GRATTAN AFTER SCHOOL PROGRAM - 2018-2019 Family Handbook Grattan After School Program 165 Grattan Street, room 211, San Francisco, California ...

 
GRATTAN AFTER SCHOOL PROGRAM
           2018-2019
        Family Handbook

                  Grattan After School Program
  165 Grattan Street, room 211, San Francisco, California 94117
     Phone: 415-506-8617 Email: gasp.grattan@gmail.com
Table of Contents

Overview of GASP ........................................................................................................................ 4
      Welcome.............................................................................................................................. 4
      Program Philosophy.............................................................................................................4
      History of GASP ................................................................................................................. 4
      Organizational Directory..................................................................................................... 4

Organizational and Contact Information………………………………………………………5

General Program
Components…………………………………………………………………..………………...6-7
      Program Hours/Days............................................................................................................6
      Curriculum and Sample Daily Schedule…………………………………………………..6
      Homework Assistance…………………………………………………………………..6-7
      Field Trips............................................................................................................................7
      Movies..................................................................................................................................7
      PTA Enrichment Classes and Athletic Teams……………………………………...……..7
      Snack....................................................................................................................................7

General Program Policies and Related Information...............................................................8-9
       Parent
Involvement…………………………………………………………………………………....…8
       Absences………………………………………………………………...……………….8
       Transportation……………………………………….…………………………………...8
       Clothing…………………………………..…………………………………………....…8
       Electronics, Toys and Games from Home………………………………………….…….8
       Cell Phone Policy…………………………………………………………………….…...9
       Candy and Special Treats…………………………………………………………………9
       High School Volunteers…………………………………………………..………………9

Extended Day Program............................................................................................................... 10

Safety and Security.................................................................................................................11-13
       Behavior Guidance……………………………………………………………………….11
       Removal From the Program……………………………………………………………...11
       Signing In and Out............................................................................................................. 12
       Alternate Pick-Up Person(s).............................................................................................. 12
       Child Pick-up Security.......................................................................................................12
       Suspected Neglect/Child Abuse................................................................................... 12-13
       Emergency Procedures/Emergency Closing Policy...........................................................13

Medical
Information…………………………………………………………………………………......14
Medical or Dental Emergencies…………………………………………………………...…….14
Illness……………………………………………………………………...……………………..14
                                                                                                                                              2
Medication……………………………………………………………………………………..14

Admissions Policies and Tuition Information......................................................................15-17
      Enrollment Policies………………………………………………………..……………..15
      Registration and Deposit Fees........................................................................................... 15
      Tuition Payments............................................................................................................... 15
      Tuition Receipts................................................................................................................. 15
      Late Payments/Returned Checks....................................................................................... 16
      Refunds.............................................................................................................................. 16
      Dropping your Child from the Program………………………….………………………16
      Tuition Rate Changes…………………………………………………………………….16
      Community Agency Tuition Payments..............................................................................16
      Sibling Discount.................................................................................................................16
      Tuition Assistance..............................................................................................................16
      Late Pick-Up Fees..............................................................................................................17
      Drop-In Policy................................................................................................................... 17

Licensing Information and Application Forms................................................................... 18-20
       General Licensing Information.......................................................................................... 18
       Application Packet............................................................................................................. 18
       List or Required and Optional Forms................................................................................ 18
       Notification of Personal Rights (LIC 613A)..……………………………………………19
       Notification of Parents Rights(LIC995)………………………………………………….20
       Receipt of the Family Handbook…………………………………………………...……21

                                                                                                                                            3
OVERVIEW OF GASP

Program Overview
The Grattan After School Program (GASP) is a nonprofit, licensed after school program
currently serving children in Kindergarten through 5th grade at Grattan Elementary School.
GASP offers academic, enrichment and recreational activities to students, as well as, aligns its
mission, vision and youth development practices with Grattan Elementary School.

HISTORY OF GASP
Motivated by the need for after school child care, GASP was founded in 1978 by a small group
of student parents. The shape and form of GASP’s program structure has evolved; in the Fall of
2012, GASP merged it’s K-2 and 3-5 programs. GASP’s K-5 program continues to align itself
with the needs of Grattan’s school day faculty, parents and children.

