CITY OF LEBANON MANAGER UPDATES AUGUST 15, 2018 - Lebanon NH
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CITY OF LEBANON
MANAGER UPDATES
AUGUST 15, 2018
City Manager Updates are monthly reports that contain departmental information
compiled by the Manager's Office. In an effort to keep the Council apprised of
recent City activities, these updates are provided to the City Council in advance of
each Council meeting. This provides the Council with an opportunity to ask
questions of the administration, and to possibly answer questions raised by their
constituents.
Table of Contents
• AIRPORT
• ASSESSING
• CITY CLERK
• FIRE DEPARTMENT
• HUMAN SERVICES
• LIBRARY
• PLANNING & DEVELOPMENT
o Planning Division
o Zoning Division
o Building/Codes Division
• POLICE DEPARTMENT
• PUBLIC WORKS
o Administration
o Engineering
o Maintenance Services
o Solid Waste
o Water
o Wastewater
o Utilities Maintenance
• RECREATION & PARKS
AIRPORT
2018 Year to Date 2017 Year to Date
Enplanements 5,636 5,543
Aircraft Operations 18,870 19,193
Airport Expenses $742,727 $812,045
Airport Revenue $468,752 $459,010
Airport Projects (mostly AIP)
Project Tasks to Date Tasks Remaining
AIP-54 (ADA Improvements) Construction completed Final City and FAA/State
inspection and project
closeout.
AIP-55 (Obstruction Removal) Between Runway 7-25 Closeout project.
and Poverty Lane.
Project complete.
AIP-56 (EA Revalidation) Under contract Work suspended until
FAA completes a Cost-
Benefit Analysis on
Master Plan-proposed
Runway Safety Area
improvements.
AIP-57 (RSA Conceptual Preliminary grades Work suspended until
Design) discussed with FAA and FAA completes a Cost-
NHDOT; taxiway Benefit Analysis on
alignments Master Plan-proposed
Runway Safety Area
improvements.
PFC (Terminal HVAC) One bid received. Bid Rebid to separate
was excessive. projects (boilers & A/C).
AIP-Snowblower Bids solicited, and Accept and return grant
vendor awarded. Grant offer to FAA. Order
application submitted to blower. Receive NHDOT
FAA. Grant offer grant.
received.
Airport Solar (Phase 3 and Determined maximum Meeting at NHDES on
Airport Loop Road) extent of array. Have Aug. 15 to discuss solar
estimated tree-clearing east of Runway 36 end
requirements and and north of Terminal
City Manager Updates
August 15, 2018
Page 2 of 17
approximate wetland Loop Road with state
impacts and power and Federal
generation capacity. environmental agencies.
Event Tasks to Date Next Steps
Lease Documents Working on Airport Submit lease documents
Minimum Standards, to Granite Air for
Leases, and Operating review. Issue RFP for
Agreements. Per FAA north end of the
Land Use Inspection, Executive Ramp for a
will convert some of the lessee. Submit lease
previous Granitite Air documents to LHA for
leasehold to Public review. prepare and
Ramp; and submit the record a subdivision
north end of the plan and release and
Executive Ramp for lease documents.
solicitation for a lessee.
Phase 1B Development Review abutters and Discuss further with a
operators to determine butters and operators
highest and best and and review TIF
most marketable use feasibility. Possibly
process a Release of
Aviation Use of airport
property with FAA.
Lease out North End of Secured Realtor and Advertise and review
Airport Terminal property is listed and offers.
advertised
Expand Lebanon Police Completed fencing Survey property,
Department Leasehold project. Determined process a Release of
existing use of parcel. Aviation Use of airport
Determined additional property with FAA,
property needs for prepare and record a
Regional K-9 training subdivision plan and
facility. Determined release and lease
market rate for existing documents.
and proposed expanded
lease parcels.
City Manager Updates
August 15, 2018
Page 3 of 17
ASSESSING
Month To Date Year To Date
Number of Inspections 108 756
Number of Sales 39 154
Highlights: Of the 154 year-to-date sales, 73 were single-family homes. The
average sale price for single-family homes is $293,967, while the median sale
price is $265,200.
