EventsUpdate APRIL 2018 - NZEA
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EventsUpdate
APRIL 2018 editorial@nzea.co —
New Zealand Events Association, C/- PO Box 24018, Auckland 1345 ISSN 1179-3678
NUMBERS UP AT CRANKWORX ETF18 UPDATE WASTE MINIMISATION FOCUS
ROTORUA 2018 — See page 2 — See page 5 — See page 7
FROM THE
GENERAL MANAGER
Networking a priority!
The April Board meeting held NZEA members will be it provides the opportunity Awards: And, finally, a
early this month was hugely notified when registrations to collaborate, share word on the annual NZEA
productive in confirming open. Also in the planning are experiences, and overcome Event Awards programme.
an exciting year’s worth of seminars tackling event risk challenges together. Please The Board are pleased to
activity. (in every sense!) and revisiting take advantage of these announce an extended
some of our all-time most opportunities as they arise. qualifying period for the 2018
Seminars: We are finalising
popular seminars – Marketing Event Awards, running from
details of our next VolunteerNet: Many of you
and Digital Media and 31 March 2017 through to 31
seminar series focussed will already know that the
Strategic Planning. July 2018, that’s 16 month
on Sponsorships and VolunteerNet website closed
window of opportunity to
Partnerships – and presented Networking: our membership this month. There were many
celebrate your successes!
by Mike Wootton, former has consistently told us that reasons for this decision, but
Entries will be open from
Sponsorship Manager for networking is top priority, ultimately the model was not
early August for an eight week
ASB and winner of Event and we’ve heard you! Our sustainable in an environment
period – so get planning your
Sponsorhip Professional of spectacular team of Regional where other platforms offer
entries now.
the Year at the 2017 New Reps will be facilitating similar services.
Zealand Event Awards. Mike networking opportunities in Warm regards,
A sincere thank you to all who
is hugely experienced and your region soon. The chance Ségolène de Fontenay
have supported VolunteerNet
equipped with case studies to connect with your peers is General Manager
throughout the years.
from a New Zealand context. critical to a healthy industry, NZEA
Numbers up at Crankworx Rotorua 2018
SOURCE: NZHerald.co.nz, 10
April 2019
Crankworx Rotorua 2018 has
been dubbed a success with
event entries at capacity, huge
international viewership and
around 40,000 visitations over
the nine-day festival.
This was up from 35,000
visitations during the 2017
festival.
Event director Ariki Tibble said
Crankworx Rotorua was keen
to push the envelope as the
event entered the first year of
a new 10-year contract.
“The new additions were The Crankworx Rotorua team celebrate a successful 2018 event. CREDIT: Photo/Clint Trahan
significant changes which
created some challenges the Enduro World Series once Crankworx featured several The expo saw 60 businesses
for us, but they paid off and again as part of the event.” new elements in 2018, on-site with more
have helped to position us for including the addition of a international exhibitors this
Initial figures show total
continuous improvement in new Dual Slalom course and year.
Crankworx Rotorua broadcast
the years to come. a Redwoods DH event, a new
views were up about 70 per Kidsworx saw about 400
Kidsworx Arena, a new Pump
“Our team has pulled off cent, tracking more than kids over five days, a 10 per
Track, an Eat Streat based
another incredible festival. 600,000 views across all cent increase on 2017, with
opening ceremony, a Deep
It’s always a huge relief, and platforms. a particular increase in the
Summer Competition, and
we’re poised to build on this under-6 demographic as well
Viewers across 64 countries greater accessibility to the
year’s enhancements in 2019, as a big jump in the number of
engaged with the live webcasts event for locals.
where we will welcome back girls participating.
for an average of 23 minutes.
Cover image: Christchurch’s Lantern Festival. Credit: ChristchurchNZ
Events Update, April 2018 Page 2
EVENTING THE FUTURE
2018 CONFERENCE
6/7 AUGUST
RYDGES LATIMER
CHRISTCHURCH
#ETF18 JOIN THE CONVERSATION
PROFESSIONAL DEVELOPMENT CONFERENCE
FOR THE CORPORATE, BUSINESS, INCENTIVE,
AND EVENT INDUSTRY SECTORS.