                                                                                              4
ORGANIZATIONAL AND CONTACT INFORMATION

Organizational Information
Site Director Monika Jessel

Contact Information
Mailing Address:
165 Grattan Street
San Francisco, CA94117

Office Phone – 415-759-2815
Mobile Phone – 415-506-8617
Email – gasp.grattan@gmail.com

Community Care Licensing License: 380505445

GASP Tax ID # - 91-2160459

CONTACT INFORMATION
Many parents or guardians have specific questions or suggestions and we want to be able to meet
your needs in the most efficient way possible. This guide will help you direct your questions.

 QUESTIONS/COMMENTS               PLEASE CONTACT
 Tuition, Payments, Bills,          GASP Office (415-506-8617)
 Receipts and Enrollment            E-mail gasp.grattan@gmail.com

 Concerns about the program or    1. Your child’s teacher
 your child                       2. Director

 Concerns about staff               Site Director

 General suggestions or             Site Director
 comments

 Comments, Suggestions,           Executive Director
 Concerns or to Contact the       Chrystal@gasp-grattan.org
 Board

                                                                                              5
GENERAL PROGRAM COMPONENTS

PROGRAM HOURS AND DAYS
GASP operates from school dismissal (1:50pm) until 6:00pm. Monday-Friday. The program
begins in August and ends in May or June depending on the calendar year. The program aligns
with the school’s calendar and adjusts for holidays and early release days based on the school
calendar.

DAILY SCHEDULE

Sample Daily Schedule for Kindergarten through 5th Grade

Time             Activity                               Location & Transitions
(Monday-
Thursday)
1:50-2:05pm      Attendance & Announcements             Upper Yard (3-5 on Upper Yard),
                                                        Middle Yard (K-2 on Middle Yard)
                                                        K Yard
2:05-3:15pm      Recreation (free play)/                K-2 Middle Yard/3-5 Upper Yard or
                 Enrichment                             Cafeteria
3:15-3:30pm      Snack                                  Upper Yard 3-5, Middle Yard K-2
3:30-4:30pm      Academic: Homework Hour, Group         Homeroom -All Students will be in
                 Activity                               their GASP homeroom during this
                  5th Grade 50 minutes of               hour.
                  homework
                  10 minutes Group Activity

                  4th Grade 40 minutes of
                  homework 2o minutes Group
                  Activity

                  3rd Grade 30 minutes of
                  homework
                  30 minutes Group Activity

                  2nd Grade 20 minutes of
                  homework 40 minutes Group
                  Activity

                  1st grade 10 minutes of
                  homework

                                                                                            6
50 minutes Group Activity

                    K grade 10 minutes of
                    homework
                    50 minutes Group Activity
4:30-6:00pm        Choices                                 See Where Am I Board

                       Grattan After School Program
                             Friday’s Schedule

Friday Clubs           **To locate your student, see the Where Am I Board.
(Enrichment Classes)

Time                   Activity
1:50-2:05pm            Attendance & Announcements
2:05-3:00pm            Recreation Time
3:00-3:15pm            Snack & Friday Club Break Out
3:15-5:00pm            Friday Clubs
5:00-6:00pm            Community Time (Free Choice, Yard, Cafeteria)

HOMEWORK SUPPORT
GASP provides a formal homework time Monday through Thursday (see above). Homework
hour is a time and space designated for students to work on and complete their homework
assignments.

HOMEWORK CLUB- KINDERGARTENERS
Homework Club is a time and space designated for students to work on and complete their
homework assignments during the Enrichment hour. Due to the minimal homework assigned to
Kindergarteners, parents/ guardians of Kindergarteners must sign their child up for Homework
Club.

FIELD TRIPS
At GASP, we encourage our children to become more familiar with their neighborhood and
community by taking them on field trips. We often take neighborhood walks or go to Grattan
parks. A general permission slip for these field trips is in the Application Packet. Parents will be
notified ahead of time for field trips that are out of the neighborhood and/or require public
transportation. These field trips will require a separate permission slip.

MOVIES

                                                                                                  7
Movies may be shown on rainy days and occasionally during program hours. Movies shown are
rated G or PG.

ATHLETIC TEAMS: Release
Children attending GASP may also be on a school related athletic team. Children may be picked
up, brought to practice and returned to the program by their coach or other parent volunteer.
Please make sure that all adult(s) taking children to and from practice are listed on as authorized
pick up persons.

