CRANBROOK TRITON SWIM CLUB - PARENT HANDBOOK 2018 2019 - Cranbrook Tritons Swim Club
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CRANBROOK TRITON
SWIM CLUB
2018 - 2019
PARENT HANDBOOKParent Handbook 2018-2019
TABLE OF CONTENTS
1 CLUB BACKGROUND ........................................................................................................................... 3
2 CLUB PHILOSOPHY .............................................................................................................................. 3
3 TRAINING GROUPS ............................................................................................................................. 4
4 FEE SCHEDULE 2018 ‐ 2019 ................................................................................................................ 6
5 PAYMENT POLICY................................................................................................................................ 6
6 COMMUNICATION .............................................................................................................................. 7
7 RESPONSIBILITIES OF PARENTS .......................................................................................................... 8
8 FUNDRAISING ..................................................................................................................................... 8
9 VOLUNTEERING .................................................................................................................................. 9
10 BOARD OF DIRECTORS ...................................................................................................................... 10
11 AWARDS............................................................................................................................................ 13
12 SWIM MEET INFORMATION ............................................................................................................. 14
13 CODES OF CONDUCT ........................................................................................................................ 15
14 OFFICIALS .......................................................................................................................................... 18
2Parent Handbook 2018-2019
1 CLUB BACKGROUND
Cranbrook has had a competitive swim club since the early 70’s. It has produced National level
swimmers in every decade since, and continues to provide programs that encourage its members to
make the most of their athletic talent. The Club’s objective is to provide a program of development and
training which will enable every swimmer to develop to the full extent of their individual level of interest,
commitment and ability.
All swimmers who join our program are instructed in the basic skills for competitive swimming, learning to
balance in the water and swim efficiently. Our practices involve constant activity, so that swimmers’
endurance improves. All swimmers participate in competitions appropriate to their level of skill and
experience; progress is measured against each swimmer’s own previous best performance. Competition
provides the best measure for a swimmer to judge the progress made in swimming efficiency and in
endurance.
The Cranbrook Triton program was developed on the belief that swimming offers valuable and exciting
experience in a young person’s life. The club believes the swimmer will gain from their experiences, even
though they may not win their races.
2 CLUB PHILOSOPHY
The objectives of the club are:
1. To promote, foster and teach the art and sport of competitive swimming;
2. To foster self-development;
3. To teach sportsmanship and foster leadership;
4. To provide training and competition to ALL swimmers at levels consistent with ability, desire, and
performance levels;
5. To develop skills in a sport that can be enjoyed at all times;
6. To provide an environment that promotes enjoyment of physical recreation; and
7. To provide opportunities for social and emotional development.
In addition to the structured swim training program, the club offers social events, new and lasting
friendships, travel and most important of all - FUN!
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3 TRAINING GROUPS
The program provides a progressive approach to ensure swimmers of similar ages and skills are grouped
together as much as possible. Discretion is given to the coaching staff, in consultation with the
swimmer’s family, in the group placement.
Membership is open to boys and girls from 7 to 18 years old who meet club requirements. Membership
acceptance is determined by the head coach. The minimum requirement is the ability to comfortably swim
two length of the pool (25 meters). Membership may be revoked on grounds of bad conduct or repeated
failure to participate in training without notifying the coach.
TRITON YELLOW (SCHOOL PROGRAM) (Grades 3 – 5)
The School Program session runs for 9 weeks, for swimmers who can comfortably swim 25m each on
their back and front. Swimmers should be at level 3 in the Red Cross swim lessons.
This is a program for swimmers who wish to learn about competitive swimming in a comfortable beginner
class. The main focus will be on breathing, body position, dives, kicking, sculling, drills and full
competitive strokes.
Swimmers join their school or register individually for this program. There is one 30-minute swim session
per week. Swimmers will register for each individual session. The season is broken into 3 - 10 WEEK
sessions:
Session 1: September 24 to December 6, 2018
Session 2: January 8 to March 19, 2019
Session 3: April 2 to June 6, 2019
BLUE (7 - 9 years old)
Season runs from September 17, 2018 to June 14, 2019.
The BLUE program is for swimmers who can comfortably swim 50m – 2 lengths of the pool. Swimmers
should be at level 5 or better in the Red Cross swim lessons.
This is a program for swimmers who wish to learn about competitive swimming in an advanced beginner
class. Swimmers will develop all competitive strokes, starts, turns and will be encouraged to participate in
a swim meet.