"New Zealand's premier conference for the event industry and the
official conference of the New Zealand Events Association
Tahira Endean Kim Skildum-Reid Kaila Colbin
Author & Event Producer Power Sponsorship SingularityU
thought leaders | topic specialists | event trends
PROGRAMME RELEASED CONFERENCE OFFERS SPEAKERS & SPECIALISTS
Check out the programme 3 or more from the same Strategically selected for their
online now for details organisation discounts expertise on developments & issues
NZEA member rate relevant to the event industry
Early bird savings until 23rd July
Auckland’s Major Events Portfolio Confirmed
SOURCE: ATEED Release, 11 “Events like the ITM Auckland All Blacks vs Australia Venue: TBC
April 2018 SuperSprint and ASB Classic Date: 25 Aug 2018
Auckland Lantern Festival
draw visitors from outside Venue: Eden Park
A diverse range of cultural, Date: 14 – 17 Feb 2019
Auckland to come and enjoy
lifestyle and sporting events New Zealand Fashion Week Venue: Auckland Domain
what’s on offer here, and
happening in Auckland over Date: 24 Aug – 2 Sep 2018
international broadcast Auckland Pride Parade
the coming financial year will Venue: ANZ Viaduct Events
coverage of them highlights Date: 16 Feb 2019
receive public investment Centre
Auckland as a host city and Venue: Ponsonby Rd
as part of Auckland’s Major destination. And all these Auckland On Water Boat Show
Events Portfolio. events provide work for local Splore Music and Arts
Date: 27 – 30 Sep 2018
event operators, suppliers, Festival
Venue: ANZ Viaduct Events
Auckland Tourism, Events services and workers.” Date: 21 – 24 Feb 2019
Centre and Viaduct Harbour
and Economic Development Venue: Tapapakanga Regional
(ATEED) invests in major Of the 20 events confirmed Auckland Diwali Festival Park
events on behalf of Auckland for the 2018/19 portfolio, 14 Date: 20 - 21 Oct 201
Sculpture on the Gulf
Council to generate economic are arts, lifestyle and cultural Venue: Aotea Square
Date: 25 Jan – 17 Feb 2019
and social benefits for the events, with the balance being ASB Auckland Marathon Venue: Waiheke
region and its people. sporting events. Date: 28 Oct 2018
Pasifika Festival
ATEED is investing in 20 major Venue: Various
Auckland’s Major Events Date: 23 – 24 March 2019
events in 2018/19, including Portfolio 2018/19 ITM Auckland SuperSprint Venue: Western Springs Park
14 events that successfully Date: 2-4 Nov
applied for sponsorship FIBA Basketball World Cup NZ International Comedy
Venue: Pukekohe Park
through the annual 2019 Asian Qualifiers: Tall Festival
Raceway
contestable funding round. Blacks v China Date: 1 - 26 May 2019
Date: 1 July 2018 Farmers Santa Parade Venue: Various
The latest funding round saw Venue: Spark Arena Date: 25 Nov 2018
Auckland Writers Festival
ATEED receive 49 applications Venue: Central city
2018 Pan Pacific Youth Water Date: 14 -19 May 2019
requesting a total of $8.9
Polo Festival ASB Classic Venue: Aotea Centre
million in sponsorship
Date: 7 - 17 July 2018 Date: 31 Dec 2018 – 12 Jan
funding, with approximately Auckland Art Fair
Venue: Various 2019
$1.35 million available to Date: 1-5 May 2019
Venue: ASB Tennis Arena
allocate for contestable major New Zealand International Venue: The Cloud
events sponsorship. Film Festival Tamaki Herenga Waka
* Confirmed events at 11 April
Date: 19 July – 5 Aug 2018 Festival
Since Auckland’s Major 2017, details may be subject to
Venue: Various Date: Jan 2019
Events Strategy was approved change.
by Auckland Council in 2011,
ATEED-sponsored major
events have contributed
$360 million to the regional
economy and 2.2m visitor
nights (from 2011/12 FY –
2016/17 FY).
ATEED Head of Major
Events Stuart Turner says
major events – defined by
their scale and projected
benefits – are recognised
internationally as a means to
deliver significant social and
economic outcomes for cities
and their populations.