SNACK
Children are served nutritious snacks daily. Snacks may include a combination of the following:
fresh fruit, vegetables, crackers/bread, cheese, with juice/milk. A sample snack menu is posted
on the bulletin board across from room 210. Parents are welcome to pack an extra snack for the
afternoon. Children should not bring glass bottles, medicine, soda or candy in their lunches or
backpacks. Peanuts are not allowed in the program.

** Due to severe children’s allergies, food products with nut oils, various nuts, and
processed on machines with nuts are not allowed in the program. PLEASE READ ALL
FOOD LABELS before packing children’s lunches, snacks, or donating food to the
programs.

GENERAL PROGRAM POLICIES AND RELATED INFORMATION

PARENT INVOLVEMENT
   Parent Orientations are held in the fall each year after the beginning of the program.
    While this handbook provided most of the necessary information about the program,
    families are highly encouraged to attend the orientation and it is a great opportunity to
    meet the staff.
   Visiting: We have an open door policy. Parents/guardians are welcome to visit at any
    time during the course of the program day. All visitors must check in with the Site
    Director..
   Volunteer: Have an extra hour or two? Stop by the program for a participatory visit!
    Help with homework time, making snacks, playing kickball, reading a story and more!
   Board of Directors: GASP is governed by an Executive Board of Directors. The Board
    works to provide support to GASP staff, families and the Grattan community. Joining the
    GASP Board of Directors is a great way to participate at the administrative level of the
    organization. Board meetings are held monthly to provide support to the Executive
    Director and oversee the organization’s policies, finances, and strategy for the future.
    Candidates with expertise in human resources, finance/accounting, law, non-profit
    management, and fundraising are particularly encouraged to join the Board. Please
    contact the Executive Director.
   Donations: Donations for tuition assistance and supplies are welcome. Please check with
    the Directors regarding specific supply needs.

                                                                                                 8
ABSENCES
   For planned absences, please inform the Director the days your child will be absent.
   Please call the program Site or program cell phone if your child will not be attending the
     program. Please leave a message with the following details: date/time of call, caller’s
     name, child’s name, message and call-back number. Emails or texts are other ways to
     inform the program of absences.

TRANSPORTATION
GASP does not provide transportation to or from our program. Families must make the
appropriate transportation arrangements necessary to ensure that their children are safely picked
up on time.

CLOTHING
Please have your child bring a sweatshirt or jacket each day as we try to go outside each day
(weather permitting). Please bring an extra set of clothing for Kinder & 1st graders. All clothing
needs to be bagged and labeled with your child's full name. Clothing will be kept in their cubby
or backpack.

ELECTRONICS, TOYS AND GAMES FROM HOME
Toys from home are not allowed during GASP; this includes video and electronic games. We
do not allow any type of toy guns or war toys at the school site. If toys or games are brought
from home, a teacher may take the item away from the child and set it aside to be returned to the
parent at pick-up time. GASP does not take responsibility for lost or stolen property including
items lost at school or on field trips.

CELL PHONE POLICY
If your child owns a cell phone and brings it to school, the following policies will apply:

      The phone must be turned off and remain out of sight during after school program hours
       (1:50PM – 6:00PM),
      The phone is to be used only on the way home after leaving program and is not to be used
       while on the school campus,
      The phone may not be used in the after school program at any time except with the
       permission of the after school program staff.
      If a student does not follow these rules and uses the phone during after school program
       hours without permission, the phone will be taken away from them, and a parent or
       guardian will have to come to the school to pick up the phone; this may result in the
       student no longer being able to bring their cell phone to the after school program for the
       remainder of the school year,

                                                                                                9
   The after school program, shall not be responsible for any loss, theft, or damage to a
       student’s cell phone.

CANDY AND SPECIAL TREATS
Children are not allowed to bring candy or sweets to the GASP program. Children will
occasionally be served treats on special days like birthdays or special events. The teacher will
notify parents in advance when special treats can be brought in to share. If parents want to
arrange to bring in treats, arrangements MUST be made in advance and agreed upon by the
Director.

