au/public/matches/intern.cfm.

COMPUTER MATCHING SERVICE
The Postgraduate Medical Council of Victoria Inc. administers the Computer Matching Service on behalf of the Victorian
hospitals who offer Intern Positions and to candidates applying for these posts. The Service is conducted at the request
of the Department of Health and Human Services (DHHS), Victoria.
The Computer Matching Service provides a range of information for candidates and hospitals on its website
https://computermatching.pmcv.com.au/public/matches/intern.cfm.

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INTERN MATCH –SCHEDULE OF DATES 2019
   Timeline                 Process
 Saturday 11 May             Medical Careers Expo Melbourne Exhibition Centre
 Wednesday 8 May             Match opens for:
                              Registration
                              Referee Nomination
                              Submission of referee forms (by Referees)
                              Health Service Preference nomination (Candidate Priority List (CPL))
                              CV Upload
                              Submission of eligibility criteria supporting documentation to PMCV
                             (Please note: Supporting documentation is only required from candidates that do not have a
                             Medical Intern Pin Number)
                             Health services will also open their online application processes on this date
                             Victorian Rural Medical Scholarship Scheme applications will also open on this date
 Friday 7 June               National Closing Date for Intern Applications. Match closes for:
                              Registration
                              Referee Nomination
                              Submission of referee forms (by Referees)
                              Health Service Preference Nomination (Candidate Priority List (CPL))
                             (you can reorder and delete preferences until 26 June)
                              CV Upload
                              Submission of eligibility criteria supporting documentation to PMCV
                             (e.g. New Zealand medical graduates)
                              Interstate Special Consideration Applications
                             Health services will also close their online application processes on this date
 Monday 10 June              Match Opens for Health Services to:
                              Access Candidates List, CV’s and Referee Reports
                             Health Service can only access the information of candidates who have nominated that health
                             service on their CPL. (NB: Candidate preferences are not disclosed to health services).
 Monday 10 June to           Health Service Selection Process
 Monday 1 July
 Monday 1 July               Last day to:
                              Withdraw from Intern Match
                              Reorder / Delete Preferences (existing preferences only)
                              Submit application for Deferral of Internship (Priority Group 1 candidates only)
 Tuesday 2 July - Monday Hospitals/Health Services:
 8 July                   Health Service Online Ranking period (i.e. Health Services must submit online a list of preferred
                         candidates in rank order)
 Tuesday 09 July – Friday    Computer Match takes place (PMCV)
 12 July
 Monday 15 July              National Round 1 Offers - Priority Group 1 ONLY
 10.00am                     INTERN MATCH: Round 1 Match results are available to Priority Group 1 candidates and hospital
                             administrators via the PMCV computer matching website (login required)

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ELIGIBILITY CRITIERIA
Australian trained permanent resident (Victorian graduates)

    Includes Australian and New Zealand citizens and Australian permanent residents
    Commonwealth supported and domestic fee paying

Australian trained permanent resident (interstate graduates)

    Includes Australian and New Zealand citizens/permanent residents
    Commonwealth supported and domestic fee paying

Australian trained temporary residents (Victorian graduates)*

Australian trained temporary residents (interstate graduates)*

New Zealand Medical School Graduates

    Includes Australian and New Zealand citizens/permanent residents and International full-fee students

Graduates from an overseas campus of an Australian/New Zealand University accredited by the Australian Medical
Council (e.g. Monash University – Sunway Campus Malaysia)

*If you have been sponsored during your medical degree, and you are seeking internship in Victoria, you should provide
evidence of permission/approval from your sponsorship agency to hospitals you are applying to. You may also be
required to provide evidence of feasibility or financial plan to facilitate the release.

Documentation Required to Support Eligibility- Due: 7 June 2019

Only students that have not been issued a Medical Intern Placement Number need to provide supporting
documentation.

If you do not have a Medical Intern Placement Number, download the supporting documents form from the computer
matching website and return the completed form and documents to: computermatching@pmcv.com.au before the
due date (7 June 2019).

