Chelsea Public Schools 2019- 2020 Annual Budget
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Chelsea Public Schools 2019— 2020 Annual Budget
“Satisfied Storm” Cover Art by Douglas Tejada Perez
4th grade, Sokolowski Elementary School
Contents
Budget Summary .......................................................................................................................................................... 1
2019-2020 Annual School Budget Summary .................................................................................................... 1
2019-2020 Position Summary Tables ................................................................................................................. 2
Background ................................................................................................................................................................... 3
Funding for Public Education in Massachusetts ................................................................................................... 5
State Budget Process .......................................................................................................................................... 5
CPS Budget Process ............................................................................................................................................ 6
Factors Affecting the CPS Budget .................................................................................................................... 6
Current Year (FY2019) Revenue & Expenditure ............................................................................................... 7
Revenue Forecast (FY2020)................................................................................................................................... 9
Governor’s Budget FY2020 .............................................................................................................................. 9
School Enrollment Trends ................................................................................................................................... 9
General Fund Foundation Budget Analysis 2019-2020 ............................................................................... 11
Other Revenue Funds ........................................................................................................................................... 13
Federal Grants ................................................................................................................................................. 13
State Grants...................................................................................................................................................... 18
Private Grants .................................................................................................................................................. 20
Revolving Funds ................................................................................................................................................ 22
Expenditure Forecast (FY2020) ......................................................................................................................... 25
Key Initiatives ............................................................................................................................................................. 27
Program Budget Plans.............................................................................................................................................. 29
District Administration .......................................................................................................................................... 33
Instruction & Assessment....................................................................................................................................... 39
Special Education & Pupil Personnel Services ................................................................................................. 41
Benefits, Payroll Adjustments, Insurance ........................................................................................................... 45
Technology Services ............................................................................................................................................. 47
Facilities Maintenance & Transportation .......................................................................................................... 49
John Silber Early Learning Center (ELC)........................................................................................................... 57
William A. Berkowitz Elementary School ......................................................................................................... 59
Edgar Hooks Elementary School ........................................................................................................................ 61
George F. Kelly Elementary School .................................................................................................................. 63
Frank M. Sokolowski Elementary School .......................................................................................................... 65
Joseph A. Browne Middle School ...................................................................................................................... 67
Morris H. Seigal Clark Avenue Middle School ................................................................................................ 69
Eugene Wright Science & Technology Academy (WSTA) ............................................................................ 71
Chelsea High School............................................................................................................................................. 73 Chelsea Opportunity Academy ......................................................................................................................... 77 Other Instructional Programs .............................................................................................................................. 79 Intergenerational Literacy Program .................................................................................................................. 81
BUDGET SUMMARY
2019-2020 Annual School Budget Summary
2018-2019
Revised
General Fund Revenue
Chapter 70 State Aid 65,618,770 $67,218,377
Local Contribution-City of Chelsea 26,507,339 $28,173,407
Total General Fund Revenue $92,126,109 $95,391,784
General Fund Expenses
District Administration $ 2,402,207 $ 2,584,295
Instruction & Assessment $ 1,330,531 $ 1,380,032
Special Education & Pupil Personnel Services $13,951,283 $14,686,764
Benefits, Payroll Adjustments, Insurance $16,257,386 $16,982,807
Technology Services $ 2,002,043 $ 2,004,128
Facilities Management & Transportation $12,648,304 $12,921,436
The John Silber Early Learning Center $ 5,834,547 $ 6,009,108
William A. Berkowitz Elementary School $ 3,534,298 $ 3,537,446
Edgar F. Hooks Elementary School $ 3,644,672 $ 3,686,456
George F. Kelly Elementary School $ 3,317,657 $ 3,423,727
Frank M. Sokolowski Elementary School $ 3,488,507 $ 3,632,806
Joseph A. Browne Middle School $ 3,310,330 $ 3,423,507
Morris H. Seigal Clark Avenue Middle School $ 4,116,075 $ 4,300,731
Eugene Wright Science & Technology Academy $ 3,620,963 $ 3,889,762
Chelsea High School $10,898,643 $10,780,511
Chelsea Opportunity Academy $ 300,000 $ 759,890
Other Educational Programs $ 1,468,663 $ 1,388,376
Total General Fund Expenses $92,126,109 $95,391,784
Chelsea Public Schools 1 2019-2020 Annual School Budget
2019-2020 Position Summary Tables
Position Summary – General Funds
Base Budget Position Position Budgeted
Budgeted Positions
FY2019 Additions Reductions Positions FY2020
Teachers 457.30 17.00 -19.00 455.30
School-Based Administrators 37.10 1.00 -1.00 37.10
District Administrators 26.75 -0.75 26.00
Paraprofessionals 133.00 2.00 -1.00 1340
Clerks 26.00 0.50 26.50
Other Support Staff 16.50 2.00 18.50
Health Staff 16.00 16.00
Facilities Management 46.00 46.00
Security Monitors 18.30 1.00 19.30
Crossing Guards (Head Count) 40.00 40.00
Total 816.95 23.5 -21.75 818.70
Position Summary-Grant Funds
Base Budget Position Position Budgeted
Budgeted Positions
FY2019 Additions Reductions Positions FY2020
Teachers 49.33 -3.83 45.50
School-Based Administrators 6.50 -3.65 2.85
District Administrators 6.00 0.00 6.00
Other Support Staff 1.00 -1.00 0.00
Food Service (Head Count) 55.00 0.00 55.00
Total 117.83 -8.48 109.35
Position Summary-All Funds
Base Budget Position Position Budgeted
Budgeted Positions FY2019 Additions Reductions Positions FY2020
Teachers 506.63 17 -22.83 500.8
School-Based Administrators 43.6 1 -4.65 39.95
District Administrators 32.75 0 -0.75 32
Paraprofessionals 133 2 -1 1340
Clerks 26 0.5 0 26.5
Other Support Staff 17.5 2 -1 18.5
Health Staff 16 0 0 16
Facilities Management 46 0 0 46
Security Monitors 18.3 1 0 19.3
Crossing Guards (Head Count) 40 0 0 40
Food Service (Head Count) 55 0 0 55
Total 934.78 23.5 -30.23 928.05
Chelsea Public Schools 2 2019-2020 Annual School Budget
BACKGROUND
Angela Mata Vasquez, Sokolowski Elementary School
Jonathan Campo De La Cruz, Sokolowski Elementary School
Chelsea Public Schools 3 2019-2020 Annual School Budget
This page is intentionally blank. Chelsea Public Schools 4 2019-2020 Annual School Budget
Funding for Public Education in Massachusetts
State Budget Process
Each year the Commonwealth of Massachusetts through the Department of Elementary and Secondary
Education (DESE) goes through a methodical process to determine what it costs to educate a public school
student in different cities, towns, and regional districts, and how much local governments can contributed
versus what funding the State will need to provide that year. At the same time, DESE determines the
minimum that can be spent on education that year in each district. However, no spending maximums are
established and communities may contribute more than the minimum, if desired.