HIGH SCHOOL VOLUNTEERS
GASP may have high school students working or volunteering part-time during the course of the
school year may work in your child’s group. Often these students are fulfilling community
service requirements for school. They are not included in our child to adult ratio and are never
alone with the children. The High School Volunteers will interact with the children, assist with
the maintenance and cleaning of the center, and learn about child development and the after
school field.

                               EXTENDED DAY PROGRAM

Grattan After School Program follows the San Francisco Unified School District (SFUSD)
calendar as a guide for its scheduled days of operation. GASP may be open on days that SFUSD
is not and parents will receive a calendar each fall with other days and times that GASP is open.
For days when GASP is open, but SFUSD is not, there is a fee charged per day per participant to
cover the additional hours.

Extended Day Guidelines:
    Sign-Up sheets for non-school day participation will be posted approximately 1 month
      prior to the date.
    Payment for Extended Day Programs must be paid in full before the deadline date posted.
      Please make checks payable to “GASP”.
    On occasion extended day programs will include field trips or activities that will be
      outdoors and may be change due to adverse weather conditions. The original activity may
      be canceled and a new one will be implemented.
    Once a child has been signed up for the extended day(s), the family is responsible for
      payment by the date posted. Unfortunately, there are no refunds and drop-in’s cannot be
      accommodated due to the staff scheduling.
    Families subsidized by Community Agencies may attend the Extended Day program but
      they must either pay for the fees themselves or have written approval stating that their
      agency will cover the cost of Extended Day Care.

                                                                                              10
SAFETY AND SECURITY

BEHAVIOR GUIDANCE
   All students are expected to respect and cooperate with all program staff, instructors,
    volunteers and students at all times.
   GASP has a discipline policy consistent with the Grattan Elementary School day program
    that gives positive guidance, allows for redirection and sets clear behavior limits. The
    discipline policy is designed to assist students and staff in fostering the students
    development of self-control, self-respect, respect for others and respect for the rights and
    property of others.
   When an issue arises between children, children are encouraged to resolve the problem
    using Restorative Practices. Staff is available to help children with problem solving by
    making suggestions, offering support, and guiding children to solve differences. No
    corporal punishment is allowed at the program at any time.
   Students who have ongoing behavior difficulties may receive a phone call home and
    parents/ guardians may be requested to participate in a conference to discuss the situation
    and create a plan of action to address behavioral problems.
   If a student’s behavior problems cannot be resolved the student may be suspended or
    dismissed from the program.

                                                                                             11
Children and parents are expected to treat all persons equally and respectfully and refrain from
the willful or negligent use of slurs against any person on the basis of race, color, creed, national
origin, religion, ancestry, age, sex, sexual orientation, gender identity, or disability.

REMOVAL FROM THE PROGRAM
We reserve the right to suspend or expel any child for disciplinary reasons. Children and parents
who compromise the safety of the children and staff will be suspended or removed from the
program.

Other instances when program services may be terminated and the child removed from the
program:

      Non-payment of tuition, beyond forty-five days for the school year;
      Continual late pick-up of the child and/or failure to make a late pick-up payment;
      Failure to sign out on a daily basis using initial and time;
      Failure to comply with the health and safety polices of the organization;
      Failure to comply with Community Care Licensing requirements for enrollment in the
       program;
      A parent/guardian is verbally or physically abusive to staff, administrative staff, other
       children, their own children or other adults on the premises or confronts staff while
       children are present.

SIGNING IN AND OUT
Signing In
Children in Kindergarten through 2nd grade will be signed in by the program staff. Children in 3rd
through 5th grades will sign them selves in. Program staff will ensure that all children have been
signed in.

Signing Out
Students must be signed out daily by their parent, guardian or an authorized adult. Failure to
comply with signing out using your initials and time, on a daily basis, will be grounds for
dismissal. GASP will allow 5th graders to leave the program on their own if an agreement is
signed by both the parent/guardian and the program director. In this case, the center staff will
sign the child out. All 5th graders signing themselves out must check in with program staff before
leaving the school grounds. Failure to do so will result in privileges being revoked. 4th graders
may also be given this privilege, but only under special circumstances.

Persons signing out a child out must be 18 years or older. If you would like a person under the
age of 18 to pick up your child, you must have written permission on file and work with the
Director to ensure safety of the participant.