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PRIORITY GROUPS
Intern positions are allocated in Victoria using a Priority Group system. In developing this priority list, the Victorian
Department of Health and Human Services (DHHS) has taken into account:

    a)    That there are sufficient intern posts in 2020 to meet the needs of all Victorian domestic graduates

    b) The needs of presently enrolled students in Victorian medical schools

    c)    The preservation of Victoria’s interests in relation to the postgraduate workforce

The priority list and allocation of medical graduates for 2019 intern positions:

    Priority Groups        Eligibility criteria for 2019/19 Victorian Intern Match

    Priority Group 1       Australian permanent residents or citizens and New Zealand citizens graduating from a
                           Victorian medical schools including CSP and domestic full fee paying students (i.e. graduates of
                           University of Melbourne, Monash University, Deakin University and University of Notre Dame:
                           Melbourne & Ballarat Clinical Schools).

    Priority Group 2         Australian temporary resident graduates of Victorian medical schools
                             Interstate Special Consideration candidates (approved by DHHS)*

                            Australian permanent resident graduates of interstate or New Zealand universities
    Priority Group 3
                             (including previous residents of Victoria);
                            Australian temporary resident graduates of interstate universities;
                           A
                            New Zealand temporary resident graduates of New Zealand universities; and
                            Graduates from an overseas campus of an Australian/New Zealand University accredited
                             by the Australian Medical Council (e.g. Monash University – Sunway Campus, Malaysia)

*Interstate Special Consideration
This Interstate Special Consideration (ISC) policy acknowledges that there may be exceptional reasons/compassionate
grounds why a permanent resident interstate graduate of a medical school should be assigned a higher priority to
undertake an internship in Victoria. More information about this policy can be found here and the application form can
be found here (due date 7 June 2019).
Each application will be assessed on a case by case basis in consultation between the PMCV and the Victorian
Department of Health and Human Services, with the final decision resting with the Department. If an application is
successful, the applicant will be eligible to be assigned to Priority Group 2 instead of Priority Group 3 in the Intern
match. The change in the Priority group assignment does not guarantee the applicant an intern position in Victoria.
This policy only applies to Priority Group 3 applicants for internship positions in Victoria:
Applicants must:
-        hold Australian citizenship or permanent residency; and
-        must currently be in their graduating year at an interstate Australian medical school; and,
-        must have completed Year 12 in Victoria1; and
-        must be able to provide evidence to support their eligibility for Interstate Special Consideration under one of the 3
         criteria categories below.
Criteria Categories:
1. Significant illness (including bereavement) of an immediate family member resident in Victoria.
2. Significant health problem of the applicant requiring frequent and ongoing specialist treatment only available in
Victoria.
3. Demonstrated commitment or ties to rural Victoria with an intention to practice in a rural Victorian area in the long
term.

1Unless the applicant is from the University of New South Wales, has undertaken their last two years of clinical placement at Albury Wodonga Health,
and is applying under Criteria Category 3: Rural Consideration.

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REGISTERING FOR ACCESS TO THE MATCHING WEBSITE

     06 May 2019                            • REGISTRATION OPENS

Please Note: If you have already registered for access to the PMCV Computer Matching Service website in a previous
year, there is no need to re-register; you may login with your original username and password. If you cannot
remember your username please contact the PMCV Computer Matching office on: (03) 9670 1066 or email
computermatching@pmcv.com.au. If you cannot remember your password click on the “Forgotten password?” link
to reset it.
If you are a new user, please follow the steps below:

Step 1:
Go to the computer matching website at computermatching.pmcv.com.au and click ”NEW USER? Register Here”

                                            Then click on “Are you a Candidate? Register here”

Step 2:
Select Intern Computer Match 2019/20 from the list of matches available by clicking on the radio button. Click on
the “Select Match” button to save your selection

          Intern Computer Match 2019/20
……

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Step 3:
Select the relevant Eligibility Criteria from the list displayed below. Note that you will not be able to change your
eligibility criterion once it has been submitted; if you have made an error you will have to contact PMCV so that
this can be changed on your behalf. Note that changes may not be permitted after applications close. It is your
responsibility to ensure that you have selected the correct eligibility criterion, as this will determine your Priority
Grouping. Applicants selecting ‘Special Consideration’ must also apply for Interstate Special Consideration (more
information on p.6 of this document); inclusion in this category will be subject to review by the PMCV and DHHS.

Then click on the “Select Eligibility Criteria” button.

Step
   Nominate a username and password on the next screen. This will be the login you use to access the Computer
    Matching site.
   Complete your personal details then click “Register” at the bottom of the screen.
   You should receive an email as a reminder of your username.
The initial registration process is now complete and the following screen displays!

