ENTERING A NEW DIMENSION IN RISK - SPONSORSHIP BROCHURE BERLIN, GERMANY 17-19 NOV. 2019 - FERMA Forum 2019
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SPONSORSHIP BROCHURE BERLIN, GERMANY 17-19 NOV. 2019 ENTERING A NEW DIMENSION IN RISK WWW.FERMA-FORUM.EU
WELCOME
Risk is changing all around us and for all of us.
From the rise of cyber risks to industry restructuring, we are
all looking at a new dimension in risk – and we should do it
SPONSORSHIP BROCHURE
together. Because together we are stronger.
As risk changes, so the European Risk Management Forum
evolves to better meet the needs of our members and our
partners. We have chosen Berlin in 2019 as a venue to attract
the greatest number of risk managers from a wide range of
business sectors. We will, for the first time, provide metrics
for our partners to measure their performance at the Forum.
Finally, the programme has been structured to enhance the
opportunities to meet, make contacts and for our partners to
showcase their brands and businesses.
I invite you to join FERMA in presenting the 2019 European
Risk Management Forum in a city that has faced extraordinary
risks and today celebrates its success. From its acknowledged
history to its lively business environment, exciting architecture
and outstanding culture, Berlin is a meeting place for Europe.
Let us meet there to aim for the future together.
Jo Willaert
President of FERMA
02
TABLE OF CONTENTS
FERMA FORUM 2019
1. CONFERENCE OVERVIEW 4 4. PARTNERSHIP PROGRAMME 22
1.1 New at the Forum 5 5. GROUP REGISTRATIONS 24
1.2 Participants’ Profile Forum 2017 6 6. SPONSORS’ CHARTER 24
1.3 Participants Satisfaction Forum 2017 8 7. GENERAL INFORMATION 25
2. CONFERENCE PROGRAMME 10 7.1 Opening Hours of the Exhibition Area 25
3. SPONSORSHIP PROGRAMME 14 7.2 Contact 26
3.1 Why become a sponsor? 14 7.3 Venue 26
3.2 Sponsorship Opportunities 14 7.4 General Terms of Sale 28
3.2.1 The Exhibition Hall 14
3.2.2 Hospitality Suites 16
3.2.3 Sponsorship Items 17
03
CONFERENCE OVERVIEW
1. GLOBAL OVERVIEW KEY REASONS TO ATTEND
• A showcase for your brands
As part of FERMA’s strategic goal to promote risk and • An opportunity to display innovation & expertise
insurance awareness across Europe, we have selected Berlin • An ideal environment to meet current clients
as the venue for the 2019 European Risk Management Forum. and build new contacts
Berlin is part of FERMA’s history: the first official Forum • The largest European exhibition of risk
edition took place here in 1999. The city is a vivid combination management and insurance services providers
of creative research and future oriented start-ups with the • An evening for partners and delegates to enjoy
highest concentration of researchers in Germany. the city of Berlin in a relaxed atmosphere
• In all… a unique European Marketplace to do
It is a metropolis full of young motivated talents meeting business as we enter a new dimension in risk
companies with long standing traditions. management
Aiming for the future means taking risks, so Berlin is a perfect
SPONSORSHIP BROCHURE
location for the FERMA Forum!
The conference will be held at the Estrel, a state of the art
convention center offering a large number of accommodation FEATURES FOR 2019
and facilities.
The FERMA Risk Management Forum is the major European • Full morning dedicated to one to one business
event of risk professionals. It attracts more than 1,500 meetings
participants, and more than 400 of them are Risk Managers, • Brand new session concept: the industry stream
coming from across the European countries. • A post-event review for partners with
perfromance metrics
This gives them a unique opportunity to network with their • Large exhibition area of 2,000 sqm with space
peers and meet with their service providers in a one stop for 60 stands of various sizes
shopping place. • Large stands available for client meetings and
enhanced visibility
FERMA’s aim is a high quality exhibition with products • Social events (lunches, coffee breaks, cocktails)
and services across the widest possible spectrum of risk to facilitate contacts
management businesses. • Latest mobile application tools to facilitate social
networking
• Full access to all conference activities for all
delegates
• Delegates’ list directly available for partners
and sponsors
• Hospitality suites available for rent in the
Congress Centre near the educational sessions
04
01
1.1 NEW AT THE FORUM
ONE ON ONE BUSINESS MEETINGS FORUM PARTNER PERFORMANCE REPORT
An exclusive benefit to FERMA conference delegates is its This is a new feature designed to help our partners get the
unique European networking and market place. FERMA has greatest value from their investment in the success of the
allocated a dedicated period in the programme for sponsors to Forum. We will produce a report that will help our partners
hold one to one meetings with clients without the distraction assess the benefits of their activities at the Forum.
of conference sessions.
FERMA’s goal is to give a simple and effective overview of
traffic and visibility to demonstrate that the investments made
INDUSTRY STREAMS were relevant.
FERMA FORUM 2019
The report will be split in 3 parts:
In the same spirit as TED Talks, FERMA wants to spread ideas!
• Exhibition performance (stand traffic, visitors…)
Dedicated industry sessions during the conference will be a
unique opportunity for partners to demonstrate their expertise • Thought leadership (speakers, session attendance,
and innovative solutions in an original format! rating overview)
Delegates will be able to listen to 6 expert speakers on different • Social media and advertising
topics within one room. Inspiring speeches and authentic
storytelling will be the success key to convince delegates
to join. Sessions will run for one hour with two 20 minute
presentations and 10 minutes Q&A.
05
CONFERENCE OVERVIEW
1.2 PARTICIPANTS’ PROFILE FORUM 2017
The following information comes from our last Forum in Monte Carlo in October 2017. FERMA’s aim is a high quality exhibition with
products and services across the widest possible spectrum of risk management businesses.