The DESE calculations contribute to the budget that the Governor provides to the State legislature each
January. Following this, the State budget is considered by the House of Representatives and Senate, in
turn, each of which adopt their own budget for the upcoming year. If the House and Senate differ in their
budget figures, then they meet in conference committee to develop a final, agreed-upon budget proposal.
If approved in both houses, the Legislature’s budget is then sent to the Governor who can then choose to
accept the budget or veto individual items. Any items vetoed can be overturned and approved by a 2/3
vote of both houses.
Terms commonly used during the State budgeting process include:
• “Foundation Budget” - What the State estimates it costs to educate all students who live in Chelsea
based upon their unique attributes (e.g., grade levels, English language learner (ELL) status, special
education needs, economically disadvantaged);
• “Local Contribution” – The amount of the Foundation Budget that the State determines the local
community is able to contribute based upon local economic factors (e.g., property values, local
revenues, etc.);
• “Chapter 70” – The State contribution that is added to the Local Contribution in order to reach
Foundation Budget figure; and,
• “Required Net School Spending (NSS)” – The minimum the State determines must be spent on
education in a District. Failure to meet the minimum NSS in any given year has significant financial
impacts including the need to make up the missed spending in future years along with a penalty
assessed by the State.
The Foundation Budget, Local Contribution, and Chapter 70 Funding all apply to all children that live in
a community. Afterward, funding for charter schools and choice districts is deducted from foundation total
based upon enrollment1. The State determines the amount per pupil that must be transferred to each
school/district. (Under “School Choice” some districts have made seats available to students who do not
live in the community. Funds for choice students are then transferred from the home district to the receiving
district.)
1 The cost of vocational schools is taken directly from the State’s allocation of revenue to local government (aka “cherry sheet”).
Chelsea Public Schools 5 2019-2020 Annual School Budget
CPS Budget Process
Chelsea Public Schools (CPS) is required by the City Charter to balance its budget to the Governor’s
budget even though on many occasions the budget adopted by the Legislature and ultimately approved
by the Governor (or overridden by the Legislature) may be different in small and large ways. Each year,
the District receives the Governor’s proposed budget in January, most often during the 4th week of the
month per the statutory deadline (this year on January 23, 2019). Based upon the funding allocation
provided, using projections for cost increases based upon contractual obligations, anticipated cost
increases, and program initiatives, CPS staff determine how much projected expenditure differs from
revenues. At that point, the process of determining how to balance the budget begins. The Superintendent
will meet with school principals and union representatives, and then host a community meeting to gather
input into the preliminary balancing plan. This year the community meeting was held on February 27th.
Factors Affecting the CPS Budget
Factors that affect the CPS budget include:
The per pupil formula recommended by the Governor (aka, “Foundation Formula”) – the
Foundation Budget and Chapter 70 calculations made by the State are done in a high level of
detail and offer different rates per pupil at different grade levels, and supplemental funding for
special education students, English language learners, and students found to be economically
disadvantaged.
District Enrollment – since funds are provided per pupil, the annual budget is directly affected
by the numbers of students enrolled on October 1st of the year prior (e.g., October 1, 2018 for
FY2020). That is the date DESE uses as official annual enrollment, although actual enrollment will
vary during the year as students move in and out of the district. For many years Chelsea has been
on an upward trend in enrollment which has resulted in increased funding. This year, that trend is
changing and has implications for school funding (see “School Enrollment Trends” section below);
District Enrollment (ELL and Special Education) – supplemental funding is provided for State-
recognized students who are in the process of learning English and/or who have been identified
as having special educational needs. The number of ELL and Special Education students enrolled
– and recognized by the State – affects the annual budget;
District Enrollment (Economically Disadvantaged) – supplemental funding is provided for
students identified as Economically Disadvantaged as it is recognized that other factors in their
lives affect their ability to absorb the curriculum and additional supports are often needed. In
FY2019, the State has determined that incomes for a family of 4 below $33,383 represents
“economically disadvantaged”. Further, the determination of economically disadvantaged status
is done via a name match with State databases such as MassHealth and SNAP, etc. As a result, it
has become very important for CPS to receive additional documents from families to try to
maximize the number of students that match in the database and are not discounted because of
typographical errors; and,
Charter school, school choice, and vocational school enrollment – since funding for Chelsea
residents who attend other schools or districts is transferred from the City to the receiving
school/district, this influences the revenues available to CPS.
Chelsea Public Schools 6 2019-2020 Annual School BudgetCurrent Year (FY2019) Revenue & Expenditure
In the current fiscal year, FY2019, which
will end on June 30th, the greatest
funding source for CPS is State Chapter
70 funding at nearly 62% of the budget.
Following this is funding provided by the
City of Chelsea. This includes $17.3
million in required foundation budget
spending plus an additional $9 million in
funding for expenses that are not
eligible for NSS and additional
voluntary contribution toward the schools.