CITY CLERK
Current Month Year to Date Prior Year to
Revenue Date
Motor Vehicle Regs $227,105.96 $1,599,880.63 $1,507,717.00
Dog Licenses $562.00 $15,503.50 $15,563.00
Vital Records $2,491.00 $20,305.00 $19,708.00
Highlights:
• Interviews to fill an Assistant City Clerk position were held in July and we
anticipate having a new hire on board in August. During this transition time
we have been short staffed.
• Two new Recording Secretaries are being brought on board and will begin
their training in August.
• Preparations began for the September 11th State Primary Election.
• Deputy Clerk Kristin Kenniston graduated from a three-year certification
program and will be soon be receiving her CMC (Certified Municipal Clerk)
designation from the International Institute of Municipal Clerks.
City Manager Updates
August 15, 2018
Page 4 of 17FIRE
Current Year to Prior Year
July 2018
Month Date to Date
Fire 9 55 39
Rescue & Emergency Medical Calls 243 1,524 1,463
Hazardous Conditions 7 54 72
Service Calls 20 142 127
Good Intent Calls 26 150 154
False Alarms 35 233 176
TOTALS 339 2,158 2,031
Highlights:
• July 2 – personnel responded to Cooper Street for a motor vehicle fire next
to the garage.
• July 4 - personnel responded to Butternut Lane for a building fire. The fire
was contained to the apartment of origin but displaced the occupants of
three (3) apartments.
• July 6 - personnel responded to Route 14 in Sharon, VT for a water rescue.
• July 12 – personnel responded to Quechee, VT for a water rescue.
• July 13 – personnel responded mutual aid to Lyme for a building fire.
• July 16 – personnel responded to Woodstock, VT for a building fire.
• July 22 – personnel responded to Hannaford’s for an outside fire involving
cardboard.
• July 27 – personnel responded to West Street for a report of smoke in the
basement. The cause was determined to from a malfunctioning sump pump.
Department Revenue to Date: $732,594.00
City Manager Updates
August 15, 2018
Page 5 of 17HUMAN SERVICES
Collaborative Meetings & Pooled Resources
Upper Valley Resource Team: Monthly meeting hosted by ServiceLink at the
Center for Elder Services. The meeting functions as a resource sharing and
networking opportunity. There was no meeting in July.
Upper Valley Housing Support Team: Monthly meeting of service providers
(LISTEN, the Haven, Tri-County CAP, and Silent Warriors) to find ways to pool
resources and strengthen the safety net for our local residents who are homeless
or at risk of being homeless. Met on July 12. Lynne partnered with staff from Tri-
County CAP and LISTEN to do homeless outreach on July 9. We visited 8 sites
known to both the Lebanon Police Department and service providers as places
where homeless individuals have camped in the past. We found two abandoned
campsites and evidence that camping had taken place at some other sites, but we
did not encounter any individuals to speak to. The police had previously attached
service provider contact information cards to the tents at the abandoned sites.
Housing First Working Group: Monthly meeting to further advance collective
thinking and collaborative efforts to create more affordable housing in the Upper
Valley, especially for those challenged with substance misuse and mental health
issues. Recent discussion has focused on trying to gain a better understanding of
the number of homeless individuals and families on the NH side of the Upper
Valley and improving the spectrum of services available to them (e.g. shelters to
permanent, affordable housing). Met on July 20. The group has a website:
www.housingfirstuppervalley.com
Hartford/Lebanon Continuum of Care: Monthly meeting to address Upper Valley
issues regarding housing and homelessness (provides the link to the Balance of
State Continuums in both VT and NH). Lynne was unable to attend the July 26
meeting.
NH Coalition to End Homelessness:
Lynne is a new member of the Board of Directors for this statewide coalition. The
board did not meet in July.
Energy Advocacy Council: Monthly meeting hosted by LISTEN to share
information and resources regarding energy issues that Upper Valley residents are
experiencing. Met on July 19.