TOP DELEGATES BY COUNTRY TOP 5 MOST REPRESENTED ASSOCIATIONS
UK 32%
France 12% Italy 7%
Italy 9% 10% The Netherlands
Switzerland 8%
SPONSORSHIP BROCHURE
Germany 8%
The Netherlands 6% Belgium 7%
Belgium 4%
USA 4%
Denmark 3%
Sweden 3% 9% Denmark
Spain 2% France 8%
GENDER AGE OF THE PARTICIPANTS
2% Over 65
Females 27% 56-65 16% 13% Under 35
46-55 40% 29% 35-45
73% Males
06FUNCTION SECTOR
Insurance 77%
Aerospace 1%
2% Academic / students
Automobile 1%
Others 9%
Banking & finance 6%
23% Broker Chemistry 1%
Service Construction 1%
providers 10% Energy 2%
2% Consultant Industry, manufactures 4%
Legal, law 1%
Media 1%
Retailers 1%
Risk
manager
25% Service 3%
30% Insurer Technology 2%
Telecommunication 1%
FERMA FORUM 2019
Transportation 1%
Risk Managers represented on average 25% of the total Other 7%
attendance.
FERMA MEMBERSHIP 2018
Agers 57 Finnrima 95
Airmic 1058 Gvnw 1200
Alrim 17 Igrea 42
Amrae 795 Marm 25
Anra 284 Narim 148
Apogeris 23 Norima 61
Czrma 24 Polrisk 43
Belrim 97 Rusrisk 59
Brima 26 Si Risk 23
Darim 81 Sirm 74
Erma 65 Swerma 228
07CONFERENCE OVERVIEW
1.3 PARTICIPANT’S SATISFACTION FORUM 2017
70%
OVERALL SATISFACTION
60%
OF RISK MANAGERS
50%
More than 90% of Risk Managers 40%
are satisfied.
30%
20%
SPONSORSHIP BROCHURE
10%
0%
More than Satisfied Partly Not
satisfied satisfied satisfied
PROFESSIONAL GOALS
80%
FOR RISK MANAGERS 70%
60%
78% of Risk Managers met their
50%
professional goals.
40%
30%
20%
10%
0%
Met Partly met Not met
0890%
BENEFIT OF MEETING 80%
PEERS & BUSINESS PARTNERS 70%
60%
80% of meetings have brought 50%
very good / good benefits.
40%
30%
20%
FERMA FORUM 2019
10%
0%
Very Average Poor N/A
good / good
80%
OVERALL QUALITY
70%
OF DISCUSSION RATING
60%
The overall quality of discussion 50%
was rated very good / good for 72%
40%
of participants.
30%
20%
10%
0%
Very Average Poor N/A
good / good
09CONFERENCE PROGRAMME
The FERMA Forum has a new format: two days of workshops and presentations, plus a dedicated half day for one to one meetings
and masterclasses, all designed to appeal to the risk manager and provide opportunities for interaction with partners.
Sunday, 17 November Monday, 18 November
HOUR ACTIVITY HOUR ACTIVITY
09:30 - 09:45 Opening
SPONSORSHIP BROCHURE
09:45 - 10:00 Panel
10:15 - 11:30 Networking break
11:30 - 12:30 Panel
12.00 - 18.00 Conference Registration 12:30 - 14:00
Lunch and Networking
14:00 - 16:00 Rimap Exam
14.00 - 15.30 3 Sessions - FERMA Stream
15:30 - 16:00 Networking break
16.00 - 17.00 Industry Stream
18.00 - 20.00 Welcome Reception 17.00 - 18.00 FERMA Cocktail
1002
Sessions will be held:
• Plenary: in the Auditorium next to the exhibition This conference programme is a draft layout of the sessions
• Workshops: Rooms 2, 3 and 4 and activities and is subject to change.
• Industry Stream: Room 1
Tuesday, 19 November Wednesday, 20 November
HOUR ACTIVITY HOUR ACTIVITY
Networking breakfast 09.00 - 12.00 One to one business meetings
09:00 - 10:30
FERMA FORUM 2019
Welcome Coffee:
(for other delegates ) 09:30 - 10:30 Masterclasses
10.00 - 10.30
10:30 - 11:30 Masterclasses
10:30 - 12:30 Panel/keynote/closing
11:30 - 12:30 One for the road drink
12:30 - 14:00 Lunch and Networking
Young Professional Activity
After lunch
(outside Estrel - exact timing TBC) NEW: INDUSTRY STREAM
Unique opportunity for partners to
14.00 - 15.30 3 Sessions - FERMA stream demonstrate their expertise and involvement
in innovation during the Conference.
15.30 - 16.00 Networking break
16.00 - 17.00 Industry Stream NEW: ONE TO ONE BUSINESS MEETINGS
Deepen and expand your relationships with
clients – established and new - without the
17.00 - 17.30 Closing Cocktail distraction of conference events during the
dedicated one to one morning session.
11CONFERENCE PROGRAMME
ESTREL CONGRESS CENTER
GROUND FLOOR
GF
Hall II Convention Hall I Hotel
SPONSORSHIP BROCHURE
Section A:
1
Auditorium
Section B:
2
Expo - exhibition hall 2 3
1
Foyer 3:
3
Working and recharge zone
Healthy bar
Room 3:
4
Workshop
Room 2: 4
5
Workshop
5
12FLOOR +1
F+1
FERMA FORUM 2019
Room 1:
1
Industry stream
Room 4:
2
Workshop
2
1
13SPONSORSHIP PROGRAMME
3.1 WHY BECOME A SPONSOR? FERMA encourages all sponsors to make an early commitment
to avoid disappointment. Opportunities are limited and subject
to availability.
If you are aiming to build and consolidate business with Reservations will be handled on a “first come, first served”
Europe’s most influential buyers of risk management and basis. The level of commitment and the reception date of the
insurance products and services, then the European Risk contract will be the two criteria that determine the allocation
Management Forum 2019 will offer you new business priority.
opportunities.
• Diamond sponsors can submit reservation forms
from 26 to 30 November 2018 by email from 9AM CET
KEY REASONS TO BE A SPONSOR: • Strategic Partners of FERMA for 2019/2020 can submit
forms from 3 to 7 December 2018 by email from 9AM CET
• Platinum sponsors of Forum 2019 can submit
reservations forms from 7 to 15 December 2018 by email
In just three days you can:
SPONSORSHIP BROCHURE
from 9AM if they keep the same level of sponsorship
• Showcase your brands
commitment
• Meet targeted consumers - both existing clients
• Reservations forms should be submitted by e-mail between
and prospects
9AM on 17 December to 5PM on 30 December 2018.
