Explore the Beauty of - 2018 PAA Fall Conference Fairmont Southampton October 10-14, 2018 - Pennsylvania Automotive Association
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Explore the Beauty of 2018 PAA Fall Conference Fairmont Southampton October 10-14, 2018
2018 PAA Fall Conference
Dotted with lush bougainvillea and towering coconut palms, the
luxury hotel’s beautifully kept grounds include a private Beach Club
with its pink sand beach caressed by sapphire blue waves. Just
a short flight from the eastern seaboard, Bermuda’s many charms
Reigning from atop Bermuda’s highest point, over a majestic 100 acre may entice you, but none more so than The Fairmont Southampton,
estate, The Fairmont Southampton is an exceptional Bermuda luxury Bermuda’s luxury hotel.
hotel located on the island’s southern shore.
The resort offers unparalleled amenities throughout the entire
property. Relax at the resort pool, or pull up a chaise lounge at the
sprawling oceanfront beach club. One of the world’s incomparable
luxury resorts, The Fairmont Southampton offers you and your
family endless possibilities for recreation and relaxation. With nine
restaurants on property serving cuisine and cocktails for all tastes,
the hotel offers guests a mouth-watering array of culinary creations.
If you would like a little pampering, imagine an island oasis in the
middle of the Atlantic, where limestone cliffs emerge from the sea
and intersect the endless sky, creating a home for lush flora. Now
imagine a retreat in the midst of this paradise – one that gives you
the space you need to relax, unwind and discover energy you never
knew you had. Willow Stream Spa at The Fairmont Southampton
is a sanctuary where you are always welcomed with Bermudian
hospitality.
If you are not convinced yet, imagine sitting on your private balcony
with incredible views of Bermuda’s turquoise waters, the Gibb’s Hill
Lighthouse or the Turtle Hill Golf Club.
Don’t miss this opportunity to join PAA and your
colleagues at the 2018 PAA Fall Conference.
Thursday, October 11
Bermuda Triangle Shipwreck & Snorkeling – 1:30 – 4:30 p.m., $75 per person
Bermuda is home to over 200 square miles of the Atlantic’s most northerly fringe
reef. Although beautiful, the reef is treacherous, and there are over 300 shipwrecks
to prove it. On this trip you will visit a shipwreck site that is home to an abundance
of coral and fish. You will be provided with quality snorkel equipment and full
instruction for an up close and personal undersea experience.
Wednesday, October 10, 2018
Famous Homes and Hideaways – 2:00 – 4:00 p.m., $60 per person 12:30 p.m. – 4:30 p.m. Registration
Join us for an informative and highly entertaining sightseeing cruise. This tour will 6:30 p.m. – 8:30 p.m. Welcome Reception
give you a wealth of well researched historical facts as well as lots of humorous
personal stories about the island. Cruise along the shoreline to view charming Thursday, October 11, 2018
colonial homes, painted in pastel colors, which are steeped in history, sneak a peak
7:30 a.m. – 8:30 a.m. Continental Breakfast
at “Millionaire’s Row” one of Bermuda’s most exclusive neighborhoods and see
the homes of the rich and famous. Learn more about the island’s past and present,
8:00 a.m. – 11:30 a.m. Registration
flora and fauna, and wonderful marine life as you gently cruise Bermuda’s exquisite 8:30 a.m. – 11:30 a.m. Business Session
turquoise blue waters. 1:30 p.m. – 4:30 p.m. Group Activities
6:00 p.m. – 7:00 p.m. Reception
Friday, October 12, 2018
Friday, October 12 8:00 a.m. – 1:00 p.m. Golf Outing
9:00 a.m. – 12:00 p.m. Group Activity
Golf at Port Royal – 8:00 a.m. – 1:00 p.m. (includes boxed lunch), $135 per person
Port Royal Golf Course, situated in some of Bermuda’s most lush and beautiful ocean Saturday, October 13, 2018
side terrain, is a popular and challenging golf course. No matter where you look (or 7:30 a.m. – 8:30 a.m. Continental Breakfast
lie), the genius of architect Robert Trent Jones is evident. Here, a freeform green set 8:30 a.m. – 11:30 a.m. Business Session
against the sapphire sea. There, a gracefully winding fairway skirting the coral cliffs. 6:30 p.m. – 7:30 p.m. Chairman’s Reception
Watch out for well-trapped greens and bunkered fairways. They’ll demand your full 7:30 p.m. – 10:00 p.m. Chairman’s Dinner
concentration!
