EXECUTIVE BOARD DECISION TRACKING TABLE: FIRST REGULAR SESSION 2020
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EXECUTIVE BOARD DECISION TRACKING TABLE: FIRST REGULAR SESSION 2020
RESPONSIBLE
DECISION CATEGORY REQUEST DEADLINE PROGRESS AND FOLLOW UP ACTIONS STATUS
DIVISIONS
2020/1: Reports of UNDP,
Para. 1 : Welcomes the unqualified
UNCDF, UNFPA, and
audit opinions that UNDP, UNFPA,
UNOPS on the
AUDIT UNCDF and UNOPS received for N/A
implementation of the
2018, while also noting that there
recommendations of the
is still room for improvement
Board of Auditors, 2018RESPONSIBLE
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Management will continue to instill an
ethical culture in the organization,
including supporting robust whistleblower
protection policies. The Ethics Office will
continue its regular practice of issuing
Para. 2 : Calls for a strong focus on timely and relevant, pragmatic ethics
measures targeted towards awareness pieces (bulletins, blog posts,
preventative actions and quality Twitter pieces and emails) to ensure UNDP Completed
BMS, Ethics assurance, as well as ethics remains a leader among UN entities. It’s and ongoing
AUDIT Ongoing
Office awareness-raising, and protection
of whistle-blowers, in line with
Code of Ethics (unique among all UN
agencies and comparable to private and
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existing whistle-blower protections government sector best practice) will be
and non-retaliatory policies updated. Its innovative initiatives will
continue (e.g., ethics app, on-line outside
activity review and approval process to
mitigate/eliminate conflicts of interest). Its
Protection against Retaliation policy was
again updated in late 2019 and will be re-
reviewed in 2020 to ensure responsiveness
and proactive relevance.RESPONSIBLE
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Para. 3 : Urges UNDP, UNFPA, UNDP is in the process of addressing this
UNCDF and UNOPS to continue decision. An update will be presented at
implementing and closing the the 1st session of 2021. UNCDF has no long In Progress
AUDIT BMS recommendations of the Board of
Auditors for the year ended 31
outstanding audit recommendations. All
2018 recommendations have been l
December 2018, and the remaining implemented and are pending UNBOA
recommendations from prior years review.
The revised policy provides a unified
approach to risk management that is
applied across all levels of the organization
starting from project level to corporate
Para. 4 : Calls for UNDP, UNFPA, level with escalation mechanism in place.
UNCDF and UNOPS management to Accountability for ERM follows the line
systematically continue to improve hierarchy, i.e. the line manager of each unit Completed
the maturity of risk management at is accountable for risk management within and ongoing
AUDIT BMS Ongoing
all levels, particularly strengthening
accountability and the
his/her area of responsibility. Also, the
introduction of the Three Lines of Defense l
implementation of the internal sets a well-defined & structured risk
control frameworks governance for the organization. UNCDF
has a strong risk management regime, and
strengthening of accountability and
internal control frameworks is done on an
ongoing basis.RESPONSIBLE
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Para. 5 : Notes the progress made
by UNDP in addressing the refined
AUDIT N/A
top seven audit-related priorities in
2018-2019
Para. 6 : Recalls decision 2019/2
and notes that important findings
and recommendations of the Board
of Auditors in 2018 remain
applicable to the country level, and
encourages UNDP to present its
UNDP is in the process of addressing this In Progress
action plan of the 2019 internal First Regular
AUDIT BMS
study on root causes underlying
recurring audit observations and
Session 2021
decision. An update will be presented at
the 1st session of 2021. l
present concrete plans to address
these oversight and accountability
issues across the UNDP country,
regional and global management
practices and portfoliosRESPONSIBLE
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Para. 7 : Notes that the Board of
Auditors observed different levels
of maturity and awareness among
the bureaux and country offices in
their compliance to internal control
frameworks, and encourages UNDP UNDP is in the process of addressing this In Progress
First Regular
AUDIT BMS to take appropriate action to
ensure that all staff at country level
Session 2021
decision. An update will be presented at
the 1st session of 2021. l
are sufficiently trained and have
adequate competence for
continuous stringent compliance
with its accountability and internal
control frameworks
Para. 8 : Also notes the
UNDP continues to review and, if necessary
observations by the Board of
reinforce, its policies on workforce and
Auditors relating to human
personnel management to further ensure Completed
resources, and encourages UNDP
AUDIT BMS
to further ensure compliance with
policies on workforce and
Ongoing compliance. For example, UNDP has
recently made adjustments to its policies l
on the use of P6/ P7 posts and strategic
personnel management across the
placements, and introduced its gift policy.
organization
Para. 9 : Looks forward to the The ERM policy was revised as per the
In Progress
review of the UNDP enterprise risk First Regular 2019 recommendation of the BOA to
AUDIT BMS
management policy in the 2020
report of the Board of Auditors
Session 2021 remove BOA as part of the third line of
defence.
