Eastern South Carolina - Girl Scouts of Eastern South Carolina
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CONFIDENTIAL & PROPRIETARY
Eastern South Carolina
Girl Scout Promise
On my honor, I will try:
To Serve God and my country,
To help people at all times,
And to live by the Girl Scout Law.
Girl Scout Law I will do my best to be Honest and fair, Friendly and helpful, Considerate and caring, Courageous and strong, and Responsible for what I say and do. And to Respect myself and others, Respect authority, Use resources wisely, Make the world a better place, and Be a sister to every Girl Scout.
CONFIDENTIAL & PROPRIETARY
CONFIDENTIAL & PROPRIETARY
CONFIDENTIAL & PROPRIETARY
CONFIDENTIAL & PROPRIETARY
Volunteer Support CONFIDENTIAL & PROPRIETARY
Thank you Product Sales Committee Members aka ‘Secret Shoppers’ • Debbie Hendershot *Amy Kosar • Kristine Curry *Jessica Bishop • Debra Gough *Rebecka Russo • Marjorie Wright *Shannon Jones • Robert Johnson *Michelle Cox • Jamie Bryant *Lashea Simmons • Connie Rodgers *Latasha Alston • Celestine Howard
Agenda • New forms will review all • New operating model/direct sale • New cookie booth method • New cupboard drop process/times • New recognitions process
Forms you will be receiving from your Service Unit Cookie Chair • ACH Debit form – 1 per troop (must be turned into Deborah) • Cookies for a Cause flyer – 1 per troop • Money Handling Procedures – 1 per troop • Parent Permission – 1 per girl • Order Card – 1 per girl • Money Envelope – 1 per girl • Troop Cookie Manager Position Form – 1 per troop (must be turned into Deborah) • Lemon Ups Package – 1 per troop
Troop Cookie Manager Form
ACH Debit Form Money Handling Procedures
Discrepancy Report Parent Permission
Cookies for a Cause Order Card & Money Envelope
Girl Scout Cookies®
Loved by millions.
Baked with one
purpose.Why do we sell Girl Scout
Cookies?GSESC Numbers 2019 # of girls that sold 3,129 2018 # of girls that sold 3,309 2019 # of troops that sold 253 2018 # of troops that sold 275
GSESC Numbers
2019 GSESC PGA 275
2019 National PGA 160
+115 AMAZING!
2019 # of cases sold 72,186
or 866,232 packagesGirl Scout cookies are top sellers!
1. Oreo Double Stuff $276 Million
2. Pepperidge Farm $247 Million
3. GS Thin Mints $226 Million
4. GS Caramel deLites®/Samoas $170 Million
5. Chewy Chips Ahoy! $247 Million
6. Nilla Wafers $141 Million
7. Oreo Thins $133 Million
8. Lofthouse (in-store bakery) $129 Million
9. GS Peanut Butter Patties/Tagalongs $127 Million
21
Source: GSUSA; Nielsen Answers Core US xAOC for 52 weeks ending June 20182018-19 LBB Sales by Variety
6.3% 6.5%
27.2% 9.0% 27.8% 9.1%
9.8% 9.9%
15.3% 15.4%
20.8% -4.1%
0.0% 21.3%
8.4% 3.2% 6.7% 3.2%
2017-18 2018-19
Source: LBB Sales & Budget as of 3.27.19
CONFIDENTIAL & PROPRIETARY2018-19 GS Eastern SC Sales by Variety
7.4% 7.3%
24.2% 24.1%
12.8% 12.4%
12.8% 12.7%
14.6% 15.1%
5.4% 5.3%2.9%
2.4% 20.4% -4.1%
20.2%
0.0%
2017-18 2018-19
CONFIDENTIAL & PROPRIETARYSustain and Expand Tradition GSESC Programs
Benefits for Girls
• 5 Skills Recognitions
Recognitions (cumulative): Will be in
• Goal Setting May/June. Please make arrangements
• Money Management to pick up your troops order promptly.
