Cleveland County Schools Athletic Handbook Dr. Bruce Boyles Superintendent Jim Taylor County Athletic Director

 
Cleveland County Schools
   Athletic Handbook

    Dr. Bruce Boyles
    Superintendent

      Jim Taylor
County Athletic Director
Table of Contents
Purpose and Philosophy                                    3

Cleveland County Schools Athletic Directors               4

Duties and Responsibilities of Athletic Directors         5

Starting Up Your Sport Season                             7

Duties and Responsibilities of Coaches                    9

Duties and Responsibilities of Athletic Trainers          11

Communication                                             14

Safety                                                    15

   Bloodborne Pathogen Compliance Guidelines              17

   Concussions                                            18

   Helmet Fitting/Recertification                         19

   Shoulder Pad Fitting                                   20

   Crowd Control                                          22

Sportsmanship                                             28

Eligibility                                               29

Transportation                                            34

Cheerleading                                              35

Summer Camps                                              36

Athletic Forms and Fact Sheets                            37

Cleveland County Schools Athletic Handbook                     Page 2
Purpose

This handbook is designed to be a ready reference to assist the athletic director and the coach
in the administration of his/her sport in the most efficient manner. It also provides information
necessary to manage an extensive athletic program. Through the use of this manual, athletic
directors and coaches will become acquainted with their duties, responsibilities and
expectations.

                                           Philosophy

Interscholastic athletics is an integral part of the total education process and thus plays a major
role in the philosophy of Cleveland County Schools. Athletics provide an opportunity for
students to utilize critical thinking skills, as well as, put into practice those basic tenets of
cooperation and personal responsibilities.

Cleveland County Schools adheres to the rules and regulations of the North Carolina High
School Athletic Association (NCHSAA) supplemented by state and county policies that create an
environment that promotes sportsmanship and strong educational priorities.

Cleveland County Schools promotes attitudes and practices that keep winning in perspective
and will look unfavorably upon any activities that would compromise the efforts of good
sportsmanship and ethical athletic practices. It is the belief of Cleveland County Schools that
full participation be allowed to all students when competitive conditions exist, thus endorsing a
wide participation policy.

Cleveland County Schools Athletic Handbook                                                   Page 3
Cleveland County Schools
                                    Athletic Directors

Jim Taylor
Cleveland County Schools
Office: 704
Home: 704‐482‐9498
Cell: 704‐472‐1974

Lance Ware                                   Eddy Taylor
Shelby High School                           Burns High School
School: 704‐482‐3404                         School: 704‐538‐0109
                                             Cell: 704‐473‐6841

Guy Suttle                                   Dustin Morehead
Crest High School                            Kings Mountain High School
School: 704‐482‐5354                         School: 704‐734‐5647 Ext 35

Tommy Wease                                  David Smith
Shelby Middle School                         Burns Middle School
School: 704‐482‐6331                         School: 704‐538‐3126

Donnie Hastings                              Tim Gunn
Crest Middle School                          Kings Mountain Middle School
School: 704‐482‐0343                         School: 704‐734‐5667

Cleveland County Schools Athletic Handbook                                  Page 4
Duties and Responsibilities of the School Athletic Director
                           Cleveland County School System

The principal of each senior high school in the Cleveland County School System is responsible
for all activities of the school, including athletics. The following athletic policies will not lessen
responsibilities but will delegate areas of responsibility to the Athletic Director and to members
of the athletic staff. The Athletic Director represents the school administration in matters
pertaining to athletics and may need to vote at meetings of local, conference and state levels.
When representing the school, the Athletic Director’s vote should represent the thinking of the
majority of athletic staff if possible. By working and planning together with the administration,
athletic director, and athletic staff, we can continue to have an outstanding athletic program.

The Role of the High School Athletic Director:

1.  To coordinate the coaching staff and the overall athletic program.
2.  To coordinate the expenditures of all athletic funds.
3.  To manage and direct all home athletic events.
4.  To make arrangements for all athletic events away from home.
5.  To pay all athletic debts, registration, memberships, booking fees, and game expenses to
    proper persons at proper time.
6. To coordinate all athletic scheduling, send schedules to proper sources, and to approve
    athletic publicity for the school; and also changes of any athletic rescheduling.
7. To request and maintain a file of athletic reports such as inventories, financial records,
    eligibility list, team rosters, evaluations, correspondence, records and blue prints of
    facilities, and to supply the principal with the same upon request.
8. To coordinate the preparation of copies of the State Eligibility Forms for each sport to meet
    any deadlines. These forms to be completed by the person appointed by the Principal .
9. To approve purchases and orders for equipment and supplies.
10. To coordinate the preparations, maintenance, and improvements of all areas used in
    athletic practice and contest. To work closely and with the System’s Maintenance
    Department cooperatively.
11. To coordinate all areas of athletic concessions.
12. To see that all staff members perform their duties in such a manner that it will be a credit to
    the Athletic Department.
13. To act as a faculty consultant to outside organizations, such as Booster’s Club and other
    groups on matters pertaining to athletics.
14. To work closely with the schools custodial staff.
Cleveland County Schools Athletic Handbook                                                     Page 5
15. To coordinate school sponsored athletic banquet or banquets, and coordinate the awards
    program for athletics.
16. To act, decide, and handle matters in such a way that will improve, strengthen, enlarge and
    foster the Department of Athletics at each school. “Keep the principal informed” and
    “communicate daily”.
17. To attend as many of the school’s scheduled athletic events as possible.
18. Assist the principal in securing competent personnel for athletic coaches.
19. Assign facilities for all school athletic practices, activities, and community usage.
20. Transmit all pertinent information for state association and conferences to principal and
    coaches.
21. Arrange school board‐approved transportation for all athletic events.
22. Coordinate the organization and operation of the press box.
23. Develop an Athletic Policy Handbook.
24. Provide information to County Athletic Director, such as schedules of games.

Cleveland County Schools Athletic Handbook                                               Page 6
Starting Up Your Sport Season

The beginning of each new season places heavy demands on the Athletic Director or
department head as well as the coaching staff for that season. There are innumerable tasks to
be accomplished and at times there does not seem to be enough days in the week to cover
everything that has to be done.