• Demonstrate innovation and expertise
• Sponsorship items and stand allocation will be confirmed
• Learn market trends and insurance professionals’
by Publicréation from 28 January 2019.
needs
• All other requests after 30 December 2018 will be handled
• Introduce new products or services and promote
based upon availability
existing ones
• Establish your position as a key industry supplier
• Support the promotion of risk management in
Europe
3.2.1. THE EXHIBITION HALL
The layout of the exhibition area will allow for stands from
3.2 SPONSORSHIP OPPORTUNITIES a minimum of 6 sqm to a maximum of 24 sqm.
The area will be reserved for events as well as seating and
catering stations to create a constant flow of attendees.
FERMA sponsorship and promotional opportunities are The coffee breaks, luncheons and cocktails will also be held in
designed to give you face to face time with attendees. the Exhibition Hall.
FERMA can tailor its sponsorships to match any budget and The rental price will be €1,500 (VAT excluded) per square metre.
marketing strategy with the following options: This includes the basic stand structure (side and back panels,
• A stand in the exhibition hall shell scheme, fascia with your company or organization name
• A hospitality suite and fixed carpeting). Additional material and services will incur
• One or more sponsorship items separate charges.
1403
BENEFITS TO EXHIBITORS INCLUDE:
• For each 3 sqm of exhibit area rented, one
complimentary badge with full access to sessions,
GF
lunches and the social programme (this is not
applicable to packages which already include
complimentary badges)
• For each exhibit area rented, it will be possible to
purchase a maximum of 4 exhibition passes at a
reduced price of €1,300 (VAT excluded).
Access will be limited to the exhibition hall
including social events happening in the area
• List of participants including e-mail addresses
from 15th July 2019
• Each exhibitor will be acknowledged with his
company logo in the final programme and website
FERMA FORUM 2019
Exhibition stands 15 16 17 18 19 20 21 22 23
24 25 28 29 32 36
Central stage 33 37
26 27 30 31
01 08 34 38
02 35 39
High tables 03 09
13
10 41
40
11 42
14
12
Catering areas 04
05
06 43 44 47 48
07
45 46 49 50
51 52 53 54 55 56 57 58
15SPONSORSHIP PROGRAMME
3.2.2 HOSPITALITY SUITES
FERMA offers 14 rooms for use as hospitality suites
for private meetings.
The price includes space rental and electricity and excludes
equipment or other services. The location of each room will be
indicated in the final programme. Allocation of the hospitality
suites will be assigned by FERMA depending upon availability.
Hall II Convention Hall I Hotel
Rooms Available Sqm Cost
Wing 2 11 33 €6,000
Wing 3 12 40 €7,500
SPONSORSHIP BROCHURE
Wing 3 4 55 €8,500
1 Wing 3 1
2 Wing 2
2
Please note that FERMA will not allow lounges and hospitality suites to open before noon.
Monday and Tuesday morning will be dedicated to conference educational sessions in the auditorium
and networking time in the exhibition only.
163.2.3 SPONSORSHIP ITEMS
A list of possible sponsorship items is presented here under.
BENEFITS TO THE SPONSOR INCLUDE:
• List of participants (including e-mail addresses) from 15 July 2019
• One complimentary badge with full access to sessions, lunches and the social programme per €7,000 spent
(this is not applicable to packages which already include complimentary badges)
• Acknowledgement with your logo in the final programme and website
price in
FERMA FORUM 2019
Code Items Description of on-site branding opportunities
€ per item
A CATERING
Welcome the delegates to the Forum and co-host the welcome reception in a unique
A1 Welcome Reception 50,000
location - Diamond sponsor only.
Networking German On Tuesday morning, have your brand recognized and support this early networking
A2 15,000
breakfast breakfast in a German atmosphere to connect with delegates.
Monday Coffee Your logo and name will be visible in the coffee break area and in the programme.
A3 10,000
Breaks (AM & PM) One sponsor only.
The ever popular ladies lunch is changing its concept! At the end of the sessions from
Ladies networking 5 to 6 pm a dedicated networking cocktail will refresh our ladies friend and provide you
A4 15,000
cocktail with a great way to reinforce your presence. Your logo and name will be visible in the area
and in the programme. One sponsor only.
Get visibility of your name and logo in the Lunch area and the programme.
A5 Monday Lunch 15,000
One sponsor only.
Tuesday Coffee Your logo and name will be visible in the coffee break area and in the programme.
A6 10,000
Breaks (AM & PM) One sponsor only.
Get visibility of your name and logo in the Lunch area and the programme.
A7 Tuesday Lunch 15,000
One sponsor only.
17SPONSORSHIP PROGRAMME
price in
Code Items Description of on-site branding opportunities
€ per item
Young Risk "Outside of the box", take our young professional audience out to a non-convention centre
A8 Professionals setting where they will hear from a local speaker, share experience and shape the future 15,000
Activity of the industry.
Offer attendees refreshment (smoothies, juices) outside the exhibition and networking
A9 Healthy Bar hours, success guarantee for a healthy stop after or during working sessions hours! 15,000
(organised twice a day for a maximum of 45 minutes each). One sponsor only.
B COMMUNICATION
Reach FERMA 2019 delegates on-site and over 5,000 industry professionals and drive
SPONSORSHIP BROCHURE
traffic to your booth and website. Emails include daily FERMA 2019 highlights and key
FERMA 2019 Daily conference information for the following day as well as recaps for those not attending.
B1 10,000
Recap Email Sponsors receive a 100 character headline, sponsor name, booth number and link at the
top of the email; a logo, link and description up to 75 words at the bottom of the email.
One sponsor only per on-site email blast. Only two available!
Industry stream A full A5 colour page advertisement. A unique opportunity to associate your brand with a
B2 5,000
program Back Cover new and innovative concept. One sponsor only.
Your logo and name will be visible on the back outside cover. The complete FERMA
B3 Pocket Programme FORUM 2019 experience in Berlin "unfolds" before you as this piece expands to show each 10,000
day's activities in detail including the layout of the convention center. One sponsor only.