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ADDITIONAL INFORMATION
Once you have completed your initial registration you will need to complete the following mandatory details
before your registration can be approved for inclusion in the match:
1.   University and Graduation year
2.   Medical Intern Placement number (MIPN)
3.   Your Candidates Priority List i.e. nomination of Hospitals / Health Services (See below for further details).

Other information to be included in your registration includes:
    Uploading your CV
    Nominating two referees
See below for further details on these areas

To enter your University, graduation year and MIPN number details you will need to
    Log in to the computer matching system,
    Select “View/Edit Application” from the left hand menu bar
    Scroll down the screen to enter the information under the Additional Details section.
     o   Select your university name from the drop down list. If it is not there, type it in the space below.
     o   Enter the year you completed / will complete your studies in the “Year of Graduation” or the current year
         if you are a final year student.
     o   Enter your Medical Intern Placement Number. This will be provided by your university.

The job share option is not available for Intern candidates.

Paired Candidates
If two (2) candidates wish to work together (paired) and obtain appointments at the same hospital or health
service, you are advised to first discuss this matter with the HMO Manager of the hospitals/health services
concerned. It is important that both candidates state this quite clearly on their application forms to any
hospital/health service. You should understand that if you are successful in being appointed to the same hospital /
health service as paired candidates that this does not guarantee that you will receive identical rotations.
A candidate wishing to be considered as a paired candidate must lodge their Candidate's Priority List (CPL) and
both candidates must:
 Enter the Candidate ID, Surname & Other Names of the person you wish to pair with
 Have health service preferences listed in an identical order (your CPL must be exactly the same as your pair’s)

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CANDIDATE’S PRIORITY LIST (CPL)
Submitting your CPL
The Candidate’s Priority List is your list of health service positions, in preference order, that you wish to be
considered for in the matching process. To submit your Candidate’s Priority List (CPL), login to the matching
website and click on the “View/Edit Application” button from the left hand menu bar

You will be able to submit your CPL from 08 May 2019. Select positions from the drop down menu. You must
complete your Candidate’s Priority List (CPL) no later than 07 June 2019.
You can delete/add or move preferences between the period 8 May 2019 and 7 June 2019.
Once you have made your selections you must sign and date the declaration at the bottom of the screen and click
on “Save and Continue”

You will be presented with a review screen of the details currently entered and have the option to “Edit again” to
make further changes or to “Submit” the details. If you select “Submit” you will be emailed a copy of your CPL.
Changing Preferences
You are able to add and change your preferences up to 07 June 2019 by selecting “View/Edit Application” from the
left hand menu bar or “Edit your CPL” from the Actions section.
Please note, you cannot add any preferences after the 07 June 2019

Between 08 June 2019 and 01 July 2019 you can only delete or re-order your existing preferences (you cannot add
any preferences).
To reorder / delete your preference; login, click on “View CPL in read only format” to move preferences up or
down or to delete them.

Withdrawing from the Match
Candidates wishing to withdraw from the Intern Match must do so by 01 July 2019. To withdraw from the Match
login to your account and click on “Withdraw from Match”. You will receive an email to confirm your withdrawal
from the match.

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CPL Status
After you enter your preferences your CPL status will change from “Access Approved”, to “CPL Pending.”

Once the PMCV has verified your eligibility and your application is approved for inclusion in the match, your CPL
status will change to “CPL Approved.”

CPL status must be “CPL Approved” to be included in the match (please note that at peak times it can take up to 5
business days for the PMCV team to approve CPLs).

CPL Status Definitions:

 CPL Status           Definition                                                                     Participating in Match

                      Candidate has applied for access to the site but has not entered preferences
 Access Approved:                                                                                              NO
                      (i.e. CPL has not yet been submitted)

 CPL Pending:         Preferences entered (i.e. CPL submitted) – Awaiting PMCV approval                        NO

 CPL Approved:        CPL submitted and CPL Approved for Participation in match                                YES

 Withdrawn:           Match application was withdrawn at the request of candidate                              NO

 Not Eligible:        Candidate applied to participate but did not meet the eligibility criteria.              NO

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REFEREE ASSESSMENT FORM PROCESS

                                              • CLOSING DATE TO NOMINATE REFEREES
               07 June                        • CLOSING DATE FOR REFEREES TO
                                                COMPLETE REFEREE ASSESSMENT FORM

Introduction
The PMCV has a centralised referee collection and distribution process. All hospitals/health services participating
in the Intern Match have agreed to use a standardised Referee Assessment Form.
Candidates participating in the Intern match must ensure that TWO (2) Referee Assessment Forms are completed
by referees by 07 June 2019.