To the Chapter 70 and City funding, CPS
has secured nearly $9.4 million in grant
funds (see “Other Funds” section below). In addition, the District receives revenues from the school lunch
program that are utilized to fund cafeteria staffing and expenses.
The District was fortunate to receive additional Chapter 70 funding this fiscal year as a result of the State
Legislature’s budget revisions. This included $630,000 in Chapter 70 funding and $296,025 in
Transitional Relief (also known as “Pothole”) funding. In September 2018, the School Committee
appropriated the funds to a number of critical purposes including the reinstatement of one yellow school
bus, the addition of three new crossing guard stations, and a Librarian to be split between Chelsea High
School and the elementary schools at the Mary C. Burke (MCB) Complex.
Appropriation of Increase in Chapter 70 Funding (FY2019)
Budget Org Purpose Amount
School Crossing Guards (3) $26,800
Districtwide Restore 1 yellow bus $70,000
Increase liability insurance $183,614
Parent Information Center Restore 1 Parent Liaison $48,223
Special Education & Pupil Personnel Add 1 Paraprofessional (1:1) $37,090
Chelsea High School Restore 0.75 FTE Librarian $58,500
Clark Avenue Middle School Add 1 Teacher Special Education $62,757
Sokolowski Elementary School Restore 0.25 FTE Librarian $19,500
Transitional funding for REACH $33,600
Other Educational Programs
Intervention Tutors $90,000
TOTAL APPROPRIATION $630,084
Appropriation of Increase in Chapter 70 (Transitional Relief) Funding (FY2019)
Budget Org Purpose Amount
Facilities Maintenance (longevity & clothing) $94,200
Districtwide Facilities Maintenance (extraordinary
$152,825
maintenance)
TOTAL $296,025
All FY2019 data in this budget document include the funding added above.
Chelsea Public Schools 7 2019-2020 Annual School BudgetIn terms of expenditures, staff labor and
associated health and other benefits
represents the largest category of
spending. This is to be expected given the
large numbers of people who contribute
to student education including crossing
guards, cafeteria workers, custodians and
maintenance staff, security monitors,
teachers, counselors, social workers, school
administrators, and central administration
among them. Overall in FY2019, the
District has approximately 914 full time
equivalents2 (FTE) on all funds (excluding
lunch funds).
The next largest expenditure categories after labor and benefits are Special Education, Transportation,
and Facilities. Special Education costs in graphic are for outside placements and contractual expenses
only; the staff who provide in district services to special education students are included under labor and
insurance. Transportation costs include in-district yellow buses, in- and out-of-district special education
transportation, and transportation for homeless students (known by the name of the act requiring
transportation called “McKinney-Vento”). Facilities includes the costs of ongoing and extraordinary
maintenance, utilities, furniture, grounds maintenance, etc.
2FTE represents the sum of all staffing including part time and full time positions. The actual number of individuals working in
an organization will typically be higher than the FTE since some people will be working part time.
Chelsea Public Schools 8 2019-2020 Annual School BudgetRevenue Forecast (FY2020)
Governor’s Budget FY2020
The budget submitted by Governor Baker to the State Legislature does include some increases to the
foundation budget calculations for districts across Massachusetts. Positive changes to the foundation
budget include:
Type of increase $ per pupil % change
General Education $334 avg +4.5%
Out-of-district (special education) $2,072 + 7.5%
High school ELL supplement $1,573 + 87.6%
Economically disadvantaged supplement $258 + 6.3%
Early College / Innovation Pathways + $1,080 new
CPS is particularly pleased to see the new supplement for Early College / Innovation Pathways and has
234 students acknowledged in this category. Overall, the Governor’s changes translate into a net increase
of 5.7% per pupil, with a new minimum NSS of $13,888 per pupil for Chelsea.
At the same time, the Governor is proposing a change in the way that ELL students are defined in a way
that will adversely affect CPS funding. Specifically, he is reducing the test scores that define when a
student is no longer an English Language Learner. However, CPS and other districts are legally required
to provide expanded services to these students for four years after they start learning English regardless
of test scores. This change will reduce FY2020 revenues significantly (-$729,000) without reducing the
District’s responsibilities towards the students.
The Governor is also proposing a change in how local charter school reimbursement is calculated. Under
former Governor Patrick, the calculation was changed to the benefit of local communities – albeit still
inadequate when compared to the costs (see “Foundation Budget Formula” below) – and Governor Baker
is proposing to return the calculation to the prior formula. This will lower Chelsea’s FY2020 charter
reimbursement revenues by $518,000 when compared to FY2019.
School Enrollment Trends
Regrettably, at the same time that the
Governor is increasing the per pupil
foundation formula, CPS (and Chelsea
as a whole) is experiencing a decline in
enrollment for the first time in nearly a
decade. This means that Chelsea is not
receiving the full benefit of the
increased funding because it is offset
by fewer students. (Massachusetts has
a practice of “holding harmless”
districts with declining enrollment,
meaning that they will not take away actual funding dollars from the prior year. However, funding
increases are not fully realized and will not be until enrollment reaches the level it was before the decline
Chelsea Public Schools 9 2019-2020 Annual School Budgetbegan.) Overall, the enrollment decline is reducing foundation budget revenues by approximately
$837,000 for the upcoming year.
At the moment, changes in
CPS Enrollment (2014-2018) enrollment are not affecting
(October 1st of each year below) all schools and grades in the
17-18 same way. Middle school
2014 2015 2016 2017 2018
DIFF enrollment has increased
ELC 874 803 831 870 870 0 over FY2018 as a
Elementary (MCB) 2,339 2,408 2,349 2,216 2,076 -140 particularly large group of
Middle 1,615 1,588 1,644 1,704 1,735 +31 grade students, now in the
CHS 1,525 1,522 1,545 1,538 1,360 -178 5th grade, is moving through
COA 52 +52 the district. This group is
Sub-Total In-District 6,353 6,321 6,369 6,328 6,093 -235 followed behind by a
Out-of-District 133 144 152 158 149 -9 second large cohort, now in
-244 the 4 grade. As a result, it
th
TOTAL 6,486 6,465 6,521 6,486 6,242
is expected that middle
school enrollment will stay level or increase. At the elementary school level, while enrollment declined
between 2017 and 2018, no further declines have occurred since the fall and enrollment has actually
increased by 1 student as if early March 2019.
