EXHIBITOR APPLICATION - July 8-10, 2022 - Kirkland Uncorked
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
July 8-10, 2022
EXHIBITOR APPLICATION
General Information: The 2022 Kirkland Uncorked will take place July 8-10 in Kirkland, WA at Marina Park.
Space Assignments: Booth location will be determined two weeks before the festival once all accepted applications are processed.
Kirkland Uncorked has two areas, the Street Fair and the Wine Garden:
• The Street Fair is free and open to all ages with an audience of over 30,000 guests featuring an artist showcase, Cover Dog
Model Search and artisan food.
• The Wine Garden hosts over 9,000 guests to taste over 20 Washington wineries; this area is 21+ only.
• Space assignment within these areas will depend on the nature of exhibitor activation, as well as needs for electricity and
water.
Permits: It is the exhibitor’s responsibility to acquire all needed city and state permits for on-site activation. The event will do
its best to aid in this process.
Additional Rentals: There are additional charges for rented tents, tables, chairs, linens, electricity, lighting, water and in
some cases waste.
Ground Surface and Weather: Kirkland Uncorked is an outdoor event with some locations on concrete or grass. There are
locations that are not level. Please be sure to indicate whether your on-site activation has specific needs in this case.
Regardless of ground surface, we do require that all tents have a 25lb weight (no stakes) on each leg for safety in any windy
weather. The Kirkland Uncorked will take place rain or shine, please be prepared for all kinds of weather.
Load In/Load Out: Load in for the festival will depend on the size, location and specific needs of the exhibitor. Load out for the
event will be Sunday night, July 10 after Kirkland Uncorked closes.
12217 Evanston Ave. N. Seattle, WA 98133 Phone 616.916.0783 sales@boldhatproductions.com
EXHIBITOR APPLICATION EXHIBITOR APPLICATION
1. Exhibitor Info
Exhibitor Company Name: Exhibitor Website: Insurance Requirements
• All sponsors and partners are required to provide a Certifi ate of Insurance listing Bold Hat Productions and Homeward Pet
Pre-Event Contact Email Address: Adoption Center as additionally insured on the sponsor or partner’s General Liability policy.
• All sponsors and partners are required to provide General Liability limits of at least $1,000,000 per person and $2,000,000 per oc-
currence.
Address: City: State: Zip:
• All proof of insurance requirements and certifi ates of insurance must be submitted 30 days prior to event.
• Failure to provide Certifi ate of Insurance could result in termination of contract without refund.
Pre-Event Contact Name: Pre-Event Phone: • Address for COI: 12217 Evanston Ave. N., Seattle, WA 98133
On-Site Contact Name: On-Site Phone: Cancellation Policy
Kirkland Uncorked enacts a Force Majeure Clause where no party shall be liable for any failure to perform its obligations where such
failure is a result of Acts of Nature (including fi e, fl od, earthquake, storm, hurricane, or other natural disaster), Acts of God, Acts of
War, dispute strike, lockout or interruption or failure of electricity or telephone service and no other party will have a right to terminate
this agreement in such circumstances once this contract is signed. Sponsor activation is required to follow all rules and regulations
2. SPACE LOCATION (CHOOSE ONE) set forth by all event, city, state and national law making organizations. Responsibility to perform in compliance is solely owned by
the Sponsor and noncompliance does not void above contract or sponsorship fee. Event reserves Event reserves the right to cancel
STREET FAIR WINE GARDEN exhibitor booth space up to 20 days prior to event. If an industry competitor applies at an exclusive sponsorship level, all previous
30,000+ Attendees 9,000+ Attendees
Free and open to guests of all ages Open to guests 21+ only, ticketed entry required sponsors will be given fi st right to activate that sponsorship. Once signed, this is a binding contract and payment is required within 30
Activities include artist booths, boat show and Activities include wine tasting, food demonstrations, days of signing the agreement.
artisan food restaurant sampling and live music.
