Hygiene and safety concept of Messe Stuttgart - For events during the Covid-19 pandemic
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Hygiene and safety concept of Messe Stuttgart For events during the Covid-19 pandemic 24 November 2021
Corona regulations
Obligation to wear a mask
Persons aged 6 and over must wear a mask throughout
the trade fair grounds.
Distancing regulations
Wherever possible, a minimum distance of 1.50 metres from other
persons must be maintained all over the trade fair grounds.
min 1.5m
Contact tracing
Contact tracing is normally ensured via an admission ticket.
For the sake of your safety, we request you to also register by means
of the designated Luca QR codes.
Access conditions
The venue may only be entered by visitors with an up-to-date vacci-
nation certificate, proof of recovery from a SARS CoV2 infection or
an up-to-date negative test certificate. This is in accordance with the
currently announced risk level (basic level, warning level, Alarm level,
Alarm level II).
Observe hygiene regulations
Please observe the general hygiene rules and coughing and
sneezing etiquette. Use the provided disinfection agents.
You can find the complete hygiene concept of
Messe Stuttgart with detailed information and exemptions
for certain groups of persons at
www.messe-stuttgart.de/en/visitors/news/hygiene-
concept-safe-expo/
Messe Stuttgart · Hygiene and safety concept · 24.11.2021 2Contents
Foreword 4
1. General hygiene measures on the trade fair grounds 5
2. Behaviour on the trade fair grounds 6
2.1 Social distancing rule 6
2.2 Number of visitors 6
2.3 Obligation to wear a mask 6
2.4 Access conditions 7
3. Information and control 9
4. Restaurants/catering 9
5. In exhibition halls and the ICS International Congress Center Stuttgart 10
6. Registration, admission and payment 10
7. Contact tracing 11
Fact Sheets
A. Measures on the Trade Fair/Exhibition Stand 12
B. Measures for Planning an Event 13
C. Measures for the Use of Conference Rooms 16
Messe Stuttgart · Hygiene and safety concept · 24.11.2021 3Foreword
Trade fairs, exhibitions and events in Stuttgart can be staged safely. Messe Stuttgart has created a
concept to protect the health of all event participants (exhibitors, visitors, guests and employees).
Messe Stuttgart is monitoring the current situation relating to Covid 19 (coronavirus SARS-CoV-2)
very closely. To this end, we are in close contact with the responsible authorities in Baden-
Württemberg and are taking account of their requirements and recommendations regarding the
conducting of events. The safety, health and well-being of all people who come to us are our main
concern and have the highest priority.
In order to ensure that an event can be staged safely, a concept was formulated that takes account
of hygienic, medical and organisational measures. The measures are combined under the motto
"Safe Expo – Safe for people. "Good for the economy“.
This hygiene concept is based on the current Corona Ordinance of the Federal State of Baden-
Württemberg. The implementation of and conscientious compliance with the safety and hygiene
regulations applicable on the trade fair grounds at the time of the event is the responsibility of
Messe Stuttgart for its own events and the organiser for guest events. These requirements apply in
addition to our Technical Guidelines.
The legal regulations and requirements and the resulting hygiene and safety concept of Messe
Stuttgart may have to be adapted to a changed situation in the future. Messe Stuttgart will provide
information about changes as quickly as possible.
The document "Working during the pandemic - health and safety at work“ applies to Messe
Stuttgart employees working in the administration building and comparable offices on the trade
fair grounds.
You can find the latest information on the coronavirus and the hygiene and safety standards of
Messe Stuttgart at www.messe-stuttgart.de/safeexpo.
Would you also always please note the up-to-date Federal State of Baden-Württemberg.
Messe Stuttgart · Hygiene and safety concept · 24.11.2021 41. General hygiene measures on the trade fair grounds
• The recommendations of the Robert Koch Institute on hygiene must be observed
(www.rki.de).
• The trade fair grounds of Messe Stuttgart have a building management system based on the
highest technical standards. This enables intensive air exchange to take place in the exhibition
halls.
• The trade fair halls are ventilated with a higher fresh air volume in order to guarantee a
continuous supply of fresh air.
• The entire building/halls and all conference rooms are continuously supplied with fresh air.