Enrollment at Chelsea High School (CHS) has not stabilized. After declining by 178 students between
October 2017 and October 2018, enrollment has continued to fall and by early March 2019, enrollment
had declined further to 1,305 students (-55 students). Altogether in the past 18 months, enrollment has
declined by 233 students. The impacts of these declines can be seen in class sizes in the current school
year. Analysis of class sizes found that many classes are enrolled well below capacity. While enrollment
at capacity can affect students’ ability to get into preferred classes, significantly under-enrolled classes
affects the class atmosphere and does not fully utilize District teaching resources. Review of 2nd quart
enrollments finds that in the subject areas below, actual enrollment is 10 or more students under capacity:
o ELA - 14 out of 48 sections
o Math - 25 out of 44 sections
o Science - 29 out of 46 sections
o History - 14 out of 29 sections
This can be seen even more vividly in a closer look at
Algebra I enrollment this spring. Here, it can be seen
that only one class in 11 has an enrollment of over
20 students.
It was not long ago when enrollment was increasing
dramatically at CHS and the district was striving to
increase staffing at the school. However, FY2019 enrollment is now approaching that of FY2010 before
the rapid increase in enrollment began, and yet staffing is above what was in place at that time.
Staffing per Student (CHS)
FY2005 FY2010 FY2015 FY2019
CHS Student Enrollment 1,430 1,369 1,527 1,360
Number of Teachers 110.0 112.2 107.0 118.7
Student:Teacher ratio 13.00:1 12.20:1 14.27:1 11.46:1
Chelsea Public Schools 10 2019-2020 Annual School BudgetGeneral Fund Foundation Budget Analysis 2019-2020
The below table lays out the calculations used to derive funding available to Chelsea Public Schools each
year. As described above, the Foundation Budget calculations are for all Chelsea residents enrolled in
public school. To this is added the State’s charter school reimbursement, which is then off set by charter
school tuition (-$15,115,953 in FY2020) and choice school tuition (-$146,941). The District receives a
modest amount of revenue from facility rentals (+$2,500) and then contributions from the City of Chelsea
for expenses that are not NSS eligible and a voluntary additional contribution.
General Fund Revenue Calculations (FY2020)
2018-2019 2019-2020 inc./(dec.)
Preliminary NSS/Foundation Budget
Foundation Enrollment 7,211 7,116 (95)
Chapter 70 77,723,604 80,245,233 2,521,629
Local Contribution 17,306,968 18,583,600 1,276,632
Preliminary NSS/Foundation Budget 95,030,572 98,828,833 3,798,261
Less Charter School Tuition
Charter School Reimbursement 2,754,889 2,236,038 (518,851)
Charter School Tuition (14,859,723) (15,262,894) (403,171)
Net Charter School Tuition (12,104,834) (13,026,856) (922,022)
NSS Available to CPS 82,925,738 85,801,977 2,876,239
Other Net School Spending Adjust
Add Undesignated School Revenue 2,500 2,500 0
Adjusted Net School Spending 82,928,238 85,804,477 2,876,239
Add Non-Net School Expenses (Local)
Transportation 4,339,062 4,541,334
Capital Improvements/Rent 77,230 81,110
Crossing Guards 341,100 367,504
Community Service 226,101 232,884
4,983,493 5,222,832 239,339
Adjusted NSS with Non-NSS Expenses 87,911,731 91,027,309 3,115,578
Additional Available Funds (Local)
Indirect Cost Recovery 185,795 185,795 0
Funding Above Minimum Contribution 4,028,583 4,178,680 150,097
Total School Budget 92,126,109 95,391,784 3,265,675
SCHOOL BUDGET SUMMARY 2018-2019 2019-2020 inc./(dec.)
Chapter 70, net of Charter Net Tuition 65,618,770 67,218,377 1,599,607
City, including Local Contribution, Non- 26,507,339 28,173,407 1,666,068
NSS, and funding above the Minimum
Total School Budget 92,126,109 95,391,784 3,265,675
Per the Governor’s budget new general fund revenues available to CPS total $3.265 million.
Chelsea Public Schools 11 2019-2020 Annual School BudgetThis page is intentionally blank. Chelsea Public Schools 12 2019-2020 Annual School Budget
Other Revenue Funds
Federal Grants
ENTITLEMENT GRANTS
Most of the Federal Grants CPS receives are entitlement grants. The District is eligible because the student
population is predominantly low-income with a significant number of special needs and limited-English-
proficient students. The FY2020 budget anticipates that these entitlement grants will continue at funding
levels required to sustain the staff and programs that these grants currently fund. In some cases, budgetary
action has been taken if projected grant spending exceeds projected grant revenue or if the grant is
expected not to be available for this budget year. When these grants are received during the course of
the fiscal year, the actual grant amount received will be presented to the Chelsea School Committee for
acceptance. These grants, including funding history, are discussed as follows:
TITLE I
Title I funded staff and programs play a crucial role in providing Tier 2 and Tier 3 interventions in the
Tiered Response to Intervention model. This grant is expected to fund 25 teachers including 23 reading-
literacy and writing teachers, and 2 math teachers assigned to all ten schools. In addition, this grant funds
one Literacy and Humanities Coordinator (grades 5-12) and two STEM Coordinators (Science, Technology,
Engineering and Math), one for PK through grade 6 and the other for grades 7-12. Funds are also
provided for parent involvement activities, supplemental educational services, pension and health benefits
for staff charged to the grant.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$3,177,493 $3,082,369 $3,152,517 $3,152,517
TITLE IIA
Title II, Part A of the federal Elementary and Secondary Education Act (ESEA) provides supplemental
resources to school districts to support systems of support for excellent teaching and leading. The priorities
of Title II, Part A are to: (1) increase student achievement consistent with challenging State academic
standards; (2) improve the quality and effectiveness of teachers, principals, and other school leaders; (3)
increase the number of teachers, principals, and other school leaders who are effective in improving
student academic achievement in schools; and (4) provide low-income and minority students equitable
access to effective teachers, principals, and other school leaders.
