Handbook 2021-2022 - Community Music School
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2021-2022
Handbook
These policies pertain to CMS students, families & guardians.TABLE OF CONTENTS
1. Mission & Vision ...........................................................................................................2
2. Non-Discrimination statement....................................................................................2
3. Point of Contact & DonorView Contact Info...............................................................2
4. Calendar ........................................................................................................................2
5. Hours of Operation ...................................................................................................... 3
6. Program Admission ..................................................................................................... 3
7. Tuition ...........................................................................................................................3
8. Cancellations & Refunds ..............................................................................................4
9. Class & Lesson Times ...................................................................................................4
10. Practice ..........................................................................................................................4
11. Practice Log…………………………………………………………………………………………….…4,9
12. Berklee Pulse Method Program ...................................................................................4
13. Absence Policy........................................................................................................... 4-5
14. Excessive Absences ....................................................................................................... 5
15. Dress Code ..................................................................................................................... 5
16. Weather Closings & Emergencies................................................................................ 5
17. Behavior & Safety...................................................................................................... 5-6
18. Faculty Absences...........................................................................................................6
19. Illness .............................................................................................................................6
20. Instrumental Rental .....................................................................................................6
21. Plagiarism & Fair Use ................................................................................................... 7
22. Photo & Video Policy .................................................................................................... 7
23. Communications ........................................................................................................... 7
24. Field Trips & Off-site Performances............................................................................ 7
25. COVID-19 Protocols ……………………………………………………………………………………..8
26. Reservation of Rights ................................................................................................. 8
27. Practice Log ...................................................................................................................9
11. Mission & Vision
Our Vision: To create brighter futures through music.
Our Mission: To enrich and inspire all children through music education.
Our Core Values - We believe:
1) music is foundational to every child’s development and fosters a lifelong
appreciation of the arts
2) one-on-one relationships between student and teacher are essential
3) family has an important supporting role in the musical development of the
student
4) all children deserve to be applauded for their accomplishments
2. Accessibility & Non-discrimination
Community Music School welcomes students of diverse backgrounds, beliefs and
abilities. We are committed to providing equal access to music education to all students,
regardless of race, color, religion, sex, sexual orientation, national or ethnic origin or the
presence of a disability. If your child has a disability, special need or unique learning
style, please contact us so that we may discuss and consider how to best accommodate
those needs as a student of CMS.
3. Point of Contact & DonorView
Primary Point of Contact
Chantavia Knight – Database and Social Media Manager
Phone: 919-832-0900
Email:chantaviak@cmsraleigh.org
Parents/guardians are advised to check their email at least weekly for messages and
updates.
Please add chantaviak@cmsraleigh.org to your address book or
approved sender list so these emails will not go to spam.
It is the responsibility of all families to update your contact information in your Parent
Portal on DonorView (https://app.donorview.com/wEnn)…email addresses, phone
numbers and mailing addresses. CMS is not responsible for any
communications you may miss due to incorrect contact information or not
checking email.
4. Calendar
The CMS School Year Calendar can be found on our website at
https://cmsraleigh.org/students/currentstudents
All classes will start the week of August 23, 2021.
25. Hours of Operation
CMS Phone Number – 919-832-0900
CMS Operational Hours – Mon-Fri 4:00-8:00pm
6. Program Admission
As funding and scheduling permit, students are selected for the program after
submitting an application, meeting the eligibility requirements, and completing the
interview process.
Eligibility is determined by the student’s qualification for the Free and Reduced Price
Lunch Program through their school.
7. Tuition
A one-time payment of $32 is required for participation in lessons or ensembles.
Payment must be received by August 16th, 2021. Tuition is non-refundable if students
withdraw or are asked to leave the program for disciplinary reasons. Payment should be made
through the Donor View Parent Portal by using a credit or debit card.
38. Cancellations/Refunds
CMS course fees are non-refundable. There are no refunds for missed lessons/classes or
withdrawals from CMS.
9. Class & Lesson Times
Your virtual lesson day/time will be determined by your assigned teacher. If you
accept your lesson time, you are accepting it for the entire school year and
will not be permitted to change it.
10. Practice
Regular practice is required for all CMS students in order to stay enrolled.
Parents/guardians are required to monitor and support practice at home. Weekly
practice charts will be given by each teacher. Each teacher will communicate his/her
expectations for the appropriate amount of practice time. Teachers will evaluate
progress.
11. Practice Log - *See final page for copy
12. Berklee Pulse Music Method Program
Students in 6th grade and above are invited to participate in the online instructional
program, Berklee PULSE Music Method, free of charge. Each student receives a course
of study designed specifically for him/her. Enrolled students may log in at CMS, at home
or from any public library. The PULSE library has fun and educational resources, such
as a tool that helps you practice improvising along to contemporary songs.
13. Absence Policy
Classes/Lessons missed by individual students will not be made up.
Regular attendance is necessary for students’ success and to achieve the maximum
possible benefits from their CMS experience. Attendance is the responsibility of
both students and parents. Students are required to have their instrument,
music,and any other necessary materials with them for all classes and
lessons, in order to be counted as present.
Students are expected to attend all scheduled lessons and other required events as
noted on the calendar. Arriving on time for lessons is required. Students should arrive
3-4 minutes before the scheduled virtual lesson. Any student with three consecutive
absences or any three absences within a six-week period will be dropped. If a student
misses a Recital that he/she is to perform in, that will count as an absence. Minutes of
tardiness will count toward absence computations. For instance, arriving 10 minutes
late to three lessons equals one absence. Appeals are to be made in writing.