• During the event the cleaning and disinfection intervals are increased in the sanitary facilities
and at busier contact areas (e.g. staircases) all over the trade fair grounds. The required
number of disinfection agent dispensers and information boards are available all over the
trade fair grounds of Messe Stuttgart at the entrances and exits, in the toilets and outside the
catering areas. Only non-reusable towels (paper towels) are used in the sanitary facilities.
• Information about infection protection and the associated rules of conduct are depicted in the
rooms as signs.
• Transparent partitions made of glass and plastic are installed on the trade fair grounds at every
counter where there is contact between employees and service providers of Messe Stuttgart
and participants (e.g. counters in the Press Centre, VIP lounge, the trade fair shop, cloakrooms,
service offices, information counters).
• Lifts may only be used by two people at the same time.
• Lifts should be reserved for individuals with restricted mobility and for parents with prams.
• The use of open staircases, e.g. in the foyer of the ICS International Congress Center Stuttgart,
is recommended.
Messe Stuttgart · Hygiene and safety concept · 24.11.2021 52. Behaviour on the trade fair grounds
2.1 Social distancing rule
During the time spent on the trade fair grounds, a minimum distance of 1.5m between
persons is recommended.
Messe Stuttgart supports compliance with social distancing rules by means of corresponding
floor markings in relevant areas. You can find the current social distancing rules in our leaflet
Corona Regulations.
2.2 Number of visitors
° To comply with the rules on social distancing between people, the number of people
present at the same time for each trade fair, exhibition and in the exhibition area of a
congress is calculated. You can find the current social distancing rules in our leaflet
Corona Regulations.
° Operating companies, event organisers, exhibitors, employees and other participants
are not included in the calculation.
2.3 Obligation to wear a mask
During the time spent on the trade fair grounds, persons aged 6 and over must wear a
medical mask.
Individuals who do not adhere to the rules regarding the wearing of a mask must leave the
trade fair grounds.
Exemptions from the obligation to wear a mask exist:
° for persons for whom wearing a medical mask is not possible or appropriate for health
or other reasons (proof in the form of a medical certificate).
° when consuming food and drinks at tables on exhibition stands or in catering service
areas inside the building.
° in outdoor areas if the minimum distance of 1.5m to other persons can be guaranteed.
° for events under basic level conditions with optional limitation of visitors to vaccinated
and recovered persons (2G). It also applies to employees with contact to persons
outside the company if these employees are immunised and voluntarily submit proof of
their vaccination or recovery to the employer.
The implementation of and conscientious compliance with the safety and hygiene regulations
applicable on the trade fair grounds at the time of the event is the responsibility of Messe Stuttgart
for its own events and the organiser for guest events. These requirements apply in addition to our
Technical Guidelines.
Messe Stuttgart · Hygiene and safety concept · 24.11.2021 62.4 Access conditions
As mentioned at the beginning, we attach the utmost priority to the health and safety of our
exhibitors, partners and visitors. This means that only visitors who have been vaccinated, have
recovered from a SARS-CoV2 infection or have tested negative for the coronavirus may take part in
events on the trade fair grounds of Messe Stuttgart (trade fairs, events, congresses).
In order to ensure that an event can be staged without restricting the number of visitors, the
3G/2G regulations must be observed on the trade fair grounds.
To enable operation without restrictions on the number of visitors, the access regulations accor-
ding to the current level of the Corona Ordinance of Baden-Württemberg have to be observe on
the trade fair grounds:
The current Baden-Württemberg Corona Ordinance establishes a four-level system in order to
avoid an overload to the health care system:
1) Basic level: The access regulations remain applicable: visitors have to be either vaccinated,
recovered (2G) or tested (3G).
2) Warning level: For non-immunised visitors, PCR testing is mandatory.
3) Alarm level: Non-immunised visitors are banned from entering and participating (2G).
4) Alarm level II: Non-immunised visitors are banned from entering and participating in trade
fairs and congresses (2G – §14 Corona Ordinance). At events according to §10 Corona Ordi-
nance, there is an additional duty to test for immunized persons (2G plus).
For employees of exhibitors and stand constructors, for stand personnel, catering staff and media
representatives, a duty to be immunized, recovered or tested negative applies (according to
§28 Infection Protection Act).