Any recognitions not picked up 30
• Business Ethics
days after you are notified will become
• Decision Making property of the council and we cannot
• People Skills guarantee that your recognitions will
be available after those 30 days .Recognitions
2020 Digital Cookie & Cookies for a Cause Rewards Bella is name of Butterfly mascot! CONFIDENTIAL & PROPRIETARY
CONFIDENTIAL & PROPRIETARY
Cookie Trip – Orlando Florida *Girl Led *GSESC staff chaperones *2020 G.I.R.L. National Convention *Girls chose amusement theme park
Junior League Partnership
Girls would chose not to receive rewards, instead we would donate diapers
on their behalf to Charleston organizations in need. Troop diaper drive will
be April 18th or 25th, more information to come
They will be cumulative *Girls that chose this will be
• 200 pkgs = 1 pack of diapers recognized at JR League
• 350 pkgs = 2 packs of diapers Annual Meeting
• 625 pkgs = 1 pack of diapers
• 800 pkgs = 4 packs of diapers *Will attend special JR
• 1100 pkgs = 10 packs of diapers
League and GSESC learning
• 1500 pkgs = 8 packs of diapers
& social event for them only
• 2000 pkgs = 10 packs of diapers
• 2500 pkgs = 10 packs of diapers
• 3000 pkgs = 40 packs of diapers
*Will be recognized at GSESC
Girl CeremonyBenefits for Troops and Service Units
Troops receive $.85 per package
Service Unit – Service Units
receive $.01 per package sold
by girls in their service unit,
does not include delinquent
packages
***Remember money belongs to Troop, NOT individual girls***How do we sell Girl Scout Cookies? CONFIDENTIAL & PROPRIETARY
CONFIDENTIAL & PROPRIETARY
Cookies In Hand & Cookies for a Cause
• Cookies in Hand = Direct sale model, no more pre-sales!
• Cookies for a Cause = Operation Cookie Drop/Gift of Caring
• Money Mondays = Families turn in money to troop
• Turn in Tuesdays = Troop deposits
New terminology please start using for consistency, one council, one
voice!Cookies for a Cause
• Remind our customers that if they cannot consume
them, they can donate a box
• Girls get extra rewards for these
• Bling one of your booths
• Any other ideas?New this year!
Take your phones out
and text now
or
Take a pic of this and
download and text
laterCONFIDENTIAL & PROPRIETARY
CONFIDENTIAL & PROPRIETARY
Social Media
*Remind parents they are agreeing to follow
social media guidelines once they sign the
parent permission form
*Can post on PERSONAL social media
accounts, be creative!
*Cannot post on Ebay, Craigslist, Amazon
Facebook yard sale or trading post pagesGSUSA Guidelines
*Girls are only to use the internet to market the GS Cookie
Program to family and friends (“family and friends” are people
the girl or family personally know)
*The GS Cookie Program is a girl-led program and online
marketing and sales efforts should ALWAYS be led by a girl
while being supervised by her parents or caretakers
*For Safety purposes, online marketing activities through
social media should always be done through accounts set to
“private”
*Should any online marketing activities identified as in
violation of guidance, GSUSA or the council reserves the
right to intervene and request removal or remove the postPayment Types that we can accept *Troop sets up *Troop pays fees
NEW! Customer Cookie Raffle
Cookie Booths •Only Product Sales committee or Service Unit Cookie chairs can approach businesses for booths •Any adult supervising a booth must be a current registered Girl Scout •All girls in the troop MUST be offered the opportunity to participate •If you need to cancel a booth, you must do so at least 48 hours in advance in ebudde, this gives other troops an opportunity to sign up for the time slot •No illegal roadside booths •No tagalongs permitted •Prepare your troop for booth (weather, supplies, etc.)
Cookie Booth Definitions Illegal Cookie Booths: You cannot sell out of the trunk of your vehicle in a parking lot or abandoned lot, for the safety of the girls. If you or one of your parents is caught doing this, you will be given a verbal warning the first time. If it is done again, you may lose future cookie booths for your troop. Lemonade Stand: A table or wagon in your own yard with your own Girl Scout cookies for passing public to buy. Parent/Guardian Cookie Booths: This is a booth that a parent/guardian can have with their daughter(s). You cannot have another Girl Scout from another family. Church/School Booths/Troop Only Booths: Booth secured by troop leader whose daughter(s) attend said church/school and is done after school or during a game. Permission must be given by appropriate office personnel. This includes mom and pop stores, no chain stores are allowed to be ‘troop only” booths Troop Booth: After a troop secures a booth in ebudde, they can set up outside that business for their allocated booth time. Two registered female members must be at the booth at all times. Registered dads can also go, but a female has to be with the girls at all times.