City Manager Updates
August 15, 2018
Page 6 of 17Monthly In-Office Activity
Julie Stavrou was hired as the Assistant Human Services Director and began
working July 11. Julie staffed the office on her own while Lynne was on vacation
July 26-August 6.
In July 2018, a total of $5,182.59 in direct assistance was provided by the Human
Services office.
The 2018 year-to-date total of direct assistance provided is $38,210.86.
Authorized Voucher Totals July 2018 vs July 2017
July 2018 July 2017
Rent Assistance $3,297.00 $3,087.50
Security Deposit* $1,000.00 $190.00
Electric Assistance $836.83 $98.00
Water $48.76 $0.00
Total $5,182.59 $3,375.50
*Agreements are rendered with landlords so that all security deposits are returned
to the City should the tenant vacate the housing without first reimbursing the City
for the deposit.
Assisted Cases July 2018 vs July 2017
July 2018 11 cases involving 12 adults and 13 children
July 2017 7 cases involving 8 adults and 0 children
Notices Issued in July 2018
Approvals 11
Denials 2
Pending Decisions 0
Applications Withdrawn 0
Sanctions 0
Contacts with clients in July 2018
Walk-Ins 49
Scheduled Appointments 24
Home Visits 0
City Manager Updates
August 15, 2018
Page 7 of 17Case Collaboration/Referrals in July 2018
While consistently striving to meet the essential needs of our clients, based on NH
State Law and our Adopted General Assistance Program Guidelines, we, as a
partner to our clients, continuously collaborate with area agencies and landlords to
identify potential remedies to situations that incorporate resources outside of City
Human Services operations. Available funding and scope of services of our local
agencies are limited, but they all do what they can when we request their input
and services. Some of these referrals result in joint assistance through Human
Services, while others will be strictly agency-based.
Tri-County CAP 8
LISTEN 5
Catholic Charities 3
The Haven 1
NH DHHS/Elderly & Adult Services 2
Reimbursement Received in July 2018 & YTD
Client SSI Medicaid Other Town***
July 2018 $55.00 0 0 0
Year-to-Date $649.04 0 0 0
***Reimbursement received from another NH municipality because Lebanon
Human Services assisted a resident of that town.
Liens in July 2018: Issued=0 Discharged=0
LIBRARY
• We ran very successful summer reading programs for kids, teens and adults
this year. Over 400 kids signed up for the program.
• Slate and copper repair on the Lebanon Library roof will proceed beginning
in August, along with wood trim replacement.
• Susanne Cortez, our Reference and Young Adult Librarian, retired as of the
end of July after 20 years at Lebanon Libraries. Susanne was hired as the
Library Director in 1998, and later decided to move to a position that had
fewer administrative responsibilities. She was instrumental in hiring the
City Manager Updates
August 15, 2018
Page 8 of 17architect for the Kilton Library and orchestrated the purchase of the land.
The library is in a better place than it was prior to her being hired, given
what she accomplished.
• Susan Donnelly joined the library foundation board. Sue has been a library
patron and supporter for many years and played an important role in
fundraising for the Kilton Library capital campaign. She will be a great
addition to the board.
PLANNING & DEVELOPMENT
Permit/Applications Residential Commercial Fees Collected
Building Permits 26 18 $27,578.55
Planning Board Applications 2 2 $718.68
Zoning Board Applications 3 1 $466.95
Totals 31 21 $28,764.18
Inspection Activity
Total inspections for the Month of July 219
Highlights:
As of August 1st, the City’s Building Department has begun utilizing with a new
Municity5 permitting software that will simplify the internal administration of
permits and streamline the coordination of information during the review process.
Eventually, the Department expects to establish a public-facing website allowing
property owners and applicants to apply for permits electronically and to monitor
the review status prior to issuance.