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Para. 10 : Takes note of the report
(DP/FPA/2020/1) on the actions
taken by UNFPA and the further
measures planned by the
AUDIT N/A
organization to implement the
recommendations of the Board of
Auditors for the financial period
that ended on 31 December 2018
Para. 11 : Looks forward to the
UNFPA enterprise risk management
policy in 2020 and the enterprise
AUDIT resource planning system in 2021 N/A
to support the implementation and
closing of outstanding
recommendations
Para. 12 : Notes that the Board of
Auditors recommended that
UNOPS needed to formulate a
strategy for the effective utilization
of its increasing surpluses under its
AUDIT operational reserve and, recalling N/A
decisions 2012/5 and 2019/20 in
this regard, calls on UNOPS to
utilize its operational reserve in
strict accordance with the existing
financial rules and regulationsRESPONSIBLE
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Para. 1 : Recalls decision 2019/16
of the Executive Board of
2020/2: Working methods
GOVERNANCE UNDP/UNFPA/UNOPS on working N/A
of the Executive Board
methods of the Executive Board
and reiterates its requests therein
Para. 2 : Takes note of the joint
paper on working methods of the
GOVERNANCE Executive Boards of N/A
UNDP/UNFPA/UNOPS, UNICEF, UN-
Women and WFP
Para. 3 : Takes note with
appreciation of the revised
guidelines for the field visits of the
Executive Boards of
GOVERNANCE UNDP/UNFPA/UNOPS, UNICEF and N/A
UN-Women, and for the joint field
visits of the Executive Boards of
UNDP/UNFPA/UNOPS, UNICEF, UN-
Women and WFPRESPONSIBLE
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Para. 4 : Requests the secretariat of
the Executive Board of
UNDP/UNFPA/UNOPS, in
collaboration with the secretariats
of the Executive Boards of UNICEF
and UN-Women, to submit to
Member States, ahead of the
annual session 2020, with a view to
conclude discussions on the A proposal for rearranged workplans for
working methods no later than the 2021, including daily schedules of the three
second regular session, a concrete sessions and informal consultations, Completed
Second
proposal for a rearranged annual supported by a comparative analysis of and ongoing
GOVERNANCE ExO Regular
workplan of the Executive Board
for 2021, which includes daily
Session 2020
potential implications was presented at an
informal in June 2020 and will be l
schedules of the three sessions and presented during the Second Regular
informal consultations, supported Session 2020
by a detailed comparative analysis
of potential implications on items
for decisions, overall costs,
efficiency and oversight, with a
view to reducing the workload of
the second regular session by
shifting agenda items among
formal sessions, as appropriate;RESPONSIBLE
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Para. 5 : Further recalls decision
2018/22 and stresses the need to
continue to harmonize the
The secretariat of the Executive Board of
consideration of common agenda
UNDP/UNFPA/UNOPS has collaborated
items across the respective
with the secretariats of the Executive
Executive Board agendas and Completed
Second Boards of UNICEF and UN Women to
requests the secretariat of the and ongoing
GOVERNANCE ExO Regular harmonize the consideration of common
Executive Board of
UNDP/UNFPA/UNOPS, in
Session 2020 agenda items across the respective
Executive Board agendas and have
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collaboration with the secretariats
incorporated this in the proposal for the
of the Executive Boards of UNICEF
rearranged workplans for 2021.
