Fit to Fundraise David Lloyd Leisure and Together for Short Lives Charity of the Year
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Fit to Fundraise David Lloyd Leisure and Together for Short Lives Charity of the Year Club Fundraising Pack 2013
Dear All
Together we m
a ke a lif etime of differ
I am thrilled th
at Together fo
r Short Lives h
ence
Leisure’s Cha a s been selecte
rity of the Yea d as David Llo
thousands of r. Together we yd
children and yo can make a ve
adulthood, an ung people w ry real differen
d their families ho are not exp c e to
. ected to live to
The money ra reach
ised by your c
hospice to pro lub will directly
vide care to c support your
in your area. h ildren and you local children’s
ng people wit
h life-limiting ill
Inside this pac nesses
k you will find
and advice fo information on
r fundraising a children’s hos
and your club n d other inform pice services,
over the next ation on how help
year. we will suppo
I hope that yo rt you
u will find the
raising money information us
and to help m eful and that it
years to come ake the succe inspires you to
. ss of this first start
year a benchm
If you have an a rk for
y questions p
number which le a s e do not hesit
appears in the ate to contact
pack. us on the hotl
I would like to ine
take this oppo
rtunity to than
We are really k you persona
looking forwa lly for your sup
rd to our partn port.
ership.
Barbara Gelb
Chief Executive
, Together for
Short Lives
Got a question
? Call the fund
raising hotline
0845 200 5175
Together for Short Lives What does Together for Short Lives do? Together for Short Lives is the leading UK charity for all children with life-threatening and life-limiting conditions and all those who support, love and care for them, including all 49 children’s hospices. Our work helps to ensure that children can get the best possible care, wherever and whenever they need it. There are 49,000 children and young people in the UK living with a life-threatening or life- limiting condition. We represent all these children, their families and the children’s hospices they rely upon. When children are unlikely to reach adulthood, we aim to make a lifetime of difference for them and their families. We do this by: • Raising essential funds for children’s hospice services across the UK, helping them to continue to provide vital, free support. • Supporting children’s hospice care teams, helping them to provide the highest standards of care. • Providing a strong and unified voice, making sure the voice of families and services is heard by government and the media.
Children’s hospice services
Hearing the news that your child has a health
condition that is life-threatening or will shorten
their life is every parent’s worst nightmare. Sadly
some children will die when they are very young;
others will deteriorate slowly over a number of
years. In most cases, full-time care falls to the
parents – 24 hours a day, seven days a week.
The families affected are under huge emotional,
physical and financial strain.
What is a children’s hospice?
Local children’s hospice services are there from
the moment of diagnosis - they provide flexible,
practical and free support at home and in the
hospice to the entire family, often over many
years and throughout the child’s illness.
Each children’s hospice covers a wide community and through the network of 49
children’s hospice services the whole of the UK is supported.
Children’s hospices welcome the whole family for a break in friendly, homely surroundings and also
provide practical help in people’s own homes. They offer a wide range of support and therapies for
children and their families, including:
• Short breaks and daytime activities enabling families to get a rest.
• Help with the control of pain or other distressing symptoms.
• Support for family members, including brothers and sisters and even grandparents.
• Bereavement support for the entire family.
• Various therapies including play therapy, music therapy and hydrotherapy.
All the money you raise
will be allocated to the
cost of nursing care at
your local children’s
hospice supporting the
direct delivery of care to
children and families in
your community. 3
Every penny counts £1 could provide an oxygen mask for a child. It costs around £5 to change a child’s drip and £10 can help provide an hour of nursing care. £21 could provide an hour of arts and crafts with an art therapist and £25 provides an hour of music therapy. £500 could pay for a short break for the whole family at a children’s hospice, providing some much needed rest and family time. £7,500 could run a hospice minibus for one year allowing for special outings for children and families. £30,000 could fund a children’s hospice nurse for an entire year. Frazer's story At just eight weeks old, cheeky little Frazer was critically ill with a brain infection. As a result he now has extensive brain damage, a cerebral shunt to control the swelling of his brain, and a rare form of epilepsy known as West Syndrome. The right side of his body is extremely weak which means he can’t use his right arm. Along with his family - sister Imogen, five, brothers Finley, eight and Rory, nine, mum Katie and dad Keith - stayed at Little Havens Children’s Hospice for a respite break for the first time just before Christmas in 2010. Katie says, “Frazer gets confused very easily in different environments which is made worse when lots of people are about but Little Havens provides a safer, calmer place for Frazer to enjoy himself. We have absolutely fallen in love with it there. It really is the small things, like being able to go swimming together as a family that make a huge difference. The kids love splashing about together and can’t do that in any other pool. That is what makes Little Havens extra special to us. “We worry what the future holds for Frazer but just being at Little Havens is enough of a break. It helps to take away some of the extra strains on us as a family because of Frazer’s various conditions. It means we can make special family memories and knowing that we can all be in one place together makes the hospice the little haven it is.”
