GUIDE LEADERS SUMMER 2021 - Michigan Crossroads Council
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CUB SCOUT RESIDENT CAMP
LEADERS
GUIDE
SUMMER 2021
OR ADVENTU
DO
OUT
RES
L
MIC
NCI
HIG
AN
OU
CROSSROADS C
Greetings Scout Leaders!
The Outdoor Adventures team extends a warm “WELCOME BACK” to all
of our Scouting families for Summer Camp 2021. Summer Camp holds a
special place in the hearts of all our Scouts and staff and we have learned to
appreciate that more, with the cancellation of Summer Camp in 2020, due
to the Covid pandemic. We have all gained a renewed appreciation of the
great outdoors.
We can’t wait to see Scouts back out on our beautiful camp lakes and rivers,
swimming, kayaking, on the shooting range, or just relaxing at your campsite
after a full day of merit badge programs. We all missed that in 2020. Summer
Camp in the GREAT OUTDOORS is coming soon and our Outdoor Adventures
team is working hard to ensure that our Scout’s full re-engagement at camp
will be an experience they will never forget.
To further assist your troop’s summer camp planning this Leader’s Guide
consists of two sections;
Section 1: Outdoor Adventures Administration (applicable at all camp
properties)
Section 2: Specific Camp / Program. We have made every effort to capture
all pertinent information.
However, please do not hesitate to contact us if your question(s) are not
answered. Our well-trained camp staff is committed to exceeding your
expectations and is working very hard to ensure that our camps are Fun,
Clean and Safe. We look forward to greeting you this summer at one of our
amazing camps.
Thank you,
The Michigan Crossroads Council, Outdoor Adventures Team
BSA MISSION STATEMENT Scout Oath Scout Law
It is the mission of the Boy Scouts On my honor I will do my best, A Scout is:
of America to prepare young To do my duty to God and my Trustworthy, Obedient,
people to make ethical choices over country, and To obey the Scout Loyal, Cheerful,
their lifetimes by instilling in Law. To help other people at all Helpful , Thrifty,
them the values of the Scout Oath time, To keep myself physically Friendly, Brave,
and Law: strong, mentally awake, and Courteous, Clean,
morally straight. Kind & Reverent
It is the policy of the Michigan Crossroads Council to ensure a camping experience without
discrimination or harassment on the basis of race, color, religion, sex, sexual orientation,
gender identity or expression, age, disability, marital status, citizenship, national orig in, genetic
information, or any other characteristic protected by law. The Michigan Crossroads Council
prohibits any such discrimination or harassment.
TABLE OF CONTENTS
SECTION 1 - MCC CAMP ADMINISTRATION IV. STATE OF MICHIGAN / BSA /
I. WELCOME MCC CAMP POLICIES, RULES, &
2 ..... Letter from the Outdoor Adventures Team REGULATIONS
3 ..... Table of Contents 20 ... State of Michigan Regulations
4 ..... Contacts & Quick Links 21 ... National Camp Accreditation Program
Visitations
5 ..... Quick References
22 ... Youth Protection Reporting Policy
5 ..... Summer Camp Timeline
22 ... Drugs & Alcohol
5 ..... MCC Camps Contact Information
22 ... Illegal, Immoral, & Unacceptable Acts
II. PLANNING YOUR SUMMER CAMP 22 ... Violent Behavior
ADVENTURE 22 ... Living Quarters
7 ... Camp Fees / Camp Scholarships 23 ... Personal Equipment, Firearms,
8 ... Program Payment and Refund Policy Fireworks, & Ammunition
9 ... Parent Portal 23 ... Transportation
10 ... Suggested Equipment List
V. YOUR UNIT PROGRAM AT CAMP
11 ... Individual Equipment List
26 ... Planning
III. HEALTH & SAFETY
13 ... COVID-19 and Camp
16 ... BSA Annual Health & Medical Record
17 ... Youth Protection & 2-Deep Leadership
CONTACT & QUICK LINKS
NAME POSITION CAMP PHONE EMAIL
Sean Henneman Deputy Scout Executive - (608) 738-2000 Sean.Henneman@scouting.org
Chief Program Officer
Assistant Director of Outdoor (517) 940-4314 Dianna.Marsh@scouting.org
Dianna Marsh Camp Teetonkah
Adventures / Program
Camp & Program Operations
Christian Townsend (612) 812-1026 Christian.Townsend@scouting.org
Manager
Rebecca Alberda Reservations Manager (616) 785-2662 Rebecca.Alberda@scouting.org
Corrie Groth Camping Director Camp Rotary (765) 969-9888 Corrie.Groth@scouting.org
Camp Director - Camp Rotary
Andrew Wright (989) 225-7586 Andrew.Wright@scouting.org
Program Specialist
High Adventure Director/ (734) 716-6204 Gregory.Zdan@scouting.org
Gregg Zdan Cole Canoe Base
Acting Camp Director
Janssen Lemley Camping Director D-bar-A Scout (419) 509-7100 Janssen.Lemley@scouting.org
Ranch
Drew DeMull Gerber Scout
Camping Director (616) 826-2232 Drew.Demull@scouting.org
Reservation
Camp Director - Gerber Scout
Mary Stek (616) 835-5630 Mary.Stek@scouting.org
Program Specialist Reservation
For general questions please contact our Outdoor Adventures hotline: (517) 816-7755 or camp.michigan@scouting.org.