“Festivals like Tamaki
Herenga Waka and
Pasifika help celebrate and
demonstrate to Aucklanders
and visitors what is unique
about this place and its
people.
Supplied
Events Update, April 2018 Page 4
Wake up! There’s a shake up!
community events is a good Kaila is widely recognised
example. as a forward thinker and
an innovative voice in web
The annual Eventing the trends and global online
Future Conference is the communities. She has
“It’s predicted that computer major forum for providing developed a particular
gaming will soon overtake international speakers, expertise in provoking
rugby in our national content and examples of disruptive thinking and in
affections” Your weekend, application to the New bringing together disparate
Sunday Star Times, 31 March Zealand events sector, ideas about humanity. Her
preparing and informing opening keynote session
A provoking article in the event professionals and will give an overview of the
Sunday Star Times last month event services for changing major disruptors creating
on the new threat of ESports business models. exponential change in our
(competitive video games) on Kaila Colbin will challenge our
business and community thinking at ETF18
traditional sport competitions The theme for ETF 2018 is environments
provides a good example of a Disruptors, Opportunities
changing world and disruptive and Differentiators, with A co-founder and Chair of Special rate for NZEA
change that is and will affect some leading international the non-profit Ministry of members and a discount
just one of our event sectors, speakers in the lineup. Awesome, the starting point when 3 or more delegates
but there are many more for early-stage entrepreneurs
that will impact on business, We are excited to welcome book from the same
in Christchurch; the Curator
arts and cultural events. The Kaila Colbin to the conference organisation.
and Licensee for TEDx
focus and interest for our this year as our opening Christchurch in New Zealand
NZ markets and sponsors is keynote speaker. Hailing from Register now:
and TEDx ScottBase in
now global, creating greater the USA but now making New www.eventingthefuture.co.nz
Antarctica; Chair of the New
competition than ever. Zealand home, Kaila is an York-based culinary school
entrepreneur, a published Natural Gourmet Institute; Endean, is another
With our geographic writer, a communications professional who will add
Deputy Chair of CORE
isolation, and lack of expert and the founder of global event experience
Education; and a Director of
international exposure, NZ numerous companies. She around disruption and new
ChristchurchNZ, she will hit
event professionals are spearheaded the hugely opportunities specific to the
us between the eyes but will
often distant from what is successful SingularityU events sector.
also field the questions we all
happening globally until the New Zealand and Australia want to ask.
trends hit, missing out on the Summits, introducing This year will be a don’t miss
awareness and adaptation more than 2,000 people to Our previously announced for any professional running,
phases. The demise of some exponential technologies and second keynote, Tahira funding or servicing the
of New Zealand’s established their impact on humanity. events sector.
WELCOME TO NZEA’S
NEW MEMBERS!
A&E International
NZEA’S SUPPLIER MEMBERS Convene Group Ltd
HAVE YOU COVERED. Littlestone
PwC New Zealand
Whatever your event needs,
our suite of over 30 The Tauranga Community Trust
Supplier Members can help! NZ Young Farmers
FOR A COMPLETE LIST OF MEMBERS,
www.nzea.co/suppliers PLEASE VIEW OUR MEMBER DIRECTORY.
Events Update, April 2018 Page 5
WASTE
MINIMISATION FOCUS
RESEARCH ARTICLE: Love festivals / Hate waste
– How festivals in New Zealand minimise waste
By Joany Grima & Leanne beverage, and street festival.
Nicholas. This article was first Music and performing arts
published in the November festivals generally featured
2017 issue of NZ Local multiple stages. Community
Government Magazine. festivals were usually single
The waste minimisation stage events and street
landscape in New Zealand festivals took control of up to a
is complex and topical, with kilometre of road with multiple
efforts being made to reduce stages and hundreds of stalls.
waste to landfill across the Food and beverage festivals
country. Wellington Institute focused on food and beverage
of Technology’s Joany producers, supplemented with
Grima and Leanne live entertainment. All but two
Nicholas have just completed festivals featured on-site food
a study providing a and beverage vendors, and all bins, and varied in colour, size at a modest cost. At some
detailed account of waste but three included market- and styles. festivals, patrons could return
minimisation measures style stalls. their cups at the end of the
implemented at festivals. Water
Results Offering free water refills festival and be refunded a
This recent study builds Waste minimisation measures was a simple way of reducing portion of the original cost of
on earlier pilot work which observed being implemented waste from plastic water the cup.