Good planning, however, always lessens the chance that something will be overlooked.

The following checklist should assist administrators and directors in meeting their professional
obligation to the students trying out for teams and participating in the program.

 Have all local and state policies and regulations been updated for current conditions and
   reviewed with all appropriate personnel before the start of practice?
 Have all physicals been completed prior to participation and any question of eligibility
   completely cleared up before the student dresses for the sport?
 Have all parental permission forms been received prior to student participation?
 Have all students trying out for a sport been warned of the most serious consequences of
   injury possible and are you sure they and their parents appreciate and understand the
   warning? Confirmation of receipt of such warning should be a part of the parent
   authorization.
 Are all coaching staff members properly certified and current in all other requirements?
 Have you arranged for extra supervision and evaluation of those coaches who may be new
   to your staff or who may be coaching a different sport for the first time?
 Are your first aid kits fully stocked and readily available to all activities?
 Are all staff members supplied with reference cards they carry or are placed in first aid kits
   which outline emergency procedures, phone numbers, and other important related
   information?
 Is all personal protective equipment in good condition and up to standard before being
  distributed? Do you have enough of the right kind and size to equip each participant
  properly?
 Are all fields and stationary equipment inspected and ready for use? Are all fields free of
  depressions, ruts, rocks, glass and other hazards that will contribute to accidents?
 In sports having physical contact, are coaches warned not to over‐match one player with
   another in terms of size, strength and skill?

Cleveland County Schools Athletic Handbook                                                   Page 7
 Are conditioning exercises progressive and designed to promote flexibility and injury
   prevention as well as strength and agility?
 Are athletes checked for excessive weight loss and possible dehydration especially during
   hot weather and after returning from an injury and illness?
 Are staff members instructed to obtain professional medical assistance as quickly as
  possible for serious problems or injuries that cannot be easily diagnosed? Are phones
  readily accessible?
 Maintain proper records of all activities and report all injuries to the appropriate persons
  fully and in as much detail as possible. Review last year’s accident record and take
  corrective action where indicated.
 Is there a policy regarding the return of an athlete to participation after an injury or illness?
   Does it include the requirement of a physician’s approval and clearance?
 Are all team candidates instructed in the safe practice of the sport they are engaged in and
  taught the basic elements of self‐protection before scrimmages or first contact? Do they
  understand and appreciate what they are being taught?
 Do all coaches have a copy of the hot weather guidelines?

Cleveland County Schools Athletic Handbook                                                   Page 8
Duties and Responsibilities of Coaches
                            Cleveland County School System

The Fourteen Legal Duties of a Coach

Over the past 20 years, through thousands of lawsuits, the courts have defined and continue to
define the legal duties as a coach. These duties may vary from state to state and may change as
sport litigation continues unabatedly over the years. The NIAAA, National Federation of High
School Associations, The Coalition of Americans to Protect Sports and the National Association
for Sport and Physical Education all recognized these legal duties. Your fourteen legal duties as
a coach are:

1. Properly plan the activity.
2. Supervise the activity closely.
3. Provide a safe physical environment.
4. Evaluate athletes for injury or incapacity.
5. Provide adequate and proper equipment.
6. Provide proper instruction.
7. Condition properly.
8. Warn of inherent risks.
9. Provide Emergency Care
10. Design an Emergency Response Plan
11. Select, Train, and Supervise Coaches
12. Match/Equate Athletes
13. Provide safe transportation
14. Provide insurance disclosure

Each Coach should watch the Risk Management DVD relative to these 14 legal duties.

Cleveland County Schools Athletic Handbook                                                 Page 9
Code of Conduct for Coaches
                     (Adopted from NCHSAA and the NC Coaches Association)

When entering the coaching profession, a coach accepts certain obligations and responsibilities
to the players, fellow coaches, and to the game each coach directs. If we are to keep the
coaching profession on a high level, we must assume all the responsibilities in such a way that
we will give our profession honor and dignity.

       The coach in contact with each player should by principle and example be of the highest ethical
       and moral conduct with the student‐athlete, officials, athletic directors, school administrators,
       the conference president, the media, and the public, for he/she influences those more than any
       other person. Parents put their dearest possessions under your guidance, and you should be
       sure to see that they are better for having played under you.

       Coaches shall actively promote good sportsmanship of spectators by working closely with
       administrators, cheerleaders, pep club sponsors, and boosters.

       The coach shall see that every injured athlete is given immediate medical attention.

       The coach shall remember the first function is to educate a student through participation in
       athletics.

       The coach shall know the game rules and be responsible for their interpretation to team
       members. Additionally, the coach shall not try to seek an advantage by circumvention of the
       spirit or letter of the rules.

       The coach shall be sure that every participant fulfills all the rules and regulations for eligibility.

       The coach shall inspire every student to achieve the highest academic success possible.
       The coach shall work in harmony with the entire interscholastic program of the school.

       Every coach shall advise players as to the proper conduct in meetings with the press, radio, and
       how to conduct themselves in player interviews, both for their protection and to avoid
       embarrassment.

       The coach shall take an active role in the prevention of alcohol, tobacco and other drug abuse
       while stressing the importance of a healthy lifestyle.

       The coach shall discipline athletes who display unacceptable behavior.

Cleveland County Schools Athletic Handbook                                                            Page 10
Cleveland County Schools
                                         Athletic Trainer
                                         Job Description

Qualifications:
   1. State Licensure by NC Board of Athletic Trainer Examiners required
   2. Must obtain continuing education units to maintain NATA certification
   3. Special knowledge/skill
            a. Ability to provide injury prevention and rehabilitation services
            b. Ability to provide emergency care
            c. Knowledge of therapeutic modalities and ability to apply appropriate treatment
                to treat athletic injuries.
            d. Ability to instruct and supervise student athletes and assistants.
Special Working Conditions:
   1. Exposure to biological hazards, bacteria and communicable diseases.
   2. Frequent prolonged and irregular hours (which would include weekend treatment of
        athletic injuries).
   3. Requires judgment/action which could result in the death of a student athlete.
Reports to:
        Principal and Athletic Director
Supervises:
        Student athletic trainers

Job Goal and Purpose:
    1. Provide athletic training services to high school and middle school athletes.
    2. Plan, coordinate, supervise all components of athletic training program for student
       athletics. Also work under the direction of team physician to carry out activities in the
       following areas: prevention, evaluation, emergency treatment, physical reconditioning
       and rehabilitation of injuries.