The following persons are exempt from the duty to provide proof of testing and are generally
exempt from the test obligation or the access and participation ban on the Alarm level:
° Children up to the age of 5 years and children who have not yet started school,
° Pupils up to and including the age of 17 years including
– Pupils of elementary schools
– Pupils of a special education and guidance centre,
– Pupils of secondary schools
– Pupils of vocational schools
Also exempt from the 3G regulations (vaccinated, recovered, tested only), from the duty to provide
a PCR-Test, and from the 2G regulations (vaccinated, recovered only) are the following persons
listed below. These persons have to provide proof of a negative rapid antigen test at all levels.
° Persons up to and including 17 years of age who are no longer attending school.
° Persons who cannot be vaccinated for medical reasons. In this case, a corresponding
medical certificate must be presented.
° Persons for whom there has been no general vaccination recommendation by the
Standing Commission on Vaccination (STIKO) for the last three months.
Messe Stuttgart · Hygiene and safety concept · 24.11.2021 7° Pregnant women and breastfeeding mothers until 10 Dec 2021. As there has been a vac-
cination recommendation by the STIKO for these groups for three months then, they are
no longer exempt from the test duty and the access regulations. The Maternity passport
is accepted as proof.
• Vaccinated persons
Vaccinated persons have to provide a digitally readable certificate of their complete immuni-
sation. Proof of vaccination is possible via:
– presentation of the EU COVID-19 vaccination certificate or
– proof in the Corona warning app, Luca app or CovPass app.
• Recovered persons
Recovered persons require proof of a positive PCR test (or proof of another nucleic acid
test), which is at least 28 days old and no more than six months old.
• The following tests are permitted:
° PCR test
A sample is taken by medical personnel – evaluation is carried out by laboratories at
every official test centre in Baden-Württemberg.
The PCR must not be older than 48 hours.
° Rapid antigen test / Point-of-care (PoC) antigen test
So called Citizens‘ tests and offers from employers, schools and service providers
can be used for this purpose.
The rapid antigen test must not be older than 24 hours.
• Presentation of a test certificate
The person presents to the organiser a written or a digital certificate showing a negative test
result which was obtained through performance of the above test methods. This certificate
entitles the person to participate in the event.
The certificate must contain the following information:
° Date and time of the test
° Name of the tested person
° Location, institution and responsible person who performed the test.
• The following persons are not obliged to take a test:
° Children aged 5 and under, kindergarten pupils and children who have not yet
started school
° Pupils participating in regular testing at their schools provided they are
asymptomatic
In case of doubt, proof can be provided here in the form of a corresponding identity card, e.g.
a child passport or a student ID card.
Messe Stuttgart · Hygiene and safety concept · 24.11.2021 83. Information and control
• Verification of testing, recovery and vaccination certificates
Messe Stuttgart is obliged to verify testing, recovery and vaccination certificates. The data
will be checked against official identification documents (identity card or passport). Vaccina-
tion certificates must be readably electronically, e.g. by the CoVPassCheck app, as long as it
is not technically impossible.
• In the run-up to the event (e.g. at the time of registration) all participants in the event
(visitors, exhibitors, journalists, employees, service providers, etc.) will be informed about
the hygiene and safety measures.
• Reference to the measures will be made on the trade fair grounds in a suitable form and to
an adequate extent (posters/notices, flyers, loudspeaker announcements, etc.).
• Safety and hygiene measures will be supplemented by specially trained personnel on the
trade fair grounds. Messe Stuttgart will specifically use trained personnel to ensure that the
required social distancing rules are observed.
• Messe Stuttgart recommends that the event participants use both the Luca app and the
corona warning app of the German Federal Government.
• The ban on access and participation applies to
° visitors who do not provide proof of an accepted up-to-date negative COVID-19
test, a vaccination certificate or proof of a confirmed infection. Please also note the
exception under 2.4. Access conditions (Page 7),
° persons who do not wear a medical mask,
° persons who do not agree to the recording of their contact data.
4. Restaurants/catering
• In the catering areas of Messe Stuttgart and its service partners, the contact tracing is
realised with the Luca app.