Currently, two Kindergarten Coaches are funded in Title IIA at the John Silber Early Learning Center. This
grant also pays for conferences, contracted services, professional development stipends, instructional
materials, dues/subscriptions, and teacher trainers for certain offerings that are part of the District’s
Professional Development Plan. Funds are also provided for pension and health benefits for staff charged
to the grant.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$564,885 $368,735 $375,883 $375,883
Chelsea Public Schools 13 2019-2020 Annual School BudgetTITLE III
Title III provides funds to supplement the instruction of English Language Learner students, including two
ELL Coaches, one for grades 1-4 and another for grades 9-12, professional development for teachers,
after school and summer programming, family outreach and classroom materials.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$259,611 $300,499 $313,055 $313,055
TITLE IV, Part A
Title IV, Part A of the federal Elementary and Secondary Education Act (ESEA) provides supplemental
resources to local school districts to build capacity to help ensure that all students have equitable access
to high quality educational experiences. The priorities include: supporting well-rounded educational
opportunities, supporting safe and healthy students, and supporting effective use of technology. Funds
are used to support music and visual arts programs, healthy eating program, stipends for performing arts,
after school band and music lessons, and Spanish language arts, fees for AP exams for students.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$0 $81,367 $221,798 $221,798
INDIVIDUALS WITH DISABILITIES EDUCATION ACT (IDEA)
The IDEA grant funds salaries and fringe benefits for 13 special education teachers (eight at Chelsea
High School and five at the John Silber Early Learning Center—including a Kindergarten Inclusion Coach).
This grant also funds two special education program Coordinators, one at Chelsea High School and one
at the John Silber Early Learning Center, and tuition for outside placements. Districts with 2015 special
education determination levels of NTA (Needs Technical Assistance), NI (Needs Intervention), and NSI
(Needs Substantial Intervention) are required to re-direct for targeted use a percentage of the total
special education entitlement allocation (between 2%-4%, this percent range may change in the future).
Funds will be re-directed toward appropriate activities selected to create meaningful and sustainable
change and accelerate improvement in student outcomes, including stipends. In FY2019, funds were used
to support an after school tier 2 and 3 reading program targeting students struggling with reading skills.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$1,529,598 $1,521,326 $1,541,287 $1,541,287
EARLY CHILDHOOD SPECIAL EDUCATION PROGRAM IMPROVEMENT
The purpose of this federal grant program is to support preschool district activities to ensure that eligible
children with disabilities, ages 3-5, receive a free and appropriate public education that includes special
education and related services designed to meet their individual needs, and that is provided in
natural/least restrictive environments. This grant is intended to further district-level early childhood special
education (ECSE) practices that align with priorities identified by the Department of Elementary and
Secondary Education. In FY2019, funds were used to purchase non-instructional materials to develop a
space at the John Silber Early Learning Center for students to work on social interactions, emotional
regulation, and development of friendships. This space is an inclusive space that aligns with the priority
of increasing children's educational outcomes, specifically the exploration and implementation of: Early
Childhood PBS and the Pyramid model through the development of social and emotional skills and social
relationships
Chelsea Public Schools 14 2019-2020 Annual School BudgetFY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$395 $3,000 $7,000 $7,000
EARLY CHILDHOOD SPECIAL EDUCATION ENTITLEMENT
The purpose of this federally funded program is to provide funds to school districts to ensure that eligible
3, 4, and 5 year-old children will receive developmentally appropriate special education and related
services designed to meet their individual needs. In FY2020, the grant will continue to fund a portion of
the salary of a Pre-K Social Communication Teacher at the John Silber Early Learning Center.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$13,737 $11,653 $13,305 $13,305
TEEN PREGNANCY PREVENTION
The federally-funded Teen-Pregnancy Prevention: Partners for Youth Success Grant (also referred to as
PREP) is intended to support districts in implementing evidence-based teen pregnancy prevention
programs in middle schools. Funds will be used to support professional development activities, including
stipends, contractual services, supplies/materials, and conferences.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$12,585 $4,924 $11,460 TBD
TURNAROUND ASSISTANCE GRANT (TAG), formerly known as DSAC (DISTRICT SCHOOL
ASSISTANCE CENTERS
The purpose of this non-competitive grant program is to provide funding to the state's lowest performing
schools and districts to support the development and implementation of turnaround plans that:
are aligned to the four overarching Massachusetts Turnaround Practices
incorporate evidence-based strategies, and
utilize a continuous cycle of improvement to implement and assess the outcomes of turnaround
plans over time.
Funds will be used for stipends, contractual services, conferences, and supplies/materials to support the
planning, implementation, and progress monitoring and assessment of school turnaround plans.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$264,823 $350,581.91 $125,000 $125,000
MASSACHUSETTS TIERED SYSTEM OF SUPPORTS (MTSS) PARTNERSHIP
The purpose of this federally funded grant program is to increase access to evidence-based professional
development, including face-to-face and online training and technical assistance, products, services, and
activities. FY2018 was the fifth year of a five year grant to support model sites that demonstrate the
systemic implementation of evidence-based practices within a tiered system of support. Funding is not
anticipated in FY2020.
