Canterbury Rugby Union Club & Schools Rugby in Metro, Ellesmere and North Canterbury Game Day Management "Keeping the game enjoyable for everyone"
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Canterbury Rugby Union
Club & Schools Rugby in Metro, Ellesmere and
North Canterbury
Game Day Management
“Keeping the game enjoyable for everyone”
Game Day Management for Clubs/Schools at a glance:
Outcome: Everyone involved in a game of rugby including spectators has
a great experience
Appoint suitable people into the Game Day
Step One Co-ordinator role. CRFU recommends that
there is more than one person appointed.
Ensure the appointed persons understands their
Step Two role and responsibilities. CRFU staff are
available to assist with this if required.
Ensure all fields to be used are prepared in the
Step Three correct manner including either being roped or
having spectator lines are marked.
Ensure Club members and supporters are
Step Four advised (via social media and newsletters) of
how Game Day will operate at their fields & how
they can assist.
On Game Day - Check the ground is set up
Step Five - Meet the opposition team
- Meet the Match Official (s)
- Keep an eye what’s happening
off the field
- Follow up with CRFU over any
issuesWhy have Game Day Management?
CRFU Club Game Day Management Protocols have been created to provide a framework for
clubs to ensure every person that decides to interact with Rugby has an enjoyable experience
while doing so. This will ensure that Rugby continues to create better communities, through
better rugby experiences.
The Canterbury Rugby Union (CRFU) has a proud history of fostering rugby talent and a
commitment to grassroots rugby throughout Canterbury. The CRFU has a strategic goal to
accept responsibility for promoting rugby as a safe, fun, and values based.
Rugby must be played within the spirit in which it was intended, both to the letter and the spirit
of the laws. The responsibility for ensuring that this happens lies not with one individual – it
involves coaches, captains, players, referees, and spectators.
These protocols apply at all grades U14 and above. If they wish, clubs can apply Game Day
Management Protocols at levels below U14.
The role of the Game Day Co-ordinator is to ensure the following takes place:
Pre-Game Ground ready with pads & flags and appropriate barriers
Changing rooms open – keys available for teams & match Officials
Visiting team & Match Officials met – Club H&S explained
During the Game Ensure that people stay in their “areas”
Monitoring of spectators – positive environment
Support of Referee
After the game Advise CRFU Senior Compliance Officer of any incident in game and
any necessary paperwork is completed via the CRFU App.
How will clubs achieve these outcomes?
Clubs are encouraged to have a pool of suitable people who are trained as Game Day Co-
ordinators to ensure that the same people within their club are not over- burdened with roles
and responsibilities. CRFU can provide full training for people who undertake the Game Day
Co-ordinator role.
CRFU does not expect Game Day Co-ordinators, Club Management, or Match Officials to put
themselves in any situation which could place them in physical danger.
Each club shall be responsible for appointing a Game Day Co-ordinator for all matches. The
Game Day Co-ordinator could be the Club Captain, a committee member or a person that
holds respect within the club environment. Clubs may wish to share the responsibility for
matches by using the team Manager to undertake the pre-game duties and a separate person
responsible for the actual game. The Game Day Co-ordinator’s responsibilities begins 1 hour
(45 mins for U14-U15 matches) before the fixture(s) at the venue/venues they are responsible
for and concludes at the end of the match.
For ease of identification to the teams, officials, and spectators; the Game Day Co-ordinator
should be easily identifiable.
Where clubs have multiple venues, they will need to ensure that there is a Game Day Co-
ordinator at each venue. If due to lack of personnel a club cannot provide suitable Game Day
Co-ordinators at all their venues, the Manager of the home team (or the team named first in
the draw if playing at neutral venue) automatically becomes the Game Day Co-ordinator for
the field/match they are involved in.Match Day Protocols
1. The following authorised persons are permitted inside the ropes/spectator lines:
• Game Day Co-ordinator
• Both teams – maximum of 22 players per team plus team management
• Match Officials – Referee, two Assistant Referees and Subs Controller (if
applicable) plus Referee Coach.
• One person from each team who will administer first aid (known as Medic), this
person must wear an identifying vest.
• Two persons (maximum) from each team who will act as water carrier, these
persons must wear an identifying vest.
