East Bay Intergroup General Meeting Minutes May 19, 2021 - East Bay Intergroup, Inc.
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East Bay Intergroup General Meeting Minutes
May 19, 2021
Action Items for the IGRs (Intergroup Reps) to review with your Groups:
• Review the Bylaws with your group:
o Discussion will take place in the June 2021 EBI (East Bay Intergroup) meeting.
• Beginner’s Meeting:
o Please announce during your meeting:
▪ Tuesdays from 7-8pm PT
▪ Always looking for support, sponsors, etc.
▪ LINK to Meeting: https://eastbayaa.org/meetings/beginners/?tsml-day=2&tsml-
time=evening&tsml-type=BE
• Urgent Service Positions:
o Members of a Nominating Committee to help find a new position of Treasurer and
expanded Board Member positions in the proposed bylaws. Contact
officecoordinator@eastbayaa.org if you would like to volunteer or know someone.
• Chatline Volunteers Needed
o Available shifts: Tuesday 6-10pm & Fridays 2-6pm
o Contact Lynn Mc., chatline@eastbayaa.org for more information.
• Phone Hotline Volunteers Needed
o Available shifts: TUES 10am-1pm, WED 2am-6am, FRI 2am-6am
o Contact Ipeleng K., phonechair@eastbayaa.org to volunteer or for more information!!
• Check to be sure your meeting is listed correctly:
o Check all meetings you attend to be sure they are properly listed in the guide
https://eastbayaa.org/meetings/
o Use the new button on each meeting to provide feedback directly to Belle, to make any
changes.
• Questions about the Lease?
o Please email Tim C at picpceastbay@gmail.com..1. Call to Order:
• Meeting started at 7:00pm
• Steve C. began the meeting with the Serenity Prayer
• Carolyn S. read the 12 Traditions
2. Roll Call:
• We had 45 people in attendance
• New Members
i. Jim H. – Oldtimers - Oakland
ii. Matt J. – Knuckleheads Men’s meeting - Dublin
iii. Matthew – College Bay Group - Dublin
• Are you an elected Intergroup Rep?
i. Yes - 21
ii. No - 5
3. Reports:
1. Central Office, Office Administrator, Belle K., officeadministrator@eastsbayaa.org
a. Office
i. The Grateful Givers program is back. It is a way to setup a recurring payment to
Intergroup.
ii. Working on Summer 2021 Directories for in person meetings
iii. Recouped money from groups that had a tab with the Bookstore
iv. We have a new feature in the Meeting Guide to be able to add a button to your
meeting listing for electronic contributions. Contact Belle if you want your account
linked to your meeting in the guide.
v. A button has been added to every meeting in the Guide to send updates directly to
Belle.
b. Finances
i. Accountant is still working on reviewing our finances and a report is estimated to be
completed in June 2021 for review at the July EBI Meeting.
c. Bookstore
i. Bookstore is open and we now have samples of most books so people can preview
them before buying.
2. Beginners, Chair, Liza H.,beginnerschair@eastbayaa.org
a. Meeting is going really well
b. Meets on Tuesdays at 7pm
c. https://eastbayaa.org/meetings/beginners/?tsml-day=2&tsml-time=evening&tsml-type=BE
d. Always need volunteers to help at each meeting by speaking, greeting newcomers, &
becoming a sponsor.
3. PI/CPC, Chair, Tim C., picpcchair@eastbayaa.org
a. Topic: National PI CPC for the Professional Conference
i. July 24, 2021
Meeting ID: 842 3524 8884
Passcode: 411
Blue flier: tinyurl.com/JulyAA14. Special Events/Workshops, Chair, Zach S., specialeventschair@eastbayaa.org
a. Looking for new chair
b. Zach was not in attendance this evening
5. Telephone Hotline, Chair, Ipeleng K., phonechair@eastbayaa.org
a. Open Hotline Shifts: TUES 10am-1pm, WED 2am-6am, FRI 2am-6am
b. Contact: phonechair@eastbayaa.org
6. Chatline, Chair, Lynn Mc., chatline@eastbayaa.org
a. Chatline shifts needed: Needs volunteers for Tuesdays 6-10pm, Fridays 2-6pm
b. Contact: Chatline@eastbayaa.org
7. Newsletter, Chair, Mary M., newsletter@eastbayaa.org
a. Check out past Newsletter issues here: https://eastbayaa.org/newsletter-archive/
b. You can subscribe at: https://eastbayaa.org/newsletter-subscribe/
8. Liaison for GS Dist. 70 Alameda South, Representative, Dan M., district70@eastbayaa.org
a. Still need an alternate Chair
b. Summer Assembly is August 7th via ZOOM.
c. For information or to volunteer, contact Blaine at gibbblaine@gmail.com or text him at
510-904-7605.