and UN-Women, to reflect it in the
proposal of a rearranged workplan
for 2021
Para. 6 : Recalls decision 2018/22
and requests UNDP, UNFPA and
UNDP continues to circulate timely written Completed
UNOPS management to circulate
responses to unanswered questions raised and ongoing
GOVERNANCE ExO timely written response to the Ongoing
unanswered questions raised at
formal sessions of the Executive
at the formal sessions of the Executive
Board. l
BoardRESPONSIBLE
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Para. 7 : Takes note with
appreciation of the current tracking
system of the decisions of the
Completed
Executive Board and requests the The full texts of all the Board decisions
and ongoing
GOVERNANCE ExO secretariat to put the full text of starting from 2019 now appear in the
decisions into the system so that
Member States have full oversight
decision tracking tables for UNDP. l
on follow-up and fulfilment of
decisions, starting in 2019EXECUTIVE BOARD DECISION TRACKING TABLE: ANNUAL SESSION 2020
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2020/4: Midterm review
of the UNDP Strategic Para. 1: Takes note with appreciation
ANNUAL of the evidence and data-informed
Plan, 2018-2021, including
REPORT & midterm review of the UNDP Strategic
the annual report N/A
STRATEGIC Plan, 2018-2021, including the annual
of the Administrator for report of the Administrator 2019
PLAN
2019 (DP/2020/8) and its annexes;
Para. 2: Takes note of the results
ANNUAL achieved at mid-point, and requests
that UNDP accelerate efforts, while In Progress
REPORT & ExO/All UNDP will continue to accelerate efforts,
STRATEGIC
PLAN
Bureaux
recognizing that the impact of COVID-
19 on the implementation of the
Ongoing
despite the impact of Covid-19. l
Strategic Plan, 2018-2021, during its
second half is unknown;RESPONSIBLE
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ANNUAL Para. 3: Requests that UNDP take into
account the lessons learned from the Lessons learned will continue to be taken In Progress
REPORT &
STRATEGIC
PLAN
ExO, BPPS first two years of implementation of
the Strategic Plan, 2018-2021, as well
Ongoing into account in the implementation of the
Strategic Plan. l
as from its previous strategic plans;
Para. 4: Welcomes progress made
towards the outcome areas of the
Strategic Plan, 2018-2021 and, in this
ANNUAL regard, encourages UNDP to further its
In Progress
REPORT & efforts to advance poverty eradication
STRATEGIC
PLAN
All Bureaux
in all its forms and dimensions,
accelerate structural transformations
Ongoing Work is ongoing in this area.
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for sustainable development, and
strengthen resilience to shocks and
crises;RESPONSIBLE
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Para. 5: Welcomes the strong UNDP
commitment to United Nations
development system reform and
ANNUAL encourages UNDP to continue to work
In Progress
REPORT & closely with United Nations UNDP will continue to work closely with
STRATEGIC
PLAN
All Bureaux
organizations, under the leadership of
resident coordinators and in
Ongoing
UN organizations in this area. l
collaboration with United Nations
country teams, stakeholders and other
development partners, to support
Para. 6: Notes with appreciation the
annual report of the Administrator on
the implementation of the gender
equality strategy 2019 (DP/2020/11),
the contribution of UNDP towards the
achievement of gender equality and
ANNUAL the empowerment of women and girls,
UNDP will continue to implement its In Progress
REPORT & and the strong UNDP progress against
STRATEGIC
PLAN
BPPS the United Nations System-wide Action Ongoing
Plan on Gender Equality and the
Gender Equality Strategy and other actions
in line with this request. l
Empowerment of Women (UN-SWAP)
2.0 and the United Nations country
team SWAP Gender Equality Scorecard,
and encourages UNDP to continue to
implement its gender equality strategy,
2018-2021, support gender
mainstreaming efforts, and shift
towards more transformative
interventions;RESPONSIBLE
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Para. 7: Notes UNDP work on climate
change, and requests that UNDP report
to the Executive Board, in the annual
report of the Administrator, on its
operational and programming targets,
corresponding efforts, and results
ANNUAL related to low emissions and climate-
resilient development, as outlined in In Progress
REPORT & Annual
STRATEGIC
PLAN
BPPS the integrated results and resources
framework of the Strategic Plan, 2018-
Session 2021
Work is ongoing in this area.
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2021, including by reducing its own
carbon footprint and through its social
and environmental standards, as well
as on the monitoring, evaluation and
management oversight of climate-
related projects, including those
funded by vertical funds;RESPONSIBLE
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Para. 8: Notes that UNDP needs to
scale up implementation of its Funding
Compact commitments, many of which
are set for 2021, and requests that
UNDP continue the practice of
ANNUAL providing a written update and Completed
informal briefing in the context of the Second
REPORT & Updates on this were provided in advance and ongoing
BERA, BMS structured funding dialogues, prior to Regular
STRATEGIC
PLAN
the second regular session 2020, on
how the outcomes of the midterm
Session 2020
of the Second Regular Session 2020.