QUICK WEBSITE LINKS
Michigan Crossroads Council Website: https://michiganscouting.org/
Outdoor Adventures Landing Page: https://michiganscouting.org/outdooradventures/
Summer Camp Registration Pages: https://michiganscouting.org/outdooradventures/cub-scout-
summer-camp/
Health Forms: https://filestore.scouting.org/filestore/HealthSafety/pdf/680-001_ABC.pdf
DHS Clearance Forms: https://michiganscouting.org/wp-content/uploads/2015/07/Central-
Registry-Clearance-Request-Instructions-2016-v3.pdf
Restarting Scouting (COVID-19) Information & Forms: https://michiganscouting.org/
MiScoutingForward/
4 Michigan Crossroads Council - Administrative Leader’s Guide 2021
QUICK REFERENCES
IMPORTANT DATES
May 1, 2021 Camp Scholarship Applications DUE
May 15, 2021 Early Registration Ends
CAMP CONTACT INFORMATION
CAMP TEETONKAH
3710 Burkhart Road
Jackson, MI 49201
Phone: (810) 245-2250
D-BAR-A SCOUT RANCH
880 E. Sutton Road
Metamora, MI 48455
Phone: (810) 245-2250
GERBER SCOUT RESERVATION
1733 Owasippe Road D-Bar-A
Twin Lake, MI 49457 Scout Ranch
Phone: (231) 894-4928 Gerber Scout
Reservation
MICHIGAN CROSSROADS
COUNCIL - HQ
14258 Michigan Street
Eagle, MI 48822 Camp
Phone: (517) 940-4210 Teetonkah
Michigan Crossroads Council - Administrative Leader’s Guide 2021 5
PLANNING YOUR SUMMER CAMP ADVENTURE
MCC CAMP FEES FEES CAMP FEE - INCLUDES ALL PROGRAMS & MEALS Cub Scout Overnight $120.00 Cub Scout Overnight (all payments made after May 15th) $128.00 Webelos Overnight $150.00 Webelos Overnight (all payments made after May 15th) $158.00 Camp Teetonkah Family Camp $120.00 Camp Teetonkah Family Camp (all payments made after May 15th) $128.00 D-Bar-A Scout Ranch Family Camp $40.00 D-Bar-A Scout Ranch Family Camp (all payments made after May 15th) $50.00 CAMP SCHOLARSHIPS The Michigan Crossroads Council provides limited assistance on an individual basis to those Scouts who could not otherwise attend summer camp due to financial hardship. Camp Scholarships will be administered by the Michigan Crossroads Council and forms are available online AND at our Council Service Centers. Completed Camp Scholarship forms are due by May 1st. Scouts who apply for a Camp Scholarship are still responsible for half of the regular camp fee and must adhere to the Payment Schedule. ONLINE RESERVATION & PAYMENT SCHEDULE All MCC Summer Camp Registrations can be made at https://michiganscouting.org/outdooradventures/cub-scout-summer-camp/ Michigan Crossroads Council - Administrative Leader’s Guide 2021 7
PROGRAM PAYMENT & REFUND POLICY
STATEMENT DEPOSITS
The Michigan Crossroads Council provides Council programs, high 1. Deposits are non-refundable. The following will apply for any
adventure camps and other camping experiences to the Scouts deposit made for a Council sponsored program.
and leaders in its service area. These opportunities require Council
2. Deposits are not refundable. Any cancellation, once the deposit
staff to send deposits to the sponsoring camp, acquire needed
has been sent to the Council, will be forfeited. Deposits may be
supplies and produce mailings to campers and others so the
transferable to another participant that takes the entire slot
Council sponsored experiences are rewarding and convenient for
for that event.
the Scouts and leaders in our Council.
Fees are usually paid in advance of the event and to ensure the LATE FEES
Council can provide the best service to the Scouts the following The Michigan Crossroads Council and all approved event
refund policies will apply. Participants are not considered registered committees have the opportunity to set late fees or discounts for
for any event/activity until payment in full has been received. events. Late fees will be announced with the original posting for
the event. Late fees paid to the Council are not refundable.
EVENT/CAMPING FEES
Event fees are final except in a limited number of circumstances CANCELLATION BY THE COUNCIL
where a refund may be granted. Refunds may be given only if If the Michigan Crossroads Council or National Boy Scouts of
the following circumstances are brought to a Council employee’s America or any agency that has contracted with the Council cancels
attention. Individuals/Groups that cancel their reservations 30 an event, the Council will issue a full 100% refund (including any
days or more prior to the event date will receive a refund of fees Deposit Money).
paid less a 15% administrative service charge. No refunds will be
given for cancellations made less than 30 days prior to the event These policies only affect the Michigan Crossroads Council, Boy
date. Any/all refund requests must be made within 30 days of the Scouts of America; its committees and districts. This policy is not
event date. No refunds will be given for any Scout not attending transferable to charter partners or individual units (Packs, Troops,
Scouts BSA Summer Camp who was listed & paid for on the May Teams, Crews and Posts) of the Council.
camp roster. Alternately, Scouts BSA Summer Camp fees may be
transferred to another Scout or leader attending. No pro-rated fees EXAMPLES
will be given to Scouts wishing to attend a partial week at Scouts • A Scout cannot attend an event. Cost of event is $20. The refund
BSA Summer Camp. would be $20 - $3 (15% service charge) = $17 refund if notification
was made at least 30 days prior to event. No refunds made for
1. The registered participant has an illness preventing notifications made less then 30 days prior to the event date,
participation in the event and has a signed statement from a however, the Scouts’ event fee may be transferred to another
medical doctor or healthcare practitioner. The written order Scout.
must be provided to the Michigan Crossroads Council, 137
Marketplace Blvd., Lansing, MI 48917.
2. In the event of the death of an immediate family member
(parent, grandparent, brother, sister or anyone else living in
the house with the participant). The Council will consider other
deaths, which may affect the participant, on a case-by-case
basis.
3. Only an employee of the Michigan Crossroads Council may
authorize a refund for a Council sponsored event.
4. Any refund of monies for the event is then based on the money
paid to the Council minus the deposit and any money sent
to another agency or company for the event. The remaining
money is refundable as long as the participant meets the
above requirements. Any money that has been sent to another
agency or company is considered issued and not refundable.
Any event that does not have a deposit, but has an event fee, will
be assessed a 15% service charge before any refund is issued. All
remaining money is refundable. Again, the participant must meet
the above requirements.
8 Michigan Crossroads Council - Administrative Leader’s Guide 2021
PARENT PORTAL
Parent portal allows the registration contact to provide the parents in your unit with access credentials so they can make payments
and complete data entry for their Scouts. As the registration contact, you may be registering an entire unit of Scouts for Summer Camp
and the council requires a certain amount of information from each Scout (such as name, rank, dietary restrictions, etc.). If you don’t
use Parent Portal, then you have two options: enter all this information yourself, or allow your parents full access to the registration by
giving each one your registration number and email address. The latter opens up privacy concerns because each parent can see the
information for all the other Scouts. By using Parent Portal, you are shifting the data entry and payment
responsibilities to the parents while also only allowing a parent to see their own Scout’s information.
If your unit chooses to use Parent Portal your unit contact’s access will remain identical, as if you were not using the feature. You will
still be able to access the registration and make changes to attendees or add new attendees.
Your registration contact has the ability to activate or lock other features as part of Parent Portal.
The registration contact can do the following:
• Only allow certain parents access to Parent Portal. This is done simply by only handing out login credentials to those parents that you
wish to have access.
• Choose how often the (the registration contact) receive a summary email of changes made by parents. This can be done daily, bi-
weekly, or weekly.
• Prevent parents from making payment or seeing event fees - use this feature if you want parents to be able to enter information on
their Scout, but not make payments.
• Allow class selection - use this feature if you want the Scout/parent to make their own class selections online.
To turn on Parent Portal, or to learn more about it, click on the “Parent Portal” icon under “Additional Actions” in the Registration Contact
Blue Box on your registration page.