4Absences due to family or medical emergencies may be excused at the discretion of the
Director of First Impressions, but only if CMS is notified of the reason for the absence in
a timely manner.
Parents or Guardians must notify their instructor at least 24 hours before an expected
absence to be considered excused.
No make-up lessons are offered for student absences.
Parents are NOT allowed to be in the instructional classroom or lesson, unless invited by
the teacher to do so. Parents are a wonderful support system but can also impede the
instructional progress that is being desired by our faculty.
14. Excessive Absences
Unsatisfactory Attendance- After any unannounced absence the instructor will call the
parent during the lesson time for a conversation about the absence. No student will be
dropped from class without the benefit of a call from the teacher and/or Director of
Education. Regular attendance in all classes is mandatory .
15. Dress Code
Students should demonstrate good judgment in dressing appropriately for lessons,
performances, concerts and other events where they are representing CMS. Clothing
should be modest and neat, at a minimum, and shoes must be worn at all times for
health and safety reasons.
16. Weather Closings
CMS follows the Wake County Public School inclement weather policy/procedures for
full-day cancellations, early dismissal, and cancelled after-school activities. Please check
our website to confirm a cancellation. www.cmsraleigh.org
17. Behavior/Safety
All persons associated with CMS whether student, parent or faculty should behave in a
manner that is respectful of others and not disruptive, practicing courtesy and
consideration in interactions with fellow students, families, faculty, staff, Board
members, and guests. Verbal, emotional, or physical abuse or bullying by any party will
not be tolerated under any circumstance. All persons associated with CMS whether
student, parent or faculty should use appropriate language at all times.
5Should a situation arise in which there is a conflict between the parent/guardian,
teacher, and/or student, contact the Director of Education immediately and a meeting
will be scheduled to discuss the situation. The Executive Director may be present during
this meeting.
18. Faculty Absences
If a faculty member must be absent, the faculty member reserves the right to determine
if a make-up lesson is needed or can be accommodated. The faculty member is under no
obligation to make-up the lesson unless directed by the Director of Education and under
excessive absence cases.
19. Illness
If your child is ill and cannot attend their virtual lesson, please adhere to the 24 hour
advance notice request. Please notify your instructor as soon as you know your student
will not be able to attend their lesson.
20. Instrument Rental
CMS maintains an instrument loan program for actively enrolled students that are
recommended by their faculty instructor for instrument rental.
These instruments are the property of CMS and must be returned promptly
when requested or upon your exit from the program.
● Every parent receiving an instrument must sign a Temporary
Possession Agreement on the day the instrument is delivered.
● Teachers select appropriate instrument for student (size, quality, case,
accessories).
● At the end of the year, instruments must be inspected by the student’s
teacher and any damage recorded. Students who plan to return and
remain in good standing may keep their instruments over the summer.
● Equipment is due back to CMS within ten days if the student
exits the program.
● Families are responsible for the cost of any necessary repairs to their
instrument.
621. Plagiarism & Fair Use
Parents/guardians or students may not post online any photos, videos, or audio files of
any student other than themselves without permission of those in the photos, videos, or
audio files.
22. Photo & Video Policy
It is necessary for pictures and videos to be taken of CMS students, faculty and staff during
lessons, events, and performances. Tuition paid for lessons constitutes less than five
percent of the money needed to run the school. CMS must always strive for greater
awareness in our community, and sharing photos and videos of our students is essential
to building that awareness. Photos and videos of students may be shared on our website,
social media, email newsletter, in the local media, and with our funders and student
sponsors. Please be sure you have indicated “Media Permission” in your DonorView
portal granting CMS permission to utilize these images for marketing and fundraising
purposes. We will only use your child’s first name.
23. Communications
CMS utilizes Class Tag & E-mail as the primary means of communication with our
participants. Parents are expected to respond to ALL CMS or teacher
communications that warrant a response.
24. Field Trips & Off-Campus Performances
CMS will have off-campus performances throughout the year. Typically, these
performances are by invitation of the Director of First Impressions or Executive
Director. Parents/Guardians will be responsible for arranging transportation to and
from these performances for their children. In the case of special field-trips, permission
slips will be distributed and must be completed/signed before the student is allowed to
participate in the field-trip.
25. COVID-19 Protocols
Please visit our website for the latest COVID-19 Protocols. https://cmsraleigh.org/covid-
19-protocols
26. Reservation of Rights
The CMS Board of Directors in conjunction with the Executive Director, reserves the
right to amend these policies/procedures at any time. Please continue to visit our
website: www.cmsraleigh.org for the most current information. CMS
students/parents/guardians are responsible for checking our website on a regular basis
for the any organizational changes.
7Student Practice Log
Student’s Name: Lesson Date:
Teacher: _Instrument:
Lesson Assignment
Scale and Technique:
_
_
_
New Pieces:
_
_
_
Review Pieces:
_
_
_
Teacher’s Comments:
_
Day of Sunday Monday Tuesday Wednesday Thursday Friday Saturday
Week
Date
Minutes
Weekly Practice Log (Please record in exact minutes practiced daily)
Parent/Guardian Comments:
Total Minutes Practiced:
Parent/Guardian’s Signature: _
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