Swimmers attend 2 – 45-minutes swim sessions per week, either Monday and Wednesday or Tuesday
and Thursday from 4:15 to 5:00 pm.
Triton BRONZE (8 - 12 years old)
Season runs from September 17, 2018 to June 14, 2019.
Prior to entrance into this program, swimmers must be able to swim 150 Freestyle, 100 Backstroke, 75
Breaststroke, 25 Butterfly and 100 Individual Medley.
The main emphasis of the group is to still pursue the proper technique but in a more competitive
environment. Evaluation and monitoring process (testing) will be applied. All swimming strokes will be
trained as the main focus will be 200 IM and 400 Free. Swimmers should have achieved or be close to
achieving a 4:00 minute 200 IM time. Swimmers will be encouraged to go to all regional meets and attend
Provincial meets that they qualify.
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Swimmers will swim up to 5+ hours a week in 5 workouts, Monday to Thursday from 4:15 – 5:15 pm,
Saturday morning times to be announced.
Triton SILVER (11 - 15 years old)
Season runs from September 17, 2018 to June 14, 2019.
Swimmers are fully committed to a training program of the competitive swimming calendar. The program
focuses on the further technical development of the swimming skills appropriate for the age and stage of
the swimmers development. Endurance training (longer structured swim sets) and interval training are the
main training tools. A dryland program is introduced focusing on body awareness, stretching and injury
prevention exercises.
Swimmers are training and racing in order to compete at Provincial Championships.
Swimmers will swim up to 8 hours in 6 workouts, Monday to Thursday from 5:15 – 6:30 pm, morning and
Saturday times to be announced.
Triton GOLD (14 – 18 years old) - by Invitation
Season runs from September 17, 2018 to June 14, 2019.
This group will include swimmers striving for high-level performance and achievement at the Provincial,
Junior National or National level. It will include more intensive training and high level performance. The
program focuses on technical development and training skills appropriate for the age and stage of the
swimmers development. Swimmers are training and racing in order to achieve qualifying standards for
Provincial and National Championships.
Dryland, yoga and weight training sessions are offered to those that require this training to supplement
water training. Additional swim times are scheduled during specific training cycles. A higher commitment
to quality training and appropriate competition is required. Swimmers must fully commit to the training
and competition program.
Swimmers will swim up to 12 hours in 8 or 9 workouts, Monday to Thursday from 5:00 – 6:30 pm, morning
and Saturday times to be announced.
At the discretion of the coaching staff swimmers will be placed in the appropriate group for their age and
ability. Throughout the season identified swimmers may be invited to swim up into the next group
depending on ability, age and commitment.
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4 FEE SCHEDULE 2018 ‐ 2019
Payment of the following fees is required:
1. Membership Fee - The annual club membership fee is $100.00 per family.
2. SNC (Swimming/Natation Canada) Insurance and BC competitive license fee – These fees go to
SNC and are set by the Association, not by the club and must be paid for all swimmers:
Swim BC Registration Categories
Non-competitive for School Program only (full season, one sanctioned meet permitted):
$ 47.00 annually (NC)
Competitive (all other groups): 8 & under…….$ 91.00 annually (C-8)
9 & 10 ……….$111.00 annually (C-9)
11 to 14………$157.00 annually (C-11)
15 & over…….$199.00 annually (C-15)
3. Program Fees
Triton YELLOW (School) (Grade 3 – 5) 1 swim per week: $100 / 10 week session
Triton BLUE (7 - 9 years old) 2 swims per week: $80.00 monthly
Triton BRONZE (8 - 12 years old) $1,170.00 / season or $130.00 monthly (x9)
Triton SILVER (11 - 15 years old) $1,440.00 / season or $160.00 monthly (x9)
Triton GOLD (14 – 18 years old) $1,665.00 / season or $185.00 monthly (x9)
5 PAYMENT POLICY
The Cranbrook Triton Swim Club Payment Policy is stated below. Please note, family membership and
SNC insurance and Swim BC competitive fees are payable upon registration and post-dated cheques
must be provided for program fees upon registration. Your swimmer will not be able to participate in
the program until fees have been paid and post-dated cheques provided. Please contact the Club
President if this is an issue for your family.
1. Family membership and SNC insurance and competitive license fees are payable immediately
upon registration.
2. Program fees can be paid in full upon registration (Sept 15), in two payments (Sept 15 and Jan
15) or on the 15th day of each month (September through May). Upon registration, post-dated
cheques will be required, each cheque being dated for the 15th day of the month. If a swimmer
quits or leaves the club, giving 30 days’ notice or for medical reasons, all remaining post-dated
cheques will be returned.