For a guided video on how to use Parent Portal, please visit the link below:
https://www.youtube.com/watch?v=whZ_V_6uskY
For a guided video on how parents can utilize Parent Portal, please visit the link below:
https://www.youtube.com/watch?v=und5EZq0LHU
Please Note: Other content available on YouTube is not under the control of the Michigan Crossroads Council.
Michigan Crossroads Council - Administrative Leader’s Guide 2021 9
SUGGESTED EQUIPMENT LIST
Every Unit at camp should take a few minutes to determine if it has everything necessary for a quality program. The following is only a
suggested list of items to take to camp - consult the Scoutmaster’s Handbook for a more detailed list.
SUGGESTED UNIT EQUIPMENT CHECKLIST
PAPERWORK
This Leader’s Guide - and Accompanying Camp Guide
Completed & Checked BSA Health Forms & Release of Campers Forms (as applicable by camp)
COVID-19 Required Documentation (as applicable)
State of Michigan Central Registry Clearance Letters for all 21+ Year Old Adults
Pre-Camp Swim Check Forms (if applicable)
Campfire Skits & Songs Ideas/Book
Unit Record Book with Advancement
Copy of Current YPT certification
CAMPSITE
Lockbox / Lockable Storage for Valuables
Lantern(s)
Clock
HEALTH & SAFETY
First Aid Kit
Lockbox / Lockable Storage for Medications + Medication Log Sheet (provided by camp)
Hand Sanitizer
10 Michigan Crossroads Council - Administrative Leader’s Guide 2021SUGGESTED INDIVIDUAL EQUIPMENT CHECKLIST:
All personal gear should be marked with the owner’s name and unit number
CLOTHING DAY ITEMS
Complete BSA Uniform Daypack/backpack
Hiking boots or shoes (closed toed shoes ONLY) Wallet
Lightweight jacket Notebook
Sweatshirt Pencils/pens
Raincoat or poncho Scout Handbook
Scout Hat Merit Badge Book(s)
Extra shirts Canteen/Water Bottle
Extra shorts/pants Camera
Pajamas/sleep clothes EXTRAS
Handkerchiefs Medication (in original container)
6 pairs extra socks Fishing Equipment
6 changes underwear Merit Badge Pre-requisites
Tennis shoes (closed toed shoes ONLY) Musical Instrument
TOILETRY KIT Song Book
Wash cloths Personal First Aid Kit
Hand towel Money ($) for Trading Post
Body towel Pocket Knife (with Totin' Chip)
Soap Matches/Lighter
Shampoo Compass
Toothbrush Flashlight
Toothpaste Batteries
Comb/brush
Deodorant This list is to be used as a guideline, needs will vary between
Scouts.
Sunscreen
Bug Spray While doing aquatics activities, swimsuits must be modest.
For males, tight fitting swim briefs or swim bottoms short
AQUATIC ITEMS enough to allow exposure are not allowed - no speedos. For
Swimsuit (pack on top) females, bikinis are not allowed; modest tankinis or one-piece
swimsuits are appropriate.
Beach Towel
Scouts may bring cell phones to camp for Merit Badge use,
Goggles/swim mask
photographs, etc. but will NOT be allowed to use them if they
BEDDING disrupt class or are used inappropriately.
TENT (if applicable by camp) Scouts should not bring pagers, 2-way devices, or personal
computers!
Pillow
Sleeping Bag For safety reasons, sandals are only to be worn in the
shower or at the beach. Closed toed shoes MUST be worn
Extra Blanket (if desired) when traveling through camp!
Ground/sleeping pad
Michigan Crossroads Council - Administrative Leader’s Guide 2021 11HEALTH & SAFETY
COVID-19 AND CAMP As you prepare for your week at camp, please know that we will continue to make updates to our COVID-19 protocols to ensure your Scout’s health and safety. Our COVID-19 compliance procedures are based on the most current guidance from health and safety authorities, such as the Centers for Disease and Control (CDC), and appropriate state and local government agencies. Please note; We are committed to keeping you informed on an ongoing basis. Due to the evolving nature of COVID-19 in our various communities, our policies and procedures may vary up until the time of your week at camp. Your experience may be a little bit different from your last summer camp visit. But together, we can find new ways to create memories to treasure. As mentioned, we are working hand-in-hand with our local health departments and health care providers to ensure that we are following the most up to date guidelines. As a unit leader we ask that you make every effort to keep informed of the latest State of Michigan Licensing and Regulatory Affairs (LARA)-Guidelines for Camp Operations During COVID-19, www.michigan. gov/coronavirus. We recommend that you share this information with your other leaders and Scout families on a regular basis. Michigan Crossroads Council - Administrative Leader’s Guide 2021 13
COVID-19 AND CAMP GUIDELINES WE ARE FOLLOWING & STEPS WE ARE TAKING AT ALL CAMPS PHYSICAL DISTANCING AND POTENTIAL CAPACITY LIMITATIONS: We will implement physical distancing guidelines at all camps based on guidance from health authorities, such as the Center for Disease and Control (CDC) and appropriate government agencies. This may include implementation of camper capacity measures in affected program areas, including limitations for merit badge classes, to comply with local, state and federal guidelines. SCREENING AND PREVENTION SUPPORT: We will follow guidance from the government and the medical community regarding screening procedures and prevention measures, including those related to Personal Protective Equipment (PPE) (i.e face coverings). Many measures, like adding hand sanitizer stations, increased and comprehensive cleaning procedures, have already been implemented. STAFF TRAINING: We’re further emphasizing our culture of health and safety amongst our staff, and will continue to provide ongoing training as updated guidelines and best practices are made available as we move closer to the first day of camp. AREAS, FACILITIES, PROGRAM EQUIPMENT AND SUPPLIES: Rest assured, high traffic facilities such as Restrooms, Showers, Leader’s Lounge, Health Office, and the Trading Post will be cleaned several times throughout the day. All program areas will be cleaned and sanitized every four hours. Other program areas of high use more often. Program equipment will be cleaned and sanitized after every use. This includes but is not limited to; firearms, archery equipment, canoes, kayaks, life jackets, climbing equipment, craft tools, sports equipment etc. FOOD AND COMMISSARY SERVICE: Our team is ready to adapt each camp’s specific meal service plan to meet all COVID-19 local, state, and federal guidelines. This may include; patrol cooking in unit campsites, staggered meal times to meet dining hall capacity limits, meals served in an outdoor setting and other methods of service to ensure every Scout’s Health and Safety. Note; For your planning purposes, adjustments to our meal service plan will be communicated to you well in advance of your summer camp week. HEALTH AND SAFETY ADMINISTRATION / CAMP HEALTH OFFICER: We are working closely with medical experts, state and local agencies to ensure that our on-site medical staff is prepared to address all health and safety concerns as it relates to COVID-19 procedures and plans to address any COVID-19 related incident. Our Health Officers are prepared and trained to guide you through a safe week of camp. 14 Michigan Crossroads Council - Administrative Leader’s Guide 2021
COVID-19 AND CAMP
COMMUNICATION & YO
UR DIST
A
PREPARATION THROUGHOUT P
E
NC
KE
E
THE YEAR
In the meantime we will be scheduling specific camp virtual meetings
throughout the winter and spring to give you the most up to date information T
A
LE
T
E
and to address any concerns or answer any questions that you may have. AST 6 FE
Registering early will ensure timely and effective communication with your
unit throughout the summer camp preparation timeline.
