Engineering & Science Careers Fair - Exhibitor Information Wednesday 9 May 2018 - University of Canterbury
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Engineering &
Science Careers
Fair
Exhibitor Information
Wednesday 9 May 2018
Engineering &Science Exhibitor Information Pack: Page | 1Engineering & Science Careers Fair
Exhibitor information
Contents
Contents ....................................................................................................................................................... 2
Welcome ...................................................................................................................................................... 3
Event details ................................................................................................................................................. 3
Stand information ......................................................................................................................................... 4
What to bring ................................................................................................................................................ 4
Tips for Employers........................................................................................................................................ 4
Exhibitor List and Floor Plan ......................................................................................................................... 6
Delivery and collection of materials............................................................................................................... 8
Parking ......................................................................................................................................................... 9
Set up and pack up..................................................................................................................................... 10
Catering ...................................................................................................................................................... 10
Internet access ........................................................................................................................................... 10
Emergency procedures and health & safety ............................................................................................... 11
Terms and conditions ................................................................................................................................. 12
Contacts list ................................................................................................................................................ 13
More information for employers .................................................................................................................. 13
Engineering &Science Exhibitor Information Pack: Page | 2Welcome
Nau mai, haere mai, welcome to the Engineering & Science Careers Fair. This exhibitor information pack
includes everything you and the people representing your organisation need to know about attending the
careers fair. Please feel free to email or call if you have any further questions after reading through this
information pack.
We look forward to seeing you there.
Ngā mihi,
The Careers, Internships & Employment team
Event details
Undercroft
Venue
Undercroft,
Puaka-James Hight,
University of
Canterbury,
Ilam,
Christchurch
Parking
Drop off point: enter
Law car park from University drive
Set up 8.30am-9.45am
May
Welcome 9.45am
Refreshments Tea, coffee, juice and water throughout the event.
Packed lunch delivered to stands.
9 Exhibition hours 10.00am-3.30pm
Pack up 3.30pm-4.00pm
To ensure the full experience is available to all attending the day, do not dismantle or remove your
stand prior to 3.30pm.
Engineering &Science Exhibitor Information Pack: Page | 3Stand information
Each stand is 2.4m wide x 1.2m deep and includes:
velcro-receptive walls (2-3 sides) with lighting
1 table
2 chairs
tablecloth
2 re-useable water bottles
power and wireless internet access
What to bring
We encourage you to make your stand engaging and interactive to attract interest and make your
organisation ‘stand out in the crowd’. When planning your space, please consider the following:
Bring along a recent graduate from UC who is now with your organisation.
Bring brochures and/or information about the opportunities you have available, and display material
suitable for the stand size.
Space is limited so we recommend a maximum of two pull up banners per stand.
We recommend a maximum of three representatives per stand.
Representatives should wear a name badge.
Please bring your own multi-plug or extension cord if operating more than one item or if the power
cord on your equipment is not very long. Ideally this equipment will be tagged and tested.
If you would like to hire additional equipment for your stand (eg. TV screen, computer etc), we can
recommend suppliers that are experienced at working on campus. Please consider the size of your
stand when making these arrangements. Contact the Event Coordinator for more information (see
Contacts list).
Velcro dots or pins to attach material to the walls.
Tips for Employers
Employability is a key attribute that is encouraged, fostered and developed by UC for all its students and
graduates through curriculum, internships, work placements, co-curricular activities and career education.
As such students at all levels of study are encouraged to attend Career Fairs. These provide the
opportunity for students to learn and engage with industry and to become better informed about the
knowledge skills and qualities sought, and ultimately ensure their preparedness and relevance to
opportunities industry offers
Engineering &Science Exhibitor Information Pack: Page | 4Hints and tips for engaging with students at a Careers Fair
Staff with friendly people
Choose staff who are keen to engage, are outgoing, polite and have a ready smile to attend the
Careers Fair.