Chelsea Public Schools 15 2019-2020 Annual School BudgetFY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$7,040.70 $2,426.01 $5,000 $0
COMPETITIVE GRANTS
Some Federal grants received by CPS are Competitive Grants. These require an application that includes
a grant budget and a use of funds proposal that responds to specific program goals that would be
achieved by the end of the grant. We are often in competition with other school districts for these grants
and they are awarded based on how well our response matches the criteria of the grant. When these
grants are received during the course of the fiscal year, the actual grant amount received will be
presented to the Chelsea School Committee for acceptance. These grants are described as follows:
SAFE AND SUPPORTIVE SCHOOLS
The goal of this state funded competitive grant program is to provide funding to districts (and their
selected schools) to organize, integrate, and sustain school and district-wide efforts to create safe and
supportive school environments and coordinate and align student support initiatives based on their findings
from completing the Behavioral Health and Public School (BHPS) Framework and Self-Assessment Tool.
The main priorities for this grant are to ensure that each school creates a safe, positive, healthy, culturally-
competent, and inclusive whole-school learning environment; and makes effective use of a system for
integrating services and aligning initiatives that promote students' behavioral health. Funds will be used
for stipends, contractual services and supplies/materials.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$4284 $15,782 $10,000 $0
MASSACHSUETTS 21ST CENTURY COMMUNITY LEARNING CENTERS – EXEMPLARY PROGRAMS
GRANT
The Chelsea REACH program has been a recipient of this grant for the past eight years. Although FY
2017 was the final year of the grant, we were awarded another grant in FY 2018 (demonstration site).
The main priority of the exemplary grant is to create a statewide system of high quality 21st CCLC
programs that will serve as mentors and resources to new and existing programs. Eligibility for continued
funding for this Exemplary Programs Grant in year three (FY20) will be based on evidence that the
program has met the priorities of this grant, fulfilled the mentoring requirements, etc. Grant funds support
staff salaries and stipends for teachers teaching after school offerings in the Reach program.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$101,250 $86,063 $86,063 $86,063
SUPPLEMENTARY SUPPORT TO SCHOOL DISTRICTS WITH HIGH CONCENTRATION OF AT-RISK
STUDENTS: MASSGRAD PROMISING PRACTICES
The Chelsea REACH program is a recipient of this grant. The priority of this federally funded grant is to
provide at-risk students in grades 7-12 as identified in the Early Warning Indicator System (EWIS) with
innovative programming to meet the needs of the population and reduce the number of students dropping
out of school and ultimately increase high school graduation rates. Funds will be used to pay Adult
Advocates/Graduation Coaches, stipends, transportation costs (college visits), and supplies/materials.
Chelsea Public Schools 16 2019-2020 Annual School BudgetFY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$0 $43,072 $40,000 $40,000
LEVEL 3 SCHOOL TURNAROUND
Chelsea High School is a recipient of this grant. The purpose of this grant program is to provide funding
for Local Education Agencies (LEAs) to implement Turnaround Plans in their lowest performing Level 3
schools. Funding has been extended to FY20 because the results for some of CPS’s key measures (MCAS,
ACCESS, graduation rate) will not be finalized until the summer of 2019. Funds will be allocated to
continue to support Turnaround work, including stipends.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$0 $262,659.88 $414,344 $302,568
THE NEW VENTURE FUND (5DP)
The Five District Partnership (5DP) is a recipient of this competitive grant. Funds will support the salary of
the 5DP Executive Administrator and Data and Assessment Coach, and professional development. This
grant ended on at the end of calendar year 2018.
FY2017 FY 2018 FY 2019 FY 2020
Actual Spending Actual Spending Est. Spending Est. Spending
$219,647 $377,514 $107,371 $0
STEM EQUIPMENT AND SUPPLIES GRANT
Chelsea High School is a recipient of this competitive grant funded by the Massachusetts Life Sciences
Center. Funds supported professional development stipends and the purchase of lab equipment and
technology in FY 2018. We spend funds allocated for professional development in FY2019. This grant
ended on at the end of calendar year 2018.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
N/A $58,727 $5,565.34 $0
Chelsea Public Schools 17 2019-2020 Annual School BudgetState Grants
SPECIAL EDUCATION CIRCUIT BREAKER FUNDING
This State special education reimbursement program, commonly known as the Circuit Breaker funding,
provides funds when spending for a particular special needs student exceeds four times the state average
per pupil Chapter 70 state aid, with the state paying 75 percent of the costs above that threshold.
However, the 75% amount is subject to State appropriation and can be less depending on State funding.
Circuit Breaker funds may be spent in the year received or in the following fiscal year for any special
education- related purposes, without further appropriation. Typically, funds received in the current fiscal
year are included in the following year’s budget. In FY2020, the plan is to use approximately $1.8 million
in Circuit Breaker funds.
FY2017 FY 2018 FY 2019 FY 2020
Actual Spending Actual Spending Est. Spending Est. Grant Award
$1,375,274 $1,616,493 $1,731,704 $1,812,138
ADULT BASIC EDUCATION
The Adult Basic Education Grant funds a large portion of our Intergenerational Literacy Program, which
provides adult learners with literacy instruction and HSE (high school equivalency—HiSET and GED)
preparation, and children’s programs so that parents can attend class. Courses funded by this grant are
as follows:
English-as-a-Second-Language (ESOL), Level 1 (evening; summer and academic year)
ESOL, Level 2 (two sections; evening; summer and academic year)
ESOL, Level 3 (evening; summer and academic year)
Family Literacy (3 sections; 2 in the morning and 1 in the evening; summer and academic year)
Spanish Language Adult Basic Education with ESOL (evening; summer and academic year)
Spanish Language HSE Preparation with ESOL (two sections; one in the afternoon and one in the
evening; ; summer and academic year)
The grant also funds a distance learning ESOL class, several supplemental classes (two conversation
classes; one writing class; one computer literacy class; one HSE math class; a career readiness class; a
college readiness class), and a portion of the program’s morning children’s teacher’s salary. In addition,
funds support a portion of the salary of the Director of Adult Learning, a part-time clerk, health insurance
benefits, printing costs, conferences, and supplies/materials.