Our focus remains on the health and safety of our entire Scouting community.
We have already implemented a number of enhanced health and safety
CLEAN & SANITIZE
measures, such as increasing the frequency of cleaning and disinfection,
adjusting practices to promote physical distancing and providing necessary
PPE for staff, educating staff and volunteers by conducting COVID-19 safety
protocol webinars.
We continue to learn from these experiences and will be well prepared for
summer camp 2021.
R A MAS
EA
W
K
WASH YOUR
HANDS
Michigan Crossroads Council - Administrative Leader’s Guide 2021 15BSA ANNUAL HEALTH & MEDICAL RECORD Effective January 1, 2010 the only health form that we are allowed to accept is the BSA Annual Health & Medical Record. Please visit the following link for the current health form: http://www.scouting.org/scoutsource/HealthandSafety/ahmr.aspx Parts A and both sides of B MUST be completed including ALL required signatures for all campers - regardless of how long they will be in camp for. Sports physicals and/or any other physical forms will not be accepted. Participants arriving without the proper health form will be expected to complete the proper form at their expense to be able to remain in camp - no exceptions! Any camper arriving to camp, who does not possess a valid BSA Health Form, will not be admitted onto camp property. There will be no refunds for anyone who is not admitted to camp due to an invalid health form. All health forms must be renewed annually for both youth and adults. The BSA Health Form is valid until the last day of the month one year after it was issued (i.e. if your health form is dated June 6, 2020 - it is valid until June 30, 2021). Per State of Michigan policy, all Health Forms must be kept on file at Camp - HEALTH FORMS WILL NOT BE RETURNED - please bring a photocopy to camp - we are not able to provide a copy of your Health Form to you. TETANUS SHOTS For the benefit of individual health, as well as that of the community in general, it is the Boy Scouts of America national policy that members of the organization adhere to the joint recommendations of the Advisory Committee on Immunization Practices, the American Academy of Pediatrics, and the American Academy of Family Physicians with regard to obtaining age-appropriate immunizations. When attending Boy Scouts of America programs or activities that require an annual health and medical record or specialty physical exam to be completed, it is required to have current tetanus immunization! Exceptions to tetanus immunization will be accepted for medical, religious, or philosophical reasons. Those who choose not to receive the tetanus immunization are required to fill out a form releasing the Boy Scouts of America from liability. This form must be attached to your medical form upon your arrival to camp. A copy of this form can be found at the following link: http://www.scouting.org/filestore/ pdf/680-451.pdf Scouts and adult leaders who arrive to camp without an up-to-date tetanus vaccination or signed vaccination exemption form MUST go and receive one in town at their own expense. Failure to have an up-to-date tetanus vaccination can result in removal from camp. 16 Michigan Crossroads Council - Administrative Leader’s Guide 2021
YOUTH PROTECTION & 2-DEEP LEADERSHIP
The Boy Scouts of America believes that its top priority is to protect
the safety of children. The BSA has developed “Barriers to Abuse No youth may share a tent with an adult or a person of
Within Scouting” that create safer environments for young people the opposite sex other than a family member or guardian.
involved in Scouting activities. All Scout leaders must comply with Assigning youth members more than two years apart in age
these policies. Violations of these policies put Scouts at risk and to sleep in the same tent should be avoided unless the youth
will result in disciplinary action, including expulsion from camp and are relatives.
revocation of membership. All camp staff members are required to
understand these policies and report any suspected violations as SHOWER FACILITIES:
directed by the Camp Director. Whenever possible, separate shower and latrine facilities
should be provided for male/female adults and male/female
TWO-DEEP LEADERSHIP ON ALL OUTINGS youth. If separate facilities are not available, separate shower
REQUIRED. times should be scheduled and posted.
A minimum of two registered adult leaders, or one registered leader
and a participating Scout’s parent, or another adult is required for THE BUDDY SYSTEM SHOULD BE USED AT ALL
all trips and outings. One of these adults must be 21 years of age TIMES.
or older. The buddy system is a safety measure for all Scouting activities.
Buddies should know and be comfortable with each other. Self-
ADULT SUPERVISION/COED ACTIVITIES: selection with no more than two years age or significant differences
Male and female adult leaders must be present for all overnight in maturity should be strongly encouraged. When necessary,
coed Scouting trips and outings, even those including parent a buddy team may consist of three Scouts. No youth should be
and child. Both male and female adult leaders must be 21 forced into or made to feel uncomfortable by a buddy assignment.
years of age or older, and one must be a registered member
of the BSA. PRIVACY OF YOUTH IS RESPECTED.
Adult leaders and youth must respect each other’s privacy,
ONE-ON-ONE CONTACT BETWEEN ADULTS especially in situations such as changing clothes and taking
AND YOUTH MEMBERS IS PROHIBITED. showers at camp. Adults may enter youth changing or showering
In situations requiring a personal conference, such as a areas only to the extent that health and safety requires. Adults
Scoutmaster conference, the meeting is to be conducted with the must protect their own privacy in similar situations.
knowledge and in view of other adults and/or youth.
INAPPROPRIATE USE OF SMART PHONES,
TWO-DEEP LEADERSHIP AND NO ONE- CAMERAS, IMAGING, OR DIGITAL DEVICES IS
ON-ONE CONTACT BETWEEN ADULTS AND PROHIBITED.
YOUTH MEMBERS INCLUDES DIGITAL Although most Scouts and leaders use cameras and other imaging
devices responsibly, it is easy to unintentionally or inadvertently
COMMUNICATION. invade the privacy of other individuals with such devices. The use
Leaders may not have one-on-one private online communications of any device capable of recording or transmitting visual images in
or engage one-on-one in other digital activities (games, social or near shower houses, restrooms, or other areas where privacy is
media, etc.) with youth members. Leaders should copy a parent expected is inappropriate.
and another leader in digital and online communication, ensuring
no one-on-one contact exists in text, social media, or other forms
of online or digital communication. NO SECRET ORGANIZATIONS.
The BSA does not recognize any secret organizations as part
of its program. All aspects of the Scouting program are open to
AGE-APPROPRIATE AND SEPARATE observation by parents and leaders.
ACCOMMODATIONS FOR ADULTS AND SCOUTS
ARE REQUIRED.