Sunday, October 14, 2018
Homes and Garden Tour – 9:00 a.m. – 12 p.m., $70 per person Check-Out and Departure
This tour will take you through some of Bermuda’s oldest homes and gardens – rich
in Bermudian history and culture. Your tour begins with a drive along Bermuda’s
winding Harbor Road. From there you will head to The Bermuda Botanical
Gardens, home to more than 1,000 varieties of plant life, transported in 18th and 19th
centuries by seafarers. Moving on to the historic Verdmont Museum, which
is architecturally one of the most fascinating old houses in Bermuda. This house has
remained virtually unchanged for nearly 300 years and has never enjoyed electrical
power.
PAA Conference Pricing
Dealership Personnel Registration Fees: General Information: A deposit of $995 per room will hold your reservation. Balances are due
$995 Dealership Personnel and Spouse/Guest no later than September 5, 2018. If a credit card is used for the deposit, the balance due will
$500 Dealership Personnel/Additional Guest ALONE automatically be charged to your credit card on or about September 5, 2018.
$295 Children age 6-17
Air: Group air travel is available as follows on a first come, first served basis:
Sponsor Registration Fees: Philadelphia Flight: Departing Philadelphia on October 10, 2018 at 10:50 a.m., non-stop to
$995 Sponsoring Associate Member and Spouse/Guest Bermuda arriving at 2:05 p.m. Return flight on October 14, 2018, departs Bermuda at 3:05 p.m.,
$500 Sponsoring Associate Member ALONE arriving at 4:30 p.m. Round trip cost is $576.06.
Non-Sponsor Registration Fees: Transportation: A pre-arranged shared hotel shuttle can be scheduled and purchased through
$3,500 Non-Sponsoring Associate Member and Spouse/Guest PAA for $25 per person one way. Taxis are also readily available at the airport and the hotel for
your transfers. The cost of a taxi is approximately $55 one way.
Activities: All activities must be scheduled prior to September 5, 2018 to guarantee
Convention Registration Includes:
availability. After September 5, 2018, activity fees are non-refundable for any cancellations.
• Business Session on Thursday and Saturday Any activities scheduled after September 5, 2018 are based on availability and must be paid
• Continental Breakfast on Thursday and Saturday for when scheduling. Changes/additions made during the Conference are based on availability
• Wednesday Evening Welcome Reception and will be billed accordingly at the conclusion of the Conference. Please note that changes/
• Thursday Evening Reception additions made during the Conference cannot be guaranteed and slots on trips will be filled
• Saturday Evening Chairman’s Reception/Dinner first by attendees that preregistered. All programs have a minimum and maximum number of
participants. If an activity is canceled due to lack of participation, the respective activity fee will
be refunded.
Room:
3 Nights:
Single - $1,178.70 Double - $1,264.98
4 Nights:
Single - $1,571.60 Double - $1,686.64
Additional nights or upgrade requests are based on availability.
Please contact PAA with these requests. If you are planning to have more than 2
people in a room, please contact PAA for pricing.
Hotel Cancellation Charges: Cancellation received by PAA
prior to September 5, 2018 will receive a full refund. In the Pennsylvania Automotive Association
event of cancellation after September 5, 2018, or early check- 1925 North Front Street
out, attendees will be charged any penalties assessed by the Harrisburg, PA 17102
hotel. For any reservations received after September 5, 2018, Telephone: 717-255-8311 Ext. 3319
availability and group rate cannot be guaranteed and is at the 1-800-242-3745 (in PA)
discretion of the hotel. Fax: 717-213-0102
Fairmont Southampton October 10-14, 2018
2018 PAA Fall Conference
R EGISTRATION FORM
PARTICIPANT INFORMATION
Company Name: _____________________________________________________________________________________________
Mailing Address: _____________________________________________________________________________________________
City: _____________________________________________________ State: ___________________ Zip: _____________________
Office Phone #: ___________________________________________ Fax #:______________________________________________
E-Mail Address: (must include) ___________________________________________________________________________________
Participants and all guests have valid passports. Currently applying for passports.
HOTEL INFORMATION
Arrival Date: ___________________________________ Departure Date: ______________________________________
Room Type Request: King Bed Queen/Queen Fairmont Southampton property exclusively non-smoking
Special Requests: ____________________________________________________________________________________________
AIRLINE INFORMATION - Please check appropriate box for flight information.