Process Overview
1.   Candidate nominates referees via the “Referee Support” section of their account on the matching website.
2.   Referee automatically receives an email with link to unique URL.
3.   Referee completes the form and it is saved at the Matching Website.
4.   Hospitals/Health Services you have nominated as a preference will have access to completed referee reports
     after the closing date for CPL submission.

IMPORTANT:
    You CANNOT nominate more than TWO (2) referees.
    PMCV DO NOT chase up referees to complete the Referee Assessment Form, it is your responsibility to ensure
     your nominated referees complete the form on time.
    Emails can be lost (e.g., junk mail/spam filters etc.). Once you have nominated your referee check with them
     directly to ensure they have received the email.
    PMCV can re-send the referee email request (please email computermatching@pmcv.com.au if you require a
     Referee Assessment Form email request to be re-sent). In the email you MUST include:
        your name and candidate ID
        the name and email address of your referee
    Only one email address may be entered for each referee. However, if you need to change your referee’s email
     address you can do so by contacting PMCV on computermatching@pmcv.com.au

Who can complete Referee Assessment Forms
A person who knows your clinical abilities and has been involved in directly supervising your clinical practice
whether in a hospital or General Practice or Community setting, such as:

    Consultants/Medical Practitioners or General Practitioners who are Fellows of an Australian medical college.
    You can nominate a referee from overseas provided they have supervised your clinical practice. However, for
     Australian graduates it is preferable to nominate referees who are based in Australia.
    Clinical Deans/Clinical Sub-Deans (or equivalent) of medical faculties;
    Registrars (not recommended, as not accepted by all health services).

It is not advisable to nominate research supervisors as they do not supervise clinical practice.
It is not recommended to use referees from the same rotation as most hospitals/health services prefer referees
from 2 different rotations or 2 different specialties.
You should think carefully about your choice of referees and select only those persons who have recently observed
you as a medical student (i.e. last 1 – 2 years), who are able to complete most of the sections in the Referee form.
Encourage your referee to complete the comment section as this is highly valued by some health services.
Nominated referees may be contacted during the selection process, by hospitals/health services to which you
have applied.

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Information needed when nominating referees
      Referee's title
      Full name
      Phone number
      Current email address
      Position Held
      Hospital where Referee is currently (primarily) employed

How to tell if nominated referees have completed the form
Once the Referee submits the online form, both the Candidate and Referee automatically receive an email to
indicate the form has been successfully submitted.
There is also a notice on your account to indicate whether or not a referee has completed the form (via the
“Referee Support” area).

Where to get more information/advice on nominating referees
If you are still unsure whom to nominate as a referee in the Intern Match please contact hospitals/health services
directly. The PMCV does not assess referee reports, therefore we cannot advise you as to who is a suitable
referee.

Example Referee Assessment Form email request:

Dear Dr Rachel Smith,

Peter Parker has nominated you as a referee in the PMCV Intern Computer Match 2018/19.
The CLOSING DATE for submission of the Referee Assessment Form is 07 June 2019.
To complete a Referee Assessment Form for this candidate, please click here.

Once you have submitted the Referee Assessment Form online, an email will be automatically sent to the
candidate and to you, to indicate the form has been successfully lodged.

This is an automated email sent from the PMCV Computer Matching Service.

Sample Intern Computer Match 2019/2020 Referee Assessment Form
You have been nominated as a Referee, for a Candidate participating in the Intern Computer Match 2019/2020 (Candidate details below).
Please complete the Referee Assessment form below. Please note, that once the form is submitted, this cannot be edited or changed. Please
ensure that you have submitted this form by the closing date. If you were not aware that you had been nominated as a Referee for this
Candidate, or have any concerns in regard to completing the Referee Assessment Form, contact PMCV.
PMCV collects the information containe d in this form for the purposes of conducting the Computer Match. It will not use the information for any other
purpose. This form is confidential; however, it will be available to the appropriate Hospital Committees considering the appo intment of the candidate. It
may also be accessed by the candidate under the Privacy Act 1988 (Cth) and the Australian Privacy Principles.