TENTING:
No adult may share a tent with a person of the opposite sex
unless he or she is that adult’s spouse.
Michigan Crossroads Council - Administrative Leader’s Guide 2021 17YOUTH PROTECTION & 2-DEEP LEADERSHIP
YOUTH LEADERSHIP IS MONITORED BY ADULT ALL ADULT LEADERS AND YOUTH MEMBERS
LEADERS. HAVE RESPONSIBILITY.
Adult leaders must monitor and guide the leadership techniques Everyone is responsible for acting in accordance with the
used by youth leaders and ensure BSA policies are followed. Scout Oath and Scout Law. Physical violence, sexual activity,
emotional abuse, spiritual abuse, unauthorized weapons, hazing,
DISCIPLINE MUST BE CONSTRUCTIVE. discrimination, harassment, initiation rites, bullying, cyberbullying,
Discipline used in Scouting must be constructive and reflect theft, verbal insults, drugs, alcohol, and pornography have no
Scouting’s values. Corporal punishment is never permitted. place in the Scouting program and may result in revocation of
Disciplinary activities involving isolation, humiliation, or ridicule membership. For more information, please see the BSA’s Guide to
are prohibited. Examples of positive discipline include verbal Safe Scouting and Youth Protection resources.
praise and high fives.
UNITS ARE RESPONSIBLE TO ENFORCE YOUTH
APPROPRIATE ATTIRE IS REQUIRED FOR ALL PROTECTION POLICIES.
ACTIVITIES. Adult leaders in Scouting units are responsible for monitoring the
Proper clothing for activities is required. While doing aquatics behavior of youth members and other leaders and interceding
activities, swimsuits must be modest. For males, tight fitting swim when necessary. If youth members misbehave, their parents
briefs or swim bottoms short enough to allow exposure are not should be informed and asked for assistance.
allowed - no speedos. For females, bikinis are not allowed; modest
tankinis or one-piece swimsuits are appropriate. INCIDENTS REQUIRING AN IMMEDIATE
REPORT TO THE CAMP DIRECTOR.
NO HAZING. The following must be reported to the Camp Director for action
Hazing and initiations are prohibited and may not be included as immediately:
part of any Scouting activity. • Any threat or use of a weapon
• Any negative behavior associated with race, color, national
NO BULLYING. origin, religion, sexual orientation, or disability
Verbal, physical, and cyberbullying are prohibited in Scouting.
• Any reports to authorities where the BSA’s Mandatory Reporting
of Child Abuse policy or your state’s mandatory reporting of child
MANDATORY REPORTING OF CHILD ABUSE. abuse laws apply
All persons involved in Scouting must report to local authorities
• Any abuse of a child that meets state reporting mandates for
any good-faith suspicion or belief that any child is or has been
bullying or harassment
physically or sexually abused, physically or emotionally neglected,
exposed to any form of violence or threat, exposed to any form • Any mention or threats of suicide
of sexual exploitation including the possession, manufacture, or
distribution of child pornography, online solicitation, enticement, If someone is at immediate risk of harm, call 911.
or showing of obscene material. This duty cannot be delegated to
any other person. If a Scout is bullied because of race, color, national origin,
religion, sexual orientation, or disability, and local help in
Immediately notify the Camp Director of this report, or of any not working to solve the problem, contact the BSA Member
violation of BSA’s Youth Protection policies, so he or she may take Care Contact Center at 972-580-2489, or send an email to
appropriate action for the safety of our Scouts, make appropriate youth.protection@scouting.org.
notifications, and follow up with investigating agencies.
State-by-state mandatory reporting information:
www.childwelfare.gov
18 Michigan Crossroads Council - Administrative Leader’s Guide 2021MICHIGAN & BSA / MCC CAMPS POLICIES, RULES, & REGULATIONS
STATE OF MICHIGAN REGULATIONS FOR 2021
The State of Michigan requires all adults (21 and older) that are Rule 115 It is mandatory that any staff member or volunteer
on camp property to go through a Central Registry Clearance report to their director any actual or suspected case of child
with the Department of Human Services of Michigan (DHS). abuse or neglect immediately. The Director shall immediately
Although the rule states that this pertains to “staff”, the state contact the Camp Director, who if after investigation, finds
defines “staff” as either a paid employee OR a volunteer who abuse or neglect, shall by phone report to the Department of
has responsibility for the direct care or supervision of campers Social Services and file a written report within 72 hours. “This
or who has unsupervised contact with campers. The state of is the responsibility of all staff members and volunteer leaders.”
Michigan requires us to document that EVERY individual aged 21
and older on camp property be cleared by the Central Registry / Rule 119 Each staff member and volunteer leader must be alert at
State of Michigan. all times to each camper’s physical state. Any observed change
should be reported to the Camp Director for the appropriate
If you are 21+ years of age and plan to attend or visit any MCC action. This can most easily be done during swim checks (cuts,
Summer Camp this summer, a letter from the State of Michigan bruises, etc.) and at meal times for behavioral patterns.
stating you have been cleared by the Central Registry must be
on file in the camp office. You will need to submit a Department Rule 123 The camp shall hold all prescription and nonprescription
of Human Services (DHS) Request for Central Registry Clearance drugs and medications in locked storage unless medically
to MI DHS, P.O. Box 30650, Lansing MI 48909. This is a one-time contraindicated.
clearance at no cost to the person asking for the clearance. Upon
approval, the person seeking a clearance will receive a form Rule 400.11111 A camp shall ensure that the ratio of adult staff
letter, DHS 1910, from the State of Michigan showing that you members to campers at any one time is as follows:
have been cleared. You should keep a copy for your records and a. For campers below the age of 13, during their awake
a copy needs to be turned in at camp with your health form upon hours there shall be 1 adult staff member for every 10
your arrival at camp - previous year’s clearance letters are campers or a fraction thereof beyond the first 10.
still valid for 2021 - as long as there has not been a lapse in
your BSA registration. Visitors not registered with the BSA b. For campers below the age of 13, during their sleeping
are required to get a new letter annually. This rule applies hours there shall be 1 adult staff member for every 14
to anyone 21+ years of age who wishes access to camp; you campers or a fraction thereof beyond the first 14.
will not be allowed on camp property without Central Registry c. For campers 13 years of age or older, there shall be 1
Clearance this summer. The DHS Registry Request for Clearance adult staff member for every 14 campers or a fraction
form is available on the MCC website, all Field Council Service thereof beyond the first 14.