                                                                                                  12
ALTERNATE PICK- UP PERSON(S)
   If parents/guardians would like another person to pick up their child, they must be the
    designated person or persons on the Identification and Emergency Information Form.
   If someone other than those on the pickup list will be picking up your child, please write
    a note or call GASP informing the staff of who will be picking up your child and include
    the date(s)of the pick up and the full name of the person picking up. The person picking
    up must have a form of ID. GASP will not release a child without an ID.

CHILD PICK UP SECURITY
   If the contracting parent or guardian chooses not to list the divorced or separated parent,
     pursuant to licensing regulations, we cannot release the child without a court-signed order.
   Staff cannot deny access to a biological parent. If the non-custodial, biological parent or
     other such person arrives to pick up the child, and they are not listed on the Child
     Authorization Release Form, the staff will:
         a. Contact the contracting parent or guardian
         b. Explain to the non-custodial, biological parent or other such person that we
             cannot release the child to them without permission from the contracting parent
             or guardian. Staff will explain the release procedure.
         c. If the contracting parent or guardian cannot be reached and permission given,
             staff may need to call the police.
         d. The police will then confirm the identity of the non-custodial, biological parent.
             In all probability, the police will then release the child to the non-custodial,
             biological parent.

SUSPECTED NEGLECT AND/OR CHILD ABUSE OR SUSPECTED INFLUENCE OF A
CONTROLLED SUBSTANCE
   All GASP staff are Mandated Reporters.
   Staff is legally mandated to report any instance of observed or suspected child abuse or
     neglect of a child. This will include a parent or pick-up person who appears to be under
     the influence of alcohol or other substance when picking up a child at any site.
   Staff will not release a child to anyone who is suspected to be under the influence of
     alcohol or other substance.
   Staff will try to call the names listed on the emergency card to arrange alternative pick-up.
     If the pick-up person insists on leaving the premises with the child, we will call 911
     immediately.

EMERGENCY PROCEDURES/EMERGENY CLOSING POLICY
In the event of an emergency or disaster, GASP staff will supervise the children until an
authorized adult can pick up the child;
     An updated disaster and mass casualty plan is posted on the bulletin board outside room
        210.
        This plan is reviewed by staff on a regular basis.
     Staff are certified in First Aid and CPR.

                                                                                              13
   The program has regular fire and earthquake drills.
   Staff are trained in blood borne pathogens and infectious diseases.
   Though staff will be supervising the children, the facility may be closed due to structural
    damage, toxic leaks, and other unsafe circumstances. The primary evacuation site is
    Grattan park.

                                                                                             14
MEDICAL INFORMATION

MEDICAL OR DENTAL EMERGENCIES
The licensing form titled “Consent for Emergency Medical Treatment” must be completed for
each child. This can be found in the application packet. If your child has an accident such as a
hard head bump or a cut or a bumped limb, the Director or staff will administer first aid. Staff
will notify parents/guardians of an injury or accident when they have seen or been informed of
an injury or accident.

If your child experiences a serious medical or dental emergency during program hours, we
will take the following steps:
1. Call the parent or guardian
2. Call the names listed as emergency contacts
3. Call the listed doctor or dentist
4. Call 911

ILLNESS
Do not send your child to the program if he or she has any of the following symptoms: fever,
open wound, undiagnosed rash, vomiting, diarrhea, head lice, inflamed eyes, severe cold or sore
throat. You should contact your site if your child becomes sick with a contagious illness. When
the program has been notified that a child has a contagious illness, such as chicken pox or strep
throat, the program will notify all parents/guardians. Notices will also be placed in community
areas of the program site.

If a child becomes ill during program hours, we will place the child in a quiet, isolated area of a
room to await pick up. GASP will contact parent(s) to pick up the child. If parent(s) cannot be
reached, the staff will call the emergency contact listed on the Emergency Form.

Head Lice: GASP and Grattan Elementary School will share information regarding a lice
outbreak in order to contain it as soon as possible. GASP will adhere to the SFUSD lice
exclusion policies. Parents are expected to inspect and treat their child for head lice as needed.
Children cannot attend GASP is they have live lice and will be sent home.