investigated local authority at festivals fell into 16 different bottles at 18 of the festivals. Other measures
guidelines informing waste categories, coded A–P. On Two festivals banned plastic Less commonly implemented
minimisation practices average, festivals implemented water bottles sales – the first waste minimisation measures
at festivals, and waste five waste minimisation time such a measure had included placing covers
minimisation practices measures. The most measures been implemented in New on permanent bins, wash
implemented at festivals by implemented were 11, and the Zealand. One festival banned stations, encouraging or
festival organisers. least, two. vendors from using single use hiring reusable crockery and
Festivals included in the Table 1 presents the waste packaging. cutlery, composting (including
recent study were selected minimisation measures; while Promotion & themed composting toilets) and
due to their commitment to Table 2 illustrates the festivals programming generating renewable energy.
redirecting waste from landfill at which waste minimisation Waste minimisation measures Conclusion & limitations
in some form. This report measures were observed, and being implemented were This study concludes that
focuses on data collected at 22 measures implemented. promoted by over three regardless of the size and
festivals between August 2016 Discussion quarters of the festivals. Pre- location of a festival, waste
and April 2017, where waste The most common waste festival promotion was mainly minimisation measures can
minimisation practices were minimisation measures done via festival websites and be implemented across the
observed and documented implemented at festivals were social media, and advised country where festivals choose
from an audience perspective. recycling stations, free water patrons of waste minimisation to do so, and where budgets
Festival locations & types refills, waste minimisation measures to expect on site. and other resources allow. The
Capturing data from a broad promotion, waste minimisation Signage encouraging waste study commends the efforts
geographical spread of themed programming, minimisation behaviour was of festival organisers in both
festivals was important to the reusable cups and public also widely used, reminding considering, and aiming to
study, as the available waste transport. The following briefly patrons to utilise the systems reduce their environmental
minimisation resources vary outlines how these measures being implemented. Half of the impact. This study was limited
from region to region. The were implemented. festivals in this study included by the number of festivals
festivals took place within waste minimisation themed included, and also by the
Recycling stations
the boundaries of 16 local programming in the form of capacity of the data collectors
Recycling stations were set up
authorities, and were staged at talks, workshops, activities and to accurately observe all
on-site at 19 of the 22 festivals.
a range of venues. information stands. waste minimisation measures
Recycling stations were either
Reusable cups & bottles implemented from an audience
The types of festivals included unstaffed, monitored by a
Almost half of the festivals perspective. Measures
in the study fell into five dedicated team, or staffed at
made reusable cups and / or implemented “behind the
categories: music, community, all times. Recycling stations
bottles for sale to the audience scenes” were not captured in
performing arts, food and featured between two and four
this study.
Events Update, April 2018 Page 6
WASTE
MINIMISATION FOCUS
Compostable food packaging Linked In
trialed at Christchurch events NZEA
SOURCE: ChristchurchNZ. Group
com, 20 March 2018
A future-focused initiative trialing
compostable food packaging and
cutlery across a swathe of public
events in Christchurch grew out
of a eureka moment involving an
Over 250 members
empty pizza box.
have already signed
The sustainability trial, up to the Linked In
‘Composting Food Packaging at exclusive NZEA Group.
Events’, is being led by the events
Visit our Linked In page
production team at Christchurch
City Council and has potential HERE.
to help other councils and event
organisers around New Zealand
NZEA
divert waste from landfill too.
bioplastic packaging, which is The team sourced suitable
It all started with the waste marketed as “compostable” and products from New Zealand
Facebook
left behind at Christchurch seemed like an obvious option company Ecoware for Trial 1.0,
City Council’s various public as it is readily available in New which involved about 100 food
Page
events, organised around Zealand, just wouldn’t cut it. vendors with 190,000 attendees
annual celebrations such as across three large public events.