• The provisions of the current safety and hygiene regulations according to the valid
Corona Ordinance of the Federal State of Baden-Württemberg will apply to trade fair
restaurants, bistros, catering services and tastings during the events throughout the trade
fair grounds.
• Compliance with the current regulations relating to restaurants and catering will be ensured
through physical separation of the catering services, e.g. through use of outdoor areas (e.g.
food courts), provision of to-go services, creation of designated zones for consuming food
(tables and chairs).
Messe Stuttgart · Hygiene and safety concept · 24.11.2021 9• The catering staff on the exhibition stand must wear a medical mask when serving food.
• The mask can be taken off on the venue for the time of consuming food and beverages.
The distance regulations have to be observed during this time.
5. In the exhibition halls and the ICS International Congress Center Stuttgart
• During trade fairs, exhibitions, congresses and conferences a minimum distance between the
participants will be ensured through a corresponding arrangement or identification of the
seating areas in conference forums and other formats.
• The aisles (≥ 3 metres) between the exhibition stands are designed for the number of people
expected at the same time.
• If required (e.g. direct selling in the aisle area), the width of the aisle must be chosen so that
the protection and waiting zones along the stands are observed.
• If necessary, the areas at the heads of the halls will be kept free in order to create enough
space for queuing areas at the sanitary facilities and bistros. For this purpose, the necessary
waiting areas for toilets and the gastronomy area must be determined in the planning phase
based on the expected number of visitors.
6. Registration, admission and payment
• In the information provided to exhibitors and visitors before an event, specific reference will
be made to official requirements and the applicable communication channels at the event
location.
• Admission codes, which (trade fair/congress) visitors receive in advance via media, from
exhibitors or from Messe Stuttgart, can be redeemed online in the Ticket Shop of
Messe Stuttgart.
• Visitors will only receive their tickets in advance and online via the Ticket Shop of Messe
Stuttgart. Every ticket is valid for a defined event day. No season tickets lasting several days
will be issued. However, it will be possible to attend an event on several days. For this purpose,
it is necessary to register individually for each desired visit day and provide the necessary
access requirements according to the current access conditions (see 2.4).
Registration will ensure that all participants can be traced if necessary. There will also be no
queues at the cash desks.
• If necessary, visitors‘ tickets will be issued with time allocation (e.g. time slots on a daily basis).
• All participants in an event on the trade fair grounds and in the ICS International Congress
Center Stuttgart must now register in full. This means that essential personal data must be
provided in advance during online registration.
Messe Stuttgart · Hygiene and safety concept · 24.11.2021 10• The maximum number of visitors on the trade fair grounds and in the ICS International
Congress Center Stuttgart will be monitored. Messe Stuttgart will implement targeted
measures (e.g. locking turnstiles) to ensure that this maximum number of visitors is not
exceeded. Access is no longer possible at full capacity.
• To avoid physical contact, particularly in the entry phase, contactless access control, electronic
admission tickets (pre-registration) and electronic payment are preferred.
• Queues will be formed safely through the use of an access management system and distance
markings on the floor. Compliance with the social distancing rules will be supported through
specific visitor guidance.
• Visitors and exhibitors will enter and leave via a maximum number of entrances and exits.
• Contactless payment facilities are being set up in many areas at Messe Stuttgart. This involves,
for example, the Messe restaurants and bistros. Messe Stuttgart is following established
solutions in the retail trade in this respect.
• Deviations are possible with guest events. They must be clarified beforehand with
Messe Stuttgart.
7. Contact tracing
• All persons present (visitors, exhibitors, organisers, employees, service partners, stand
personnel, stand assembly and dismantling staff, delivery companies, etc.) must register in
full during the event in order that the authorities can reconstruct the infection chains where
necessary.
• Only day tickets may be sold. The sale of multi-day tickets is not allowed due to contact
tracing.
• For the purpose of contact tracing, all participants are also recommended to use the Luca app
in the designated areas.
• Deviations are possible with guest events. They must be clarified beforehand with
Messe Stuttgart.
Messe Stuttgart · Hygiene and safety concept · 24.11.2021 11A. Measures on the Trade Fair/Exhibition Stand
• The following "Measures on the Trade Fair/Exhibition Stand“ form part of the hygiene
concept of Messe Stuttgart and are based on the currently valid requirements, especially the
hygiene requirements in the Corona Ordinance of the Federal State of Baden-Württemberg.