Evaluation of Job Performance:
       Principal and Athletic Director (annually)

Terms of Employment
      11 months of employment

Cleveland County Schools Athletic Handbook                                                Page 11
Duties and Responsibilities:
A. Illness/injury Prevention and Treatment
     1. Develop a sport and site specific Emergency Action Plan. (Mandate from NCHSAA)
     2. Make sure that at a minimum, the Trainer, Athletic Director, and Assistant Principal at
         each high school and middle school are CPR/AED certified.
     3. Attend practice sessions and athletic contests as assigned by Principal or Athletic
         Director.
         a. Should be present at all school sponsored home athletic events
         b. Represent or have a student trainer at practice sessions and games
         c. Attend away tournaments and athletic contests at the direction of the Principal or
             Athletic Director.
     4. Provide and coordinate home and away athletic event coverage. If possible assign a
         student trainer to home middle school football games.
     5. Maintain effective communication with athletes, parents, medical personnel, and
         coaches.
     6. Assist and advise coaches regarding conditioning and the selection, care, and fitting of
         protective equipment.
     7. Determine if a player is capable of continued participation in a game or practice if the
         player is injured.
     8. Cancel or alter practice activities if weather conditions are dangerous. In a game setting
         advise your administrator that the game needs to be canceled or postponed due to
         dangerous weather conditions.

B. Rehabilitation/Reconditioning
   1. Responsible for referring athletes to proper outside medical help when the injury is
      beyond the scope of the trainer’s capabilities.
   2. Responsible for a comprehensive rehabilitation and reconditioning program for injuries
      and illnesses sustained by athletes
   3. Carry out appropriate instructions and treatment as directed by the athlete’s physician.
   4. Responsible for the treatment and supervision of treatment for all athletic injuries.
   5. Evaluate and record rehabilitation progress of athletes and keep coaches informed of
      their progress.
   6. Follow ethical and legal parameters regarding use of drugs and therapeutic agents for
      treatment and rehabilitation of athletes.

C. Administration

Cleveland County Schools Athletic Handbook                                                 Page 12
1. Athletic director and trainer coordinate scheduling of athletic physical examinations.
   2. Train, supervise, and schedule student trainers.
   3. Responsible for the maintenance of student athletic files, which may include physicals,
       injury reports, treatment logs, etc.
   4. Order and maintain training room supplies (coordinate with athletic director)
   5. Keep a safe, orderly, and sanitary training room.
   6. Communicate with school nurse regarding treatment of athletes.
   7. Inform coaches on a daily basis about injuries and about the status of their injured
       athlete.
   8. Administrate athletic insurance claims.
   9. Establish communication with the middle school to allow for treatment and
       rehabilitation of middle school athletes.
   10. Provide accessibility to water and an athletic training kit at all practices.
   11. Provide support for all sports equitably.
   12. Complete all safety inspections of all equipment associated with the training room.

Additional Month of Employment for Athletic Trainers

Beginning with the 2006‐2007 school year, Athletic Trainers have been compensated for 11
months of employment.

Trainers report to the job on July 30, 2012
    1. The first two weeks (80 hours) of the additional employment will be from 7‐30‐12
       through 8‐12‐12.
    2. Trainers are being paid for working 8 hours per day. Principals and Athletic Directors
       please monitor and ensure these work hours.
    3. Remaining 2 weeks (80 hours) of the 11th month of employment will be worked off in
       the following manner:
           a. Sports Camps.
           b. Summer football practice sessions and summer league games.
           c. Summer basketball practice sessions and summer league games.

Cleveland County Schools Athletic Handbook                                              Page 13
Communication

Parent, Coach, and Player communication is expected with a special emphasis on respective
expectations.

1. Beginning of year coaches meeting (or by sport season)
       a. Emphasize safety and supervision of athletes
       b. Stress sportsmanship on the part of all—coaches, players and parents. View the DVD
           on sportsmanship.
       c. Discuss with coaches and explain appropriate relationships with athletes.
       d. Review Emergency Action Plan. Mandated by NCHSAA. Required by our middle
           schools as well. Must be posted.
2. Pre‐season Player and Parent meeting: A mandatory meeting of players, parents or legal
   guardian, Head Coach, Athletic Director and/or an assigned school administrator.
       a. Provide verbal and written communication of rules, guidelines, practice time, etc.
       b. Stress sportsmanship on the part of all—coaches, players and parents. View the DVD
           on spontsmanship.
       c. Review CCS Athletic insurance. The parents insurance is primary, CCS insurance is
           secondary. Explain that parents may still have to pay some hospital and medical
           care costs out of pocket.
       d. Encourage all athletes who have no insurance to purchase school insurance.
3. Tryouts: Sport team that has tryouts.
       a. Tryouts to be conducted fairly, with proper prior communication with players and
           parents.
       b. Provide information regarding the length of tryouts (4 days) after the first official
           day of practice.
4. School athletic rules: All coaching staff must be informed, approved by principal.
5. Team athletic rules: approved by Athletic Director and Principal.
6. Communicate with your coaches to teach their athletes to be role models in the school and
   display good behavior.
7. Have rules in place for off‐campus discipline issues.