 Important Dates

 Closing dates for receipt of Referee Assessment Forms:                                                                           07 June 2019

 Candidate Details                                                                             Referee Details
                                                                                               The following details were entered by the Candidate.
    Candidate:      Peter Parker
                                                                                                Referee:          Dr Rachel Smith
                                                                                                                  Radiology Consultant
                                                                                                                  Austin Health
                                                                                                                  rachelsmith@austin.org.au
                                                                                                                  040146484

Instructions to Referee:

1. Complete the details below; rating the applicant according to the criteria by selecting the appropriate option, mindful of the applicant's ability expected at his/her particular
level of training. All questions are mandatory and must be completed.
2. Complete the declaration at the bottom of the screen, to declare that the information you have entered is correct by entering the date you completed the form (e.g
29/05/2019)
3. Click the "Submit" button, once you are satisfied that the information you have entered is complete.

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In what capacity did this person work for
    you or is known to you? (eg. medical
    student, intern, HMO) *

    Relationship to this candidate (eg. Head of
    Dept, Clinical Dean, Supervisor) *

    Length of time you have known the
    candidate/Dates you have worked with the
    candidate? (e.g. Oct- Dec 2016)*

    Would you employ this candidate if the opportunity arose? * Yes                                                     No
    (if No, please indicate why in the comment section below)

    Pro vid e an overall           .........................................................................................................................
    comment regarding t h e
    candidate:    *                .........................................................................................................................
                                   .........................................................................................................................
                                   .........................................................................................................................
                                   .........................................................................................................................
                                   .........................................................................................................................
   Rating:
             1.       Requires substantial assistance (5% of population)
             2.       Requires further development
             3.       Performance just adequate
             4.       Consistent with level of appointment
             5.       Performance better than expected
             6.       Performance exceptional (5% of population)

Please select the appropriate areas.                                                   1          2          3          4          5          6         NA

                                                       CLINICAL COMPETENCY *
Knowledge base. Demonstrates adequate knowledge of
                                                                                       S         A          M           P          L          E
basic and clinical sciences.

Clinical skills. Elicits and records accurate, complete
history and clinical examination findings.

Clinical judgement and decision making. Organises,
synthesises and acts appropriately on information; applies                                       N          O           T
sound knowledge.

Self-awareness. Recognises limits of own skills &
knowledge, and actively seeks feedback & assistance to
continuously improve.

Procedural skills. Performs procedures competently.                                               F         O           R

Research and presentation skills. Standard of research,
publications and presentation skills

Provide an overall comment regarding the clinic al competency
of the candid at e:

                                       VERBAL & WRITTEN COMMUNICATION SKILLS *
Colleagues, patients and /or family. Interacts effectively,
respectfully and sensitively toward colleagues, patients and                                     U           S          E
families / carers.

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Verbal and written. Conveys clear and timely information to
colleagues and patients and maintains comprehensive and
accurate records.

Provide an overall comment regarding the
communication skills of the candidate:

                                       PERSONAL AND PROFESSIONAL CONDUCT *
Professional responsibility. Demonstrates ethical
behaviours and professional values including integrity,
                                                                          S       A       M        P        L       E
reliability, honesty, compassion, empathy and respect for all
patients, society and the profession.

Insight. Aware of professional and personal boundaries.

Initiative. Ability to exercise appropriate initiative.                           N       O        T

Teaching. Proactive in teaching other healthcare
professionals, patients and/or care providers.

Education and Training. Proactive in taking advantage of
learning opportunities and commitment to professional                             F       O        R
development.

Time management skills. Is punctual and organises and
prioritises tasks effectively.

Teamwork and colleagues. Maintains positive
relationships. Works with and contributes effectively in a                        U        S       E
team.

Provide an overall comment regarding the conduct of the
candidate:

Overall rating of candidate in relation to their cohort
(scale from 1 (lowest) to 10 (highest) and whole number
only).

   Note: This assessment has been communicated in confidence. However, it will be available to the appropriate Hospital
   Committees considering the appointment, and may be accessible under Privacy Act 1988 and the Australian Privacy Principles.

                                                        Declaration *

 I declare that the information I have entered within this Referee Assessment form is true and correct.