MEDICATION
If your child must take medication during program hours, staff will only dispense medication if
all of the licensing requirements are met and a completed Medication Form must be on file. The
medication Form can be found in the Application Packet. Over-the-counter drugs cannot be
administered by program staff. PLEASE DO NOT SEND MEDICINE IN A CHILD'S
LUNCH OR BACKPACK.

Community Care Licensing requires all of the following conditions to be met in order to
administer prescription medication to a child:
    Prescription medications shall be administered in accordance with the label directions as
       prescribed by the child's physician.

                                                                                                   15
   For each prescription medication, the licensee shall obtain, in writing, approval and
    instructions from the child's authorized representative for the administration of the
    medication to the child.
   This documentation shall be kept in the child's record.
   The instructions from the child's authorized representative shall not conflict with the label
    directions as prescribed by the child's physician

                                                                                              16
ADMISSIONS POLICIES AND TUITION INFORMATION

ENROLLMENT POLICIES
   GASP serves children in kindergarten through fifth grades who attend the Grattan
    Elementary School.
   A parent or guardian may visit the program for an orientation before the child attends. All
    required documentation must be completed and turned in before the child begins the
    program.
   Accounts with unpaid balances at the end of the school year program will not be eligible
    for admittance for the following school year until those balances are paid.
   GASP is non-discriminatory in admission. We do not discriminate based on race, religion,
    place of national origin, gender, sexual orientation, mental or physical ability.

REGISTRATION AND DEPOSIT FEES
Registration Fee - All new enrolling children and new enrolling siblings are required to pay a
non-refundable one-time registration fee of $50.00. The registration fee is due prior to the start of
the first day of program.

Tuition Deposit – In order to secure a place for your child in the program, each child must pay a
deposit of $300. This deposit will be applied to your child’s final month of tuition for the school
year. Families receiving tuition assistance are required to pay a deposit of 50% of their monthly
tuition. Tuition Deposit Checks will not be cashed and will be returned to the family if the child
is placed on the wait list.

TUITION PAYMENTS
   Tuition is due and payable to GASP on the 1st of the month.
     We strongly encourage payments be made on the EZChildTrack located at
     www.ezchildtrack.com.
   Check, cash or money orders are accepted as payment. Please make all checks payable to
     GASP and please include on the memo line your child/children’s first and last name to
     ensure your account is properly credited.
   We recommend that all check payments be placed in an envelope and either given to the
     Director and any staff or placed in the GASP Mail Box in the Grattan School Office.
    Cash Payments are discouraged and must be given directly to the Director. A receipt will
     be issued immediately as proof that payment was received. Please do not put cash in the
     GASP Mail Box. A family paying in cash assumes responsibility to make sure payment
     is received and credited to their child/children’s account. GASP is not responsible for
     any lost payments.

TUITION RECEIPTS
If you have a special request for a hand-written receipt for flex-spending accounts or for other
personal financial purposes; parents must contact GASP at 415-506-8617 and request further
assistance.

                                                                                                  17
LATE PAYMENTS/RETURNED CHECKS
   A late fee of $25.00 per child will be charged to your account if payment is not received
     by the 10th of the month. If your account is 45 days past due program services will be
     terminated and you will be asked to leave the program.
   A fee of $25 will be charged to your account for any returned check due to insufficient-
     funds or other banking issues not associated with GASP.

REFUNDS
There are no refunds for absences related to illness, school vacations, personal vacations or
school related holidays not interconnected with GASP.

DROPPING YOUR CHILD FROM THE PROGRAM
GASP must be notified in writing by the 1st of the month if your child will be dropping from the
program. For example, if your child’s last day in the program will be February 28th, you must
notify the program on or before February 1st. Families that do not provide the required
notification will be held responsible for tuition regardless of whether or not your child/children
are attending the program.

TUITION RATE CHANGES
   Tuition rates will not be adjusted for miscellaneous absences that may occur in a calendar
     month during the school year
   If in the event there is a rate change or change in service, parents will be given written
     notice 30 days prior to the change.

COMMUNITY AGENCY TUITION PAYMENTS
GASP accepts payment for the program through Community Agency Programs such as
Children’s Council, Wu Yee Children’s Services and Social Services. The contracting parent or
guardian is responsible for making sure paperwork is correctly negotiated with all anticipated
programming needs. All forms must be signed in a correct and timely manner. The contracting
parent or guardian understands they are financially responsible if fees are not paid
through their Community Service Agency Program.