3. Refunds of programs fees will not be made after the 15th of the month, except in cases requiring
medical treatment. If a swimmer stops part way through a month without advance notice or for a
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non-medical reason, no refund will be given for that month. If you know in advance that your
swimmer will only swim for a part of the month, for instance, stopping on the 25th of the month,
please give the registrar or treasurer one month notice and the program fee for that month will be
prorated accordingly.
4. Programs are available only on a full fee basis. No fee reduction will be made for part time
attendance, i.e., swimming three out of a five day a week training program.
5. An NSF charge, currently set at $25 per occurrence, will be levied for returned cheques.
6 COMMUNICATION
Good communication is essential to maintaining a healthy and vibrant swim. The Cranbrook Triton Swim
Club is committed to maintaining a strong communication and information network.
Our primary method of communicating to parents is through email. Please ensure that you have
provided a current email address upon registration and please read all emails from the Triton
Swim Club.
The Cranbrook Triton Swim Club web site is located at www.tritonswimming.ca. The website will be
kept up to date and will include information such as schedules, meet information, fundraising information
and what is happening with the club. Similar information will appear on the club bulletin board at the pool.
Newsletters will be sent out regularly throughout the year.
Get to know your child’s coach. We encourage face-to-face discussions with your child's coach with
regards to his or her swimming ability, progress and development. If you have concerns about your
swimmer's performance or progress, please discuss them directly with the child's coach at a mutually
agreeable time. This is the best way for communications to take place and for both you and the coach to
understand each other’s concerns. The coaches are happy to discuss these matters with parents. Please
DO NOT attempt to talk with the coach while they are coaching a session.
The Cranbrook Triton coaches and Board are here to support your needs. If your questions are related to
workouts, meets, events, goal setting, and other swimming related needs, please contact your child’s
coach or the head coach. Coaches are available before and after practice and by phone or email. For all
questions related to administration, such as dues, safety, or policy issues, please contact one of the
board members. If you have any problems with any aspect of the program and are unable to reach a
solution with the coach, please contact one of the board members.
Get involved! All parents are encouraged to be involved, attend the board meetings and come to the pool
to find out what's going on. Questions and comments are expected and encouraged, so please don’t
hesitate to ask. Parent involvement is the lifeblood of the club. Without parental support to get swimmers
to practices and swim meets, plus volunteering for some of the club's activities, it is impossible to have a
swim club (it takes up to 50 people to run a swim meet!). Please get involved!
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7 RESPONSIBILITIES OF PARENTS
We want both the club and your child to have a successful season. In order for that to happen we need
parent support. Parents are asked to do the following:
1. Ensure your children arrive at the pool on time for practices and meet warm-ups as
determined by the coaches.
2. Ensure that registration forms are filled out and fees are paid on time.
3. Advise coaches of any conditions, injuries, personal concerns, etc. that may affect your
child’s ability or desire to swim.
4. Attend and participate in the Annual General Meeting and monthly Board Meetings. Dates,
times and locations will be posted in advance of each.
5. Read the communication that the club sends out.
6. Ask questions of parents that have been involved with the club. They’ll be more than happy to
help or point you in the right direction of someone who can help. Bboard members can
always use a hand with any of the committees or projects. This is a great way to meet new
friends, find car pool partners and learn the ins and outs of being a swim parent.
7. Be supportive of the efforts of the coaches and parents that volunteer their time as board or
committee members. If you have an idea, let them know. And while you’re at it, let them know
how you can help bring your idea to fruition!
8. Participate in the fundraising activities and volunteer when needed.
9. Read this manual and keep it in an accessible place! The information in it is important
and will answer many of the questions you may have during the year.
8 FUNDRAISING
It cannot be overstated that the survival of our club, like many other sport clubs in Canada, depends on
successful fundraising. Fundraising is essential to keeping the cost of the programs down and within
reach of most families, and to maintain the level of excellence within the programs. Without fundraising,
our program fees would need to be increased by approximately 30%.
The Cranbrook Triton Swim Club currently has four main fundraising activities other than our swim meet:
1. Apple Selling
2. Poinsettia Selling
3. Meat Raffle
4. Swimathon
Club members are expected to support the club fundraising activities.
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9 VOLUNTEERING
The Cranbrook Triton Swim Club is a parent run club. Our coaches are paid but the administration of the
club is managed by a Board of parent volunteers. In addition to Board and committee positions,
volunteers are required for a number of activities throughout the year such as swim meets, fundraising
and social events.