Preliminary
B4 A full colour page A4 advertisement: 2nd Cover (front inside). One sponsor only. 10,000
Programme 2nd cover
Preliminary
B5 A full colour page A4 advertisement : 3rd Cover (back inside).One sponsor only. 10,000
Programme 3rd cover
Preliminary
B6 A full colour page A4 advertisement : 4th Cover (back outside). One sponsor only. 15,000
Programme 4th cover
An extremely high visibility option! About 30 hostesses will wear the T-shirt branded with
B7 Hostess T-shirts FERMA and your logo during the event. Production, shipment, and other related costs are 15,000
included. One sponsor only.
18price in
Code Items Description of on-site branding opportunities
€ per item
Put your logo on high impact graphics on the show floor! The thousand of attendees will
Floor signage
B8 be guided to the Ferma Forum through the foot path. Custom your graphic and remind 15,000
(stickers)
delegates where YOUR booth is located! One sponsor only.
Put your logo on high impact graphics and brand the exhibition windows (2 glass panels)!
B9 Window branding 15,000
Attendees will be excited before they hit the show floor. One sponsor only.
banner above door Get high visibility by branding the exhibition door with your company branding.
B10 10,000
in Foyer III One sponsor only.
Welcome the delegates with your logo visible in front of the hotel main entrance.
B11 Event Flags 10,000
One sponsor only.
FERMA FORUM 2019
Shuttle busses
to/from congress Get your logo and video on the busses screen. Busses will bring the delegates to the
B12 10,000
center - welcome Forum Welcome Reception. One sponsor only.
reception
Get high visibility and guide the participants to the exhibition hall with your company logo.
B13 Stairs Branding 10,000
One sponsor only.
Put your logo on high impact graphics and brand the way to exhibition! Attendees will be
B14 Foyer II branding 15,000
excited before they hit the show floor. One sponsor only.
Put your logo on high impact graphics and brand visual hung in the main atrium
Foyer III branding
B15 (2 banners) Attendees will feel immediately welcomed before they hit the registration 10,000
3 x 2 available
area. Three sponsor only.
C CONFERENCE
Your logo on all delegates bags! This is a unique opportunity for brand visibility.
C1 Conference bags 25,000
Production, shipment and other delegate costs are included. One sponsor only.
This is an extremely high visible option. Your logo will be branded on the lanyard
C2 Lanyards distributed with the badges at the Forum. Production, shipment and other related costs 20,000
are included. One sponsor only.
19SPONSORSHIP PROGRAMME
price in
Code Items Description of on-site branding opportunities
€ per item
Allow your message to tag along with every FERMA 2019 delegate! Placed in the
Delegate bag, this premium luggage tag branded with your corporate logo will receive
C3 Luggage tags 10,000
repeated use on business or leisure travel. Your logo will be seen at the Forum and
beyond! One sponsor only.
This is an easy and effective way to get your message in the hands of every registered
delegate. Popular hard-covered notebooks will be distributed to all attendees in their
C4 Notepads delegate bag. Place the logo on the cover of this notebook and get exposure at and 15,000
beyond the show as attendees return to their offices and desks to review important
notes, memory-joggers and names of contacts. One sponsor only.
SPONSORSHIP BROCHURE
Its a long-lasting sponsorship opportunity that's definitely worthy of some ink. Place your
logo on quality click-to-write pens that will be distributed in each delegate bag. When
C5 Pens 10,000
delegates reach for a pen, your company logo will be on it… at the Forum and beyond!
One sponsor only.
Delegates love to stay connected. Be in the center of the action as delegates check their
Working & emails in a quiet area. Don't pass up this opportunity to showcase your company while
C6 10,000
Recharge Zone providing attendees with this much-needed service. Recharge stations will be available
on this area. One sponsor only.
D DIGITAL
Smartphone Your name on all delegates mobile phone, first thing the participants will see when
D1 Application splash opening the application! The design will be adapted to the sponsor requirement. 15,000
screen One sponsor only.
Smartphone Get visibility in the mobile application app together with the highlights of the conference.
10,000
Application banners One sponsor only.
Do you want to increase your visibility on social networks? Your hashtag or logo will be
D2 Social Media mentioned on the social wall and on all printed material mentioning FERMA's network. 10,000
One sponsor only.
Get your name and logo visible on the homepage of the WIFI connexion which will be
D3 Wi-Fi 10,000
available for free in the entire conference area. One sponsor only.
20price in
Code Items Description of on-site branding opportunities
€ per item
E OTHERS
Refresh the delegates with water bottles branded with your logo and distributed in rest
E1 Water bottles 15,000
areas or conference bags during the event. One sponsor only.
Provide shelter on a rainy day. Get your brand and message and distribute umbrella's
E2 Umbrellas 10000
to delegates. One sponsor only.
Let the delegates explore their creativity, pay tribute to the Berlin wall and leave a trace
E3 Street Art Wall 10,000
of their presence at the Forum. One sponsor only.
Allow the participants to leave a message of their best experience at the Forum on video.
E4 Video corner 10,000
FERMA FORUM 2019
One sponsor only.
Exhibition
view:
A nice location to hold informal meetings and discuss with colleagues. Branded with you
Lounges 30,000
E5 logo, the seating area is well located to give your brand high exposure.
4 available Plenary
Partners in Excellence and Platinum sponsors only.
room view:
20,000
F INDUSTRY STREAM
Industry stream
Demonstrate your expertise and innovative solutions, take part in this new vibrant
sessions: 12
F1 concept of ideas worth spreading. 1 expert speaker, 20 minutes speech plus Q&A, 10,000
sessions available
repeated twice over 1 hour. Maximum 2 different sessions per sponsor.
over 2 days
21PARTNERSHIP PROGRAMME
Based on the total investment, a sponsor becomes a FERMA Diamond, Platinum, Gold or Silver Partner.
Partners benefit from the following advantages.