SIBLING DISCOUNT
For two or more children, there is a 10% sibling discount applicable to the second child’s
monthly tuition. The 10% sibling discount does NOT apply towards the deposit, registration fee,
fee subsidy, or Extended Day Programs.

                                                                                                18
TUITION ASSISTANCE
GASP offers some tuition assistance to support families in need who want their child(ren) to
attend the after school program during the school year. Families desiring tuition assistance must
apply for tuition assistance by filling out the Tuition Assistance Application form found in the
Application Packet. Tuition Assistance Applications must be completed annually. Families need
to be aware that there may not be assistance available for all qualified applicants.
Fee Subsidies do not cover or include
     One-Time Enrollment Fees
     Any Full Day Programs offered during non SFUSD school days.

LATE PICK-UP FEES
 GASP closes at 6:00 PM daily.
 Parent(s) are considered late if child(ren) are picked up beyond a five (5) minute grace
  period and will be subject to a charge of $1.00 per minute per child. This policy also
  applies to full day programs.
 The grace period is revoked if parent(s) arrive after the five minute grace period three times
  in one school year.
 Continual late pick-up will be grounds for dismissal from the program.
 Please call the program if you are going to be late. Late charges will still be incurred, but the
  child’s emergency contacts will not be called.
 The late charge of $1.00 per minute beyond closing time should be paid directly to the
  staff member staying late with your child, not the organization. Failure to make
  prompt late pick-up payment may result in termination of program services.
 In an effort to contact someone, we will telephone the names listed on your child’s
  emergency card. If GASP is unable to contact parent(s) or the emergency designee one-
  hour after closing time, we are legally required to contact the Police Department.

DROP- IN POLICY
Any drop-ins will be need to be coordinated with the Director. Drops-ins can be no more than
once a month per child.

                                                                                                19
LICENSING INFORMATION AND APPLICATION FORMS

GENERAL LICENSING INFORMATION
GASP is licensed through the State of California Department of Social Services (Community
Care Licensing Department). Per state licensing guidelines, all on-site staff pass three levels of
background checks (FBI, Child Abuse Index Check, and Dept. of Justice) through electronic
fingerprinting. All on-site staff are also required to be TB Negative. As a licensed program, we
are required by law to maintain a ratio of 14:1. Licensing analysts from Social Services may
make unannounced visits to the programs. GASP’s license number is listed on page 5 of this
handbook. The Department of Social Services (Community Care Licensing) has the right to
interview children or review their records without parent or guardian notification. Changes in
emergency information must be kept up to date. If you have any questions about any of the
forms, please speak to the director.

APPLICATION PACKET
The Application packet contains all forms required to enroll in GASP. All forms must be
completed and on file prior to the first day of enrollment. All additional optional forms (tuition
assistance, cell phone policy, etc) are also in the application packet. A child's file is to be made
available to Community Care Licensing for review at any time even without parent or guardian
notification.

***Licensing regulations mandate children without all required/updated paperwork cannot
participate in the program. Children without all appropriate paperwork will not be allowed to
participate in GASP. Violation of licensing regulations may result in citations, fines, and
possible program closure.

LIST OR REQUIRED AND OPTIONAL FORMS
Please fill out one set for each child
Required Forms                                               Optional Forms
Admissions Agreement                                         Cell Phone Contract
Local Field Trip Permission                                  Medication Authorization
Identification and Emergency Information (LIC 700)           Tuition Assistance Application
Notification of Personal Rights (LIC 613A)                   Permission to leave without an Adult
Notification of Parents Rights (LIC 995)                     Permission to Picked up by a Minor
Consent For Emergency Medical Treatment (LIC 267)
Additional Health Information
Media Release Form

                                                                                                 20
Receipt of Handbook

I hereby acknowledge receipt of the Grattan After School Program’s Family Handbook. I have read and understand
the Grattan After School Program Family Handbook. I understand that it is my continuing responsibility to read and
know its contents. I agree to all of the terms and policies outlined in the Family Handbook.

Signature _________________________________________

Print Name ____________________________________________ Date ________________________

                                                                                                               21
You can also read
Next slide ... Cancel