GSUSA Booths Guidelines • The council and volunteers are encouraged to use their best judgment in setting up cookie booths in locations that will be open, accessible, and safe for all girls and potential customers • Certain locations may be inappropriate for young girls based on the standards of your local community, may negatively impact the cookie program experience for girls, and/or may negatively impact our brand in your community • For additional clarity, girls should not sell in or in front of establishments that they themselves cannot legally patronize
What to do when you arrive and leave booth? • 1st Troop check in with manager and asks manager where they would like you to set up • Please stay out of customers way • Make sure you view any notes by store manager, if any • Last troop of the day should check out for the day to inform manager that Girl Scouts are done for the day and say thank you.
Cookie Booths will be the same for all of GSESC for consistency *It was decided that premium booths for GSESC are Walmarts, Neighborhood Walmarts and Sams Clubs. The decision is that TWO are permitted to be choosen by troops in the first and second round of cookie booth selections • Cookie Booth Round 1 January 5th 7pm troops have 24 hours to make select 5 booths in THEIR service unit • Cookie Booth Round 2 January 12th 7pm troops have 24 hours to make select 5 booths in THEIR service unit • Cookie Booth Round 3 January 17th 7pm, the booths will remain open until the end of the sale and troops can select as MANY booths as they desire in ANY location in our council
More on booths… *Should all booths be 2 or 3 hours long per troop? After much discussion, it was decided that booths would be in 3 hour increments, if a troop runs out of cookies and has to leave, it is their responsibility to have a backup and have someone fill in if there is still time left in that time slot. It was also decided that booths will be held from 10am – 8pm (Sat & Sun) M-F 4-7pm *Bling my booth theme: Olympics? Theme: Do WOW Things? Any other ideas/suggestions? Because of the variation of troops that our council has, it was decided that both themes would be allowed. The weekend of February 21st-23rd,troops that wish to participate would decorate their booth in either of these themes. The board is then given pictures of the booths and they will chose three winners.
New Opportunity
Also….More information to come in the next few weeks
Booth Bash
• Weekend of February 21 -23
• Theme: Olympics or Do Wow Things
• Board of Directors vote and top three (3) winners receive a
$50.00 gift certificate to any GSESC shop
• Send picture entries to Aggie Reyes at
aggiereyes@girlscoutsesc.org by March 8, 2020
CONFIDENTIAL & PROPRIETARYCookie Cupboard Drops Troops will place a ‘Pending Order’ to receive cookies, troops cannot show up and expect cookies • If troops want to pick up cookies on a Tuesday, troops are required to place a Pending Order in ebudde by midnight Saturday • If troops want to pick up cookies on a Wednesday, troops are required to place a Pending Order in ebudde by midnight Sunday • If troops want to pick up cookies on a Thursday, troops are required to place a Pending Order in ebudde by midnight Monday • If troops want to pick up cookies on a Friday, troops are required to place a Pending Order in ebudde by midnight Tuesday
Cookie Cupboard Drops Grid
Council will send on time
trainings with step by step
instructions when it’s time
to:
*Place an initial order
*Re-order cookies
*Select cookie booths
*Transfer cookies
*Select recognitions2020 Shop Cookie Merchandise
2020 Shop Cookie Merchandise
Banking Procedures •All troops participating must turn in Troop Cookie Manager Position Description form and ACH Authorization form with a voided check if one is not already on file •Troops deposit all money into troop account regularly •Any NSF checks need to be submitted to aggiereyes@girlscoutsesc.org within 7 days of notification •Discrepancy reports need to be emailed to • aggiereyes@girlscoutsesc.org by Noon November 15th •Council will withdraw directly from troop bank the following ACH Dates 1st ACH 1/31/20 $1.50 per box of Initial order plus 1st week of reorders 2nd ACH 2/14/20 $1.50 per box of 2nd & 3rd week of reorders Final ACH 3/27/20 Remaining balance
Technology
Anytime, anywhere!
CONFIDENTIAL & PROPRIETARYBusy volunteers go mobile
Everybody loves eBudde™ Troop App Plus
• Order cookies and rewards
• Spread inventory with Cookie Exchange
• Sign up for booths
• Video help on YouTube
CONFIDENTIAL & PROPRIETARYBusy volunteers go mobile
• Full access for Service Unit User
• Updated Dashboard for Troop
• Settings Access
• Push Notifications
• Display booth door information
CONFIDENTIAL & PROPRIETARYTroop Cookie Portal
The Cookie Portal is
much smarter this
season. It allows
volunteers to only
see what they need
at their level.
Clicking the Troop App from
the Cookie Portal will take the
volunteer to their Troop App +.