Cleveland County Schools Athletic Handbook                                             Page 14
Safety

1. All student athletes must have a physical examination before taking part in any school
   sponsored practice. Physicals must be done by a licensed medical doctor, nurse
   practitioner, or physician’s assistant.
2. Supervision of our athletes by our coaches is the vital link to help us ensure that our
   athletes behave as we would like and to ensure that they remain safe.
        a. Supervision is required at open gym sessions, weight lifting during and after school
           hours, off season skill development sessions and organized practice sessions, batting
           cages, locker room and bus, or any other area in which there is increased risk of
           injury.
        b. Coach must stay with students until they secure a ride home from practice or a
           contest.
        c. Administrators remain on campus until the visiting team has left the school grounds.
        d. At least one administrator should be present at all home athletic events. Football
           and basketball require additional administrative presence.
3. Hazing is a violation of state law and a safety issue. Athletic Directors must communicate
   with coaches at the beginning of each sport season emphasizing that it is vital that our
   coaches provide supervision at all time to help prevent hazing.
        a. Each head coach must have their team watch the hazing DVD.
        b. Coaches not to allow initiation activities.
        c. Each head coach to discuss with their team that hazing is illegal and a safety issue.
4. Each head coach should develop a sport specific and site specific Emergency Action Plan to
   deal with emergencies.
        a. This plan includes team rosters with emergency numbers and outlines specific duties
           done by staff members during an emergency.
        b. The Athletic trainer can assist in developing this plan.
        c. The coach should retain a copy of page 1 and 4 of the athletic participation form and
           keep with them at all times. These 2 pages provide emergency contact numbers and
           consent to treat form.
5. Coaches / Athletic trainers schedule regular safety inspections of equipment and facilities.
6. Water and ice available at all practices for fluid replacement and injury care.
7. If practicing outside, always monitor the weather. Not only the temperature, but also
   severe weather conditions such as thunderstorms, heavy rainfall, and high winds which are
   all potentially dangerous.
8. Heat related issues: (See attached form re heat index calculation and chart.)

Cleveland County Schools Athletic Handbook                                              Page 15
a. The building athletic director must distribute to each coach a fact sheet on heat
           issues. Each coach is encouraged to view the free course on heat related issues
           offered online by NFHSlearn.com.
       b. In hot weather, schedule practices in early morning or late evening hours to avoid
           the hottest part of the day. Follow hot weather guidelines to eliminate heat illness.
       c. Each athletic trainer must have a heat index indicator on campus.
       d. The athletic trainer is responsible for monitoring the heat index ratio and will alter,
           postpone or cancel practice at his/her high school or feeder middle school as
           indicated. These guidelines also apply to band practice.
       e. In the absence of the Athletic Trainer the High School Athletic Director is responsible
           for heat related issues at his high school and feeder middle school.
9. Lightning (see CCS Athletic Event Lightning Protocol in Forms/Fact Sheets section of
    Handbook)
       a. The athletic trainer is responsible for monitoring weather conditions using the CCS
           lightning protocol and a thunderbolt Pro‐lightning detector at his/her high school. In
           the event the athletic trainer is not present, this becomes the responsibility of the
           high school athletic director.
       b. The middle school athletic director is responsible for lightning issues at his/her
           middle school athletic events.
       c. The authority to remove teams from the field of play in an athletic contest lies with
           the home team game administrator and the game officials.
10. Transportation: All athletes must be transported to athletic events on CCS activity buses.
11. Reduce the risk of contracting bloodborne infections by following the Guidelines.
12. Each team should watch the DVD on MRSA to create awareness and learn precautions.
13. Rescue Squad attendance at football games:
     CCS Policy: Cleveland County Schools require that an ambulance or EMS be present at
       football games. Games are allowed to continue if the ambulance or EMS has to leave
       the site.
     NCHSAA Policy: The North Carolina High School Athletic Association has no requirement
       for ambulance or EMS to be present on site at football games.

Cleveland County Schools Athletic Handbook                                               Page 16
Reducing the Risk of Contracting Bloodborne Infections (HIV and Hepatitis B Virus)

Universal Hygienic Precautions for the Athletic Setting

1. Before competing, cover any open wounds you might have to reduce the transfer of blood from one
    open wound to another.
2. Athletes should render first‐aid to themselves and cover their own wounds, whenever possible. This
    reduces the risk of transmitting a bloodborne virus from one person to another.
3. When rendering first‐aid to others, wear protective gloves anytime blood or other body fluids
    containing visible blood, open wound, or mucous membranes are involved. Clean gloves should be
    worn for each athlete or the recurrence of an injury with the same athlete which has occurred
    following treatment.
4. If you get someone else’s blood or other body fluid containing visible blood on yourself, wear
    protective gloves and wipe it off with a disposable towel using a solution known to inactivate
    bloodborne pathogens. Soap and water or antiseptic hand cleaner, in conjunction with clean
    cloths/paper towels or antiseptic towelettes are recommended by OSHA. Cloth towels should be
    used only once before laundering and disposable towels/towelettes should be discarded properly.
    Proper disposal would be the use of a plastic‐lined container with a lid, labeled with biohazards
    waste label.
5. If blood or other body fluids containing visible blood are present during practice or competition, play
    should be stopped, the injured athlete removed from the activity and given proper attention, and
    any contaminated surface should be cleaned. A uniform saturated with blood should be changed.
    Any open wounds should be cleaned, the bleeding should be stopped, and the wounds should be
    covered before the athlete is allowed to continue participation.
6. Do not use common towels to clean surfaces contaminated with blood or other body fluids
    containing visible blood. The use of common towels any time during athletics is a very poor health
    habit. Personalize towels, cups, and water bottles with the individual’s name or number.
7. When cleaning contaminated surfaces, use a solution of household bleach and water or a
    commercially‐prepared, EPA‐approved solution. The household bleach solution should be mixed
    fresh daily and should be a dilution of 9 parts water to 1 part bleach.
8. All blood contaminated linens such as uniforms and towels should be pre‐soaked and then washed
    in hot, soapy water.
9. Wash all soiled uniforms, towels, and other dirty linen in warm or hot soapy water. Use a normal
    laundry cycle and follow the washer and detergent manufacturer’s recommendations.
10. In general, use good hygienic practices. Shower after each practice or competition, using a liberal
    amount of soap and water. Avoid sharing towels, cups, and water bottles.

