Paris Holiday Market 2015 Denver Public Library
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Paris
Holiday
Market 2015
@
Denver
Public
Library
Call to Vendors – For immediate release,
April 21, 2015
Description of the event:
5th Annual Paris Holiday Market
Drawing inspiration from the holiday markets that spring up all over Paris in November and
December, this trunk show is an opportunity for talented crafters, designers and artists to
show and sell their wares to customers interested in supporting local creatives. Paris Holiday
Market provides a warm and inviting environment for you to sell your goods to early holiday
shoppers and to your own clientele as well. This is a fifth annual event and Paris Holiday
Market is a great holiday tradition highlighting local crafters and artisans. It is held in the
Denver Public Library and all vendor fees benefit Fresh City Life – adult cultural programming
at DPL.
Date: Friday, Saturday & Sunday, November 6-8, 2015
Market Hours: 6-9p (Friday preview party, new this year), 10a-7p (Saturday, new longer
hours), 12-4p (Sunday, new shorter hours) Set up will be 5p-10p on Thursday, November 5.
Tear down will begin at 4p on Sunday.
Place: Central Library, 10 W. 14th Ave. Pkwy., Denver CO 80204
Cost: $125.00 per booth space. $150.00 per booth for two vendors (maximum two vendors per
space).
Deadlines and Notifications
1. Deadline to apply for the Paris Holiday Market is Monday, July 6, 2015.
2. Accepted vendors will be notified by Friday, July 10, 2015.
3. Payment for your booth guarantees your spot in the fair (cash, check or credit card) is due
by Friday, July 31, 2015. Arrange for your application drop off and payment by
contacting Chris at cloffel@denverlibrary.org
4. Two vendors can share a booth space. Both vendors must apply on the same application.
Booth space fee is shared ($150).
5. Detailed information about load in, set up and break down will be shared with all accepted
vendors by October 2.6. Booth Assignments will be communicated at the time of your initial load-in for the event.
7. Notifications and event updates will be emailed. Check your email (and spam) on or around
September 4 for the first round of information about the show.
8. All vendors will be ready for ‘doors open’ at 6p on Friday, November 6.
Set-Up and Operations of Vendor Booths
Booth Requirements:
• Each vendor will receive an 8’X 8’ space.
• Vendors can provide their tables, seating and merchandising accessories. There are a
limited number of tables available to use free of charge at the event space – first
come, first served (let us know if you’d like tables and chairs in your booth space).
• Vendors should display a sign identifying the artist(s) or business name.
• Vendors are encouraged to create an attractive environment within their booth. Your booth
display should not interfere with neighboring spaces. Partitions of 6’ and under are
okay; anything taller – please contact Chris to make sure that your set up will work.
• Sale of food or beverages is not allowed except for approved vendors.
• Limited electricity is available to booths. Please let us know if you need power.
• Vendors are responsible for keeping their space looking attractive during market hours and
for cleaning up their space after the market closes, including removal of garbage and
sweeping up any loose debris. Vendors leaving debris or garbage at rented space will be
fined or not welcome to return. Thank you for your cooperation!
• Spaces may be shared by two vendors producing separate product and each must apply on
one application (use two copies of the vendor application attached to each other). No
more than two vendors may share a booth! This will be strongly enforced.
We know everyone is busy and your time is valuable. We’ll do our best to keep emails brief
and to a minimum. But please let us know if you have any questions or concerns as we move
forward.
Space is limited to 42 vendor booths; earlier applications will be given first priority. Many
thanks and we are looking forward to your application to the 5th Annual Paris Holiday
Market,
-- The Paris Holiday Market Steering Committee
What Now? If you’d like to join us for this fun, profitable community event….
Next Step:
The 1-2-3 of applying as a vendor for the Paris Holiday Market 20141. Send a note of interest and three photos of your work to cloffel@denverlibrary.org. Chris will contact you within a week to confirm receipt of your photos and to let you know that you will be included for vendor selection. 2. Print and fill out the attached application. This must include a signature at the bottom agreeing to the Terms and Conditions of the Paris Holiday Market. 3. Once you have been notified of your vendor status for the show, bring your completed application and check (made out to DPLFF) or cash or credit card to the Fresh City Life office (near the west entrance) at the Central Library, 10 W. 14th Ave. Pkwy., Denver CO 80204. When you are ready to drop it off, please contact Chris at 720.939.6340 or email to cloffel@denverlibrary.org And you are a vendor at the 5th Annual Paris Holiday Market! Note: Read and retain all parts of the agreement (see below) for your records as it lists the terms and conditions that you, as a participating artist, agree to honor by your signature on the application. In order to be accepted, your application must be signed.
