HEPBURN SHIRE COUNCIL SPECIAL MEETING OF COUNCIL PUBLIC MINUTES
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HEPBURN SHIRE COUNCIL
SPECIAL MEETING OF COUNCIL
PUBLIC MINUTES
TUESDAY 4 JUNE 2019
SENIOR CITIZENS CENTRE
76 VINCENT STREET
DAYLESFORD
6:00PM
This Document is printed on 100% Australian recycled paper
HEPBURN SHIRE COUNCIL PO Box 21 Daylesford 3460 T: 03 5348 2306 shire@hepburn.vic.gov.au hepburn.vic.gov.au 1
PUBLIC MINUTES
SPECIAL MEETING OF COUNCIL
4 JUNE 2019
MINUTES TUESDAY 4 JUNE 2019
Senior Citizens Centre
76 Vincent Street, Daylesford
Commencing 6:00PM
CONTENTS PAGE
1. ACKNOWLEDGEMENT OF TRADITIONAL OWNERS ................................. 3
2. SAFETY ORIENTATION ................................................................................. 3
3. OPENING OF MEETING ................................................................................ 3
4. APOLOGIES .................................................................................................... 4
5. DECLARATIONS OF CONFLICTS OF INTEREST ......................................... 4
6. OFFICERS’ REPORTS ..................................................................................... 5
6.1. PROPSED BUDGET 2019-2020 – HEARING OF SUBMISSIONS ....... 5
ATTACHMENT 1 - BUDGET SUBMISSIONS (ISSUED TO
COUNCILLORS UNDER SEPARATE COVER) ................................... 10
7. CLOSE OF MEETING ................................................................................... 11
EVAN KING
CHIEF EXECUTIVE OFFICER
4 JUNE 2019
MINUTES - SPECIAL MEETING OF COUNCIL - 4 JUNE 2019 21. ACKNOWLEDGEMENT OF TRADITIONAL OWNERS
We would like to acknowledge we are meeting on Jaara people country, of
which members and elders of the Dja Dja Wurrung community and their
forebears have been custodians for many centuries.
On this land, the Jaara people have performed age old ceremonies of
celebration, initiation and renewal.
We acknowledge their living culture and their unique role in the life of this
region.
2. SAFETY ORIENTATION
Emergency exits and convenience facilities at the venue to be highlighted to
members of the public in attendance.
3. OPENING OF MEETING
PRESENT: Cr Don Henderson, Cr Kate Redwood AM, Cr John Cottrell, Cr
Greg May, Cr Licia Kokocinski, Cr Fiona Robson, Cr Neil Newitt
IN ATTENDANCE: Mr Evan King Chief Executive Officer, Mr Bradley
Thomas Director Community and Corporate Services, Mr Bruce Lucas
Director Infrastructure and Development Services, Ms Rebecca Smith
Governance and Information Officer
STATEMENT OF COMMITMENT
“WE THE COUNCILLORS OF HEPBURN SHIRE
DECLARE THAT WE WILL UNDERTAKE ON EVERY OCCASION
TO CARRY OUT OUR DUTIES IN THE BEST INTERESTS
OF THE COMMUNITY
AND THAT OUR CONDUCT SHALL MAINTAIN THE STANDARDS
OF THE CODE OF GOOD GOVERNANCE
SO THAT WE MAY FAITHFULLY REPRESENT
AND UPHOLD THE TRUST PLACED IN THIS COUNCIL BY THE
PEOPLE OF HEPBURN SHIRE”
MINUTES - SPECIAL MEETING OF COUNCIL - 4 JUNE 2019 34. APOLOGIES
Nil.
5. DECLARATIONS OF CONFLICTS OF INTEREST
Nil.
MINUTES - SPECIAL MEETING OF COUNCIL - 4 JUNE 2019 46. OFFICERS’ REPORTS
6.1. PROPSED BUDGET 2019-2020 – HEARING OF SUBMISSIONS
DIRECTOR COMMUNITY AND CORPORATE SERVICES
In providing this advice to Council as the Manager Financial Services , I
Danielle How have no interests to disclose in this report.
PURPOSE
The purpose of this report is for Council to provide an opportunity for
submitters to speak to their submissions in response to the Proposed Budget
2019-20 at a formal meeting of Council.
BACKGROUND
The proposed Budget 2019-20 has been on public exhibition in accordance
with Section 129 of the Local Government Act 1989 for the period 17 April
2019 to 23 May 2019. The public notice was published in The Advocate on
the 24 April 2019. The Act provides for a person making a submission the
opportunity to be heard at a meeting of Council.
ISSUE/DISCUSSION
Submissions closed at 5pm on Thursday 23 May and 20 Submissions were
received during the Section 129 public exhibition period.