I will travel on the Philadelphia Group Air - All Group Air must depart on Wednesday, October 10th and return on
Sunday, October 14, 2018.
I have made my own air reservations.
GROUP AIR TRAVELERS SHOULD ALSO INDICATE THE FOLLOWING:
Participant Seating Preference: Aisle Center Window Guest’s Seating Preference: Aisle Center Window
Participant Frequent Flyer American Airlines #: _______________ Guest’s Frequent Flyer American Airlines #: _____________________
NAME ON PASSPORT AND AIRLINE TICKET MUST MATCH IDENTICALLY
This information is required if booking group air through PAA.
ATTENDEE INFORMATION
Name as Listed on Passport: ___________________________________________________________________________________
Birthdate: ___________________________ Passport #: ___________________________ Passport Expiration: _________________
Attendee Badge Name: _____________________________________________________________
GUEST INFORMATION
Name as Listed on Passport: ___________________________________________________________________________________
Birthdate: ___________________________ Passport #: ___________________________ Passport Expiration: _________________
Attendee Badge Name: _____________________________________________________________
CHILDREN’S INFORMATION
Name as Listed on Passport: _________________________________________________________________ Age: ______________
Birthdate: ___________________________ Passport #: ___________________________ Passport Expiration: _________________
Attendee Badge Name: _____________________________________________________________
CHILDREN’S INFORMATION
Name as Listed on Passport: _________________________________________________________________ Age: ______________
Birthdate: ___________________________ Passport #: ___________________________ Passport Expiration: _________________
Attendee Badge Name: _____________________________________________________________
OVER
e
REGISTRATION FEES AND PAYMENT OPTIONS
A. Hotel Packages
See Brochure for Cancellation Fees Amount Due
Single Double
3 Nights $1,178.70 $1,264.98 $ _____________
4 Nights $1,571.60 $1,686.64 $ _____________
RATES ARE FOR DELUXE ROOMS. ADDITIONAL NIGHTS OR UPGRADE REQUESTS ARE BASED ON AVAILABILITY;
PLEASE CONTACT PAA WITH THESE REQUESTS. IF YOU ARE PLANNING TO HAVE MORE
THAN 2 PEOPLE/ROOM, PLEASE CONTACT PAA FOR PRICING.
B. Group Air Package See Brochure for Cancellation Fees - Group flight is for a Wednesday, October 10 arrival
and a Sunday, October 14 departure.
Philadelphia Flight:
Non-Stop flight to Bermuda - $576.06/person $ _____________
C. Transportation to and from the airport - $25 pp each way (PAA will need to have your flight
information at least 1 month prior to your arrival. A flight information sheet will be emailed to you.)
Arrival Transportation Names: _________________________________________x $25/person $ _____________
_________________________________________________________________
Departure Transportation Names: ______________________________________x $25/person $ _____________
_________________________________________________________________
D. Dealership Registration Fees See Brochure for Cancellation Fees
$995 Dealership Personnel AND Spouse/Guest $ ____________
$500 Dealership Personnel/Additional Guest ALONE $ ____________
$295 Children age 6-17 $ ____________
Sponsor Registration Fees
$995 Sponsoring Associate Member AND Spouse/Guest $ ____________
$500 Sponsoring Associate Member ALONE $ ____________
Non-Sponsor Registration Fees
$3,500 Non-Sponsoring Associate Member AND Spouse/Guest
E. Activities Fees See Brochure for Cancellation Fees
Thursday, October 11, 2018
Bermuda Triangle Shipwreck & Snorkeling - $75 per person $ _____________
Famous Homes and Hideaways Cruise - $60 per person $ _____________
Friday, October 12, 2018
Golf at Port Royal (with boxed lunch) - $135 per person $ _____________
Homes and Garden Tour - $70 per person $ _____________
TOTAL $ _____________
Please select one of the following payment options:
Check enclosed for the total amount of $________________.
All Unpaid Balances
Check enclosed for deposit of $995 per room.
Bill the following credit card for the total amount of $________________. Due by September 5, 2018
Bill the following credit card for deposit of $995 per room.
Type of Card: VISA MASTERCARD AMERICAN EXPRESS DISCOVER
Card #: _____________________________________________ Expiration: ____________________________________________
Cardholder Name: ____________________________________ Signature: _____________________________________________
Please return to PAA via fax to 717-213-0102 or mail to PAA at P.O. Box 2955, Harrisburg, PA 17105.
Additional questions should be directed to Becky Ross at 1-800-242-3745 ext. 3319.
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