Many sport organizations, including other swim clubs, have a formal volunteering policy and a volunteer
bond (where a post-dated cheque is submitted at the start of the season and is returned if the family
fulfills the volunteering requirements or cashed if they do not). The Cranbrook Triton Swim Club does not
have a volunteer bond. We are committed to maintaining an organization that members support with their
time and energy because they want to.
Volunteering is critical to the operation of the club but also shows support for your child, is a great
learning opportunity and is fun and rewarding. It is an opportunity to meet other parents and become part
of the local swimming community.
All parents are encouraged to:
Attend the Annual General Meeting (September 26, 2018, 7pm at Laurie Middle School) and
monthly Board Meetings. This is a great way to learn about how the club is run, voice your
ideas/concerns and find out ways that you can contribute. The meetings take place during the
week, usually at 7pm, and are about 90 minutes long.
Attend Officials training. The Tritons hold a sanctioned swim meet each year (November 17 -
18, 2018) and several regional and mini meets throughout the year. Officials of many types are
required in order to run a swim meet. We need several timers, judges of stroke and turn, starters
and a referee just to name a few. All parents should take part in the Level 1 training clinic and are
strongly encouraged to attend the Level 2 Stroke and Turn Training clinic described below. Some
of the training can be taken online but these two are best done with an instructor. They will be
offered before our November meet, are free of charge and are about two hours long. We are
lucky to have some really good instructors in our area with extensive knowledge and experience
in the sport of swimming.
o All families should attend the Level 1 Training Clinic – this is a great introduction to the
sport of swimming and includes training for timers (which we need a LOT of) and safety
marshal training.
o All parents are also strongly encouraged to attend the Level 2 Judge of Stroke and
Inspector of Turns Training Clinic – this is where you really learn the rules of the game.
This role can be intimidating but the training is meant to prepare and includes
training/shadowing on deck.
Volunteer at swim meets. In addition to the officials roles, many other volunteers are required
for the meet to be successful, for example, organizing and distributing food to officials and
coaches, selling tickets and heat sheets, setting up, taking down, preparing awards, running the
electronic timing equipment and many other behind the scene positions that do not require
special training. There is truly a place for everyone and the volunteers are often in the best
positions to watch their kids swim!
Participate in fundraising events. Without fundraising, fees would be much higher. Our swim
club has a few main fundraisers throughout the year that members are expected to participate in
– apple selling in September, the swim meet in November, poinsettia selling in November, the
meat raffle and the swimathon in the spring.
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In addition to the above, there are several executive and committee positions that need to be filled each
year. These positions include President, Vice President, Treasurer, Secretary, Registrar, Director of
Officials, Meet Manager, Fundraising Coordinator, Equipment Manager, Social Coordinator and Website
Manager to name a few. Committee leads will be recruiting helpers – many hands make light work!
10 BOARD OF DIRECTORS
The Cranbrook Triton Swim Club is managed by its Board of Directors. The Board consists of the Club
Executive and other Board members and all positions are held by parent volunteers. The Board meets
monthly and parents are encouraged to attend the meetings. Board meetings are open to all members in
good standing.
The Annual General Meeting is held in the fall, usually in the first month of the swim season, and this is
when the Board of Directors is determined for the year. Please consider attending the next AGM to
become part of the Board of Directors or have a part in selecting your Board of Directors.
The Board of Directors is responsible for overall management of club activities, including, but not limited
to:
Management of all assets and financial aspects;
Providing communication with the membership through a current website, regular e-mails to the
membership, monthly Board Meetings and the Annual General Meeting;
Co-ordinating fundraising efforts for the swim club;
Registration of swimmers with Swim BC/ Swim Canada;
Providing a parent coach liaison;
Hiring the Head Coach and performance evaluations of the Head Coach;
Managing the Cranbrook Triton Swim Club home swim meets;
Providing an opportunity for members in good standing to present to the Board;
Representing the Cranbrook Triton Swim Club at the regional and provincial level;
Advertising and recruitment of new swimmers;
Supplying team equipment for members to purchase; and
Fostering a positive environment for all swimmers.
The Club Executive consists of the President, Vice President, Secretary and Treasurer. Additional Board
positions include the Registrar, Fundraising Coordinator, Director of Officials, Past President, Meet
Manager, Equipment Manager, Website Manager, Communications Coordinator and Member(s) at
Large. Please see below for descriptions for the positions.