Indemnifi ation Clause
3. BOOTH FEES 4. ADDITIONAL RENTAL FEES • Each Party shall defend, indemnify and hold harmless the other Party, and their respective directors, offic s, employees and agents
- $230 per 10x10 Tent Canopy (comes with weights) from and against any claims, suits, and liens of whatever nature, including bodily injury and property damage, arising of any claim
10X10 EXHIBITOR $1,800 by a third party resulting from: (i)the Party’s breach or alleged breach of any term, condition, warranty or representation contained
Includes up to a 10x10 footprint at the event - $90 Sidewalls to Enclose 10x10 Tent in this Agreement; (ii) the Party’s acts or omissions in performing its obligations under this Agreement; or (iii) the intellectual
10X20 EXHIBITOR $3,200 - $38 Per 8’ Table (comes with 2 chairs) property provided by a Party hereunder, when used as instructed, infringes the intellectual property of any third party.
Includes a 10x20 footprint at the event
$75 Access to Potable Water
Activation
Interested in a larger footprint - $160 Per 20amp Outlet of Electricity • Sponsor activation is required to follow all rules and regulations set forth by all event, city, state and national law making organiza-
- $50 Set of Tent Weights tions. Responsibility to perform in compliance is solely owned by the Sponsor and noncompliance does not void above contract or
5. ADDITIONAL ADD-ONS sponsorship fee.
• Any additional activation or leveraging of the sponsorship is under the responsibility of the sponsor
• All above tangible benefits to be provided by Bold Hat Productions to Sponsor unless otherwise agreed upon.
EXHIBITOR EXCLUSIVITY $1,500 MARKETING PACKAGE $1,800 ROAMING RIGHTS $1,275 • Event policy states all guests of the event must adhere to the Code of Conduct as set forth on our website.
Add-on for exclusivity to purchaser's category Logo on website + posts on event social media Bring your roaming brand ambassadors on-
site!
Intellectual Property
6.PAYMENT • Sponsor grants to Bold Hat Productions a limited, revocable, nonexclusive royalty free license for the Term of this Agreement sole-
Booth Fee: ____________ + Additional Rental Fees and Add-Ons_____________ = Total Booth Fee ________________________ ly to use Sponsor’s trademarks and other intellectual property (“Sponsor’s Marks”) to carry out its obligations as explicitly set forth
in this Agreement. Bold Hat Productions is not authorized to use the Sponsor’s Marks at any other time or for any other purpose.
Check the box of your payment selection:
Check Option If this accurately refl cts your understanding of our agreement, please sign this letter and email a copy to the Sponsorship Manager or
mail to Bold Hat Productions 12217 Evanston Ave. N., Seattle, WA 98133.
Please enclose payment for the total amount of the booth fee and the additional needs fee. The event accepts checks made payable
to “Kirkland Uncorked”. Email application and mail check to Kirkland Uncorked at 12217 Evanston Ave. N., Seattle, WA 98133. Sponsor Signature: ________________________________ Date: ________________
Credit Card Option
If you are paying by credit card a Bold Hat representative will send you a payment link after completed submission. Please note we
accept all major credit cards. An additional 4% transaction processing fee will be added to all credit card payments.
All payments are due within 30 days of signing this application. Should the event be less than 30 days away, we require payment
immediately. Payment must be completed before load-in.
12217 Evanston Ave.12217
N. Evanston Ave. N. Seattle, WA 98133 Phone 206.395.4223 events@boldhatproductions.com
Seattle, WA 98133 Phone
EXHIBITOR APPLICATION EXHIBITOR APPLICATION
SPONSORSHIP INTAKE FORM
Activation
• Exhibitor activation is required to follow all rules and regulations set forth by all event, city, state and national law making
Sponsor Company Name:
organizations. Responsibility to perform in compliance is solely owned by the exhibitor and noncompliance does not void above
contract or associated fee.
Pre-Event Contact Email Address: • Any additional activation or leveraging of the sponsorship is under the responsibility of the exhibitor.
• All above tangible benefits to be provided by Bold Hat Productions to Exhibitor unless otherwise agreed upon.
Address: City: State: Zip: Insurance Requirements
• All exhibitors and partners are required to provide a Certificate of Insurance listing Bold Hat Productions and Homeward Pet
Adoption Center as additionally insured on the exhibitor or partner’s General Liability policy.
Pre-Event Contact Name:
• All exhibitors and partners are required to provide General Liability limits of at least $1,000,000 per person and $2,000,000 per
occurrence.
Pre-Event Contact Phone Number: • All proof of insurance requirements and certificates of insurance must be submitted 30 days prior to event.