On July 11th, the City Council approved the establishment of a new Tax Increment
Financing (TIF) District in Downtown Lebanon as recommended in the 2012 Master
Plan and the 2016 Downtown Visioning Study. The Planning Department will be
working with the City Administration to create a new TIF District Advisory Board in
the coming weeks and will be seeking applications for the 7-member Advisory
Board.
The Planning and Zoning Office will submit an application, due on September 7th,
to the NH Department of Transportation to seek federal Transportation
City Manager Updates
August 15, 2018
Page 9 of 17Alternatives Program (TAP) funding for a sidewalk project on the Miracle Mile to
improve pedestrian connectivity and safety. In addition, bus stop relocation and
signalized crosswalk design and construction are being considered and the City is
working closely with Advance Transit, Listen, and other potential stakeholders.
For information on how to demonstrate your support for this proposal, or for
questions, please contact Rebecca Owens, rebecca.owens@lebanonnh.gov.
POLICE
Dispatch Calls for Service 2736
Police Calls for Service 2465
Incident Based Reporting Calls 78
Traffic Crashes 82
Property Damage 34
With Injury (possible) 10
Involving Bicycle or Pedestrian 0
Referred to Outside Agency 0
Hit and Run 25
Parking Lot 31
Arrests 96
DWI Arrests 8
Motor Vehicle Stops 633
Warnings 569
Citations 45
Problem Oriented Policing Calls 14
Community Involvement:
On July 6, Senior Officer Jeremy Perkins and Officer Peter Begin escorted the
Lebanon Little League 12U after winning the State Championship.
On July 13, after being made aware of several students who had expressed fear of
the police to teachers and counselors, Corporal Mike Roberts went to the Lebanon
Middle School summer camps and met with the summer school kindergarten class
and gave out stickers and spoke with the kids.
On July 13, Ice Cream with a Cop was held at the Fore-U Ice Cream.
City Manager Updates
August 15, 2018
Page 10 of 17On July 21, Lebanon Police Officers attended the Grand Opening of the Mascoma
River Greenway.
Coffee with A Cop was held at The Fort Exit 18 on July 24.
During the month of July, Lebanon officers attended the Farmers’ Market on
Thursdays and handed out items and spoke with the attendees.
Lebanon officers have continued patrolling the Rail Trail and Boston Lot trails with
the Police Utility Vehicle. These patrols will continue over the coming months.
The Lebanon Bike patrol continue to have a presence in the neighborhoods and
bike trails throughout the city.
The Lebanon Police Parking Enforcement Officer has continued making a presence
and addressing parking issues in the area of Colburn Park and the surrounding
parking lots.
Chief Mello participates in a weekly call in to WNTK’s First Look with Keith Hanson
on Tuesday mornings at 8:45AM.
PUBLIC WORKS
Solid Waste
Month: July 2018 2017
Landfill Facility Received 3,818 (tons) 3,320 (tons)
Wastewater Bio-solids Received 292 (tons) 310 (tons)
Leachate Generation & Pumping 89,550 (gallons) 234,507 (gallons)
Recycling
• We recently shipped mixed plastic to our buyer in Pennsylvania.
• Paper and Cardboard continue to be shipped locally with positive revenues.
Other
• The Lebanon Solid Waste Facility took delivery on a new landfill trash
compactor; Tana E520.
City Manager Updates
August 15, 2018
Page 11 of 17Water
Month: July 2018 2017
Water Treatment Plant-Production 50.488 MG 50.180 MG
Water Quality Complaints There have been
several water quality
complaints. Mostly
due to the CSO #11
construction work.
After Hours Calls 7 (5 due to alarms, 2
due to putting the plant
back on line from load
shedding for energy
savings)
Water Treatment Plant
• Water production hit its highest peak day production of the year thus far on
July 4th during the extreme hot spell we had, we produced 2.13MG of water.
Lab Highlights
• All required bacteria testing for July was completed and all results passed.
• All other testing results were within allowable limits.
• We started the next segment of the UCMR 4 testing.
• Awaiting July’s crypto test results.
Other:
• After 30+ years as the Mechanic for the water treatment plant Bruce
Blackmore retired on the last day of July. He will be missed, we wish him
well in retirement.