The full submissions are included as a confidential attachment to this report, a
summary of the submissions received is provided in Table 1 below, and Table
2 includes a listing of submitters who will speak at the meeting for up to 3
minutes:
Table 1
Submitter Topic of Submission
Chris Chatham (VOGA Cycle Support for Creswick Trail Project
Club)
Linda Carrol Off leash dog park at Victoria Park
Paul Johnston Commercial rates costs are too high and
should be reviewed
Natalie Poole Trentham Skatepark upgrade - initial
design funding
Mark Rak Rotary Club Central Springs Pavilion Project
Daylesford
Jasmine Woodward Green Waste Kerbside Collection and
Building Permit Process
MINUTES - SPECIAL MEETING OF COUNCIL - 4 JUNE 2019 5Ivan Carter Stanbridge Street - alterations to restrict
access of trucks
Trentham Community Forum - Planning and design and development of
Helen Macdonald the Trentham Community Hub
Trentham Sportsground Additional funding for a feasibility study to
Reserve - Georgie Patterson address concerns with the scope of the
Recreational Master Plan review
Daylesford and District $10K for Museum display cases
Historical Society - Gary
Lawrence
David Dorizzi Support for the Clunes Master Plan
Creswick Lions Club - Peter Extension to the Men's Shed to allow the
Cowie facility to be used by multiple groups
Clunes Football Netball - Jacqui Support for the Clunes Master Plan - with
Featherston community consultation
Daylesford Football Netball Kitchen cabinets and lockable storage
Club - Carson White cabinets to store all of the kitchen
equipment
Clunes Landcare and Outdoor exercise equipment near Creek
Waterways - Phillip Mc Burnie Walk Clunes
Ballarat Roller Derby League - Permanently paint roller derby track at the
Corey Bartlett ARC
David Marshall Stanbridge Street - alterations to restrict
access of trucks
David Marshall Temporary traffic diversion measures
during East St Bridge works
Hepburn Health Extension to the Men's Shed to allow the
facility to be used by multiple groups
Georgina Meadow Toilets in Daylesford/Increasing the
reservoir/more seating in town & other
issues
MINUTES - SPECIAL MEETING OF COUNCIL - 4 JUNE 2019 6Table 2
Please note: The opportunity to address this Council Meeting is for speaking to
individual Proposed Budget Submissions only.
Council will not provide a response to Budget submissions at this meeting.
Speaker Topic of Submission
1 Linda Carrol Off Leash dog park at Victoria Park
Trentham Skatepark upgrade – initial
2 Natalie Poole
design funding
Mark Rak – Rotary Central Springs Pavilion Project
3
Club of Daylesford
Green Waste Kerbside Collection and
4 Jasmine Woodward
building permit process
Helen MacDonald – Planning, design and development of the
5 Trentham Community Trentham Community Hub
Forum
Gary Lawrence – $10,000 for Museum display cases
6 Daylesford and District
Historical Society
Peter Cowie – Extension to the Men’s Shed to allow the
7
Creswick Lions Club facility to be used by multiple groups
Phillip McBurnie – Outdoor exercise equipment near Creek
8 Clunes Landcare and Walk Clunes
Waterways
Corey Bartlett – Permanently paint roller derby track at
9 Ballarat Roller Derby the ARC
League
Stanbridge Street – alterations to restrict
access of trucks and temporary traffic
10 David Marshall
diversion measures during East Street
Bridge works
Extension to the Men’s Shed to allow the
11 Hepburn Health
facility to be used by multiple groups
Toilets in Daylesford, increasing the
reservoir, more seating in town, stop
12 Georgina Meadow
large trucks through town, and other
issues
MINUTES - SPECIAL MEETING OF COUNCIL - 4 JUNE 2019 7COUNCIL PLAN/LEGISLATIVE COMPLIANCE
Local Government Act 1989 Section 129
(1) As soon as practicable after a Council has prepared a proposed budget or
revised budget, the Council must give public notice.
(2) A person has a right to make a submission under section 223 on any
proposal contained in the proposed budget or revised budget.
FINANCIAL IMPLICATIONS
There are no financial implications noted in relation to the hearing of the
submissions.
RISK IMPLICATIONS
There are no risk implications noted in relation to the hearing of the
submissions.
ENVIRONMENTAL/SOCIAL/ECONOMIC IMPLICATIONS
No environmental/social/economic implications noted.
COMMUNITY AND STAKEHOLDER ENGAGEMENT
No community or stakeholder engagement required nor undertaken.
CONCLUSION
Under the Local Government Act 1989 Council must give public notice as
soon as practicable after Council has prepared of any of the above
documents. This public notice was published in the 24 April 2019 edition of
The Advocate. Submissions from the public are invited for a period of 28 days
from the date of advertising, the closing date being 5pm on 23 May 2019. The
Act provides that a person making a submission by the due date has the
opportunity to be heard at a meeting of Council, scheduled for 6pm Tuesday 4
June 2019.
OFFICER’S RECOMMENDATION
6.1.1. That Council resolves to allow each of the submitters listed in Table 2, a
maximum of 3 minutes to speak to their budget submission.
SPEAKERS
Ms Jasmine Woodward addressed Council regarding green waste kerbside
collection and diversion from landfill.
Ms Helen MacDonald, Trentham Community Forum, addressed Council
regarding the planning, design and development of the Trentham Community
Hub.
MINUTES - SPECIAL MEETING OF COUNCIL - 4 JUNE 2019 8Mr Gary Lawrence, Daylesford and District Historical Society, addressed
Council regarding their submission for $10,000 for Museum display cases.
Mr Shane Richardson, Hepburn Health, and Peter Cowie, Creswick Lions
Club, addressed Council regarding the Men’s Shed in Creswick.
Mr Phillip McBurnie, Clunes Landcare and Waterways Group, addressed
Council regarding outdoor exercise equipment near Creek Walk Clunes.
Mr David Marshall addressed Council regarding alterations to restrict access
of trucks and temporary traffic diversion measures for Stanbridge Street
during East Street Bridge works.
MOTION
That Council:
6.1.1. Receives the submissions presented and other written submissions
6.1.2. Considers submissions at the next available Councillor Briefing.
Moved: Cr Kate Redwood AM
Seconded: Cr Fiona Robson
Carried
MINUTES - SPECIAL MEETING OF COUNCIL - 4 JUNE 2019 9ATTACHMENT 1 - BUDGET SUBMISSIONS (ISSUED TO COUNCILLORS
UNDER SEPARATE COVER)
MINUTES - SPECIAL MEETING OF COUNCIL - 4 JUNE 2019 107. CLOSE OF MEETING
The meeting closed at 6:27pm.
MINUTES - SPECIAL MEETING OF COUNCIL - 4 JUNE 2019 11You can also read