 Declared by:                                                                                  Date:

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UPLOADING YOUR CV ONLINE

As part of the Intern Match all candidates are required to submit a copy of the Standardised CV via the Computer
Matching website.
To upload your CV you need to be logged in your Computer Matching account using your username and password.
   You can only submit your CV in either Microsoft Word (.doc and .docx) or Adobe Acrobat PDF (.pdf) format.
   The maximum size if your CV file is 2 MB. Files larger than this will not be loaded.
   You can log in to the system at any time after the (08 May 2019) to submit your CV by selecting the .
                          option from the Actions section of the home page.

Your CV does not need to be uploaded at the time of ranking hospitals on your CPL, it can be uploaded/updated at
any time up until the closing date (07 June 2019).

   To attach the CV select the “Choose file” button to upload the file from your device then click on “Upload CV”.
   Only use letters and numbers in the file name of your CV i.e. do not use symbols

After the CPL submission closing date (07 June 2019), all hospitals listed on your Candidate’s Priority List (CPL) will
have access to both your electronic CV and your two completed online Referee Assessment Forms.

APPLICATIONS TO HEALTH SERVICES

As well as submitting your Candidate Priority List (CPL) via the Computer Matching website, you must also check
the Health Service Directory for more information on how to apply to the health services you have nominated in
your preferences. It is recommended that you also check the websites of the individual health services concerned,
and contact them directly with any queries regarding their application requirements. Health services require a
range of information (e.g. application form, application letter, etc.) and may offer an information session for you
to attend. Please refer to the “Health Service Directory” section in this Directory and ensure all health service
application requirements are met, as there are different selection criteria for each health service. Health service
applications will start opening from 08 May 2019 (check Hospital Directory for exact dates).

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DEFERRAL OF INTERNSHIP APPLICATION

Priority Group 1 candidates who wish to defer internship for one year should notify the Postgraduate Medical
Council of Victoria Inc. and complete an Internship Deferment Notification Form. This application must be made
prior to 01 July 2019. If this process is followed, the candidate will automatically be approved to defer for one year
following completion of their medical degree. It is the medical student’s responsibility to enter the Intern Match in
the following year.
A medical student who wishes to defer longer than one year, or who wishes to extend their deferral after the
conclusion of their initial deferred year, must contact the Medical Advisor, PMCV. PMCV cannot guarantee Priority
Group 1 status to candidates that defer longer than one year.

Priority Group 2 and 3 candidates do not need to contact the PMCV if they wish to defer. These candidates may
enter or re-enter the Intern Match in the following year, so long as they are within 3 years of their graduation and
have not previously been offered a position in Victoria, nor have they commenced an internship in any Australian
state or territory.

Deferral of internship should be considered carefully by all candidates. The intern year should be seen as a
consolidation of the learning and skills acquired during the medical degree and is best undertaken immediately
following the completion of relevant studies.

If any candidate participates in the Victorian Intern Computer Match and is offered an intern position in Victoria,
they cannot defer the position. Failure to accept a Victorian offer, is considered a decline. If you decline an
internship offer, you are not eligible to re-enter the intern match in future years. You may contact the Medical
Advisor, PMCV if you believe there are extenuating/compassionate circumstances for consideration for re-entry
into a subsequent years match after declining a position.

If a medical student participates in the Victorian Intern Match, is matched to a position or accepts an offer in
Victoria, and then is subsequently advised that they have not successfully completed their medical degree, the
medical student will be eligible to enter the Intern Match in the following year. More information about the
Deferral of Internship policy and process, as well as the Deferral of Internship form, is available via the computer
matching website.

17 | P a g e                               PMCV – Computer Matching: Intern Match Candidate’s Guide 2019/2020
THE HEALTH SERVICE SELECTION PROCESS
  Between 10 June – 01 July 2019:

  Health Service Representatives (e.g. HMO Managers/HR/MWU staff):

       Should have received your direct application, if applicable (CV, cover letter, application etc.)
       Login to the Computer Matching Website to access:
        o    List of all candidates who have nominated them as a preference (They DO NOT have access to view
             the order of your preferences – this is CONFIDENTIAL!)
        o    Any Referee Assessment Reports completed by your nominated referee before the due date (07 June)
        o    CV (if you have uploaded one to the computer matching website before the due date (07 June))
       Most interviews will be conducted in this period (please note – some hospitals/health services do not
        conduct interviews, see Health Service Directory for details)

  THE HOSPITAL NOMINATION FORM (HNF)
  After the closing date for change of preferences/withdrawals (01 July 2019) approved Health Service
  Representatives login to the PMCV Computer Matching Website and submit their Hospital’s Nomination Form
  (HNF). A Hospital Nomination Form is a list of candidates in rank order. Candidates are ranked on merit based
  upon the selection criteria and assessment process undertaken by the team at that health service. PMCV are
  not involved in the assessment, selection or ranking of candidates.