Cleveland County Schools Athletic Handbook                                                       Page 17
Concussions

The NCHSAA mandates that each parent, athlete and coach attend a pre‐season meeting where
the causes and symptoms of concussion are discussed by the trainer, DVD presentation, or by a
licensed physician. Each parent and athlete must sign a document (found on the NCHSAA
website) that signifies that they have been informed of the dangers of a concussion.

The building Athletic Director will distribute to each coach a fact sheet on concussions.

If there is a suspected concussion, the athlete must get approval from a licensed physician
before they can return to practice or play.

Middle school coaches are instructed to refer athletics with suspected concussions to their high
school trainer or to a medical professional.

Refer to the Gfeller‐Waller Concussion Awareness Act for additional information located in the
Forms and Fact Sheets Section of the Handbook.

Cleveland County Schools Athletic Handbook                                                  Page 18
Helmet Fitting/Recertification

Helmet Recertification: Cleveland County Schools are required to send football helmets off
every other year to be recertified or reconditioned.

Helmet Fitting check list (static helmet)

Face Mask
       Proper face mask for position
       3 finger rule nose to inside of face mask

Ear Holes
        Place one finger in each ear hole, should line up with the ear of the athlete

Side of Helmet
         3‐4 fingers from the side of the helmet to the top of the shoulder

Back of Helmet
        3‐4 fingers from the back of the helmet to the neck

Cheek Pads
        Fit at the Zygomatic arch (cheek bones)

Helmet Fitting check list with Shoulder Pads on (dynamic helmet fitting)

          Checking for binding points
          Helmet hits the sides of the pads within a normal range of motion. Push down
           slightly on top of helmet, put athlete through neck range‐of‐motion.
               o Neck lateral flexion
               o Neck forward flexion
               o Neck extension
               o Shoulder Shrugs
          Make sure that neck collars are properly fitted and don’t restrict to much range of
           motion.

Cleveland County Schools Athletic Handbook                                               Page 19
Shoulder Pad Fitting Check List

Type of Shoulder Pads
    Proper type of pad for position athlete plays

Level Fit
    Have athlete put pads on with helmet do not strap yet
    Compress pads on anterior and posterior side, looking for a level fit across top of
        shoulders.

Snug Fit
    Strap the pads up
    T‐bar rotates
    Check posterior side for rotation
    Strap is securely attached
    Place hands between pads and chest of athlete, feeling for equal pressure
    Place hands between pads and back of athlete, feeling for equal pressure

Choke Points
    Have athlete flex and extend neck checking for choking
    Chin should go in to the “V” of the front of the pads
    Pads don’t ride up with movement

Deltoid Area
    Life up deltoid pads, slide hand in, checking for one hand depth
    Tip of pad covers the shoulder

Back Plate
    No lower than rib line

Chest Plate
    No lower than xyphoid process on the sternum

Eplite Plate
     Deltoid pad is overlapped by a third

Cleveland County Schools Athletic Handbook                                                 Page 20
Deltoid Plate
    When compressed covers the deltoid muscle

Cleveland County Schools Athletic Handbook       Page 21
Athletic Activity
                                         Crowd Control

Any school having an interscholastic athletic program, before the start of the school year,
should have a well‐planned crowd control program. Personnel who should be included in
developing the plan are administration, athletic directors, coaches, cheerleading coaches, band
director, security personnel and the game announcer.

Printed copies of the final statement of the crowd control procedure should be distributed to all
personnel involved in any way with the conduct of the game. The program should be developed
to regulate three stages:
       1. Before the contest
       2. During the contest
       3. After the contest

Specific responsibilities should be outlined for all involved.

Before the Contest:
If the athletic program is to be successfully administered, the athletic director must be
concerned with the welfare of the fans and the student body. Since most high schools are in
need of the additional revenue from gate receipts for financing the athletic program, all efforts
must be put forth to make attendance an enjoyable experience, thus ensuring a return to other
contests.

Important pre‐planning steps:
    Make sure that all facilities are clean and comfortable.
    Staff adequate concession stands; if possible, provide one for home and one for visitors.
    Provide separate entrances and ticket booths for home and visitors with admission
      prices plainly posted.
    Make available to visiting schools necessary game information; include directions for
      game parking, location of ticket booths, seating arrangement chart, ticket prices, game
      time, directions for reaching the site.
    Provide supervised parking.
    Designate specific seating areas for students, bands, adults and visitors. If possible,
      opposing student bodies should be separated. If a reserved seating section is used,
      make sure that seats are clearly designated and that an usher is present.

Cleveland County Schools Athletic Handbook                                               Page 22
   Discuss with the student body the need for showing good sportsmanship to visitors. An
       informative presentation of game rules and their interpretations might be helpful.
      Inform cheerleaders of the importance of proper timing of yells, display of good
       sportsmanship to visitors and cooperation with team, band, and other activities.
      Arrange for adequate police supervision.
      Post in plain sight at the entrance to the stadium or gym a copy of the reasons for
       expulsion from the contest, e.g. use of alcohol, drugs, throwing objects, unruly behavior.
      Assign officials to dressing facilities separated from both teams. Provide escorts for the
       officials when it appears that disturbances may develop.

During the Contest:
    Provide for adequate supervision of students and facilities by the home school.
    Be sure that visiting schools assume responsibility for supervising their students.
    Plan an interesting half‐time program.
    To prevent long lines, obtain extra help at concession stands during half time and at
       breaks.
    Arrange for security facilities to prevent fans from getting on the field, around the
       players’ bench area or directly into areas of competition.
    Have the P.A. announcer give the location of rest rooms, concession stands and lost and
       found station.

After the Contest:
Planning for after the contest is probably the most important of the three stages in crowd
control. Most incidents and encounters occur after the game when the fans are on their way
home. Some of the most important considerations are:
     Develop a procedural plan for the exit of teams, officials, and fans
     Direct the route for movement of all visiting school buses and all home team buses.
        (Include band, pep club buses, etc.)
     Use the P.A. system to 1) caution spectators about not walking on the floor or field and
        2) give directions for leaving the area.
     To facilitate orderly movement of traffic lines, provide directive (local police) supervision
        for cars leaving the parking area.