Centers, or the State of Michigan website. To ensure that your d. For campers with disabilities, during their awake hours
unit family & friends who will be visiting you this summer do there shall be 1 adult staff member for every 3 campers
not get turned away or delayed, please notify your unit families or a fraction thereof beyond the first 3.
of this State of Michigan rule. Individuals not cleared must be
e. For campers with disabilities, during their sleeping
accompanied by someone with clearance. Please do not mail
hours there shall be 1 adult staff member for every 6
your Clearance Letter to camp - keep the original and bring a
campers or a fraction thereof beyond the first 6.
copy with you to camp!
f. The minimum number of staff on duty and in camp is 2
adult staff members
STATE OF MICHIGAN LAWS/ADMINISTRATIVE
RULES In a camp that has more than 50 campers, the camp director
Public Act 116 of 1973 provides for the licensing of children’s shall not be included in determining the staff member-camper
camps. Administrative rules adopted by the joint legislative ratio and shall not serve full-time as the health officer or as an
committee on April 17, 1984 require written procedures on the aquatics supervisor.
following items be provided to every staff member and leader:
Rule 113 No camper shall be deprived of food or sleep, be placed
alone without staff supervision, observation and interaction,
or be subjected to ridicule, threat, corporal punishment or
excessive physical exercise.
20 Michigan Crossroads Council - Administrative Leader’s Guide 2021NATIONAL CAMP ACCREDITATION PROGRAM The National Office of the Boy Scouts of America states that the purpose of the National Camp Accreditation Program (NCAP) is to help councils elevate camps to new levels of excellence in delivering Scouting's promise to youth. Councils will engage in a rigorous review of camps and properties, continuous improvement, and correction or elimination of substandard practices. NCAP achieves this purpose through the following: • National Camp Standards • Application and Authorization to Operate Review • Camp Strategic Analysis • Continuous Camp Improvement Program • Annual Camp Assessment Process Only camps that successfully complete all five aspects of the NCAP are BSA accredited camps. Our camps are inspected during the first week of operation by a team of trained "Visitation Specialists" to ensure that our camps & programs meet BSA National Standards. The State of Michigan / Department of Human Services, the Health Department, the State of Michigan Licensing & Regulatory Affairs Department, and other departments concerned with the safety and well being of our campers also make routine inspections of our properties and programs. Per standard AO-802, all Michigan Crossroads Council Camps continue to earn and operate as BSA NCAP Accredited Camps. Michigan Crossroads Council - Administrative Leader’s Guide 2021 21
BSA / MCC CAMP POLICIES
YOUTH PROTECTION REPORTING POLICY YOUTH AND/OR ADULT VIOLENT BEHAVIOR
Any suspicion or belief that any child is or has been physically, The directors and staff at our camps are coached in preventative
emotionally or sexually abused, exploited or exposed to any form measures when it comes to youth and/or adult violent behavior.
of violence, threat, pornography or obscene material should be We are not trained, nor do we have the ability, to handle situations
reported to the local authorities AND to the Scout Executive. At relating to violent behavior. If these types of situations should
summer camp, the Camp Director serves as the designee for the arise at camp, we will immediately contact local authorities
Scout Executive. for professional assistance. The youth and/or adult will be sent
home to seek professional guidance - no refund. Please keep us
The Michigan Department of Human Services hot line number is apprised of any discipline/behavior problems you may experience
855-444-3911. This toll-free number allows you to report abuse or during the week. The Michigan Crossroads Council maintains a
neglect of any child or adult any time day or night. zero-tolerance policy for violent behavior.
DRUGS & ALCOHOL LIVING QUARTERS
The Michigan Crossroads Council and the Boy Scouts of America The Michigan Crossroads Council and the Boy Scouts of America
are committed to providing a safe, healthy, and productive camp reserve the right to enter quarters (not limited to but including
and camping experience. Accordingly, the possession or use of, tents) during reasonable hours, when necessary, in order to
or being under the influence of, illegal drugs (as classified under provide for efficient service, repairs, improvements, maintenance,
federal, state or local laws), including marijuana, and / or the fire safety inspections, or enforcement of Michigan Crossroads
possession of drug paraphernalia, will not be tolerated on any Council and Boy Scouts of America regulations and policies.
properties (including camps) of the Michigan Crossroads Council
or the Boy Scouts of America.
Possession, consumption, or being under the influence of alcohol,
including beer, will not be tolerated on the properties of the
Michigan Crossroads Council or the Boy Scouts of America.
Violation of this policy will result in immediate removal from camp
(with no refund) and may also result in legal prosecution.
While the proper use of prescribed medication by a patient under
the care of a physician is permitted, such prescription medications
must be dispensed by the Camp Health Director or the designated
Unit Leader in your site in accordance with the rules of the Boy
Scouts of America.
Michigan Crossroads Council Camps are “Drug & Alcohol Free
Zones.”
FOR PURPOSES OF THIS POLICY, MARIJUANA IS AN ILLEGAL
DRUG AND IS NOT A PRESCRIBED MEDICATION.
ILLEGAL, IMMORAL,AND/OR UNACCEPTABLE
ACTS
As a character building organization caring for other people's
children in camp, illegal, immoral or other activities generally
considered unacceptable by society have no place in the Boy
Scouts of America. This includes all forms of hazing and unit
initiations.
22 Michigan Crossroads Council - Administrative Leader’s Guide 2021BSA / MCC CAMP POLICIES
PERSONAL EQUIPMENT, FIREARMS, FIREWORKS, AND AMMUNITION
Michigan Crossroads Council policy DOES NOT allow for any of the following personal items / safety equipment to be brought onto camp
property:
Firearms*: Rifles, shotguns, pistols (including off-duty law enforcement), bows, crossbows, etc.
Shooting Sports*: Wrist rockets, slingshots, tomahawks, throwing knives, etc.
Ammunition*: Bullets, slugs, shot-shells, BBs, arrows, etc.
(Ammunition is never allowed outside of the range area in any form)
Fireworks*: Poppers, firecrackers, fountains, mortars, etc.
Climbing: Harnesses, helmets, gloves, carabiners, belay devices, rope, etc.
Aquatics: Lifejackets, personal watercraft + paddles & oars, lifesaving equipment, etc.
Skilled Trades: Welding jacket, welding gloves, welding helmets, hand tools, etc.
*Violations will result in immediate removal from camp - no refund. The MCC maintains a “zero-tolerance” policy on
*firearms, shooting sports, ammunition, and fireworks violations.
All of our MCC Camps provide adequate equipment to serve your unit’s shooting sports, climbing, and other program needs. All personal
equipment should be left at home and not brought with you to camp.
Campers that have any of the above listed items (including service pistols) will be given the opportunity to turn them in to the Camp
Office upon Sunday check-in. There, they will be stored under lock and key until the end of the week. You MAY NOT lock any personal
equipment in your vehicle (including service pistols). Personal equipment will then be returned to you upon your departure from camp.
Personal equipment will NOT be allowed to be used on camp property. Failure to turn in personal equipment will result in your immediate
removal from camp - no refund!