  Between 02 July – 08 July 2019:
  Health Service Representatives:
       Log in to the Computer Matching Website and submit a Hospital Nomination Form (HNF) in which
        candidates who have applied to that health service are ranked in order of the health service’s preference
        for employment. This HNF data is confidential, as is the order of candidates’ preferences (CPL).
       How do hospitals determine where to rank candidates?
        o    Individually determined by each hospital
        o    Rank based on health service’s selection criteria which can include CV and cover letter, performance
             at interview, referee reports etc.

                                       HOSPITAL NOMINATION FORM (HNF)

                                  RANK        Cand ID      Surname            First Name      Paired         Any paired
                                     4        888          Jones              Sarah           771            candidates are
       Candidate not ranked                                                                                  ranked
                                              919          Smith              Michelle                       consecutively (e.g.
                                                                                                             Paul Clarke and
                                      6       799          Nguyen             Ben
                                                                                                             Sarah Jones)
                                      3       771          Clarke             Paul            888

                                              856          Lee                Chin
                                      5       647          Singh              Praveen

                                      2       901          Chen               Sally
  The person ranked at
number one is the hospital’s                  941          Carey              Jess
 most preferred candidate
                                      1       983          Lee                Ji

  For information about how the computer matching algorithm works, please visit the “About Computer
  Matching” area of the website https://computermatching.pmcv.com.au/public/about/matchingprocess.cfm
  18 | P a g e                                   PMCV – Computer Matching: Intern Match Candidate’s Guide 2019
NOTIFICATION OF RESULTS
Priority Group 1
The number of positions available in Round 1 is equal to the number of participating Priority Group 1
candidates. For example, if there were 805 Priority Group 1 candidates, there will be 805 positions available to
offer in the Round 1 Match. The positions are distributed proportionally across all parent hospitals. All Priority
Group 1 candidates are guaranteed an offer of an intern position in Victoria if they apply via the Victorian
Intern Match process. Priority Group 1 Candidates will only receive one offer in Victoria and are NOT eligible
for offers in subsequent rounds (this includes both matched and unmatched candidates).

Priority Group 1 Candidates who participated in the Intern Computer Matching Service can find out the results
of the match via the Computer Matching website from Monday 15 July 2019 at 10am. You need to:
        Login in to your account
        Click the “Match Results” Link from the left hand navigation bar.

 PRIORITY GROUP 1: Matched Candidates
 If you have been successfully matched to a hospital/health service you will be presented with a screen showing which hospital/health
 service you have been matched to. This hospital/health service will then contact you regarding an employment contract etc.

       You accept/decline offer directly with hospital/health service

       The hospital/health service will give you a date by which you must respond to their offer, at the latest this date will be 19 July.

       If you have not responded to the offer by 19 July the offer will lapse.

       This position will be the only intern position you will be offered in Victoria. If you decline this offer you will not be considered
        for any other intern positions in Victoria.

       You can later decline this offer if you wish to accept an interstate/overseas offer.

 PRIORITY GROUP 1: Unmatched Candidates

       There will be an equal number of unmatched intern positions and unmatched Priority Group 1 candidates.

       PMCV will email unmatched candidates with the list of health services that have unmatched positions and specific instructions
        on how to apply for unmatched positions.

       Health services with unmatched positions receive a list of all unmatched Group 1 candidates.

       If you decline an offer from an unmatched Victorian health service, you will not be considered for any further offers in Victoria.

       You are not eligible for positions that other Priority Group 1 applicants decline.

       Please notify the PMCV as soon as possible if you do not wish to be considered for any unmatched posts (i.e. due to accepting
        an interstate offer).

19 | P a g e                                     PMCV – Computer Matching: Intern Match Candidate’s Guide 2019
Priority Group 2

PMCV will run a formal 2nd round matching process which will include only Priority Group 2 candidates to fill
available positions.