Responsibilities

Administrators:

Cleveland County Schools Athletic Handbook                                                 Page 23
   Assign and delegate to the proper school official the authority for crowd control
       responsibility, e.g. the Athletic Director.
      Convey to the delegated authority the seriousness of crowd control.
      Review with the Athletic Director the responsibilities of the police before, during, and
       after the game.
      Stress good sportsmanship. Work with the student body to better their attitude through
       assemblies and the school public address system.
      Insist that the coaches conduct themselves in a manner conducive to good
       sportsmanship and clean athletics.

Athletic Director:
    Prepare a plan for the safety of guest school athletes and fans.
           o Inform visiting school as to where they are to park their buses and see that the
               guests are greeted and escorted to the game site. As the fans leave the game
               site, have security visible to ensure traffic flow is organized and moving quickly.
           o Provide separate, clearly marked seating areas for the adults, students, and
               visiting bands. It is strongly recommended that the fans from the two schools
               remain in the area designated as “their” stands. Problems occur whenever there
               is a crossover of fans and dialogue takes place, e.g. name calling, teasing, and
               derogatory cheering.
           o Guest cheerleaders should be greeted and escorted to their accommodations by
               the host school cheerleaders. Conversation can include greeting, telling where
               dressing or restroom facilities are located, which group will cheer first and the
               procedure for half time.
    Courtesy and protection of game officials
           o Provide for parking and have a host greet the officials and escort them to their
               dressing facilities. These facilities should be private and include a shower. The
               officials’ dressing room is off limits to players, coaches, fans and news media
               personnel.
           o Acknowledge payment of officials prior to the game. As a courtesy to the official
               provide soap, towel and refreshments.
           o After the game if over, see that security personnel go on to the playing area and
               escort the officials directly to their dressing room.
    Both the Athletic Director and the building principal must insist that coaches conduct
       themselves in a manner conducive to good sportsmanship and clean athletics. The
       coach is the leader. His actions play a big part in maintaining good crowd control. The

Cleveland County Schools Athletic Handbook                                                 Page 24
coach must insist that the players are courteous to the officials. In doing so, his own
       conduct should reflect the same.
      Provide for basic crowd control.
          o Remember, it takes very little to incite an already “up tight” crowd.
          o Provide visible police protection. This security force should have radio
              equipment that permits communications at all times. Security personnel need to
              know what you expect of the before, during, and after the contest. They should
              have the philosophy of being there to provide a service – not just to look for a
              problem. A gentle but firm attitude is very helpful.
          o Use booster and service club members (with arm bands) to act as ushers,
              program sellers, etc.
          o Make arrangements to prohibit fans from going on to the playing area after a
              contest.

Cheerleading Coach

      Cheerleaders, coaches, advisors and band directors should set an example by being
       cooperative and helpful to each other.
      Instruct the cheerleaders to:
           o Have positive – non antagonistic – cheers at all times
           o Divert the crowds’ attention from booing by starting a positive cheer.
           o Lead the crowd in a round of applause when an injured player leaves the playing
               area.
           o Be on hand when the visiting them arrives and escort them to their section.
           o Remain at the game site after the contest and only go to the buses with an
               escort.
           o Travel in pairs or small groups when going to the restroom, drinking fountain or
               concession stand.
      Each school should set up a policy for entering and leaving an athletic event—possibly
       going as a unit with band – especially in game situations of high rivalry.
      During basketball games, instruct cheerleaders to
           o Set up a scheduled rotation of floor cheers
           o Remain silent when the opponent’s squad is on the floor for a cheer.
           o Remain silent when the opponent is shooting a free throw.

Band Director

Cleveland County Schools Athletic Handbook                                             Page 25
   Help in crowd control with music at the appropriate times.
      Encourage band members to stay in small groups of at least 3 to 5 when they are not
       performing at football games.
      During the football season, the guest band director should make a courtesy call to the
       host band director and exchange information consisting of:
           o Whether or not the guests are planning to attend
           o The length of the half‐time performances
           o Number and location of seating required. Number of band parents or helpers
               attending.
           o Whether or not there are any special events planned.
      Host band director seeks out and meets with the guest band director sometime during
       the contest for the purpose of promoting good will.
      Provide faculty supervision for all pep or marching bands at all athletic contests.

Coaches

      Coaches influence not only the conduct or the players under their directions, but also
       that of the student spectators, parents of squad members and interested citizens who
       attend athletic contests. Since the coach is influential in setting the tone of conduct, he
       must visibly show that the values self‐restraint, fair play and sportsmanlike behavior.
      The behavior of the coach must at all times be marked by dignity and self‐control. He
       should not, at any time, use provocative language or engage in any unsportsmanlike
       actions or tactics. He must avoid any actions or remarks that would tend to incite the
       displeasure of the spectators or provoke disorderly conduct.
      If the coach, as a professional educator, cannot exercise emotional control under stress,
       then such behavior cannot be expected from the young people on the team nor the
       diverse combinations of spectators in the stands.
      The coach will immediately discipline a player who intimidates an official.
      Deliberate attempts to humiliate an opponent should not be tolerated.
      Coaches must control their emotions by eliminating any show of outraged discontent
       over an official’s call.
      Never seek out an official during half time or at the conclusion of the contest.

Security Personnel

      Must have adequate, uniformed police officers visible at the site.

Cleveland County Schools Athletic Handbook                                                Page 26
   Must have written instructions for security personnel. (Have a plan, number of officers
       needed, locations to be stationed, etc.)

Summary Statements

      Non‐high school students should be encouraged to attend high school athletic contests
       with a responsible adult.
      Encourage as many faculty members as possible to attend the athletic contests.
      Insist that unruly spectators be removed from the premises.
      Outline to students what is acceptable behavior at athletic events.