Chinese New Year, Guy Fawkes This is because Christchurch’s
commercial composting facility Several other approved products
Night and New Year’s Eve.“The have since been added.
environmental impact was – Living Earth – doesn’t accept
substantial and there was a need bioplastics. As a certified organic Trial 1.0 achieved an average of
for change,” says Christchurch compost facility, it can’t risk 61 percent diversion of waste
City Council events and contamination from non-organic away from landfill and into
sustainability coordinator Shanti plant products such as corn recycling and compost, which
Campbell. starch used in poly-lactide acid amounted to more than 12 Like our Facebook page
(PLA) – a common bioplastic tonnes. Trial 2.0 is under way, HERE.
A majority of the waste left lining. involving more than 30 medium
behind was made up of food and to large events as well as
disposable packaging and “it Campbell says the events with the result of 73 percent
production team had to put on externally-produced events. diversion away from landfill to
was the team’s belief that such
waste could be diverted away their thinking caps on and the Campbell says the goal is 80 recycling and compost, with
from landfill and into other waste lightbulb moment came when percent diversion and to get 55,000 people attending this
streams such as composting”, a colleague, Kathryn Ralph- there, buy-in from food vendors is year,” Campbell says.
Campbell says. Triebels, was at home sharing critical. Christchurch City Council “We used a completely different
takeout pizza with her family. holds workshops with vendors model, which made the process
The scene was set to experiment “Pizza boxes are made from and supports them through the
and try a new way of doing things more economically sustainable
cardboard without any bioplastic process of sourcing packaging. and still managed to achieve
in a trial; however, the events lining. Our challenge was to find a
production team initially faced If food vendors fail to have the great results. It’s a huge win for
[similar] range of disposable food approved packaging, they are us.”
a major hurdle. Introducing packaging.” not permitted to trade. Bins at Campbell says it’s great to
every event are labelled and be involved with an initiative
fundraising groups guide people resulting in visible change and
Love Festivals, Hate Waste: How Festivals to the right bin. she hopes that other councils
in New Zealand Minimise Waste Waste teams sort through each from around the country will
individual piece of rubbish in a follow suit. There has already
waste compound not far from been a lot of interest from other
Presenters: Joany Grima & Leanne Nicholas
the public eye to ensure minimal councils and another bonus
Wellington Institute of Technology (WelTec) contamination in the recycling of the trial is vendors adopting
Monday 30th April and compost skips. more sustainable practices in
12.30 – 1.30pm Christchurch City Council’s latest their day to day activities outside
Room 104, Level 1, Rutherford House event was Christchurch Lantern of events.
Pipitea Campus, Wellington Festival on March 10 and 11, “This is a Council-led initiative
which achieved 73 percent and its special because we’re
ALL WELCOME diversion – a 15 percent increase PLA free. If we can overcome the
Any queries please email: tourism@vuw.ac.nz on last year. barriers to reducing and diverting
“The team is absolutely stoked waste, any council can.”
Events Update, April 2018 Page 7REGIONAL UPDATES The latest from our NZEA Regional Reps
CANTERBURY:
venue has undergone a on the first floor catering for at the city’s brand-new
complete renovation and up to 200 delegates, and a Nga Puna Wai Sports Hub,
will once again be one of stylish bar and restaurant on attracting some of New
New Zealand’s premier the ground floor. Zealand’s top athletes for the
performance and events Check out the latest aerial three-day event.
venues. Being situated on footage of construction on “We are thrilled to have been
the banks of the Avon River the new Convention Centre. able to attract this iconic
and directly opposite the
New Events major event to Christchurch
beautiful green space of
Victoria Square, the venue Christchurch has and secure it for two years,”
has prime position and a successfully won the bid to Ms Falwasser says.
stunning outlook in central host the New Zealand Track “Events such as these bring
Jen Beatty - jennifer. Christchurch. and Field Championships for real benefit to our city, they
beatty@ccc.govt.nz 2019 and 2020. bring visitors and ongoing
Distinction Hotel has recently
opened and is situated ChristchurchNZ General economic benefit and they
New venues in
right in the heart of the CBD Manager of Attraction Linda give our young people a
Christchurch
next to Cathedral Square. Falwasser says the 2019 chance to see top-class
The Christchurch Town There are 179 elegant New Zealand Track and Field athletes in action. It helps
Hall will be reopening accommodation rooms at Championships will be the kids imagine themselves
in quarter 1 2019. The 4.5* level, conference spaces first major athletics meet achieving great things.”
Need advice
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