DIAMOND PARTNER PLATINUM
SPONSORSHIP BROCHURE
100,000 € to be spent between booth
80,000 € to be spent between booth (18 sqm minimum
(18 sqm minimum mandatory), welcome reception,
mandatory), hospitality suite and sponsorship items
hospitality suite and sponsorship items
Exclusive sponsorship: Partner headquarters needs to be based
in the country where the Forum is taking place. -
For the Forum 2019: Germany
Welcome to the Forum: welcome reception
-
or speaking slot
Full inner bound page advert in preliminary programme Full inner bound page advert in preliminary programme
Badge scanner to collect all details of delegates Badge scanner to collect all details of delegates
visiting your stand visiting your stand
Free access to Forum Performance report Free access to Forum Performance report
Access to delegate list on 15 July 2019 Access to delegate list on 15 July 2019
Acknowledgement as partner in the exhibition hall, Acknowledgement as partner in the exhibition hall,
on the website, in the programmes and on the screens on the website, in the programmes and on the screens
between sessions between sessions
18 complimentary badges with full access to sessions, 15 complimentary badges with full access to sessions,
catering and the social programme catering and the social programme
10% discount on net group registration prices 10% discount on net group registration prices
2204
GOLD SILVER
40,000 € to be spent between booth (12 sqm minimum 25 000 € to be spent between booth (9 sqm minimum
FERMA FORUM 2019
mandatory), hospitality suite and sponsorship items mandatory), hospitality suite and sponsorship items
- -
- -
- -
- -
Paying access to Forum Performance report Paying access to Forum Performance report
Access to delegate list on 15 July 2019 Access to delegate list on 15 July 2019
Acknowledgement as partner in the exhibition hall, Acknowledgement as partner in the exhibition hall,
on the website, in the programmes and on the screens on the website, in the programmes and on the screens
between sessions between sessions
6 complimentary badges with full access to sessions, 4 complimentary badges with full access to sessions,
catering and the social programme catering and the social programme
10% discount on net group registration prices 10% discount on net group registration prices
23REGISTRATIONS & CHARTER 05.06
5. GROUP REGISTRATION 6. SPONSORS’ CHARTER
Registration packages are available at preferential rates for FERMA European Risk Management Forum is organised so
partners & sponsors (prices exclude VAT). that the industry partners can showcase and demonstrate
their latest product and services, meet with existing clients
and generate new leads. More than 1,500 delegates attend
the Forum and our sponsors and exhibitors work hard to
Group Registration
Price accomplish their goals: brand recognition and business
Packages
development.
Package of 10 € 15,750
FERMA works diligently to protect our exhibitors and sponsors
investment in the conference and intends that all have fair
Package of 20 € 29,700 treatment. It is essential that their investment is not diluted
SPONSORSHIP BROCHURE
by other companies taking unfair advantage of the Forum
Package of 30 € 42,000 opportunities - what is know as outboarding.
Package of 40 € 52,500 Outboarding companies will be subject to sanctions that will
affect their participation at future FERMA events, starting with
Package of 50 € 60,150 the loss of their priority. All partners, exhibitors and sponsors
should observe the following conditions:
• Monday and Tuesday morning are reserved exclusively
These rates are subject to the following conditions: for delegates to visit the exhibition and attend plenary
sessions. No other activities for delegates should be
• Deadline to purchase packages: 30 September 2019 scheduled during this time, including educational sessions
• Packages are anonymous. Names of participants should
be confirmed before 15 October 2019, after this date name • Promotional activities are allowed only within the
changes will be subject to an administrative fee of €50 designated areas. This includes distribution and/or use of
(VAT excluded). promotional items such as advertisement, banners, cars,
• No reimbursement for unused registrations. bycicles, etc...
• Upon payment of your exhibition and sponsorship
bookings you will get access to the online group • Commercial activities and/or transactions of a commercial
registration form. or business nature are not allowed in the conference area
24GENERAL INFORMATION 07
7.1 OPENING HOURS
OF THE EXHIBITION AREA
We encourage all partners, exhibitors and sponsors to host
parties and special events to enhance the Forum before and
after event hours. The dates and times are preliminary and are subject to change.
Contact us if you have questions about a session you would
like to organise. We will do our best to facilitate your ideas.
We want our sponsors and partners to get the best possible OPENING HOURS
value from supporting the Forum. OF THE EXHIBITION AREA
(*) outboarding: any non-permanent exhibit, demonstration,
event or branded activation that lasts for more than one day • Booth set-up and material delivery
during the Forum as well as events and activations that occurs
FERMA FORUM 2019
outside of contracted space with FERMA, at the same time as Sunday, 17th November 2019
the conference programme. This includes events and meetings 06:00 to midnight
at hotel suites, meeting rooms, ballrooms, restaurants, clubs…
• Booth dismantling
Outboarding violates FERMA policy and goes agains the
International Association of Exhibitions and Events (IAEE) Wednesday, 20th November 2019
guidelines and practices. 13:30 – 18:00
• Exhibition opening hours
Monday, 18th November 2019
08:30 – 18:00
Tuesday, 19th November 2019
08:30 – 18:00
Wednesday, 20th November 2019
08:30 – 13:00
25GENERAL INFORMATION
7.2 CONTACT 7.3 VENUE
FERMA FORUM 2019 SECRETARIAT Estrel Hotel & Conference Centre
-
Sonnenallee, 225
Publi Creations has been selected by FERMA to handle 12057 Berlin - Germany
all administrative and logistics aspects of the 2019
Forum. They will handle booth, hospitality suites and The Estrel is a no smoking area
sponsorship items reservations, sponsors requests,
registrations and accommodations.
Publi Creations
-
SPONSORSHIP BROCHURE
74 Boulevard d’Italie
98 000 Monaco
Tel: +377 97 97 36 07
Fax: +377 97 97 35 50
ferma2019@publicreations.com
FERMA 2019
Ferma
-
Mrs Véronique De Hertogh
Avenue de Tervueren, 273
1150 Brussels
Belgium
Tel: + 32 2 761 94 32
Fax: + 32 2 771 87 20
www.ferma.eu
veronique.dehertogh@ferma.eu
2627 FERMA FORUM 2019
GENERAL INFORMATION
7.4 GENERAL TERMS OF SALE way of the official form established by the event planner
duly signed if applicable, completed with additional required
documents. Neither a request for being sent a registration
form, nor its mailing, nor the cashing of a registration cheque
CHAPTER 1: GENERAL TERMS shall be considered as an application.
Section 2.2
Section 1.1 The event planner processes application and rules on
An « applicant » is defined as one who is interested in admissions. Admission becomes only effective after written
participating to the event, and who applied in order to confirmation to the participant.
participate.