Cleveland County Schools Athletic Handbook                                              Page 27
Sportsmanship

   Coaches should encourage good sportsmanship by their athletes.
   Monitor the PA system
        o Listen to CD before you allow it to be played
        o Create an environment that promotes sportsmanship behavior by team and fans.
   Ejections: Coach, Athletic Director, and Principal meet with the Superintendent. Report
    ejections to Countywide Athletic Director.
   Correct athletes if they use curse or vulgar words.
   Promote, encourage, and commend productive emotions by your athletes.
   Body paint (middle school and high school) is not allowed during regular season and play‐off
    games.
   Do not allow things that would be offensive to another person or school. Put controls in
    place to insure that athletes behave as we have instructed.
   Ejected or disqualified student athletes or coaches must complete the Star Sportsmanship
    Program before returning to play.
   Parents, athletes, coaches view the DVD on sportsmanship at the Pre‐Season Meetings.

Cleveland County Schools Athletic Handbook                                              Page 28
Eligibility

Check List for What we do:

  Middle School                                          High School
   Physical Exam                                          Physical Exam
   Age 15 on or before August 31 not                      Age 19 on or before August 31 not
     eligible                                               eligible
   Attendance (previous semester)                         Attendance (previous semester)
   Grades (previous semester)                             Grades (previous semester)
   Statement of Residence                                 Statement of Residence
   Athletic Participation Form                            Athletic Participation Form
   Proof of residence (one)                               Proof of residence (each sport season)
   Approved transfer (out of district                     Cheerleaders (1 proof of reference
    student)                                                  only)
   Meet local promotion standards                         Student Athlete Checklist
                                                           (as needed NCHSAA mandate)
                                                          Team eligibility checklist (NCHSAA
                                                            Mandate)
                                                          Approved transfer (out of district
                                                           student)
                                                          Meet local promotion standards

A. High School (based on previous semester)
    Must be a properly enrolled student at the time you participate, must be enrolled no
       later than the 15th day of the present semester, and must be in regular attendance at
       that school.
    Must not be convicted of a felony in this or any other state, or adjudicated as a
       delinquent for an offense that would be a felony if committed by an adult in this or any
       other state.
    Must not have more than 13 total absences (85% attendance requirement) in the
       semester prior to athletic participation.
    Must not have exceeded eight (8) consecutive semesters of attendance or have
       participated in more than four (4) seasons in any sport (one season per year) since first
       entering grade nine (9).
    Must be under 19 years of age on or before August 31.

Cleveland County Schools Athletic Handbook                                                Page 29
   Must be present 50% of the student day on the day of an athletic contest in order to
       participate in the event. This includes games and practices.
      Students serving an out‐of school suspension or assigned to in‐school suspension or
       participating in an alternative program (Turning Point Academy) shall not participate in
       interscholastic activities or practices during the assigned time and may regain eligibility
       after completion of the suspension (Policy 4500).
      Must meet promotion requirements at their school to be eligible for fall semester.
      Must have passed a minimum of five (5) courses during the previous semester in a
       traditional schedule or three (3) in a block schedule.
      Must have received a medical examination by a licensed physician within the past 365
       days. If athlete misses five (5) or more days of school must receive a medical release
       from a licensed physician before practicing or playing.
      Must not accept prizes, merchandise, money, or anything that can be exchanged for
       money as a result of athletic participation. This includes being on a free list or loan list
       for equipment, etc.
      Must not have signed a professional contract, have played on a junior college team or
       be enrolled and attending a class in college. This does not affect a regularly enrolled
       high school student who it taking a college course (s) for advanced credit.
      Must not participate in unsanctioned all‐star or bowl games.
      May not participate at a second school in CCS in the same sport.
      May not receive team instructions from your school’s coaching staff during the school
       year outside your sports season. Instruction is limited to the coach and one or multiple
       participants in small group settings.
      May not, as an individual or a team, practice or play during the school day.
      May not play, practice, or assemble as a team with your coach on Sunday.
      May not dress for a contest, sit on the bench, or practice if you are not eligible to
       participate.
      Must not play more than three (3) games in one sport per week (exceptions: Baseball,
       Softball, Cheerleading and Volleyball); and not more than one (1) contest per day in the
       same sport (exceptions: Baseball, Softball, Cheerleading and Volleyball).

B. Middle School
    Must meet all eligibility requirements prior to the first tryout/practice date.
    Must complete a CCS Middle School Athletic Participation Form and turn in to the
      school’s Athletic Director. The physical portion of the form is valid only for 365 days
      from the date of the examination.
    Middle School athletic eligibility is based on previous semester.

Cleveland County Schools Athletic Handbook                                                  Page 30
   Must meet local promotion requirements for the previous school year in order to be
       eligible for the fall semester. Students must advance from one grade to another.
      Must pass at least one less course than the number of required core courses to be
       eligible for participation during the succeeding semester. In addition to the core course
       requirements, at least fifty percent (50%) of all elective courses must be passed.
      Must be in attendance 85% of previous semester to be eligible.
      Must not turn 15 on or before August 31 of that school year.
      No student may be eligible to participate at the Middle School level for a period lasting
       longer than four (4) consecutive semesters beginning with the student’s first entry into
       7th grade.
      Must, if athlete misses five (5) or more days of practice due to illness or injury, received
       a medical release from a licensed physician before practicing or playing.
      Must not practice or play if ineligible. Do not have to be eligible for summer practice and
       open gym sessions.
      Must practice a total of six (6) days before playing in a game in all sports except football,
       where a player must practice eight (8) days.
      Must not, as an individual or a team, practice or play during the school day.
      Must not play, practice, or assemble as a team with your coach on Sunday.
      Must be present 50% of the student day on the day of an athletic team practice or
       contest.
      Must not participate (practice or play) in any athletic event if assigned to In‐School (ISS)
       or Out‐of‐School suspension (OSS) during that assigned time.
      Out of state athletic events must be approved by the Superintendent.

C. General Eligibility

      Each Coach (faculty and non‐faculty) must view the PowerPoint Presentation
       regarding eligibility as mandated by NCHSAA.
      Middle school students cannot participate if convicted of a felony.
      Middle school and High school athletes must live in their school attendance zone or
       have an approved BOE transfer request on file.
      Sixth (6th) grade students cannot be on an athletic team in any capacity.
      Managers, Trainers, etc., must be eligible in all respects to be a member of the team.
       This also applies to skill development. Do not need physical examination.
      When student athletes change from middle school to high school, they must re‐apply
       and obtain an approved BOE transfer request.