Fit to Fundraise
Children’s Hospice Week
- our big launch!
Children’s Hospice Week is the UK’s only
awareness and fundraising week for children
with life-limiting conditions and the services, like
children’s hospices that support them. It takes
place this year between 26 April and 3 May,
culminating with Superhero Friday – a special
day of hero inspired fundraising.
What you can do: We need all our friends at
David Lloyd Leisure to don their favourite hero
outfits – you could be a superhero, or why not
dress up as your favourite sporting hero? We’ll
be sending you everything you need to help
plan and promote your club’s activities. Watch
this space!
Tri Together for Short Lives
Think you are
For short, sharptough
fun, enough
why nottotrytake
the on the Together
ultimate adrenalinefor Short Lives Triathlon Challenge? We’re looking
for teams of
challenge of three from each
free-falling club per
120 miles to take
hourpart
withinone
Tri Together
of for Short Lives later in the year (dates to
be confirmed). You’ll need to complete the challenge
our 10,000 feet tandem skydives for Together for Short over two days:
750 metre
Lives. swimis taking place throughout Septem-
The Big Jump!
ber with jump sites across the country. Take the chal-
20k bike
lenge of rideand raise much needed funds for your
a lifetime
5k run
local children’s hospice.
Raise £395
The team that incompletes
sponsorship and you
all these can
events in jump for
the quickest combined time will be crowned the Tri
free!
Together for Short Lives Champion! You’ll need the whole club to get behind your team – helping them
to train and raise sponsorship – so start getting your training plan together now because competition
will be fierce!
The Big Jump
Date: Throughout September
Location: 20 jump sites across the UK
For short, sharp fun, why not try the ultimate adrenaline
challenge of free-falling 120 miles per hour with
one of our 10,000 feet tandem skydives for Together for
Short Lives. The Big Jump! is taking place
throughout September with jump sites across the country.
Take the challenge of a lifetime and raise
much needed funds for your local children’s hospice.
Raise £395 in sponsorship and you can jump for free!
Banking and Resources
Your club can raise money in a number of different ways - from making sure your collection tins are securely
displayed in reception to organising your own fundraising events. Be sure to follow all the procedures below
and the money will come rolling in! If you have any questions about anything then please give us a call on the
fundraising hotline: 0845 200 5175.
Collection tins Instructions for banking
You will be sent three collection tins and two Please make sure that you bank all your fundraising
collection buckets with this pack. Place the collection through the till. There will be two new till buttons, one
tins in public areas where there is a lot of footfall or for central activity and general club collections and the
where members might be paying in cash, like the other for club-specific activity to raise funds for your
DLicious cafebar counter or reception area. local hospice.
Use the collection buckets when you do club Merchandise
collections or big events. When they are not being
used, please ensure they are stored safely and Boxes of butterfly pin badges are avaible on request.
securely. They are avilable in boxes of 50 and we suggest a
minimum donation of £1 per badge.
If you would like to order more collection tins or
buckets please call the fundraising hotline on 0845 If you would like to sell them in your club call the
200 5175. fundraising hotline on 0845 200 5175.
Don’t forget to leave your
Remember to empty your tins regularly and re-seal
name, club and state
the tins when you put them back on display. If you
how many boxes you would like.
need to order more security seals for your tins, call
the fundraising hotline.
Shout about it! Please find below a sample press release for you to use as a template when notifying the local press of your fundraising event. Don’t forget to give the contact at your local hospice a call to get a quote from them too and remember to include all the notes to editors below. For immediate release: (Insert date here) Contact details: (Insert your name, phone number and/or email) Local David Lloyd Leisure Club take on charity challenge for Team members/ members at David LLoyd Leisure, Europe’s premier health, sports and leisure group, will be taking part in (type of event or activity i.e spin-a-thon/marathon/egg and spoon race), taking place on (date of activity) at (venue). Money raised will be donated to The club is going to raise funds throughout 2013 as part of a national partnership between David Lloyd Leisure and Together for Short Lives, the leading charity for UK children’s hospices, after the charity was named David Lloyd Leisure’s first ever Charity of the Year for 2013. Together for Short Lives supports the work of children’s hospices across the UK. Its work includes sharing best practice, influencing policies, supporting care professionals, and fundraising for children’s hospices and other organisations that care for children with life-threatening or life-limiting conditions. Each David Lloyd Leisure club has been partnered with its nearest children’s hospice so colleagues and members can support children and families locally. David Lloyd Leisure said: “We’re proud to be supporting this year and we hope our members will support us in our efforts. Come and join us on X date (include any personal details about why you are holding event ) and help us raise as much money as possible for local children and families.” at said: ENDS About David Lloyd Leisure Group The David Lloyd Leisure Group operates 81 clubs in the UK and a further 10 clubs across Europe. It has over 440,000 members and employs 6,000 people. This includes an expert health and fitness team of over 1,800, while it contracts the services of more than 400 tennis professionals. Across all clubs, David Lloyd Leisure has over 150 swimming pools (of which half are indoor) and offers over 10,000 exercise classes per week. Every week 20,000 children learn to swim at David Lloyd Leisure and 14,000 learn to play tennis. Its racquets facilities are unparalleled with 700 tennis courts as well as 180 badminton courts and 140 squash courts. Additional facilities include health and beauty spas, club lounges with free internet access, crèches, nurseries and specialist sports shops. About Together for Short Lives Together for Short Lives is the leading charity for UK children’s palliative care. We support those who help, love and care for children and young people who are unlikely to reach adulthood. We work with children’s hospices and a range of other services across the country to ensure that every child, young person and their family has the best possible care and support whenever and wherever they need it. From the moment of diagnosis, for whatever life holds, we help to ensure families make the most of their precious time together. Contact Together for Short Lives Press Office: 0117 989 7820 Visit www.togetherforshortlives.org.uk for more information.