Positions available in the Round 2 Match include positions in excess of those required by Priority Group 1
candidates in plus positions declined during the Round 1 offers process.

Excess Positions are posts above those required by candidates from Priority Group 1 (e.g. if there are 805
Priority Group 1 candidates and 810 intern positions there will be 5 excess posts). Excess posts are distributed
proportionally across most parent hospitals.

Declined Positions are any posts that were declined during the Round 1 offer period. Declined positions are
only available at hospitals where Round 1 positions have been declined.

Priority Group 2 Candidates will receive an email notifying them of their results on 19 August 2019 at 10am.
Do NOT login to the Computer Matching website to view your result. The Computer Match website will
indicate that you are unmatched, even if you are matched at this time. Health Services will also be advised of
the match results via email.

 PRIORITY GROUP 2: Matched Candidates
 If you have been successfully matched to a hospital/health service you will be sent an email advising which
 hospital/health service you have been matched to. This hospital/health service will then contact you regarding an
 employment contract etc.

       You accept/decline offer directly with hospital/health service

       The hospital/health service will give you a date that you need to respond to their offer by you will be expected
        to notify the relevant body of either your acceptance or refusal by this date.

       If you have not responded to the offer by the date specified by the hospital/health service, the offer will lapse.

       This position will be the only intern position you will be offered in Victoria. If you decline this offer you will not
        be considered for any other intern positions in Victoria.

       You can later decline this offer if you wish to accept an interstate/overseas offer.

 PRIORITY GROUP 2: Unmatched Candidates

       You will be emailed advising that you have not been matched to hospital/health service in the Round 2 process.

       You may receive an offer directly from a hospital/health service if a position becomes available due to non-
        acceptance or a later decline/withdrawal. If a vacancy arises at a hospital/health service, PMCV will forward a
        list of unmatched candidates (including address and telephone number). Only health services that candidates
        have put down as a preference will have access to your CV and referees.

       If you do not want your details forwarded to health services or you do not wish to be considered for vacant
        posts please advise PMCV as soon as possible via email to computermatching@pmcv.com.au.

       If you decline any unmatched Victorian hospital intern offers you will not be considered for any further offers in
        Victoria.

20 | P a g e                                      PMCV – Computer Matching: Intern Match Candidate’s Guide 2019
Priority Group 3

Priority Group 3 Candidates are not matched via the algorithm; there is no formal Match Round for Priority
Group 3 candidates. The date that direct offers can be made to Priority Group 3 candidates has not been
confirmed; this will be advised in August. PMCV will forward a list of Priority Group 3 candidates to
hospitals/health services that have vacancies at this time. Health services will make direct offers to Priority
Group 3 candidates, based on merit.

Please note that all health services that have a vacancy will receive a full list of unmatched candidates,
including their contact details. Only health services that candidates have put down as a preference will have
access to your CV and references saved against your profile in the computer matching website.

21 | P a g e                                 PMCV – Computer Matching: Intern Match Candidate’s Guide 2019
INTERN MATCH APPLICATION CHECKLIST

               Read the eligibility criteria section - ensure you meet the criteria prior to registering for the
              Match.

               Registered for a username and password at https://computermatching.pmcv.com.au
              (ONLY available from 08 May)

               Checked the Hospital Directory for application requirements for each hospital you are interested
              in.

               Nominated 2 referees to complete the Referee Assessment Form. Referees must be nominated
              before 07 June 2019. (available from 08 May)

               If required, lodged an application with each hospital listed on Candidate's Priority List (CPL) as
               per their requirements (check Hospital Directory for Hospital Application opening and closing
              dates).

              Logged in to PMCV account and completed CPL by 07 June 2019.

               Read the regulations, code of conduct and privacy statement of the matching service in the
              “About Computer Matching” area of the website.

               Made sure your CPL has been approved (i.e. “CPL Approved”) before the closing date –
              07 June 2019.

               Followed up any pending referee reports. Referee Assessment Forms must be submitted by
              07 June 2019 – NO EXTENSIONS CAN BE MADE.

               If you decide to withdraw from the match then you must have logged into the website and
              withdrawn by 01 July 2019.

               Candidates who have withdrawn from the match must check that you have received a
              withdrawal confirmation email.

22 | P a g e                                   PMCV – Computer Matching: Intern Match Candidate’s Guide 2019
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