Wastewater Treatment
Month: July 2018 2017
Treated 1.299 MGD 1.667 MGD
Solids Inventory 13,000 lbs. 14,000 lbs.
Operations highlights
• Continued planning for plant fuel tank replacement at the wastewater
treatment plant. Tentative date for install in September 2018.
• Finalizing our CSO 11 sampling report to DES for review.
• Had zero plant violations to our NPDES permit or SWPPP permit for July
2018.
• Continued nitrogen optimization.
• Working on Finalizing Enfield IMA .
City Manager Updates
August 15, 2018
Page 12 of 17• Hanover IMA sampling report submitted to the town of Hanover for BOD and
TSS.
• Rt.4A pump station grinder install underway, to be installed on 8/8/18.
• Toxicity sampling and testing performed in the plant and Connecticut river.
Waiting on results currently.
• Received DMRQA results back from Millipore Sigma.
Laboratory
• TKN testing and analyzing once per week.
• Continued with phosphorus trial testing.
• Plant fully nitrifying, and process looks great with outstanding final effluent.
Industrial Pretreatment Program
• Headworks loading report submitted to WWTP from Teton Environmental.
• Sodium Permanganate was applied to collection system for odor control on
6/7/18.
Maintenance
Month: July 2018
Cemeteries & Park Maintenance
Burials/Cremations 8
Foundations 6
Grave/Trust Fund Sales 2
Grave Transfers 1
Maintenance / mowing of all Cemeteries (Hrs) 356.75
Public Ways/Road Maintenance
Potholes repaired (Hrs) 56
Basins/Ditches cleaned for storms (Hrs) 153
Street Sweeping (Hrs) 15
Roadside Mowing (Hrs) 124
Trees Down (Hrs) 33
Line Striping (Hrs) 20.5
Public Ways/Road Maintenance
• Traffic lights
• Remove trees from storm damage
• Clean basins and culverts for rain storms
• Repair basins
• Repave driveway aprons/roadside for drainage
• Grading of Dirt Roads
City Manager Updates
August 15, 2018
Page 13 of 17Other:
• Repairing shed roof at Valley Cemetery
Fleet:
Some new equipment has arrived:
2018 Holder 9.92 Sidewalk Tractor
2018 Ford F-550
Engineering
CIP Projects
CSO#23-Contract #11 Bank Street Ext. (phase 1)-RD Edmunds (No
Change)
• Monthly construction meetings with NHDES; WP; Contractor and City to be
held on August 21st
• Bike symbol striping to be completed week of August 15th
• Final Walk through scheduled for August 21st
CSO#23-Contract #11 Mechanic Street Area and Guyer/Young Street Area
(phase 2)-Park Construction
• Engineering continuing to work on acquiring easements and licenses
• Monthly construction meeting held on July 17th
• Revised 2018-2019 schedule to be received July 17th
• Worked on Water, Sewer and Drainage on Young Street
• Worthen Street water and sewer installed
• Mascoma Street Water, Sewer, and Drainage from Myers to Cameron
Complete
City Manager Updates
August 15, 2018
Page 14 of 17• Mascoma Street Paving from Myer’s way to Cameron paved
• Mascoma Street near High Street beginning sewer construction, drain, water
and services
• Mascoma Street temporary water installed
CSO#23- Contract#12 Ora, Avon, Freeman, Bomhower, Myra, Mascoma,
Mechanic and cross-country
• Preliminary design has begun- received 50% plans for review
Mascoma Street Bridge
• On hold – will re-advertise September 2018
South Main Street Bridge Project
• Peer review of bridge alternatives completed and submitted to NHDOT
• NHDOT meeting tentatively scheduled for August 30th
Mechanic Street Project
• Awaiting agreement with NHDOT to be signed to move forward
• Meeting with consultant to be held the week of August 15th
Engineering General
• Building Permits and Planning Board Plans
• CMOM work
• River Park Project-Crafts Ave. work is beginning-working on coordination
• Project Disbursements and pay applications
• Attending NHDES Public Hearings
RECREATION & PARKS
Highlights:
• The Mascoma River Greenway Grand opening was on July 21. It was a great
day with at least 50+ in attendance throughout the day. Participants
enjoyed seeing a big project have a special day dedicated and recognized by
the City for the work that has been done.