FY2017 FY 2018 FY 2019 FY 2020
Actual Spending Grant Award Grant Award Est. Grant Award
$262,972 $345,449 $437,110 $437,110
BIG YELLOW SCHOOL BUS
The Massachusetts Cultural Council (MCC) provides funding for up to $250 per-school, per-year to offset
the cost of school field trips, subject to an application and MCC approval. Typically we are awarded two
to eight $250 grants.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$800 $600 $250 $250
Chelsea Public Schools 18 2019-2020 Annual School BudgetCURRICULUM AND ASSESSMENT PARTNERSHIP
The purpose of this non-competitive grant program is to fund specific strategic initiatives that will improve
the state's lowest achieving schools and districts, and support their continuous cycle of improvement. This
grant is available by invitation only. Funding supports a portion of the salary of the 5DP Executive
Administrator to coordinate curriculum and assessment strategies across the Five District Partnership (5DP),
which convenes district and school leaders from Chelsea, Malden, Winthrop, Everett and Revere.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$70,000 $40,000 $40,000 $40,000
EARLY GRADES LITERACY
The purpose of the state-funded Early Grades Literacy grant program is to support alignment of
curriculum, instruction, assessment, professional development, and literacy planning with the March 2017
Massachusetts Curriculum Frameworks for English Language Arts and Literacy. This grant program
supports selected schools with funding for a team of teachers and at least one administrator to participate
in a year-long professional learning series that supports the implementation of the 2017 Curriculum
Frameworks through: ongoing professional development to increase the capacity of school-based teams
to cultivate high-quality literacy skill within and across curricular domains with the statewide goal of
improving student performance in literacy in kindergarten through grade 3. Funds are used to support
professional development activities, including substitutes, stipends, and supplies/materials.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$0 $19,655 $13,200 $0
EARMARK: YOUTH CASE WORKER TO REDUCE SCHOOL VIOLENCE
The purpose of this RFP is to administer state legislative earmarks to Public School districts as outlined in
the FY2019 state budget. Funds will be used for stipends, contracted services, conferences,
supplies/materials and to hire a part-time social worker to support Chelsea Opportunity Academy.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Actual Spending Grant Award Est. Grant Award
N/A $65,762 $84,198 $0
IMPROVING GRADUATION RATES AND POST SECONDARY READINESS AMONG FIRST LANGUAGE
IS NOT ENGLISH (FLNE) STUDENTS (COLLEGE AND CAREER READINESS)
The goal of this funding opportunity is to provide funds for the implementation of work through the
America's Promise Graduation Activation Grant. Over three years, funds are to be used to design
programming and interventions to increase the graduation rate of students who do not speak English as
a first language. Participation in this cross-district learning community with targeted training and support
is based on districts with the largest numbers of First Language is not English (FLNE) students that did not
graduate in the 2014 graduation cohort. These services are to supplement currently funded local, state,
and federal programs. FY2018 was the third and final year. Funding supports stipends and conferences.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$230 $14,143 $1,848 $0
Chelsea Public Schools 19 2019-2020 Annual School BudgetPrivate Grants
ARAMARK
The school department’s food service management company, ARAMARK Education, provided a total of
$100,000 in grant funding since FY2013 for projects in the areas of Nutrition and Wellness education,
Culinary Training, and Environmental Stewardship. These funds have been committed to establishing
indoor and outdoor school gardens. Funding is also used for a jointly-funded position with the
Massachusetts General Hospital for a position to support the development of school gardens as
educational spaces and coordinate school nutrition efforts in our school breakfast and lunch programs.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$3,115 $2,472 $4,032 $4,032
BARR FOUNDATION
The Barr Foundation awarded a grant of $750,000 to the Chelsea Public Schools. This grant has a
duration of 36 months, with a start date of April 20, 2018 and an end date of April 20, 2021. The
purpose of the grant is to support the launch of Chelsea Opportunity Academy as part of the Education
Program’s Engage New England: Doing High School Differently initiative. Funds will be used to fund three
teachers, and one counselor, health insurance benefits, professional development, including stipends,
contractual services and conferences, and supplies/materials.
FY2017 FY 2018 FY 2019 FY 2020
Grant Award Grant Award Grant Award Est. Grant Award
$0 $150,000 $450,000 $250,00
ERATE REIMBUREMENTS
Funds are received from the Schools and Libraries Corporation from telecommunication user fees to help
low-income communities fund certain communications and computer related activities. These funds are
applied for each year for spending that meets eligibility criteria and are awarded based on available
funds and community poverty rates. These funds are received by the school department in one of two
ways. Erate funds can be netted off of the school department’s invoice by the service provider (Erate
discount) or the service provider can issue a check to the school department in the amount of the Erate
rebate (Erate reimbursement.) The funding identified below only includes funds received by check.
FY 2017 FY 2018 FY 2019 FY2020
Actual Spending Actual Spending Esti Spending Est Spending
$0 $0 $45,000 $45,000
CHELSEA EDUCATION FOUNDATION
Chelsea Education Foundation (CEF) was created in 2007 to support Chelsea Public Schools in order to
apply for and accept funds from donors who would otherwise be prohibited from directly issuing grants
to local governments. CEF operates as the fiscal agent for private funds raised on behalf of the following
school programs:
Chelsea REACH Program
Intergenerational Literacy Program
Chelsea Public Schools 20 2019-2020 Annual School Budget Chelsea FUEL Scholarship Program
Five District Partnership
Funds received by CEF are used to periodically award grants to Chelsea Public Schools for the programs
listed above. Because Chelsea Education Foundation operates on a calendar year, spending is reported
on a calendar-year basis.