Cleveland County Schools Athletic Handbook                                                  Page 31
   A school coach (certified, classified, or volunteer) who coaches an AAU or outside team
       must abide by NCHSAA and DPI rules. Example: Dead periods, skill development,
       numbers, etc.
      Cannot play the same sport in the same season at two different schools. Applies to
       middle school and high school.
      Second semester eligibility: Students must take enough courses to meet requirements
       to be eligible.
      Senior Eligibility: Seniors, in order to be eligible second semester, must take a full load
       during first semester and meet all other requirements.
      Student athletes who reside out of the county must pay the out of county tuition before
       allowed to practice.
      Off‐Season skill development
           o Refer to NCHSAA and DPI handbooks
           o Check with building Athletic Director
           o Must be eligible in all respects to participate.
      Residence:
           o Athlete must live in their school attendance zone or have an approved BOE
               transfer quest on file.
           o Each MS and HS athlete must complete and give to their coach the Athletic
               Participation Statement of Residence Form and provide their coach one proof of
               residence (Duke Power bill, etc.).
           o NCHSAA student athlete eligibility checklist for High School ONLY to be used
               when questions arise about athlete’s eligibility. Reasons to use this form:
                    When parents of an athlete reside with their parents or a relative
                    When student athlete does not live in their assigned district
                    When student athlete is not domiciled with one or both of their parents

D. Foreign Exchange Students
    Eligible only during 1st year of resident in the U.S.
    May not have graduated from high school in another country.
    Must meet same eligibility requirements as other student athletes.
    Residence is where the host parent lives.
    Must be part of a certified foreign exchange program.

Cleveland County Schools Athletic Handbook                                                Page 32
E. Transfers

      Employee’s children must have an approved transfer on file if not attending their school
       of residence.
      When students change schools they must obtain an approved BOE Transfer.
      If your student athlete lives out of your school zone, make sure they have an approved
       transfer on file at the Central Office.
      Out‐of‐county students must pay the tuition fee before they can begin practice
      Out‐of‐county employee’s children must apply each year for an approved BOE transfer.
      Out‐of‐state student athlete cannot attain athletic eligibility by the release and
       acceptance method and still live out‐of‐state.
      For Out‐of‐state athletes, check 8 semester rule closely.

Cleveland County Schools Athletic Handbook                                              Page 33
Transportation

A.     Coaches must transport athletes on activity buses. Private vehicles cannot be used. This
       includes Christmas and Easter Tournaments.
B.     Athletes must be supervised while being transported on activity buses.
C.     Driver of the activity bus cannot use the cell phone while driving.
D.     Athletes will not be allowed to exit out of the back door.
E.     Athletes will not be allowed to stand up while the bus is moving.
F.     The aisle at the back of the bus near the exit door cannot be obstructed.
G.     Can use suburban and cars from motor pool at bus garage to transport athletes.
H.     Athletes may ride home from away athletic events with their parent or legal guardian
       only.
I.     Summer athletic trips require that the coach turn in a Field Trip Request Form to his/her
       principal which will be approved through the central office.
J.     For out of state athletic trips, the Coach/Driver needs a DOT medical Card. For
       assistance, contact the Director of Transportation.
K.     The use of rented vehicles for transporting students should only be used when all other
       methods of transportation have been exhausted. See CCS policy in Athletic Forms and
       Fact Sheets section of Handbook.
L.     Guidelines concerning non‐school people riding on buses:
            At the discretion of the principal or program director, parents are welcome to
               attend various field trips; however, the parents are responsible for their personal
               transportation. At the insistence of the insurance agent for Cleveland County
               School, the only people covered while traveling on CCS activity buses are the
               assigned students, faculty and staff members of Cleveland County Schools.
            When a recommended and approved charter/motor coach service is utilized for
               a field trip, parents would be allowed to accompany the trip on the bus, if
               approved by the principal and all motor coach rules and regulations are
               followed.

Cleveland County Schools Athletic Handbook                                                Page 34
Cheerleading

1.     New cheerleading coaches must take the AACCA spirit safety certification (online at
       AACCA.org)
2.     Cheerleaders must live in their school attendance zone or have an approved BOE
       transfer request on file before they are allowed to try out.
3.     Cheerleading coaches need to check the website NFHSlearn.com at the beginning of
       each year to learn of new rule changes affecting the sport of cheerleading.
4.     The cheerleading tryout process should be clearly communicated to students and
       parents before the tryouts begin.

Cleveland County Schools Athletic Handbook                                            Page 35
Summer Camps

1.     Summer camps that use Cleveland County Schools’ facilities must be approved by the
       Principal.
2.     School sponsored or non‐school sponsored groups must have liability insurance before
       CCS will lease facilities to host an athletic camp.
3.     To secure liability insurance call the following:
              Ken Nichols 800‐849‐0293
              Carolyn Smith 800‐232‐9601

Cleveland County Schools Athletic Handbook                                           Page 36
Athletic Forms and Fact Sheets

1. CCS Volunteer Application Form
2. CCS Beginning Teachers‐end of Career Teachers Extra‐Curricular Duties Agreement
3. Staph and MRSA Fact Sheet
4. Heat index calculation and chart
5. Sample Public Address Statements
6. Student/Athletic Insurance Questions
7. Athletic Participation Forms
8. CCS Athletic Emergency Action Plan
9. Athletic Director’s Cheerleading Checklist
10. Concussion Awareness Form
11. Procedure to Hire
12. Summer Camps
13. Supplement Scale
14. Nominal Coaching Fees
15. Volunteer Coaching Contract
16. Student and Team Eligibility Checklist
17. Sport Pre‐participation Form
18. New NCAA eligibility standards
19. Athletic Event Lightning Protocol
20. Using Rented Vehicles to Transport Athletic Teams
21. Statement of Residence

Cleveland County Schools Athletic Handbook                                           Page 37
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