A « participant » is defined as any applicant admitted by the Section 2.3
event planner to participate to the event. In case of rejection, the event planner is not required to
The « event planner » is the association who initiated the give grounds for his decision which shall be notified to the
Event as well as the company Publi Creation, in charge of the applicant. On no account, the rejected applicant shall claim
SPONSORSHIP BROCHURE
marketing of the event on behalf of and/or for account of the any compensation whatsoever concerning this matter and in
association and/or the organizing committee of the Event. particular by claiming that his admission was solicited by the
event planner. He shall not either use the correspondence
Section 1.2 exchanged between him and the event planner or the cashing
The members willing to exhibit or organize a session agree of the amount of the membership or even the publication
unreservedly and undertake to comply with these general of his name on any list as proof of his admission. Rejection
terms, the regulation of the hosting location which applies to of admission shall not give rise to the payment of any
them and which they acknowledge, as well as more generally, compensation other than the reimbursement of the amounts
the regulation including security regulation, applicable to paid to the event planner.
events organized in Italy. They agree to all new provisions
imposed by circumstances or in the interest of the event which Section 2.4
the event planner reserves the right to notify, even verbally. In any case, admission of application files shall be subject to
the availabilities offered by the Event.
Section 1.3
The event planner sets the location, the duration, the opening Section 2.5
hours and closing hours of the event, the price of stands/ Any admission binds definitively and irrevocably the participant
locations, that of admissions, as well as the closing date for who then becomes liable of the entire amount of the sums
registration. He is the only one who determines the types of described in chapter 3.
individuals or companies admitted to exhibit and/or visit the
event as well as the list of products or services presented. Section 2.6
Admission application subscriptions as well as admissions
imply conformity of the applicant to the provisions of these
CHAPTER 2: APPLICATION AND ADMISSION regulations and the special regulations inserted in the
participant’s guidebook as well as the security and police
measures which would be prescribed by the authorities as well
Section 2.1 as the Administration. Any breach of these regulations or of
Excluding any other, the application request is realized by the special regulations may entail immediate, temporary or
28final exclusion of the member, without any compensation or Section 3.2
reimbursement of the amounts paid and without prejudice to In case of non-payment of the down payment and/or the
legal actions which may be brought against him. payment of the rest of amount at the specified dates of
payment, the event planner reserves the right to terminate
Section 2.7 at any moment, without prior notice nor formal notice, the
Any subscription by the applicant of an admission application participant’s membership, the due amounts remaining
is deemed to be a waiver of all other general/specific terms of irrevocably earned by the event planner, the latter being thus
purchase or any additional or dispensatory document offered able to dispose as he sees fit of the location or the room in
by the latter. question which he shall market towards a third person.
Section 2.8
The admission certificate issued by the event planner to CHAPTER 4: CONDITIONS OF TERMINATION
members is nominative and shall not be transferred. Members
are strictly forbidden, except with written authorization of
the event planner, to transfer, sublet or share for free or for a Section 4.1
fee all or part of their location. They are also strictly forbidden In case of termination, on whatever ground, by a participant
FERMA FORUM 2019
to rent within the hosting site a surface other than the one more than 90 days before the first day of the event, the event
offered by the event planner. planner keeps as compensation the 50% down payment
received (or due if the down payment has not been paid at this
date). If termination occurs on the 90th day or less than 90
CHAPTER 3: REGISTRATION FEES days before the first day of the event, the entire sums due shall
be kept as termination compensation.
Section 3.1 Section 4.2
A Payment of 100% of the total amount is due by the Any request for reduction of the space already booked shall
participant from the date of the admission. be expressly approved by the event planner and shall then be
By non-payment of an invoice upon its due date, the considered as a partial cancellation which entails charges born
immediate payment of any outstanding invoices shall be due. by the participant in the following manner : 25 % on the price
Publi Creation reserves the right, after prior written notice, to of the space initially reserved in case of a partial cancellation
suspend the provision of services, in case of non-payment of more than 45 days before the first day of the event and 35 %
the invoice, without prejudice to any other right of action. A on the price of the space initially booked in case of a partial
lump sum amounting to 15% of the unpaid invoices shall be cancellation less than 45 days before the first day of the event.
added to any amount unpaid within 30 days as from the due
date, without prior written notice, and with a minimum of Section 4.3
€ 125. It is up to the participant to subscribe to any insurance he shall
Moreover, legal interest’s rate published by the SPF Finance consider necessary in order to cover any possible unavailability
will be applied without prior notice to all sums remaining which could prevent him from participating to the Event.
unpaid 30 days as from the due date.
For any reservation request sent less than 45 days before
the Event, the entire amount is due on reservation subject to
admission.
29GENERAL INFORMATION
CHAPTER 5: ATTRIBUTION OF LOCATIONS Section 6.2
The installations of the stands shall not exceed 3 m high.
Concerning particular adjustments outside of the standards of
Section 5.1 weight or height, a special authorization request shall be sent
The event planner determines the map of the event and to Publi Creations no later than 60 days before the date of the
proceeds to the distribution of the locations and admission convention.
does not confer any right of use of a fixed location for the
participant. Section 6.3
If the event planner wishes to know the fitting out and
Section 5.2 decoration planned by the participant who is exhibiting, a
The map of the exhibition and the schedules of sessions are detailed map may be requested upon the latter by the event
determined by the event planner who distributes the locations planner.
in the order of reservations, taking into account as far as The participants shall comply with the instructions of the
possible the wishes expressed by the participants. hosting location and of the event planner, for the regulation of
entries and exits of goods and in particular, concerning vehicles
SPONSORSHIP BROCHURE
Section 5.3 of all kinds within the walls of the institution.
The event planner reserves the right to modify, any time
he shall considered useful in the interest of the event, the Section 6.4
disposition of surfaces, the map of the exhibition as well as The participants, or their principals, must have finished
the schedule of sessions. No reserve shall be allowed from the setting up their stand at the date and time set by the event
members. If the modification concerns the granted surface planner, after which time and date, no packaging, material,
area, there shall only be a discount in proportion with the price transportation vehicle, exterior contractors, shall be, under any
of the stand. reason whatsoever and regardless of whatever damage it can
cause to the participant, access, be kept, or remain on the site
Section 5.4 of the event.