FY2017 FY 2018 FY 2019 CY 2020
Actual Spending Actual Spending Est. Spending Est. Spending
$515,492 $544,614 $250,000 $250,000
CABLE LICENSE REVENUE
The City’s Cable License agreement with the City’s cable television provider provides that a portion of
the annual franchise fee be earmarked for the school department. Although these funds can be spent on
any type of school spending, subject to appropriation, the budget is based upon using the fund balance
in this account to fund the salaries of the Parent Information Center Director. Also, certain expenses
necessary to maintain the equipment at the High School’s television studio are funded from this account.
FY2017 FY 2018 FY 2019 FY 2020
Actual Spending Actual Spending Est, Spending Est. Spending
$70,679 $220,411 $85,000 $85,000
MICROSOFT SETTLEMENT ACCOUNTS
In 2005, the school department became eligible to receive funds from Microsoft Corporation as a result
of settling an anti-trust violation lawsuit brought by the Federal government. The Settlement Benefits were
targeted to public school districts with at least 50% of their students qualifying for the Federal free or
reduced-price lunch programs. The school department received $435,033.60 in settlement funds and
uses the account for technology salary and expenses. No expenditures are planned for FY2020.
FY2017 FY 2018 FY 2019 FY 2020
Actual Spending Actual Spending Est, Spending Est. Spending
$0 $0 $150,000 $0
GIFT ACCOUNT
Occasionally, miscellaneous gifts or donations are made to the School Department and deposited into this
account. For the past few years we have been using this account for the revenue and expenses associated
with the Back to School Celebration.
FY2017 FY 2018 FY 2019 FY 2020
Actual Spending Actual Spending Est. Spending Est. Spending
$794 $2,780 $2,700 2,700
Chelsea Public Schools 21 2019-2020 Annual School BudgetRevolving Funds
Chelsea Public Schools maintains accounts provided for in State law and regulations, to deposit certain
fees the school department collects for the provision of authorized activities and services and to make
expenditures from these accounts for the same activities for which the fee is charged. Certain revolving
funds are allowed to accumulate balances from year-to-year. Accounts that project more spending than
revenue indicates the use of available prior year balances
LUNCH FUND
Proceeds from the sale of school lunches, catering, other revenue, as well as reimbursements received
from the Federal and State governments for school breakfast, lunch, and other approved meals and
snacks are deposited into this fund. Likewise, all spending associated with the provision of breakfast,
lunch, and snacks, including associated operational spending, in accordance with the Federal School
Nutrition program, is charged to this fund. The school department also charges health insurance and
workers compensation associated with the staff assigned to the Chelsea Food Service Program, as well
as an allocated share of utility expenses and any overtime incurred on behalf of the Food Service
Program by Facilities Management staff.
FY2017 FY2018 FY2019 FY2020
Actual Actual Budget Budget
Revenue $3,971,184 $4,521,545 $3,800,000 $3,800,000
Expense $3,791,495 $3,477,498 $3,600,000 $3,600,.000
SUMMER FEEDING PROGRAM FUND
The Federal School Nutrition program has a separate summer program that provides free breakfast and
lunch in certain qualifying communities including Chelsea. Reimbursements received from the Federal
governments for this program are deposited into this fund. Likewise, all spending associated with the
provision of summer breakfast and lunch, including associated operational spending, in accordance with
the Federal School Nutrition program, is charged to this fund.
FY2017 FY2018 FY2019 FY2020
Actual Actual Budget Budget
Revenue $146,465 $134,662 $140,000 $140,000
Expense $130,291 $107,262 $130,000 $130,000
USE OF SCHOOL PROPERTY
Receipts and charges from the community use of buildings and grounds are accounted in this fund. Charges
may include custodial expense, security expenses, food service staff expense, night rates, sound board
operators and a surcharge for future replacement needs. Fees are assessed in accordance with the
Community Use Policy.
FY2017 FY2018 FY2019 FY2020
Actual Actual Budget Budget
Revenue $38,602 $41,992 $20,000
Expense $21,621 $19,322 $365,000
Chelsea Public Schools 22 2019-2020 Annual School BudgetSES REVOLVING FUND
Through FY2012, Chelsea Public Schools was an approved Supplemental Education Services (SES)
provider for after school programming that was required under the No Child Left Behind Act for schools
designated in need of improvement. The Title I grant was charged for SES services provided by Chelsea
Public Schools and these charges were deposited into this account. Fund balances that remain in this
account are used to provide test preparation and tutoring services at various schools.
FY2017 FY2018 FY2019 FY2020
Actual Actual Budget Budget
Revenue $0 $0 $0 $0
Expense $140,000 $60,274 $0 $0
STUDENT ACTIVITY ACCOUNTS
Principals are authorized to collect and disburse funds from school accounts known as student activity
accounts, subject to the approval of, and conditions established by, the School Committee. These funds
are typically used for field trips, student/staff recognition events, and operating school stores. The
summary below represents the total for all schools.
FY2017 FY2018 FY2019 FY2020
Actual Actual Budget Budget
Revenue $4,616 $10,954 $26,000
Expense $0 $0 $10,000
SUMMER SCHOOL FEES
Proceeds from summer school registration fees at the High School are deposited into this fund. The cost of
providing staff and materials for this program are partially offset with charges to this account.
FY2017 FY2018 FY2019 FY2020
Actual Actual Budget Budget
Revenue $9,842 $0 $9,800 $9,800
Expense $0 $16,570 $9,800 $9,800
SCHOOL ID FEES
Replacement identification badges cost $2.00 and the proceeds these charges are deposited into this
fund. The cost of procuring badge materials or photography equipment are partially offset with charges
to this account.
FY2017 FY2018 FY2019 FY2020
Actual Actual Budget Budget
Revenue $118 $0 $100 $100
Expense $0 $0 $0 $0
EXTENDED DAY FEES
Proceeds from extended day fees at the John Silber Early Learning Center are deposited into this fund.
The cost of providing staff for extended day and tutoring services are partially offset with charges to
this account.
Chelsea Public Schools 23 2019-2020 Annual School BudgetYou can also read