Think about the audience
Who are you trying to attract to your company? People are more comfortable to approach others
who look like them. This means that when you are on a university campus it can be very helpful to
have young employees attend the fairs. If students don’t think they fit your organisational culture
they are less likely to apply.
Be approachable
Encourage your staff get out from behind the table to engage students, shake hands and get
talking. It is also not a good idea to be on your mobile phone and eating food all the time.
Stand out from the crowd
Make your booth stand out. Use large photos, charts, posters and make sure they are eye catching.
The use of vibrant colour can also help make a great impression.
Be engaging
Having videos or presentations available for students to watch can be a great tool to keep students
engaged, especially if they are waiting to speak to you. Be creative and memorable.
Social media
Let everyone know you will be there beforehand by promoting it on social media using hashtags and
tagging UC. Try live streaming from the fair on Facebook, or post photos on Instagram while you are
there. Set up a Twitter account that advertises prizes or draws for attendees.
Free stuff
Students like giveaways! Lollies, pens, magnets, drink bottles etc. will help improve the number of
students coming to talk to you
Engineering &Science Exhibitor Information Pack: Page | 5Exhibitor List and Floor Plan
Organisation Stand Organisation Stand
Abley Transportation Consultants 47 MetService 57
Aurecon 20 Milmeq 41
Beca 25 Mitchell Vranjes Consulting 17
BVT Engineering Professional 36 Engineers
Mobil Oil New Zealand Limited 34
Services
Calibre Group 1 Monadelphous 35
Carrfields Irrigation 12 New Zealand Defence Force 23
Cook Costello 7 New Zealand Transport Agency 45
Danone 61 NORTHROP Consulting 30
Downer 27 ENGINEERS
NZIC 60
Energy Skills NZ 31 Oceania Dairy 39-40
Engenium Ltd 3 Pattle Delamore Partners Ltd 52
ENGEO Limited 44 Planit Software Testing 54
Engineering Design Consultants 4 Powerco 43
Engineering New Zealand 32 Queenstown Lakes District Council 49
Ergo Consulting Limited 42 Randall and Associates Ltd 19
EY 33 Richards Consulting Engineers 9
FAST NZ 51 Riley Consultants 15
Finity Consulting 55 Robert Bird Group 6
Fisher & Paykel Healthcare 38 Scott Technology 11
Fletcher Building 10 Silvester Clark Ltd 8
FNZ Limited 48 Structex 18
Fulton Hogan 2 Syft Technologies Limited 26
GHD Ltd 22 Telogis 53
HamiltonJet 37 Tetrapak 58
Harrison Grierson 24 Todd Energy Ltd 21
HEB Construction 5 Tonkin + Taylor 46
Horizons Regional Council 16 Transpower NZ Ltd 28
INTENT Group Limited 50 Trimble Navigation New Zealand 56
Kirk Roberts Consulting 13 Limited
UC Careers, Internships and employment i
McConnell Dowell 14 WSP Opus 29
Xero 59
Engineering &Science Exhibitor Information Pack: Page | 6set up set up
access access
44 43 42 41 40 39 38 37 36 35 34 33
17 32
16 31
18 19 20 21 22 23 24 25 26 27 28 29
15 30
14 13 12 11 10 9 8 7 6 5 4 3 2 1
Undercroft common space set up
access
45 46 47
61 UC1
UC2
57 58
56 59 48
Refreshments/breakout
55 60 49
54 50
53 52 51
Engineering &Science Exhibitor Information Pack: Page | 7Delivery and collection of materials
Delivery of materials
If you wish to send material in advance, please email details of the material to the Events Coordinator
so it can be inventoried. Items should arrive no later than 7 May 2018 and must be addressed correctly as
follows:
UNIVERSITY OF CANTERBURY
**ENGINEERING & SCIENCE CAREERS FAIR - 9 MAY 2018**
[YOUR COMPANY NAME]
C/O WAREHOUSE
20 KIRKWOOD AVENUE
ILAM
CHRISTCHURCH 8041
Materials will be at your stand when you arrive for set up.
Note: Delivery cannot be guaranteed for items that are labelled incorrectly or received after 7 May 2018.