• All of the summer concerts, performers and shows have been by far one of
the best this summer. July has been HOT! We have never rescheduled a
show due to heat, but July 2nd we had to reschedule the UVCB to August
13th. We had 12 performances, and the CCBA/Witherall Recreation Center
has been a NEW indoor location for our Thursdays in the Park show, and the
City Manager Updates
August 15, 2018
Page 15 of 17SAU 88 Auditorium has been an option for our indoor location for the Front
Porch Concert Series.
Program Updates:
• We had a successful Tuesday in the Park with Free Fun Fitness with the
CCBA running a 45-minute session for all ages. On average there were 3 –
10 participants at a time.
• We also partnered with the Lebanon Public Libraries to do Storytime in the
Park and again had 50+ participants for this Wednesday event.
• We wrapped up the Friday Funday on Colburn Park with on average 15 – 20
kids playing with lawn toys on the Green.
• Camp Kaleidoscope, Leb. Rec Hit’s the Road, and Leader In Training Program
from June 25 – August 9 had 1,105 participants. That number includes
repeat participation of one camper. Plus 325 customers on a waitlist if
someone cancelled.
• Our partnership with British Challenger Sports/Tetra Brazil Soccer had 161
participants in a week-long soccer program experience.
• The Outdoor Adventure Program June 25 – August 10 had 103 participants.
• We ran our first Adult Kayaking to Harpoon BBQFest and that was a great
day. Originally signed up with 10 participants, but some folks cancelled
morning of which resulted in five (5) participants.
• Our partnership with First Tee Program with FORE-U golf had seven (7) new
golf players participate in the First Tee Program. New participants finish
their class and earn a brand new set of golf clubs to encourage growth and
learning for the love of golf.
• Tennis Lessons were small but mighty numbers this season with 16
participants between Pre-School – 8th Grade.
• Pool hosted swim lessons for 55 swimmers for the month of July. Plus, a
variety of new events this summer. The newly named Lebcity Luau had an
approximate 250+ participants, Sunday Farmers Market brought the market
to the pool with 150+ participants. They will continue to get ready for the
August Events Sip & Swim for ages 21+ on August 10, and Paws in the Pool
on August 26.
• Summer/Fall sports registration is open, and we are currently looking for
Cheerleading and Field Hockey coaches.
• Adult Softball will finish up on August 13th with 21 teams, and 337 adults
playing in the league this summer.
Parks Maintenance Project Updates:
• Staff spends all summer lining ball fields, trimming all parks, mowing parks,
gardening, preparing Farmers’ Market and Music Series setup, Colburn Park
City Manager Updates
August 15, 2018
Page 16 of 17Fence restoration, and the many odd projects Paul sends along.
• Volunteer day were donated by Christ Redeemer Church for the Colburn Park
fence project.
Special Events:
• The Red White and Blue 6.2-mile race is our morning of the July 4th and we
had 97 participants. It was hot, but it was fun. The Fire Department was on
hand if needed, but there was plenty of water and watermelon for folks to
keep cool. Games and Food were on the green at 5pm, and live music
began at 7pm and fireworks at 9:20pm. This was the celebration 5k race for
those who participated in our Couch to 5k Program held through the Running
Club with 28 participants. The fireworks launched from Storrs Hill.
• Farmers’ Markets are going well. Sales are steady, and vendor attendance is
going well. The EBT/Snap program was revamped at the end of July and the
Farmers’ Market had to invest in a new system to continue accepting
payments for EBT.
• Summer celebration with the Volunteer of the Year recognition, Farmers’
Market, music, food and fireworks is scheduled for Thursday, August 23.
City Manager Updates
August 15, 2018
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