Statement of the Board of Directors
The Board of Directors is responsible for the short and long term management of the Cranbrook Triton
Swim Club. The Board of Directors shall always act in the best interest of the entire Cranbrook Triton
Swim Club. The Cranbrook Triton Swim Club mission statement and club philosophy shall be the guiding
principles for the Board of Directors' decisions. Honesty, integrity and transparency must be maintained
by the board at all times. Members in good standing shall be provided opportunity to meet with the Board.
Throughout this, open and clear communication between the Board of Directors and the membership is of
paramount importance. The Cranbrook Triton Swim Club will operate within the boundaries of its
constitution and bylaws.
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RESPONSIBILITIES OF CLUB EXECUTIVE
President:
Overall coordination of club activities and operation of the club;
Official head of the club executive;
Chairs the Annual General Meeting and monthly board meetings;
Ensures that effective procedures are followed with regards to club operation;
Acts as a liaison between membership, the board and coaches;
Represents the club as required;
Works with the Meet Manager; and
Acts as a signing Officer.
Vice President:
Carries out the duties of the President in his/her absence;
Assists the President in any duties that may be required;
Assists the other directors as needed with the operation of the club;
Acts as a liaison between membership, the board and coaches; and
Attends and reports at monthly meetings.
Secretary:
Prepares and distributes minutes of the AGM and club meetings;
Tables minutes at each meeting (presents previous meeting minutes, asks if changes are
needed);
Maintains records of club meeting minutes;
Emails notification of AGM and board meetings to members;
Maintains custody of club documentation;
Posts current information to bulletin boards ;
Handles correspondence; and
Attends and reports at monthly meetings.
Treasurer:
Responsible for all club accounting and financial matters including bank accounts, deposits and
accounts payable and receivable;
Responsible for coaches’ payroll, and swimmers' accounts;
Responsible for Gaming Grant applications and reporting;
Responsible for completing Society Act filing requirements;
Prepares a budget for the season to be presented and voted on at the AGM;
Works with the Fundraising Coordinator;
Attends and reports at monthly meetings; and
Acts as a signing Officer.
RESPONSIBILITIES OF OTHER BOARD MEMBERS
Registrar:
Maintains club roster and monthly registration lists;
Responsible for registration of swimmers with SNC and Swim BC;
Ensures club liability insurance is current;
Collects fees at time of registration;
Monitors non competitive vs. competitive insurance fees;
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Enters data into Team Manager computer program;
Acts as the contact person for club information;
Attends and reports at monthly meetings; and
Acts as a signing officer.
Fundraising Coordinator:
Manages the club fundraising program and coordinates fundraising events;
Records fundraising credits;
Seeks corporate sponsorship;
Secures prizes for fundraising events;
Ensures that appropriate gaming licenses are in place;
Attends and reports at monthly meetings; and
Recruits volunteers to assist with fundraising activities.
Past President:
Provides transition and continuity of Executive by being available for consultation about
Presidential duties throughout the year;
Provides direction to Executive and Committees;
Ensures that all files and paperwork are organized and given to the President in a timely manner;
and
Provides President with all relevant contacts related to President duties.
Meet Manager:
Coordinates all functions required for swim meets
Meet and fun meet set-up and organization
Director of Officials
Coordinate officials training
Update Swim BC registration regarding officiating
Maintain a current list of trained officials
Communication Coordinator
Maintains club website and Facebook page;
Responsible for media reports, promotions and communications including media education and
awareness of competitive swimming and of the Cranbrook Triton Swim Club;
Assists Head Coach with Club newsletter, if required; and
Maintains the club brochure & Club Manual.
Equipment Manager
Coordinates ordering of all Triton clothing; and
Places regular orders through Team Aquatic for Club members.
Website Manager
Builds and maintains the Club website with current information.
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Member at Large
Provides assistance to other Board Members and Executive, as required, or leads committees;
and
Attend monthly meetings.
RESPONSIBILITIES OF THE HEAD COACH
The Head Coach is not a member of the Board but works closely with the Board throughout the swim
season. The Head Coach has the following responsibilities:
Directs the swimming program to achieve the club swimming objectives;
Recruits, trains and manages coaching staff;
Administers club policy relating to swimming;
Develops and implements training philosophy and strategy;
Meet selection and meet strategy;
Assists in recruiting of swimmers;
Works with the Board in implementing policies and procedures of club relating to coaching staff
and swimmer relations;
Swimmer discipline; and
Selects and maintains club equipment.
Attends and reports at monthly Board Meetings.