It is recommended that the requirements be observed as a minimum standard for your trade
fair participation.
• The implementation of and conscientious compliance with the safety and hygiene
regulations applicable on the trade fair grounds at the time of the event is the responsibility
of Messe Stuttgart. Whereas at the trade fair stand, it is the responsibility of you as an
exhibitor - comparable with occupational health and safety acts or fire protection. These
requirements apply in addition to our Technical Guidelines.
• The name of a responsible and permanently available person (applies to set-up and
dismantling times, as well as exhibitor opening times) together with his/her mobile phone
contact data must be given to the Event Manager.
• Stand construction planning/stand construction concepts must comply with the valid
Corona Ordinance of the Federal State of Baden-Württemberg with regard to social
distancing and hygiene regulations.
° In general, the minimum distance from other people must be observed. You can find
the current minimum distance in our leaflet Corona Regulations.
° If the minimum distance is not observed, personal contacts must be compensated by
suitable physical barriers (e.g. perspex screens).
° Sufficient open space must be reserved within the stand area for visitors for product
presentations and presentations.
° For direct selling from the stand into the aisles, attention must be paid to the
positioning of counters and showcases so that there is sufficient waiting and protection
zones along the sales area. This may be ensured by sufficiently wide aisles or by
incorporating the counters and showcases in the stand.
° In order to comply with the current hygiene and social distancing regulations, attention
must be paid during the planning phase to an appropriate minimum distance around
the exhibits. If required, the minimum distance can also be marked.
° Two-storey stands are only permitted if the areas underneath are open plan and
sufficient air exchange is guaranteed. Two-storey stands have sufficiently wide stair
cases for opposing visitor flows or a one-way traffic system is in place on the staircase.
° Temporary meeting and work areas constructed in the halls must be designed with
completely open roofs or ensure adequate air exchange.
Messe Stuttgart · Hygiene and safety concept · 24.11.2021 12Hygiene measures
• Set-up and dismantling times must be adapted to requirements where necessary, since
compliance with social distancing and hygiene regulations may lead to delays in the set-up
and dismantling.
• Would you please note the currently valid Entry and Quarantine Regulations of the
German Foreign Office.
• For all other measures, please also refer to the General hygiene measures on the trade fair
grounds in the hygiene concept.
B. Measures for Planning an Event
General information
• The following measures for planning an event form part of the hygiene concept of Messe
Stuttgart and are based on the currently valid requirements, especially the hygiene
requirements in the Corona Ordinance of the Federal State of Baden-Württemberg. We
recommend that you observe the requirements in our leaflet Corona Regulations as the
minimum standard for your trade fair appearance.
• The implementation of and conscientious compliance with the safety and hygiene
regulations applicable on the trade fair grounds at the time of the event is the responsibility
of Messe Stuttgart or the event organiser. These requirements apply in addition to our
Technical Guidelines. Please note that the following measures represent the framework for
the eligibility for granting a permit for your event. The details must be agreed with Messe
Stuttgart and submitted to the authorities when registering the event.
• This general information for planning an event also represents the framework for the
eligibility for granting a permit for your event. The details must be agreed with Messe
Stuttgart and submitted to the authorities when registering the event.
• The maximum number of people in one room must be observed.
• Entrance areas and foyers must have a clear visitor routing structure for orientation
(marking and/or sign concept).
• For events with over 500 people during the day it must be agreed with the event organiser
whether additional mobile cloakrooms are required in the entrances. The areas for waiting
zones in front of permanent cloakrooms in the entrances are too small depending on the
particular situation.
• The hall layout must take into account sufficient open spaces for all event participants. For
the purpose of planning, Messe Stuttgart will provide sample plans which comply with the
current Corona Ordinance.
Messe Stuttgart · Hygiene and safety concept · 24.11.2021 13• It is recommended that additional waiting zones, communication zones and rest zones be
created. Certain waiting zones (e.g. permanent cloakrooms, information counters, etc.) are
already marked on the trade fair grounds in accordance with the hygiene concept of Messe
Stuttgart.