Terms and Conditions
1. The Paris Holiday Market at the Central their space clean and orderly upon
Library will take place Friday, Saturday departure.
and Sunday, November 6, 7 & 8, 2015 at 11. The exhibitor agrees to release The Denver
10 W. 14th Ave. Pkwy. Denver CO 80204. Public Library and City and County of
2. Friday, 6-9p is a VIP Preview Party with Denver from any loss due to fire, theft,
free food, beverage and live music. breakage or other cause, and all liability
Guests will be required to pay a $10 for injury during the show.
cover fee (benefitting the library). 12. Table locations and electricity will be
3. Saturday hours: 10a-7p assigned. Please do not set up without
4. Sunday hours: 12-4p seeing your name on a table. We will
attempt to accommodate specific requests
5. The purpose of the Paris Holiday Market is
(including electricity). Please note on your
to showcase local artisans and crafters and application if you need electricity for your
to raise donations and awareness for products – no power will be supplied for
Denver Public Library’s Fresh City Life. All radios or items not for sale. You must bring
vendor fees benefit Fresh City Life. Vendor your own power cords and power strips.
payments will go to Denver Public Library
Friend’s Foundation to be held in trust for 13. All accepted vendor fees are non-
Fresh City Life for use in 2015. refundable.
6. Booth space will be 8’ x 8’. 14. It is the responsibility of the exhibitor to
complete the appropriate tax forms, to
7. The application fee for one space is $125
obtain a special event license, and then to
for the show. Shared booth $150. There is collect and turn in all appropriate sales
no fee discount if you bring your own tables tax. Please read carefully the info on
and your tables must be no longer than 8’ Special Events Sales Tax that will be
or you must rent two spaces. included with your vendor confirmation.
8. All work under this agreement must be
15. Library employees who participate in the
personally handcrafted by the exhibiting Paris Holiday Market must use personal
vendor (or their representative). A piece leave to attend as a vendor.
may incorporate some commercially
produced parts, but the design and 16. Setup starts at 5p on Thursday evening.
execution of the work must be the product Break down begins no sooner than 4p,
of the exhibiting artist’s skills. Alterations, please plan to have everything packed and
enhancements and embellishments by the out by 5p on Sunday.
artist and handcrafted components must 17. The following items are prohibited in any
dominate the commercial components. Denver Facility; this includes, but is not
9. We do not accept direct seller/distributor limited to: firearms, explosive devices,
applications. Examples include but are not knives (regardless of the length of the
limited to jewelry, cosmetics, skincare blade, but not including eating utensils),
products, nutritional supplements, storage, chemical agents such as mace, OC, or
serving and other manufactured items. DPL pepper spray, cutting instruments, self-
reserves the right to reject or deny defense weapons, placards/signage or any
applications or ask you to remove items items deemed as dangerous or a threat to
from your table based on this criterion. safety and security. No lit candles or open
flames.
10. The exhibitor will be responsible for any
damage he/she may cause and will leaveParis Holiday Market @ DPL
Application
Name: ____________________________________________________________
Business Name: ____________________________________________________
Phone: ___________________ Email: __________________________________
Website (if you have one for your product): _______________________________
Detailed craft description: _____________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
Fee for event: $125.00 (per booth space, or $150.00 for two vendors, same space)
OTHER REQUIREMENTS
Electrical Outlet Yes No (Electrical cords will not be supplied)
Booth Requirements
Select: One 8’ x 8’ Tables
Two Chairs One Chair No Chairs
Comments: ________________________________________________________
__________________________________________________________________
__________________________________________________________________
I agree to honor the terms and conditions of the Paris Holiday Market @ Denver Public
Library.
Signature: _________________________________ Date:_____________
(Fill out, print and deliver this application and your vendor fee to Fresh City Life, 10 W. 14th
Ave. Pkwy, Denver CO 80204 – office near the west entrance. Contact
cloffel@denverlibrary.org for arrangements to meet at the office).You can also read