11 AWARDS
To wrap up the hard work of a swim season the Tritons host the Annual Awards Banquet. All swimmers
and parents are invited to attend. Review the following Award Presentations and urge your swimmer to
work toward a personal goal.
Rookie of the Year: Presented to male and female first year competitive swimmer that has performed
exceptionally.
Achievement Awards: Presented to swimmers who have qualified for Canadian Nationals, Western
Canadian Championships, Club National Championships or Provincial Championships.
Junior/Youth Leadership Award: Presented to a young swimmer who possesses good leadership skills.
Leadership Award: Presented to a swimmer who demonstrates outstanding leadership qualities
throughout the season.
Most Dedicated Swimmer: Presented to a swimmer who remained truly committed to the sport
throughout the season.
Swimmer of the Year: Presented to a swimmer who has excelled in every aspect associated with
swimming.
Volunteer Award: Presented by the CTSC President to the volunteer who is always willing and ready to
help, regardless of how big or small the task.
Best Times Certificates & Participation Awards: Presented to each swimmer of the Cranbrook Triton
Swim Club.
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12 SWIM MEET INFORMATION
SWIM MEET REGISTRATION
1. Each competitive swimmer will receive a meet entry request by email or an application form from
his/her coach. This form will list each event and the total cost.
2. Meet entry forms must have the consent of a guardian before they are returned with the required
meet entry fee, to the pool by the date and time shown on the form. Fees may be paid by cheque
or cash. If the form and fees are not returned as indicated, you will not be entered.
3. All competitive swimmers are expected to participate in relays.
WHAT TO EXPECT AT A SWIM MEET
Going to a swim meet for the first time can be a little overwhelming, so the following are a few tips to
make it easier.
What to bring:
Swim suit;
Goggles;
Triton swim cap;
2 or 3 big towels, you will need at least one during the meet to dry off after each race and then
another one at the end of the day;
Triton T-shirt, and other warm up gear (sweat pants, sweat shirt, etc);
Deck shoes;
Between race activities (books, games, etc.);
Wholesome food; and
Water bottle.
What to expect
Unless you are there very early, when you first walk into the pool, expect to see CHAOS!!!! To the
newcomer, it appears much worse than it is.
What to do – Find your coach.
First thing to do is, find your coach. Although they have some running around to do, coaches try to be on
the deck. If you don’t see them right away - don’t panic - just keep looking around.
Meet Information
Meet information will be provided by your coach.
Scratches
If you need to scratch (be deleted from) from any event, you must talk to your coach immediately. If you
need to scratch from an entire day, please contact your coach (by cell phone if it is on the day of the
meet), then they can follow the proper procedure and alter the relays if necessary.
Warm ups – Be on time for Warm ups!!
Warm ups will be very exciting as the whole team may be swimming in one lane (warm ups may divided
so younger swimmers swim at a different time from the older swimmers). It can be very crowded.
Remember your lane etiquette of swimming up on the right side of the lane. Try not to stop unless you
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are supposed to (if you stop, then the person behind you stops, and the person behind them stops. It
becomes a big traffic jam). Your coach will tell you what to swim for warm ups.
Finding out when you swim
There will be meet programs (Heat Sheets) for sale somewhere at the pool (you don’t have to buy one,
but the coaches have only one copy for the whole team). The program will tell you when and where you
will be swimming. The times are only approximate so don’t count on them. Memorize or write on your
hand/arm, which event, heat and lane you will be swimming in. Watch the events closely and head up a
couple of heats before you swim.
Before your race
Before your race be sure to talk to your coach. He or she may have some extra pointers to tell you and
will want to wish you good luck.
Sportsmanship
At the end of your race be sure to congratulate the swimmers in the lanes beside you. Whether they are
faster or slower than you, without them, swimming would not be nearly as exciting. Also be sure to thank
the timers for your lane. Without their volunteer time, this meet and your race would not be possible.
After your race
After your race, be sure to talk to your coach. He or she will want to share in your success and perhaps
have some pointers to make you faster next time.
13 CODES OF CONDUCT
COACHES CODE OF CONDUCT
Our coaches are held to the highest standard. The following standards of behavior are expected of our
coaches:
1. To consider the physical safety and health of athletes by:
Ensuring that training or competition site is safe at all times;
Being prepared to act quickly and appropriately in case of emergency;
Avoiding placing athletes in situation presenting unnecessary risk or that are beyond their
level; and
Striving to preserve the present and future health and well-being of athletes.