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review of the Strategic Plan, 2018-2021
relate to the effective implementation
of the Funding Compact in the
remaining period of the Strategic Plan,
2018-2021;
Para. 9: Welcomes UNDP progress
towards achieving the outputs of the
Strategic Plan, 2018-2021, and
encourages UNDP to further accelerate
progress on the agreed commitments
ANNUAL and mandates under United Nations
In Progress
REPORT & development system reform, including UNDP will continue to accelerate efforts in
STRATEGIC
PLAN
BERA
the Funding Compact and General
Assembly resolutions on the
Ongoing
this area. l
quadrennial comprehensive policy
review of operational activities for
development of the United Nations
system, in the remaining period of the
Strategic Plan, 2018-2021;RESPONSIBLE
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Para. 10: Requests that UNDP
accelerate its efforts to implement the
common chapter, together with
UNFPA, UNICEF and UN-Women,
including by developing the necessary
tracking framework within the
respective integrated results and
ANNUAL resources frameworks of their current Completed
strategic plans, following the Second A joint update on progress in this area was
REPORT & and ongoing
BPPS, ExO recommendations of the joint report Regular presented in advance of the Second
STRATEGIC
PLAN
on the evaluability assessment of the Session 2020 Regular Session 2020.
common chapter dated 30 March 2020
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and in the context of the repositioning
of the United Nations development
system, as laid out in General Assembly
resolution 72/279, and also requests
that UNDP present a joint update on
progress to the Executive Board at the
second regular session 2020;
Par. 11: Urges UNDP to improve
ANNUAL progress towards achieving the
partially met outputs of the Strategic Second In Progress
REPORT &
STRATEGIC
PLAN
ExO, BPPS Plan, 2018-2021, and ensure that the
organization reflects new methods of
Regular
Session 2021
Work is ongoing in this area.
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achieving these outputs in the next
strategic plan, 2022-2025;RESPONSIBLE
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Para. 12: Calls for UNDP to adopt more
ANNUAL ambitious milestones for the outputs of
the Strategic Plan, 2018-2021, that Second In Progress
REPORT &
STRATEGIC
PLAN
ExO, BPPS have consistently been over-achieved Regular
in order to ensure the targets set Session 2021
Work is ongoing in this area.
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remain both realistic and more
ambitious;
Para. 13: Welcomes the UNDP
commitment to help programme
ANNUAL countries respond to and recover from
the COVID-19 pandemic, and also
REPORT &
welcomes the UNDP technical lead on N/A
STRATEGIC the socioeconomic response and
PLAN recovery efforts under the United
Nations framework for the immediate
socioeconomic response to COVID-19,
Para. 14: Notes the UNDP response to
COVID-19 in line with United Nations
ANNUAL system-wide efforts and requests that Completed
Second An update on UNDP's Covid response was
REPORT & UNDP provide an update on its work and ongoing
ExO, BPPS Regular provided in advance of and during the
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STRATEGIC and on the impact of the pandemic on
operations and programmatic Session 2020 Second Regular Session 2020.
PLAN
activities, beginning from the second
regular session 2020;RESPONSIBLE
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Para. 15: Calls for UNDP to ensure
delivery of the objectives of the
ANNUAL Strategic Plan, 2018-2021, in the
context of the COVID-19 crisis, and to In Progress
REPORT &
STRATEGIC
PLAN
ExO, BPPS continue to work as part of a
coordinated international response,
Ongoing Work is ongoing in this area.
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with a focus on supporting programme
countries to build back better, leaving
no one behind;
Para. 16: Requests that UNDP continue
ANNUAL to sharpen its programme focus in its
mandated core competency areas in In Progress
REPORT &
STRATEGIC
PLAN
ExO, BPPS the implementation of the remainder Ongoing
of the current Strategic Plan, 2018-
Work is ongoing in this area.
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2021, and in the preparation for the
next strategic plan, 2022-2025;RESPONSIBLE
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Para. 17: Approves the course of
action and the lessons learned
proposed in the midterm review of the
Strategic Plan, 2018-2021, and requests
that UNDP start preparations early for
the next strategic plan, 2022-2025, in
full consultation with the Executive
ANNUAL Board, taking into account the lessons Completed
Second A roadmap for the next Strategic Plan was
REPORT & learned from the midterm review, the and ongoing
ExO, BPPS Regular presented in advance of and during the
STRATEGIC
l
joint report on the evaluability
assessment of the common chapter
Session 2020 Second Regular Session 2020.