Keeping your event safe and legal
Safety first Keep it legal
Whatever you do, please do it safely. Make sure that It is best to inform your local authority and check
you think through the possible issues / dangers of your with them for any legal permissions you should
event and that any risks are eliminated or reduced to an consider when planning your event.
acceptable level. The top priority is to keep you, and
Depending on your event you may well need to
the people attending your event, safe!
license your activity. For example you may need
a public entertainment license for events such as
First aid
First aid provision is necessary at all events although sporting events, plays, films or dances. Your local
the level will vary from event to event. If you are unsure authority can advise you about this.
about what you should provide, speak to a recognised Statutory notice periods to your local authority
organisation (eg. St John Ambulance) which will be able depend on the type and size of your event. In
to provide advice. general:
• Small sized events (village hall quiz, auction, book
Equipment
It is a lawful requirement that all portable electrical sales) - 28 days
equipment has been tested and is safe to use. Ensure • Medium sized events (carnivals etc.) - 28 days
equipment is in good repair and avoid trailing cables. • Large sized events (over 5,000 in attendance,
Avoid heavy lifting and use a trolley where possible. involving road closures, entertainment licences)
- six to nine months
Venue
Ensure that the venue is suitable for your event. Some Insurance
things to consider are lighting, sanitary facilities, well You will need to consider whether and how your event
signposted fire exits, parking, venue capacity and could be harmful to organisers, guests, volunteers and
emergency exit procedures. the public – how can you minimise any risk?
Your arrangements must make provision for people with Check that any third party suppliers are adequately
disabilities - access, comfort areas, comfort facilities, safe and currently insured. Any reputable supplier will have
viewing areas, carers, emergency procedures etc. See
Public and Product Liability Insurance so ask to see it.
www.bcodp.org.uk for more information.
The amount insured for will differ depending on the size
If you are hiring catering and venues, check that they have of the company. Any activity you do must be covered
the relevant and current certificates (including insurance) by an insurance policy, as a minimum this will usually
before you agree to use them. be Public Liability Insurance.
Communication Please note that Together for Short Lives cannot accept
Communication between the organisers, helpers and responsibility for accident, injury, loss or damage as a
emergency services is vital. It must be reliable, tested result of your event. We therefore strongly recommend
and loud enough to be heard above surrounding that you check that you have adequate insurance and
noise levels. One person should be nominated to take that you take all reasonable steps to ensure the safety
control and be on hand if anything goes wrong. For of all concerned.
large events make sure enough equipment is supplied
e.g. walkie-talkies or mobile phones for stewards etc. Entertainment
If you are running an event such as a dance, sports
Food and refreshments event or play, you may need a Public Entertainment
Always ensure any food you’re providing has been stored License. Check with your local authority.
at an appropriate temperature, hygienically prepared and
thoroughly cooked. Important information
Visit www.food.gov.uk for further guidance. When collecting donations you must carry a copy of
If you want to sell alcohol at your party, you’ll need a the letter or licence granting permission to collect.
licence. If the venue already has a licence, then you’ll be Collection tins must be sealed and not shaken.
covered, but do check.
Always ensure two people are present when counting
Children money and store money in a secure place.
Ensure that children are adequately supervised. Never
allow children under 16 to collect money from the public
without an adult.
Together we can make a lifetime of difference
Give us a call - we always love to hear from you! Got a question for Head Office?
Whatever you are planning we are here to support For any support relating to David Lloyd Leisure
you every step of the way. Drop us a line and tell communications please contact:
us what your club is doing - or why not tweet us or
post a message on our Facebook page? Press Office
T 01707 289833/4
Nick Appleby E press@davidlloyd.co.uk
T 0117 910 2463
E nick.appleby@togetherforshortlives.org.uk
@Tog4ShortLives
www.facebook.com/togetherforshortlives
www.togetherforshortlives.org.uk
Together for Short Lives
Fourth Floor
Bridge House
48-52 Baldwin Street
Bristol BS1 1QB
Together for Short Lives is a registered charity in England and Wales (1144022) and a company limited by guarantee (7783702)You can also read