2. Coaching responsibly by:
Making wise use of the authority of the position and making decisions in the interest of
athletes;
Fostering self-esteem among athletes;
Avoiding deriving personal advantage for a situation or decision;
Knowing one’s limitations in terms of knowledge and skills when making decisions, giving
instructions or taking action;
Honouring commitments, word given and agreed objectives; and
Maintaining confidentiality and privacy of personal information and using it appropriately.
3. Maintaining integrity in relations with others by:
Avoiding situations that may affect objectivity or impartiality of coaching duties;
Abstaining from all behaviours considered to be harassment or inappropriate relations
with an athlete;
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Always ensuring that decisions are taken equitably;
4. Showing respect to swimmers, other coaches and officials:
Ensuring that everyone is treated equally, regardless of age, ancestry, colour, race,
citizenship, ethnic origin, place of origin, language, creed, religion, athletic potential,
disability, family status, marital status, gender identity, gender expression, sex and sexual
orientation;
Preserving the dignity of each person in interacting with others; and
Respecting the principles, rules and policies in force.
5. Honouring sport:
Strictly observing and ensuring observance of all regulations;
Aiming to compete fairly;
Maintaining dignity in all circumstances and exercising self-control; and
Respecting officials and accepting their decisions without questioning their integrity.
SWIMMERS CODE OF CONDUCT
Any swimmer training with the Cranbrook Triton Swim Club shall agree to:
Display respect, honesty and sportsmanship towards coaches, officials, administrators, parents,
team mates and fellow competitors.
Display a positive and supportive attitude toward the program, coaches and teammates.
Maintain a lifestyle that will allow for proper sleep, rest and nutrition necessary for maximum
performance.
Behave in such a way that their actions reflect positively on the team, at all club functions,
whether practice, meets or social gatherings, All members of the club, whether parents or
swimmers, should protect and improve the reputation of our club.
Refrain from any inappropriate or unacceptable behaviour, such as, but not exclusive to:
Any activity, which would detract from a positive image of the program;
Swearing or foul language;
Any negative electronic presence (social media, texting, etc) including a poor
representation of yourself;
Interfering with the progress of another swimmer during practice, competition or
otherwise;
Possessing, or using, of any drug (unless prescribed by a physician), alcohol or tobacco
in any form; and
Any illegal activity.
Compete in all events (e.g. warm-ups, relays & finals) as decided by the coach and swimmer
while attending swim meets.
Represent the club in a positive manner when travelling as a team. During team travel, the
following rules apply:
Any willful damage occurring in a hotel, pool or any other facility used by a Triton
swimmer, is the responsibility of the swimmer and/or their family.
16Parent Handbook 2018-2019
When hotel rooms are visited by those other than the occupants, the door will be left
open for viewing by the coach, manager or chaperone.
When staying in hotels, there will be no running or shouting in the halls; no renting of
movies; and no outside telephone calls.
Swimmers are to follow the rules of curfew as set down by the coach or chaperone
Anti-harassment rules will be observed as laid out by Swim B.C.
Any contravention of this Code of Conduct will be dealt with by the Cranbrook Triton Swim Club, through
its representatives, and may result in:
fines (eg: cost of a relay, if the club must cancel when a swimmer pulls out) not permitted to
compete any further at a meet, or being dropped from a relay event
sent home early via bus/plane after discussion with parent (at parents’ expense)
suspension from competition until further notice
suspension from the club until further notice (or expulsion)
any combination of the above
Any objection made to the disciplinary measures taken, may be made in writing, from the swimmer or
swim family. It must be forwarded to the President, who will bring it to the attention of the Executive
Committee.
When dealing with possible suspension of a swimmer, the Coach and/or Board will discuss the situation
and then meet with the swimmer and guardians involved. The duration of the suspension will be decided
by the Coach and the Board as they see fit.
PARENT’S CODE OF CONDUCT
If children are to grow and develop in their sport or physical activity, an environment of positive
communication and respect must exist. Parents should observe the following Code of Conduct with their
child athletes. The following code is taken from a resource manual developed for community coaches by
the Canadian Centre for Ethics in Sport (CCES).
I will remember that my child plays sport for his or her employment, not for mine.
I will encourage my child to play by the rules and to resolve conflicts without resorting to hostility
or violence.
I will teach my child that doing one’s best is as important as winning, so that my child will never
feel defeated by the outcome of a game/event.
I will make my child feel like a winner every time by offering praise for competing fairly and trying
hard.
I will never ridicule or yell at my child for making a mistake or losing a competition.