CONFIDENTIAL & PROPRIETARYTroop Dynamic Dashboard
Council will
set up the
troop
dashboard
and Little
Brownie is
working on
additional
widgets for
the program.
CONFIDENTIAL & PROPRIETARYTroop Dynamic Dashboard—Cupboard Widget
Volunteer location
Cupboard locations
When volunteer hovers over cupboard
location, cupboard address & hours will
show in a text box.
CONFIDENTIAL & PROPRIETARYEasier for volunteers to release booth sites they are not
using
CONFIDENTIAL & PROPRIETARYCookie Exchange made Easier
Cookie Exchange now available at the Area Level of the Council
@ Area Level
Will show which SU
cookies are available in
CONFIDENTIAL & PROPRIETARYCookie Exchange made Easier
Hover over email
address to discover
Zip Code: 45065
zip code for that
particular troop.
CONFIDENTIAL & PROPRIETARYCookie Exchange made Easier—Reporting
Cookie Exchange Report now available at all levels. Troop, SU, & Council
CONFIDENTIAL & PROPRIETARYGift of Caring Hover messages
HUGS Virtual Gift
of Caring
Troop Gift
of Caring
CONFIDENTIAL & PROPRIETARYBooth Sale Recorder—Record Booth Sale
Recording booths is simpler than ever. You can do it from 2 locations in
eBudde. Either way will get you to the same location.
From the troop booth site tab, Record Sales
From the Girl Order tabBooth Sale Recorder—Record Booth Sale
Select the booth Sale that you would like to record. Green are booths that have not been
Recorded, Gray are booths that have had cookies allocated in.Booth Sale Recorder—Record Booth Sale
Enter the total number of packages that were sold at the booth sale.
Remember to separate Core cookies from specialty cookies.
Click Distribute, cookie
packages and money will
be distributed to the
girls. You can edit if
needed. After all
changes are made, click
Then select the girls that participated in the booth Sale with Submit Sale.
the check mark next to their name. Uncheck if the girl did
not participate.The booth sale and the money for the cookies, are both posted on the girl order tab.
Parent Meeting Girl Meeting
Topics to Discuss
Topics to Discuss
• Paperwork-Signed permission form, receipts • 5 Skills
• Important Dates/Deadlines • Safety
• Do’s and Don’ts-Social Media, illegal booths • Badges
• Expectations-Booths and Door-to-door • Money handling
• Initial order and re-orders (pending order) • Cookies
• Booth Etiquette
• Set Goals
• Online SalesInitial order due:
December 9, 2019
On My Honor Date
(date the cookie sale starts)
January 11, 2020Initial Deliveries January 6th-11th • Have your vehicles empty and ready to be loaded. If you are using more than one vehicle, the largest vehicle will be loaded first. If in doubt, bring another vehicle. • Please try to arrive to delivery site as close to your time as possible (Dale J Cook) • Troops that pick up at Dale J Cook will select their cookie pick up time via ebudde (instructions on how to do that to follow) • Avoid bringing children for the safety of everyone • Must bring another adult as the “counter” for the cookies • Once your vehicle has been loaded and you have signed for your cookies, you are responsible for them. Please note discrepancies BEFORE signing and leaving
How many cases can I fit?
Return Troops Initial Order
See Deborah or Aggie after the training to see
what you ordered last year
If you want the same or make some changes,
you may do that today, sign and we will order
your cookies for you.
Happy Holidays!Initial order suggestions for new troops Keep in mind GSESC sells more non-chocolate cookies than national average: Lemon Ups, Do-Si-Do’s, Trefoils
Important Deadlines • Troop initial order due 12/9/19 troops locked out at midnight • SU initial order due 12/10/19 SU locked out at midnight • Cookie sale starts 1/11/20 • Cookie deliveries week of January 6th • Booth sales start 1/18/20 – 3/8/20 • Bling my Booth weekend 2/21-2/23 • 1st ACH 1/31/20 • 2nd ACH 2/14/20 • Cookie sale ends 3/8/20 • All girl money due to troop 3/15/20 • Final rewards order due 3/20/20 • Final ACH 3/27/20
Where do troops go to get help? • Ebudde Help Center • This powerpoint • Your Service Unit Cookie Chair, the council will direct all emails from leaders back to SUCC’s for assistance, they will contact council if they do not know how to assist you
Thank You! CONFIDENTIAL & PROPRIETARY
CONGRATULATIONS!
You are done!
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