TRANSPORTATION
The Michigan Crossroads Council is not able to transport individuals to “off the property” activities (except for pre-approved and licensed
“Trek Programs” as defined by NCAP and the State of Michigan) or appointments, including non-emergency medical situations. The unit
is responsible for all “off property transportation” and is to make sure that those providing that transportation are doing it in accordance
with all rules and regulations established by the National Council of Boy Scouts of America and the State of Michigan. Units must make
sure that the vehicles being used to transport Scouts are in excellent working order, the driver is currently licensed, and all appropriate
insurances are in effect.
Camp vehicles are NOT available for the transport of Scouts or Leaders. If a camper needs gear transported during the week, prior
arrangements must be made with the Camp Office.
All riders are to use seat belts at all times and are not to distract drivers at any time. All emergency situations are dealt with as is
appropriate.
Michigan Crossroads Council - Administrative Leader’s Guide 2021 23BSA / MCC CAMP POLICIES FINAL REMINDERS • Units must have 2 deep leadership at all times, unless registered as an individual family. • All unit reservations are made to best accommodate our customers and the space available in each campsite. Depending on the Unit reservations for your week at camp, your campsite may be home to more than one unit. Sharing a campsite can provide your Scouts with an excellent opportunity to make new friends and share in the many duties and activities available at camp during your week at camp. Each MCC Camp reserves the right to make final campsite assignments or re-assignments. • No pets are allowed in any area of camp beyond the parking lot - Please make sure your visitors are aware of this policy. This rule does not pertain to registered service animals with accompanying paperwork. • Closed-toe footwear must be worn in camp at all times except while in the lake, shower, or bed. This includes traveling to or from the Aquatics area or a shower house. • Anyone arriving at or leaving camp must sign in or out at the Camp Office. • No flames or open fires are permitted in tents at any time. • It is a violation of law to tamper with smoke detectors in camp buildings and structures. • The Scout uniform is the proper dress for dinner & evening flag. It is strongly encouraged at all other times. • Parents and Leaders are responsible for discipline of the Scouts in their units. • Scouts are not allowed in restricted areas without permission of the staff member on duty. Restricted areas include the Aquatics, COPE & Climbing, and Shooting Sports program areas - other areas as indicated by each camp. • Flammable liquid stoves and lanterns must be used and filled only by adult leaders. Liquid fuels must be stored in accordance with each camp’s Chemical Fuel Policy. • Other rules deemed necessary by each individual Camp Director. 24 Michigan Crossroads Council - Administrative Leader’s Guide 2021
YOUR UNIT PROGRAM AT CAMP
PLANNING FOR CAMP
When you and your Scouts arrive at camp, you'll find a staff that
is ready, willing, and able to assist you with your week's program.
The staff is there, not to lead your unit - that's your privilege as a
Scout leader or parent - provide assistance in the form of leading
progams, providing backup service, and to give the Scouts a role
model.
Time and again, research has shown that Scouts remain in the
Scouting program when their Units take the extra time to plan a
strong outdoor program. We know from experience that Units who
plan their summer experience before they arrive are the ones that
leave camp the most satisfied.
While at camp, don't forget that you have a voice in how camp
is being run. All of our Michigan Crossroads Council camps offer
Leaders Roundtables where your comments will be greatly
appreciated. Don't wait until the last day and your evaluation to tell
us your needs. Ask during the session, and you'll be pleased when
the staff is eager to help you.
Please make the information in this guide available to all Scouts,
Leaders and parents attending camp - as well as any parents
whose child will be in attendance. By allowing everyone involved
to have the same information, communication and understanding
between all parties becomes much easier! Be Prepared!
26 Michigan Crossroads Council - Administrative Leader’s Guide 2021D-BAR-A SCOUT RANCH
2021
SUMMER CAMP PARENT/LEADER’S GUIDE
Michigan Crossroads Council | Boy Scouts of America | www.michiganscouting.org
Michigan Crossroads Council - Administrative Leader’s Guide 2021 35howdy ym'aelylle,xcited that you have chosen to make D-Bar-A
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Joseph Lewis D -B a r-A Scout Ranch
D ire c to r:
Summer Camp
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Michigan Crossro
511
Phone: 810-515-4
a il: J o se p h .Lew is@scouting.org
E-M
Scout Law
A Scout is:
Scout Oath Trustworthy, Obedient,
BSA MISSION STATEMENT
On my honor I will do my best, Loyal, Cheerful,
It is the mission of the Boy Scouts of America to
To do my duty to God and my country, Helpful , Thrifty,
prepare young people to make ethical choices
and To obey the Scout Law. To help Friendly, Brave,
over their lifetimes by instilling in them the
other people at all time, To keep myself Courteous, Clean,
values of the Scout Oath and Law:
physically strong, mentally awake, and Kind & Reverent
morally straight.
It is the policy of the Michigan Crossroads Council to ensure a camping experience without discrimination or harassment on the basis of race, color,
religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national orig in, genetic information, or any
other characteristic protected by law. The Michigan Crossroads Council prohibits any such discrimination or harassment.