I will remember that children learn best by example. I will applaud good player’s performances by
both my child’s team and their opponents.
I will not force my child to participate in sports.
I will never question the official’s judgement or honesty in public.
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I will support all efforts to remove verbal and physical abuse from children’s sporting activities.
I will respect and show appreciation for the trained volunteer coaches who give their time to
provide sport activities for my child, understanding that I have a responsibility to be a part of my
child’s development.
SUGGESTIONS FOR PARENTS
1. Make sure your children know that, win or lose, scared or heroic, you love them, appreciate
their best efforts and are not disappointed in them. Be the person in their life that they can
look to for positive reinforcement.
2. Do not re-live your athletic life through your children in a way that creates pressure for them.
You fumbled too, you lost as well as won, you had down days as well. Do not pressure them
because of pride.
3. Leave the coaching to the coaches. They are all trained, professional coaches who know
their business. Be helpful but don't coach your swimmer on the way to the pool, at breakfast
and so on. Constant advice, pep talks and instructions put a great amount of pressure on the
child which can be very difficult for them to deal with.
4. Try to be completely honest about your child's athletic capabilities, the competitive attitudes,
sportsmanship and actual skill levels. It may be your dream they swim in the Olympics, but do
not force it on them.
5. Teach them to enjoy the thrill of competition, to be "out there trying", to be working to improve
their skills and attitudes. Do not say "winning doesn’t count" because it does to them; instead
teach them that winning has many faces. Winning can be time improvement, reaching goals
or attitude improvement, not just ribbons or medals. Help them develop a feel for competing,
for trying hard, and for having fun in their swimming. Find out what they want and feel; do not
assume they feel the same as you do, or want the same things.
6. Get to know the coach so that you can be assured that their attitudes, philosophy, ethics and
knowledge are such that you are happy to have them coach your children.
7. Do not compare the skill, courage, attitudes or abilities of your children with that of other
members of the team. Do not foster competition with other members of the team. We are a
team and the best growth for your swimmer is in a positive team environment.
8. Always remember that children tend to exaggerate, both when praised and criticized. Temper
your reactions to the tales of woe or heroics they bring home. Do not undermine their
enthusiasm if they are exaggerating, just look at the situation and gradually try to establish an
even level of understanding.
Tell your swimmer you are proud of him or her, no matter what their level of achievement.
14 OFFICIALS
In order to host sanctioned swim meets, our club must have qualified Officials. Officiating provides
opportunities for parents to learn more about the sport that your children are competing in. Training is
provided to volunteers free of charge a few times per year before the swim meets. All parents should
participate, at a minimum, in a Level One training clinic.
Level One: Includes timer, safety marshal and meet marshal.
18Parent Handbook 2018-2019
Level Two: Consists of chief timer, clerk of course, chief timekeeper, meet manager, judge of
stroke/inspector of turns.
Level Three and Four: Requires certification of all Level 2 positions, additional courses and experience,
and conducting Level 1 and 2 training clinics, ultimately becoming qualified as a referee.
Level Five: Requires working as an official at a certain number and level of meets.
OFFICIAL ROLES: DESCRIPTION AND QUALIFICATIONS
Timers: Timers are responsible for getting the time for the swimmer. The job usually entails taking the
time of the swimmer using the club’s equipment.
Head Timer: The head timer who is a designated timer who is not assigned a lane, but would have a
stopwatch running each race and would be available to back up a lane in case one of the lane timers did
not have a watch running that race.
Marshalling: The marshaller is the person at the meet who would help organize the swimmers before
their races. The marshal actively groups the swimmers into their heats and line them up before races. The
marshal also reviews the starting procedures and pool exists with the swimmers
Clerk of course: The clerk of course is the person working on deck who would accept any scratches or
late entries to the meet and notify the referee of any changes. They may help run the timing equipment to
ensure accurate results. Training is required.
Stroke and Turn: Stroke and Turn officials are responsible for making sure the swimmers do not make
any infractions. Ideally, there are about 6-8 stroke and turn officials working each session of the meet.
Training is required.
Starter: The starter is responsible for the orderly start of the race. Training is required.
Referee: The referee is the official who is charge of the session. The referee will signal the starter that
the race is ready to begin and is the person that stroke and turn officials report to in case of any
disqualifications. This is a senior position and completion of all clinics must be fulfilled before starting this
position.
Meet Manager: This person will work with the Head coach to organize the setup of the meet and
schedule for volunteers and oversees the sessions.
Safety Marshall: This person ensures that all swimmers adhere to warm up policies.
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