Collection of materials
Please ensure arrangements are made for any leftover material or display equipment to be taken away at
the end of the event. If you wish to courier materials, please arrange for them to be collected on the same
working day or the day immediately following the event. Items must be clearly labelled and left at your
stand with the appropriate courier tickets/documentation. Any items left behind that are not labelled for
courier, or collected within seven days will be deemed to have been abandoned.
Address for collection:
UNIVERSITY OF CANTERBURY MAILROOM
C/O WAREHOUSE
20 KIRKWOOD AVENUE
ILAM
CHRISTCHURCH 8041
Engineering &Science Exhibitor Information Pack: Page | 8Parking
If you choose to include one car park space in your registration, free parking will be available for one car in
the Law car park. Recommended access points are marked on the map below.
On arrival, you can collect a pass to display in your vehicle window from a student volunteer at the drop off
point or the help desk.
There is a drop off point where you can leave your material before parking. Please do not leave your
vehicle unattended in this area – to allow space for other exhibitors please leave your materials with a
student volunteer and continue on to the Law car park.
Under-
croft
Drop off point
Engineering &Science Exhibitor Information Pack: Page | 9Set up and pack up
Set up
Please ensure you allow enough time to set up. All stands must be set up in time for the welcome at
9.45am. Student volunteers and staff will be on site during this time, please feel free to find us near the
help desk or see the Contacts list for phone numbers.
Pack up
There may be some attendees that arrive in the last 30 minutes of the event, so do not dismantle or remove
your stand prior to 3.30pm when the event closes.
Ensure you take all of your materials with you, or label items for courier collection the following day (see
Delivery of materials). Any items left behind that are not labelled for courier, or collected within seven days
will be deemed to have been abandoned.
Catering
At your stand:
Each stand will have two re-useable bottles ready for your arrival.
Packed lunch from 12.30pm.
In the refreshments area:
Tea, coffee and juice.
Water station for refilling your water bottles.
Morning tea from 10.30am.
TIP - If your stand has one representative please make yourself known to staff or student volunteers, who
will be able to assist you with refreshments so you don’t need to leave your stand.
Internet access
Wifi login Instructions
Network: UCvisitor Connect to UCvisitor
Acknowledge security warning if prompted
Open your browser
Follow the prompts to register for a guest login
If you require a direct cable to your stand, please contact the Events Coordinator for more information (see
Contacts list).
Engineering &Science Exhibitor Information Pack: Page | 10Emergency procedures and health & safety
PHONE CAMPUS SECURITY 364 2111 or ext 6111 or 0800 823 637
Emergency procedures
Please familiarise yourself with the emergency procedures displayed at the venue. This has important
information for managing any emergency situation, as well as assembly areas. In the event of an
emergency, UC staff will provide instructions
Emergency exits
Ensure you know where the emergency exits and assembly areas are. Please do not obstruct any exits or
walkways with your equipment or materials.
Fire alarm
If you hear the fire alarm, leave the venue immediately via the nearest exit. Please follow UC staff
instructions and go with them to the allocated assembly area.
Earthquake
Stay where you are, take shelter – stop, drop and hold. Do not evacuate unless instructed by UC staff.
Please follow UC staff instructions.
Health & Safety
Please report any health & safety concerns or issues to the information desk.
First aid
A limited first aid kit will be available at the Help Desk, for minor injuries such as paper cuts etc. However, if
you require more comprehensive first aid assistance, please notify staff who will call Security for
assistance.