• St John Ambulance Officials (or equivalent medical providers).
• Ball Persons
2. Team management and reserve players are to be in the Technical Area (the area of
the halfway line & 10M line, where their team benches are located).
3. Team coaches can stand behind the dead ball line at the end of the field they are
attacking, they must not enter into the In-Goal Area nor the field of play at any time
during the game.
4. The water carriers (who are not permitted to be the Head Coach) must remain next to
the team benches and only enter the field of play during the appropriate breaks in play
as signalled by the Match official. The Water carriers are not permitted to roam up
and down the sideline.
5. The team Medic is permitted to roam up and down the sidelines but must be at least
1.5 m back from the touch line and not interfere with the Assistant Referees
undertaking their duties.
6. It is the responsibility of team coaches and managers to ensure their team strictly
complies with these requirements.
7. The game is not to commence until:
• Barriers/ropes/safety pads are in place.
• Game Day Co-ordinator is present and has made themselves known.
8. The Referee is required to stop the game to support the Game Day Co-ordinator if:
• Unauthorised persons remain inside the ropes; or
• Any abusive/disruptive spectator or team member does not abide by any
requests made of them by the Game Day Co-ordinator; or
• Any issues that need to be draw to the Game Day Co-ordinator’s
attention.
Non-Completion of Fixtures
1. If any fixture is called off prior or early for any reason both the Referee and the
Game Day Co-ordinator are to complete a “Match called off” Report which is
available in the CRFU App Forms area) within 48 hours of the match ending.
2. If the match has to be stopped due to spectator behaviour, or a spectator is asked
to leave the ground then both the Referee and the Game Day Co-ordinator are to
complete a “Match incident” form which is available in the CRFU App Forms area)
within 48 hours of the match ending.Field Preparation Clubs need to ensure that all fields have adequate cordons in place by either of the following options to ensure the safety of players, match officials and spectators: Option 1 – Ropes Mandatory for games at Designated Premier Div.1 Grades. Where possible clubs are encouraged to rope fields at levels below these as well. Ropes are to be a minimum of 2 metres from each touchline and run the length of the playing area, from dead ball line to dead ball line. Game Day Co-Ordinators are to ensure that any stretching/pushing of the ropes does not lead to spectators encroaching into the 2 metre area. If this cannot be managed, the ropes are to be positioned further away from the touchline. Option 2 – Spectator Lines Minimum requirement for games played in all other Grades. However, where possible clubs are encouraged to rope fields at these levels as well. A “spectator line” is marked on all fields and remains clearly visible for the entire season. This should be a minimum of 2 metres from each touchline and run the length of the playing area, from dead ball line to dead ball line. Game Day Co-Ordinators are to ensure that any spectators do not encroach into the 2 metre area. For games played at neutral grounds i.e. field at North and South Hagley and Nunweek Park, CRFU will ensure that the spectator line is marked on all fields. Where a ground has two fields within 10 metres of each other and both fields are being used, the area between the two fields is to be roped off. The area is not to be used for spectator viewing of the matches. Club officials, selectors, medics or referee association officials may use such an area. Clubs must ensure post pads are fitted, field flags are in position and ground markings are adequate.
COVID-19 Protocols
Clubs should ensure that they are meeting current requirements for their players and
supporters and have plans in place if any there is any escalation in COVID levels.
• Ensure that there is a QR Code for the COVID Tracing App for people to scan as they
enter your clubrooms, you can also have a separate code for your fields if you wish.
As some people do not have suitable smartphone or do not wish to use the app it is
also important that manual sign in system is also available for use.
• Have some Hand Sanitiser available to use as people enter the clubrooms.
• Clubs should also ensure that they have a person who is the COVID Manager at the
club and advise CRFU if this person has changed from the initial person appointed in
June 2020.
• Please ensure that your COVID plan is still relevant and that your club has Hand
Sanitiser and Equipment Sanitiser available if required.
If there is any change in COVID levels the CRFU will advise clubs of any actions required as
soon as they receive notification from NZ Rugby.
If clubs have any questions or concerns, they should contact CRFU Senior Compliance
Manager, Lyndon McKendry by email Lyndon.mckendry@crfu.co.nz or mobile 027 2017586.You can also read