The event planner shall not be held liable for mild differences
which could be noted between the numbers indicated and the Section 6.5
real dimensions of the location, nor for modifications which The setup of the stands shall not, under any circumstance,
could occur in the environment of the stands (modification damage or modify permanent installations of the exhibition
of neighboring stands, reconfiguration of the aisles…) as site and it shall not impair the convenience or the security of
registrations are being recorded. other participants and of the visitors.
Section 6.6
CHAPTER 6: INSTALLATION AND COMPLIANCE The particular decoration of stands/locations is done by
the participants and under their responsibility. It must, in
OF THE STANDS any case, fit with the general decorations of the event, the
visibility of neighboring stands and the possible stipulations
of the particular regulation and/or of the “guidebook” or “the
Section 6.1 participant’s handbook” on that subject.
The participant undertakes to comply with all the regulations,
standards and technical and security specifications applicable Section 6.7
to the Event. In the closed exhibition spaces, all used materials, curtains and
30carpeting included, shall comply with the security regulations
against fire hazard, the event planner reserving, at all times, Section 7.3
the right to have removed or destroyed any material or any The participant shall not, under any form whatsoever, present
installation which would not comply with these regulations. products and services nor make advertisement for non-
participating companies and contractors, unless prior written
Section 6.8 authorization given by the event planner.
The event planner further reserves the right to have removed
or modified those installations which would damage the Section 7.4
general aspect and/or the image of the event, hinder the The appearance of the stands shall remain impeccable all
neighboring participants or the visitors, or who would not throughout the event, the cleaning of each stand, at the
comply with the particular maps or plans previously submitted. participant’s expense, shall be done each day and finished for
the opening of the event to the public.
Section 6.9
The participant shall be present at his stand during the visit Section 7.5
of the security services and shall comply, throughout the No sponsor or exhibitor shall, during the time of the Event,
entire event, with the security measures imposed by Public organize or promote meetings, gatherings or other events on
FERMA FORUM 2019
Authorities or decided by the event planner. the themes of the Convention.
No sponsor or exhibitor shall organize a month before and/
or after pre- or post-convention classes, workshops or
CHAPTER 7: OCCUPATION AND USE OF THE STANDS symposiums. No sponsor or exhibitor shall organize parties on
the days of the Event.
Section 7.1
It is expressly forbidden to transfer, to sublet, to exchange, CHAPTER 8: ACCESS TO THE EVENT
for free or for a fee, all or part of the location attributed by the
event planner.
The attributed locations shall be occupied by the participant Section 8.1
at the opening time and day of the event. Failing that, they No one can be admitted within the walls of the event without
shall be deemed available and shall be liable to receive a new presenting a title issued or admitted by the event planner.
assignment without the failing participant being able to claim Some “participant passes”, or badges, giving the right of access
any compensation or any reimbursement whatsoever. to the event are, under the conditions determined by the event
The stands shall, during opening hours, be constantly occupied planner, issued to participants. Invitation cards for individuals
by a representative of the participant. or companies which they wish to invite are, under conditions
determined by the event planner, issued to participants.
Section 7.2
Except if given prior written authorization by the event Section 8.2
planner, the participant shall not present on his location other The event planner reserves the right to forbid admission or
materials, products or services than those which are listed to have expelled any individual, visitor or participant, whose
in the admission request and corresponding to the list of the presence or behavior would be detrimental to the security, the
products or services established by the event planner. Except peacefulness or the image of the event.
as otherwise expressly stipulated, the presentation and offer of
second-hand materials are absolutely forbidden.
31GENERAL INFORMATION
CHAPTER 9: CONTACT AND COMMUNICATION Section 9.6
The distribution or sale of newspapers, periodicals, prospectus,
WITH THE PUBLIC lottery tickets, signs, participation coupons, even if it is related
to a charity or charity event, the surveys, are forbidden, in the
location of the event and its immediate surroundings, unless
Section 9.1 exemption given by the event planner.
The event planner has the exclusive right to write, publish
and distribute, for payment or not, the catalogue of the Section 9.7
event. He may transfer all or part of this right as well as the Any advertisement with light or sound, and all animations,
advertisement included in this catalogue. The information shows, or demonstrations liable to give rise to crowd
necessary to write this catalogue shall be provided by the gatherings in the aisles, must receive prior agreement from
participants under their responsibility and under penalty of non the event planner who can cancel the authorization which may
insertion, within the time set by the event planner. have been previously given, in case it hinders the traffic or the
running of the event.
Section 9.2
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The participant expressly waives all remedies, both against the event Section 9.8
planner and the producers or distributors, as to the distribution, Advertisement spoken aloud and recruitment, in whatever
for event’s necessities, in Belgium and abroad, by television, video form and manner, are strictly forbidden. The participants shall
document or any other mediums (books, booklets), of his image, that not in any circumstances block the aisles or encroach on them,
of his stand, of his sign, his brand, his staff, his products or his services except upon written and prior exceptional authorization by the
and indemnifies the event planner of all remedies of his employees, event planner.
subcontractors and co-contractors, undertaking in advance to
impose upon them this obligation. Section 9.9
The participants shall scrupulously make sure to inform the
Section 9.3 public loyally of the qualities, prices, sales conditions and
The event planner reserves the exclusive right to post within guarantees of their products or services, fully, objectively and
the walls of the site hosting the event. The participant shall in compliance with the regulations. They shall not make any
therefore only use, inside his stand only, the posters and signs advertisement or any action whatsoever liable to misrepresent
of his own company, excluding any others and within the limits or constitute unfair competition.
of the instructions related to general decoration.
Section 9.10
Section 9.4 The participants undertake to only present products, services
All visuals (boards, banners, various signages, items such as or materials, in compliance with German of European
bags, pens, notepads and advertisements) produced by FERMA regulations, unless, if applicable, their non-compliance is clearly
for the participants will mention the event name and logo. indicated, by means of a sign. They are entirely liable for them
towards third parties, the event planner shall bear no liability
Section 9.5 whatsoever for them.
The minutes, catalogues, prints, gratuities or objects of any
kind, may only be distributed by the participants at their Section 9.11
booked stand/location. No prospectus related to products It is up to each participant to fulfil, every time it is necessary to
which are not exhibited may be distributed without written do so, the formalities which are required for his participation to
authorization of the event planner. the event, in particular, concerning work regulations, concerning
32customs for materials or products from abroad, concerning the event. This authorization shall be withdrawn at all times.
hygiene for food products and animal species. The event planner
shall not, at any time, be liable for difficulties arising therefrom. Section 10.4
Photography or filming by visitors may be forbidden by the
Section 9.12 event planner.