PLAN
dated 30 March 2020, and the
outcome of the 2020 quadrennial
comprehensive policy review for
development of the United Nations
system, and also requests that UNDP
present a roadmap at the second
regular session 2020 for consultations
planned in the preparation of the next
strategic plan, 2022-2025.
2020/5: Midterm review
of the UNDP integrated Para. 1: Takes note of the midterm
review of the UNDP integrated
resources plan and FINANCIAL N/A
resources plan and integrated budget,
integrated budget, 2018-
2018-2021 (DP/2020/9);
2021RESPONSIBLE
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Para. 2: Welcomes the report dated 29
May 2020 of the Advisory Committee
on Administrative and Budgetary
Questions (ACABQ) on the midterm
Second UNDP will implement and report on the In Progress
review of the UNDP integrated
FINANCIAL BMS
resources plan and integrated budget,
2018-2021, and requests that UNDP
Regular ACABQ recommendations, in line with the
Session 2020 existing reporting mechanisms l
implement and report on all ACABQ
recommendations, in line with existing
reporting mechanisms;RESPONSIBLE
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Para. 3: Welcomes the strong UNDP
performance in mobilizing resources,
balancing the institutional budget and
achieving efficiency, against the
backdrop of the substantial challenges
and changes the organization faced
during 2018-2019, while encouraging
UNDP to continue to intensify its UNDP continues to engage with Member
dialogue with all Member States to States through Structured Funding
broaden the contributor base and
Dialogues to advocate for the criticality of In Progress
increase regular resources, in line with
FINANCIAL BERA
the Funding Compact of the Secretary-
General, including by overcoming
Ongoing regular resources and broaden the
contributor base. UNDP is increasing its l
remaining legal and other obstacles for collaboration with IFIs, and joint activities
improving its cooperation with the with other UN agencies.
private sector, while taking into
account lessons learned from existing
partnerships, including with the
international financial institutions and
other United Nations organizations, to
ensure complementarity and to avoid
duplication;RESPONSIBLE
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Para. 4: Notes the imbalances across
programmatic areas in terms of
available resources and expenditure in
relation to targets, including
underperforming targets, and requests
In Progress
that UNDP strive for adequate and
FINANCIAL ExO
equitable division of resources for all
outcomes areas and signature solutions
Ongoing Work is ongoing in this area.
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of the Strategic Plan, 2018-2021, while
noting the importance of sufficient,
predictable and flexible regular
resources, which is critical for UNDP;
Para. 5: Requests that UNDP include
information on imbalances across Completed
programmatic and outcome areas and Second
Updates on this were provided in advance and ongoing
FINANCIAL BERA, BMS signature solutions as part of existing Regular
reporting ahead of the structured
funding dialogues at the second regular
Session 2020
of the Second Regular Session 2020.
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session 2020 of the Executive Board;
Para. 6: Recognizes continued UNDP
efforts to garner management
FINANCIAL efficiencies, while further optimizing N/A
programme effectiveness both in terms
of substance and form;RESPONSIBLE
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Para. 7: Welcomes that, for every
United States dollar of expenditure
during 2018-2019, 91 cents were spent
on development programmes and
FINANCIAL services, up from 88 cents in 2014- N/A
2017, and notes that, in aggregate, this
represented approximately $240
million in additional resources available
for development in 2018-2019;
Para. 8: Acknowledges the reduction in
the regular resources institutional
budget expenditure, which allowed the
FINANCIAL N/A
proportion of regular resources
allocated to development programmes
to increase by $19.5 million;
Para. 9: Endorses the current UNDP
course to complete the Strategic Plan,
FINANCIAL 2018-2021 period and lay the N/A
groundwork for the next strategic plan
period, 2022-2025;RESPONSIBLE
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Para. 10: Encourages UNDP to
accelerate progress on the agreed
commitments and mandates under
United Nations development system
reform, including the Funding Compact
In Progress
of the Secretary-General and the UNDP will continue to accelerate efforts in
FINANCIAL BERA
resolutions of the quadrennial
comprehensive policy review of
Ongoing
this area. l
operational activities for development
of the United Nations system in the
remaining period of the Strategic Plan,
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