• Failure to provide Certificate of Insurance could result in termination of contract without refund.
On-Site Contact Name: • Address for COI: 12217 Evanston Ave. N., Seattle, WA 98133
Indemnification Clause
On-Site Contact Phone Number: Each Party shall defend, indemnify and hold harmless the other Party, and their respective directors, officers, employees and agents
from and against any claims, suits, and liens of whatever nature, including bodily injury and property damage, arising of any claim by a
third party resulting from: (i)the Party’s breach or alleged breach of any term, condition, warranty or representation contained in this
SPACE LOCATION (CHOOSE ONE) Agreement; (ii) the Party’s acts or omissions in performing its obligations under this Agreement; or (iii) the intellectual property
provided by a Party hereunder, when used as instructed, infringes the intellectual property of any third party.
STREET FAIR WINE GARDEN
30,000+ Attendees 8,500+ Attendees Intellectual Property
Free and open to guests of all ages Open to guests 21+ only, ticketed entry required Exhibitor grants to Bold Hat Productions a limited, revocable, nonexclusive royalty free license for the Term of this Agreement
Activities include artist booths, boat show and food Activities include wine tasting, grilling demonstrations,
trucks restaurant sampling and live music.
solely to use exhibitor’s trademarks and other intellectual property (“Exhibitor’s Marks”) to carry out its obligations as explicitly set
forth in this Agreement. Bold Hat Productions is not authorized to use the Exhibitor’s Marks at any other time or for any other
purpose.
BOOTH FEES ADDITIONAL NEEDS FEES
Force Majeure
10X10 EXHIBITOR $1,800 - $230 per 10x10 Tent Canopy (comes with weights) Neither party shall be held liable or responsible to the other party nor be deemed to have defaulted under or breached this Agreement for
Includes up to a 10x10 footprint at the event - $90 Sidewalls to Enclose 10x10 Tent failure or delay in fulfilling or performing any obligation under this Agreement when such failure or delay is caused by or results from
causes beyond the reasonable control of the affected party, including but not limited to fire, floods, embargoes, war, acts of war,
- $30 Per 8’ Table
insurrections, riots, strikes, lockouts or other labor disturbances, or acts of God; provided, however, that the party so affected shall use
10X20 EXHIBITOR $3,200
Includes a 10x20 footprint at the event $75 Access to Potable Water reasonable commercial efforts to avoid or remove such causes of nonperformance, and shall continue performance hereunder with
- $4 Per Chair reasonable dispatch whenever such causes are removed. Either party shall provide the other party with prompt written notice of any delay
or failure to perform that occurs by reason of force majeure.
10X30 EXHIBITOR $5,000 - $160 Per 20amp Outlet of Electricity
Includes up to a 10x30 footprint at the event Cancellation Policy
- $50 Set of Tent Weights Bold Hat Productions reserves the right to cancel exhibitor booth space up to 20 days prior to event. If an industry competitor applies at
PAYMENT an exclusive exhibitor level, all previous exhibitors will be given first right to activate at that level. Refunds will only be provided should
the festival be canceled or postponed prior to the event dates by organizer.
Booth Fee: ____________ + Additional Needs Fees _______________ = Total Fee _________________________________________
Check the box of your payment selection: If this accurately reflects your understanding of our agreement, please sign this letter and email a copy to the Sales Manager or mail to
Bold Hat Productions 12217 Evanston Ave. N., Seattle, WA 98133.
Check Option
Please enclose payment for the total amount of the booth fee and the additional needs fee. The event accepts checks made payable to
“Kirkland Uncorked”. Email application and mail check to Kirkland Uncorked at 12217 Evanston Ave. N., Seattle, WA 98133.
Credit Card Option Date: ________________
If you are paying by credit card please call with CC information. Please note we only accept Visa, Mastercard, Discover and AMEX and
an additional 4% transaction processing fee will be added to all credit card payments.
Submit Form
All payments are due within 30 days of signing this application. Should the event be less than 30 days away, we require payment immediately.
Payment must be completed before load-in. Print Form
12217 Evanston Ave. N. Seattle, WA 98133 Phone 206.395.4223 events@boldhatproductions.com 12217 Evanston Ave. N. Seattle, WA 98133 Phone 616.916.0783 sales@boldhatproductions.comYou can also read