28 D-Bar-A Scout Ranch Leader's Guide 2021TABLE OF CONTENTS Welcome to D-bar-A Scout Ranch 28 Session Dates 30 Program Areas 30 Schedule 31 Webelos Overnight Pins 32 Family Camp at the Ranch 33 Camp Administration 34 Camp Facilities & Services 37 D-Bar-A Map 38 D-Bar-A Scout Ranch Leader's Guide 2021 29
SESSION DATES Session #1: July 28th – July 31st Session #2: July 31st – August 3rd Session #3: August 5th – August 8th Session #4: August 8th – August 11th NEW THIS YEAR • Blacksmithing Demonstration in the mines of the Upper Peninsula • Branding at Yosemite • Bouldering and Climbing for special evening program in the Rocky Mountains PROGRAM AREAS AND HIGHLIGHTS Handicraft (The Upper Peninsula) • Blacksmithing Demonstration • Arts & Crafts Aquatics (The Florida Keys) • Boating • Swimming • Inflatables • Fishing Silver Spur Corral (Montana) • Horseback Riding • Corral Rides • Trail Rides (Ages 10+) Shooting Sports (Texas) • BB Guns • Sling Shots • Archery Outdoor Skills (Yosemite) • Nature Walks • Knots & Lashings • Branding CAMP-WIDE PROGRAM Fire Bowl on Day 1 and Day 3 30 D-Bar-A Scout Ranch Leader's Guide 2021
WEBELOS OVERNIGHT SCHEDULE Day 1 12:00 - 4:00pm Check In 4:00pm Camp Tour 5:00pm Leader’s Meeting 6:00pm Dinner 7:00pm Evening Flags 7:10pm Opening Campfire 10:00pm Lights Out Day 2 7:45am Morning Flags 8:00am Breakfast 9:00 – 10:30am Session 1 10:45am – 12:15pm Session 2 12:15pm Lunch 2:00 – 3:30pm Session 3 3:45 – 5:15pm Session 4 6:00pm Dinner 7:00pm Evening Flags 7:15 – 8:30pm Camp-Wide Activity Day 3 7:45am Morning Flags 8:00am Breakfast 9:00am – 12:00pm Morning Open Program 12:15pm Lunch 2:00 – 5:00pm Afternoon Open Program 6:00pm Dinner 7:00pm Evening Flags 7:15 – 8:15pm Camp-Wide Activity 8:30pm Closing Campfire & Awards Day 4 7:45am Morning Flags 8:00am Breakfast 9:00am Dismissal D-Bar-A Scout Ranch Leader's Guide 2021 31
WEBELOS OVERNIGHT PINS
YO-YO CASTAWAY GAME DESIGN MAESTRO
FIRST RESPONDER WEBELOS ADVENTURES IN AQUANAUT
WALKABOUT SCIENCE
ART EXPLOSION CAST IRON CHEF INTO THE WOODS
POSSIBILITIES:
BUILD IT SPORTS
32 D-Bar-A Scout Ranch Leader's Guide 2021FAMILY CAMP AT THE RANCH
Families,
D-bar-A Scout Ranch is very excited to offer this
opportunity and new partnership with some of our local
SATURDAY
10:00am Arrival & Check - In
Scouting districts. Family Camp at The Ranch is a 24-
hour overnight program that is brought to you by local 11:00am Lunch
district volunteers and supported by D-bar-A Scout 11:00am Safety Talk
Ranch. This program is designed for the whole family to
12:00pm
enjoy that allows the entire family to experience camping
at D-bar-A Scout Ranch. This 24-hour camp will provides 1:00pm
all in attendance with a quality camp experience that 2:00pm
includes: Shooting Sports (BB Guns, Archery, and Sling Program Areas Open
3:00pm
Shots), Swimming, Boating, Fishing, Crafts, Horseback
Riding, Meals and an Evening Campfire. We are excited to 4:00pm
offer this program to you and bring your family a weekend 5:00pm
that will be full of memories
6:00pm Dinner
See you at The Ranch,
7:00pm Free Time
Janssen W. Lemley 8:00pm Campfire at Migisi Fire Bowl
Camping Director: D-bar-A Scout Ranch
9:00pm Back at your campsite
Phone: 248-397-5816
Email: Janssen.lemley@scouting.org 10:00pm Lights Outs
SESSION DATES SUNDAY
Session 1 hosted by Chippewa District: 7:00am Rise & Shine
July 31 - August 1, 2021 8:00am Breakfast
(Early Bird Registration ends June 30, 2021)
Session 2 Chair, Renee Keech renesnoopy@yahoo.com 9:00am Chapel at Migisi Fire Bowl
10:00am Depart - Safe Travels
Session 2 hosted by PonMan District:
August 14 - 15, 2021
(Early Bird Registration ends July 14, 2021)
Session 1 Chair, David McKinnon LODGING
davidmckinnon92@gmail.com
• Families from the same pack will be assigned to the
Session 3 hosted by Ottawa District: same campsite.
August 21-22, 2021 • Families are encouraged to provide their own tents
(Early Bird Registration ends July 21, 2021) • You can rent a tent during registration for an
Session 3 Chair, Chuck Williams 179chuck@gmail.com additional fee of $10 per tent
• If you could rather bring your camping/RV, you can do
so for an additional fee of $25
MEALS
• Saturday Lunch at 11:30am at Wycoff Dining Hall COST
• Saturday Dinner at 6:00pm at Wycoff Dining Hall
• Sunday Breakfast at 8:00am at Wycoff Dining Hall Early Bird – ends 30 days out
• $40 per person
VALUE Regular Rate
• $50 per person
• 3 meals, program, camping, shirt & patch
(youth only)
• Adults could purchase a shirt & patch in the
registration for an additional cost of $15
D-Bar-A Scout Ranch Leader's Guide 2021 33CAMP ADMINISTRATION ARRIVAL AT THE RANCH Administration Building (The Martin Building) The troop Scoutmaster, or acting Scoutmaster at camp, must immediately go to the Administration Building to check in your troop. Here, the Scoutmaster will pay any final fees and submit the required unit documentation. The remainder of the unit will proceed to your campsite where the Scoutmaster will join them after completing registration. Documents to have completed and ready for check in: • Unit roster with proof of BSA Membership. • DHS Clearance or out of state equivalent. • Proof of current Youth Protection Training (for anyone over the age of 18) • BSA Health Form (Parts A, B, and C). • Routine Drug Administration Form (for anyone taking prescription medication). Your Own Campsite The troop will proceed to your campsite while the Scoutmaster finishes the business check in. Each campsite is fully equipped and ready to go from the moment you walk into camp. A great deal of time and money has been spent since last summer to better prepare campsites. Each campsite also has fire tools that are not to be removed from camp. A shovel and rake are the immediate fire prevention tools at your disposal. A broom is provided to keep the tents and latrines clean, along with flagpole for unit flag ceremonies. Each site provides ample space for several patrols to make camp. Every troop should feel free to improve the campsite during their stay and leave it better than when they found it. Early Arrival at The Ranch Troops are more than welcome to arrive to camp a day early. Units must not arrive earlier than 2pm Saturday. There will be no meal service, staff, or program activities on Saturday or Sunday morning. Troops are responsible for their own meals and are confined to their campsites until checking begins Sunday afternoon. Sunday morning, adult leaders of the troop must go back to the Martin Building to begin the check-in process at the same time as the Troops arriving Sunday. CIT PROGRAM Counselor In Training (CIT) program is a great way for a 14 or 15yr old to get a taste of what it’s like to be on summer camp staff. The program last for 2 weeks and we will provide 3 sessions during the summer. Please complete a staff application to apply. CAMP VISITOR POLICY Visitors are welcome in camp at any time. Visitors must check in at the Jack Lord Building. Camp facilities are primarily for the use of campers and leaders. Use of camp facilities by visitors will be restricted. Please remember pets are not allowed in camp. A parking lot is provided at the headquarters area for all visitors. Only camp vehicles are permitted on the camp service roads beyond the parking lot. Visitors must leave camp by 9 p.m. Please Note: Space at meals for visiting parents and other family members is limited. We ask that any visitor that may be eating with their unit while visiting make a reservation in advance by contacting their unit and making sure they inform our camp leadership that at the beginning of the week. Meal prices for visitors are: $10 per meal or $20 for the whole day and can be purchased in the Jack Lord trading post. 34 D-Bar-A Scout Ranch Leader's Guide 2021
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