9. Liaison for GS Dist. 07 Alameda North, Representative, TBD
a. No report
10. Liaison for Bridging the Gap, Representative, Juan L., bridgingthegap@eastbayaa.org
a. Juan was not in attendance
11. Liaison for H&I, Representative, Dave F., fraserd@comcast.net
a. Jay Mahler and Villa Fairmont and Cherry Hill have opened up for outside visitors to bring in
and run meetings
b. As things start to open up, there will be need for in person speakers and chair persons.
4. Old Business:
• Service Opportunities - Steve
o To carry out our mission of serving the groups, we need many dedicated volunteers. We
currently have 9 positions posted for immediate service. Several of these posting need
multiple people. We need all of you to review these openings and help us find servants this
month. https://eastbayaa.org/service-opportunities/
o Our most urgent Service need is for members of a Nominating Committee to help find a
new position of Treasurer and expanded Board Member positions in the proposed bylaws.• PPP Loan – Tim C.
o In April you were asked to review the $13,750 loan with your groups and come with a
recommendation of whether or not to keep the loan & apply for loan forgiveness which
would likely be granted or to return the money.
▪ Mary M – Asked if we can use it and still pay it back?
• Yes if by a certain date
▪ Kate – Group conscious decided they wanted to return the money and bring that
back to Intergroup
▪ Teddy – Mentioned violates 7th tradition – in favor of returning the money
• Mentioned we discuss until people feel informed enough to make a motion
and vote
▪ Michael - Group conscious decided they wanted use the money
• Loan can be forgiven if used for rent, utilities and payroll.
▪ Jay - Mentioned violates 7th tradition - in favor of returning the money
▪ Jake G. – Are we eligible for forgiveness of the loan?
• Yes, see above.
▪ Motion made by Paul S: Return the PPP Loan. Kate G seconded
• Yes: 21
• No: 7
• Abstain: 5
• Minority Opinion:
o Intergroup isn’t a group meeting, it is a business that serves AA.
o EBI does need that money to pay back rent money for the lease.
o AA/EBI will not be beholden to the landlord if we keep the money and
spend it, per the 7th tradition.
o Is there a negative potential for association with the government if
we keep the money and spend it?
• REVOTE ON MOTION:
o Yes: 17
o No: 10
o Abstain: 4
o We did not have 2/3 vote – MOTION FAILS
• MOTION MADE: Allow the Board to decide what to do with the PPP Loan.
Made by Caroline Z. Seconded by Vanesa K.
o Yes: 19
o No: 7
o Abstain: 3
o MOTION PASSES
• Not a firm deadline on when the forgiveness paperwork is due, Tim
mentioned that our bank wanted us to file by June.• Bylaws – Steve & Ad Hoc Committee.
o In March you were given the proposed draft to review with your group business meetings.
We are planning to discuss in May & June. We schedule more time if needed. The draft is
attached as well as a summary of the changes.
▪ What’s the thought around the two boards and the authority between the two look
like?
• Structure would not be two boards, it’s Intergroup, which is responsible for
the overall wellbeing of AA, and Board of Directors which is responsible for
overall health legally and financially.
• We would have board members that would not be chair people of
committees, to focus on the corporate structure of Intergroup, not the
specific AA work.
• No motions were made
• Charitable Trust Registration – Tim C.
o Two weeks ago, we discovered that EBI did not file the proper paperwork with the CA AG’s
office
▪ Hasn’t been filed since 2010, but yet our taxes have been accepted
▪ Fines and fees are unknown and more information will be provided.
• Parliamentarian Service Position: - Steve
o We are creating a new service position. The parliamentarian is someone who can be
consulted when questions arise about meeting procedure and whose opinion the group
agrees to follow in doubtful situation. The candidate should be experienced with AA
meeting procedures and ideally have held a variety of positions in General Service.
▪ Teddy mentioned his is available, discussion will continue next month.
• Last Month’s Minutes – Steve
o I would like to entertain a housekeeping motion from the floor to either accept the Meeting
Minutes from last month as submitted or with any proposed modifications. (We are not
discussing whether we like the content of the minutes, only if they accurately represent
what we discussed last month or not.)
▪ Motion to accept: Jennifer made motion, Carol Z seconded
▪ Motion passed, poll was not taken, raised hands were counted, no minority opinion.
5. New Business:
• None
6. Announcements:
• No announcements
7. Adjournment:
• Responsibility Statement was read by Steve C.
• Meeting was closed at 8:31pm by Steve C.You can also read