• The organiser must formulate a hygiene concept according to the valid Corona Ordinance
of the Federal State of Baden-Württemberg and submit it in writing to Messe Stuttgart and
the responsible authorities when requested to do so.
• Social distancing and hygiene regulations may lead to delays in the set-up and dismantling;
if necessary, the set-up and dismantling times must be adapted accordingly.
• The event organiser will implement targeted measures (e.g. locking turnstiles) to ensure that
this maximum number of visitors is not exceeded. Access is no longer possible at full
capacity.
• The event organiser is responsible for ensuring that all legal requirements applicable at the
time of the event regarding safety and hygiene, particularly for avoiding the spread and
infection of trade fair participants with the SARS-CoV-2 virus (so-called coronavirus), are
met. The organiser must process data for the purpose of contact tracing according to the
valid Corona Ordinance. In that respect, Messe Stuttgart has a right of access, scrutiny and
instruction, unless proven outweighing concerns of the event organiser provide otherwise.
• For the operation of snack bars in the halls, areas in front of the snack bars must be kept
clear for the catering companies to allow for the set-up of tables/seats for the snack bars.
Ask our Project Manager Technology about the defined areas.
• If necessary, the areas at the heads of the halls will be kept free in order to create enough
space for queuing areas at the sanitary facilities and bistros. For this purpose, the necessary
waiting areas for toilets and the gastronomy area must be determined in the planning phase
based on the expected number of visitors.
• The aisles (≥ 3 metres) between the exhibition stands are designed for the number of people
expected at the same time. Participants in the trade fair can therefore move freely in the
aisles whilst still observing the social distancing rules. Messe Stuttgart recommends an aisle
width of at least 4 metres.
• If required (e.g. direct selling in the aisle area), the width of the aisle must be chosen so that
the protection and waiting zones along the stands are observed.
• In the planning phase attention must be paid to targeted visitor guidance and active visitor
management through professional crowd management (e.g. specially trained security
service personnel).
• Only a maximum of two people may use the lifts at the same time. Lifts should be reserved
for individuals with restricted mobility and for parents with prams.
• Messe Stuttgart recommends managing the visitor flow from the inner routes into the halls
via the fire protection doors and gates.
Messe Stuttgart · Hygiene and safety concept · 24.11.2021 14•
Stand construction concepts must be adapted according to the current social distancing
and hygiene regulations.
• If the minimum distance is not observed, personal contacts and meeting areas with tables
and chairs must be compensated by suitable physical barriers (e.g. perspex screens).
• When the seating plans are drawn up, measures should be implemented to ensure a
minimum distance between people.
• Requirements arising from the current Corona Ordinance must be observed.
Hygiene measures
• In agreement with Messe Stuttgart it is recommended to implement regular visual and
acoustic information messages with general and special safety notices with regard to
disinfection protection and the associated rules of conduct in the entrance areas.
• The organiser must appoint a hygiene officer who is responsible for ensuring compliance
with the standards before and during the event. This task can also be performed by the
Event Manager.
• For all other measures, please also refer to the General hygiene measures on the trade fair
grounds in the hygiene concept.
Messe Stuttgart · Hygiene and safety concept · 24.11.2021 15C. Measures for the Use of Conference Rooms
Conference rooms
• The seats must be arranged or marked in such a way that a minimum distance can always be
maintained.
• The minimum distance rule should also be observed in face-to-face conversations or during
breaks.
• Please note that walking routes, as well as entrances and exits are predefined where
necessary. It can therefore be ensured that the paths of the visitors do not cross.
• There should be separate entrances and exits (where space allows).
• The common areas should be generously designed based on the number of participants so
that the minimum distance between people can be observed.
• The designation of catering zones with tables (small units) is advisable.
• You can find the current minimum distance in our leaflet Corona Regulations.
Event Manager
• For the duration of the use of conference rooms the contracting party shall appoint an
event manager as a person in charge who is available at all times.
• The event manager shall ensure that the hygiene and social distancing rules are observed
when people are entering and exiting the event and during the actual event, and the
requirements of the Law on the Prevention of Infection are complied with.
• Please also take note of the following Contact tracing
For information about the venue, safety and hygiene, please contact
safeexpo@messe-stuttgart.de
Messe Stuttgart · Hygiene and safety concept · 24.11.2021 16You can also read