Outboarding violates FERMA policy Outboarding companies will
be subject to sanctions that will affect their future participation Section 10.5
to the next edition of the Forum, starting with the loss of their The photography of certain objects in stands may be forbidden
priority. upon the participants’ expedition and request.
(*) outboarding: any non-permanent exhibit, demonstration,
event or branded activation that lasts for more than one day
during the Forum as well as events and activations that occurs CHAPTER 11: INSURANCES
outside of contracted space with FERMA, at the same time as
the conference programme. This includes events and meetings
at hotel suites, meeting rooms, ballrooms, restaurants, clubs… Section 11.1
The participant undertakes to subscribe to a third-party liability
FERMA FORUM 2019
insurance policy covering any damages caused to third parties
SECTION 10: INTELLECTUAL PROPERTY on account of his own liability (including that of his employees,
contributors and casual employees of any kind), the said
AND VARIOUS RIGHTS insurance policy shall include a section on «tenant’s risks».
The participant also undertakes to subscribe to insurance
policies necessary to cover all damages (losses, thefts,
Section 10.1 damages...) incurred by the material which he has custody of
The participant must take care by himself of the intellectual (presented objects and more generally all movable elements
protection of materials, products and services which he or other which he has custody of), with waiver of any remedy
exhibits (patents, brands, models…), pursuant to the legal on behalf of the participant and his insurers towards the event
and statutory dispositions in force. These measures shall be planner and his insurers. The event planner is deemed not
taken before the presentation of the materials, products or to be liable, in particular concerning loss, theft and damages
services, as the event planner shall not accept any liability on whatsoever of the aforementioned material.
this subject, in particular in case of a litigation with another
participant or visitor. Section 11.2
The participant shall show proof of subscription to such
Section 10.2 policies, upon confirmation of his subscription, by presenting
The participants shall deal directly with the SACEM if they use certificates within 15 days following such subscription.
music inside the event, even for simple demonstrations of sound
materials, the event planner accepting no liability for this matter.
Section 10.3
Photography or filming may be allowed, upon written
authorization of the event planner, within the walls of the
event. A print of all the photographs or film shall be given to
the event planner within fifteen days following the closing of
33GENERAL INFORMATION
CHAPTER 12: DISMANTLING STANDS of registered conventioneers or for any lack of interest for the
entire event.
AT THE END OF THE EXHIBITION
Section 13.3
Any breach of the provisions of this regulation, of any possible
Section 12.1 particular additional regulation, or of the specifications of the
The participant, or his duly accredited representatives, shall “guidebook” or of the « participant’s handbook » prescribed
be present at his stand from the beginning of the dismantling by the event planner, can, without prejudice to all other legal
until total emptying of the stand. actions, give rise, with the help of the police if need be, to
the immediate closing down of the stand of the offending
Section 12.2 participant and to his exclusion. It is particularly the case for
The emptying of stands, goods, items and particular default of insurance, non-compliance of the layout, non-
decorations, as well as residual waste of materials having compliance of the security rules, non-occupation of the stand,
been used for the decoration of the stands shall be done by presentation of products which do not comply with those listed
the participants within the time and hours given by the event in the admission request, etc.… Under such circumstances, the
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planner. After this time, the event planner may have the amount paid as to the participant’s registration is kept by the
objects carried into a furniture depository of his choice at the event planner, without any prejudice to the payment of the rest of
participant’s own expenses and own risks without being held the price, of any due sum remaining or of any other damages.
liable to partial or total deteriorations or losses.
Section 13.4
Section 12.3 Any information request or report of any financial kind on the
The participants will let the locations, settings, materials at attribution of the sums shall be directly sent by the participant
their disposal in the same condition in which they will have to the professional association initiating the event.
found them. All deteriorations caused by their installations or
goods, either to the material, or the building, or to the occupied Section 13.5
floor, shall be assessed by the technical services of the event The event planner shall have the right to rule on all cases not
planner and born by the liable participants. provided by these regulations. All decisions taken will be final
and immediately binding.
CHAPTER 13: VARIOUS PROVISIONS Section 13.6
The applicable law for this contract is Belgian Law; in case
of litigation, only the Trade Court of Brussels shall have
Section 13.1 jurisdiction.
In case of force majeure or any other exterior event in particular
of a political, social, sanitary, economical kind, exceeding the Section 13.7
control of the event planner and forcing the latter to cancel the Possible construction difficulties of this General Regulation in
event, and lacking the possibility of deferment of such event, another language shall be solved by reference to the meaning of
the event planner shall definitively keep the down payments the French Version of the General Terms [Conditions générales].
already paid and he shall not be held liable for this cancellation.
Section 13.8
Section 13.2 The participant shall be solely liable for any tax/contribution which
The event planner shall not be held liable for too low a number he would be liable for concerning his participation to the event.
34FERMA FORUM 2019
FERMA – The Federation of European Risk Management Associations brings together the national Risk management
Associations of 20 countries representing Belgium (BELRIM), Bulgaria (BRIMA),Czech Republic (CZRMA), Denmark (DARIM),
Finland (FinnRIMA), France (AMRAE), Germany (GVNW), Italy (ANRA), Malta (MARM) The Netherlands (NARIM), Norway
(NORIMA), Poland (Polrisk), Luxembourg (ALRiM), Portugal (Apogeris), Russia (RusRisk), Slovenia (SI. RISK), Spain (AGERS,
IGREA), Sweden (SWERMA), Swit¬zerland (SIRM), the United Kingdom (Airmic) and Turkey (ERMA).
FERMA’s collective membership of over 4800 individual risk and insurance managers represents the major industrial and
commer-cial companies in their respective countries.
FERMA’s vision is a world where risk management is embedded in the business model and culture of organizations.
Copyright © 2018 FERMA - Copying forbidden in any form, Concept & design proudly made by Green Pepper Agency - Brussels
in full or in part, without prior written authorisation from FERMA. www.greenpepper.be
www.ferma-forum.eu
35WWW.FERMA-FORUM.EU
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