Engineering &Science Exhibitor Information Pack: Page | 11Terms and conditions
Careers Fair package Registration
Each site is approximately 2.4m wide x 1.2m deep. Registration for the Engineering & Science Careers Fair
Site allocation will happen in strict order of reply. must be completed through Eventbrite. Where the
However if you have any special site requirements, we preferred method of payment is credit card.
will accommodate them where we can. If you prefer to pay via invoice please follow the
Due to space restrictions a maximum of three instructions within the registration. A confirmation email
representatives may staff each exhibition site. will be sent to you from Eventbrite which will include
Each exhibition site will include a table and two chairs. your invoice. Please pay the amount specified in our
Student volunteers will be available to assist for the bank account. Please use the invoice number as the
duration of the event. reference. Payments must be made to University of
Publicity of your attendance will be organised on the Canterbury bank account: Account Name: University of
Careers Fairs website, targeted emails to students and Canterbury. Account Number: 01 1839 0036732 00
in the information flyer for students. You will receive a confirmation email within three
Catering at the Engineering & Science Careers Fair working days of registering, if you do not receive this
includes: email please contact events@canterbury.ac.nz
- Two re-useable bottles. Registration for the fair is only confirmed once payment
- Tea, coffee, juice and water throughout the event. is received in full and you have received a confirmation
- Morning tea from arrival in refreshments area. email.
- Packed lunch delivered to stands. Priority allocation is given to full-fee paying exhibitors
The Engineering & Science Careers Fair takes place in and complimentary or discounted registrations will be
Undercroft, Puaka-James Hight, Ilam campus. confirmed after registrations close.
Visitor car parking is available in a designated area on If you do not receive a confirmation email within three
campus, however limited. A parking pass is required working days from registering through Eventbrite, please
and can be collected from the helpdesk at the venue contact UC Events at events@canterbury.ac.nz
upon arrival. Set up and dismantle
Promotional material All display material can be set up from 8.30am-9.45am
If you wish to send material in advance for delivery to on the day of the event and must be ready in time for the
your stand on the day, please email the details to the welcome at 9.45am.
Events Coordinator and courier your material to our No displays are to be dismantled or removed prior to
warehouse as per details below. 3.30pm when the event closes.
If your boxes are not labelled accordingly or if they Please bring your own multi-plug or extension cord if
haven’t arrived within two working days before the operating more than one item or if your computer or TV
event we cannot guarantee that you will receive your power cord is not very long.
material in your stand on the day. Cancellation and refund policy
Overseas employers should courier their material and Cancellations must be received in writing no later than
displays well in advance to allow for any delays with NZ 30 working days prior to the event. Cancellations on or
Customs. before this date will be accepted with a 100% refund
Please strictly label your boxes as follows: excluding Eventbrite fees. Regrettably cancellations
UNIVERSITY OF CANTERBURY after this date will not receive a refund. Cancellations
**{Name of Fair} CAREERS FAIR – {Date of can be requested through Eventbrite.
fair}** On the occurrence that UC must cancel or postpone the
[YOUR COMPANY NAME] event, employers that have already paid will have the
C/O WAREHOUSE option to receive a full refund excluding Eventbrite fees
20 KIRKWOOD AVENUE or have the registration fee applied to the next
ILAM scheduled UC Careers Fair.
CHRISTCHURCH 8041
In the event that a registered exhibitor is unable to
attend due to unforeseen circumstances such as bad
We look forward to seeing you at weather, delayed flights, an accident etc., the
the Engineering & Science Careers registration fee will not be refunded nor credited toward
Fair any future careers fair.
Engineering &Science Exhibitor Information Pack: Page | 12Contacts list
Campus security 364 2111 or ext 6111 or 0800 823 637
Events Coordinator UC Events, events@canterbury.ac.nz
Careers, Internships and Employment
Employment Coordinator Robyn Cummins, robyn.cummins@canterbury.ac.nz
Careers Consultant Dave Petrie, dave.petrie@canterbury.ac.nz
Manager Chris Bridgman, chris.bridgman@canterbury.ac.nz
Website www.canterbury.ac.nz/careers/
More information for employers
Guide for employers
Have a look at our website for more information and tips for recruiting UC graduates.
http://www.canterbury.ac.nz/careers/services-for-employers/
Employer menu
The employer menu is a handy quick reference guide outlining all of the opportunities
that the Careers, Internships and Employment team offer
Engineering &Science Exhibitor Information Pack: Page | 13You can also read
