Immigrant Settlement Support Funding Guidelines - 2021-2022 Department of Post-Secondary Education, Training and Labour
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Immigrant Settlement Support Funding Guidelines Department of Post-Secondary Education, Training and Labour 2021-2022
This document is available online at https://www2.gnb.ca/content/gnb/en/services/services_ renderer.200756.Immigrant_Settlement_Support_Funding_ Program.html For further information contact: Department of Post-secondary Education, Training and Labour P.O. Box 6000 Fredericton, New Brunswick E3B 5H1 Telephone: 506-453-3981 Fax: 506-444-6729 Stephen.Chase@gnb.ca Disclaimer: The Department of Post-secondary Education, Training and Labour reserves the right to waive or modify implementation of any of the guidelines in this document if it is deemed to be in the best interest of the province’s population growth strategy and the province overall. October 2020 12895 2
Contents
1. Background. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
2. For first-time applicants: Things to consider when
developing a proposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
3. Submitting an application for funding. . . . . . . . . . . . . . 4
4. Objectives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
6. Eligibility criteria . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
6.1 Eligible applications . . . . . . . . . . . . . . . . . . . . . . . . . . 7
6.2 Ineligible applicants . . . . . . . . . . . . . . . . . . . . . . . . . . 7
6.3 Eligible funding activities . . . . . . . . . . . . . . . . . . . . . 7
6.4 Ineligible activities. . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
6.5 Examples of partnering organizations and
agencies may include: . . . . . . . . . . . . . . . . . . . . 7
6.6 Eligible clients . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
6.7 Eligible costs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Negotiated Administration Rate. . . . . . . . . . . . . . . . . . 9
6.8 Ineligible costs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
7. Application process. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
7.1 Application format. . . . . . . . . . . . . . . . . . . . . . . . . . 11
7.2 Implementation Plan . . . . . . . . . . . . . . . . . . . . . . . 11
7.3 Funding application review . . . . . . . . . . . . . . . . . 11
7.4 Contribution agreements. . . . . . . . . . . . . . . . . . . 12
7.5 Payment schedule. . . . . . . . . . . . . . . . . . . . . . . . . . 12
7.6 Role of the department. . . . . . . . . . . . . . . . . . . . . 12
7.7 Role of the organization. . . . . . . . . . . . . . . . . . . . . 12
Appendix A: Conflict of Interest Guidelines . . . . . . . . . 13
Appendix B: Reporting template. . . . . . . . . . . . . . . . . . . . 15
1
1. Background
The Government of New Brunswick works to retain and
grow our population through repatriation and attraction
of New Brunswickers and other Canadians, retention of our
people, and immigration.
Settlement and integration services are important keys
to supporting and retaining New Brunswick’s increasing
numbers of newcomers. The province has committed
significant resources to these services, including
funding for enhanced language training; bridge-to-work
programming; support for community organizations
providing settlement services; investments in the creation
of new settlement organizations; and labour market
integration.
The province has made immigrant attraction and
retention a priority in the support of population growth.
It will continue to invest in facilitating settlement and
multiculturalism programming with the understanding
that this investment will have long-term returns for a
stronger and more prosperous province.
These guidelines are intended to help organizations apply
for funding for programs which will assist newcomers and
help them integrate, which in turn will increase retention of
immigrants in the province
The term ‘newcomers’ refers to individuals classified as
Temporary Foreign Workers, International Students,
children 18 years or younger, Permanent Residents who
have been in the country for five years or less.
2
2. F or first-time applicants: Things to consider when
developing a proposal
When developing your proposal, these are some things you To encourage transparency, your organization is
may want to think about: encouraged to consider adopting conflict of interest
guidelines. An example is included in Appendix A.
• What gaps exist in settlement services available for
newcomers in your community? • These questions are modeled on the Community
• How many new immigrants have arrived in the last Capacity Building Fund Proposal Template of the
year? How many are expected in the next year? Saskatchewan government’s Advanced Education,
Employment and Labour. Used with permission.
• What are the countries of origin of newcomers to your
community?
• What exactly is it that you would like to do?
• How will this support immigrant settlement and
retention in your community?
• Why do you think funding is required from the
provincial government?
• What other sources of funding may there be for the
project or program?
• What do you see as the role and responsibility of your
group in this proposed program or project?
• How will the community benefit from the proposed
program/project?
• How will local employers benefit from the proposed
program/project?
• How will new immigrants benefit from the proposed
program/project?
• How will you evaluate the success of your program/
project?
• Who would be your natural partners in this project?
How can you approach and include them?
3
3. Submitting an application for funding The deadline for applications for funding each year is To submit your proposal with any supporting December 31. The period covered by the annual call for documentation to the department, go to https://pgd-dcd. proposals is April 1 of the coming fiscal year to March 31 of smapply.ca create an account and click on Immigrant the following year. If an organization is approved for multi- Settlement Support Fund. year funding (with the prior agreement of the department), the proposal and budget submitted should only cover the In addition, please allocate enough time prior to the coming fiscal year. New proposal outlines and budgets will implementation of your project to allow for evaluation of be accepted later for following years. your proposal. 4
4. Objectives
The funding process will be guided by the following • Fairness and transparency: All eligible organizations
objectives: are to have an equal chance to receive funding;
• Balance: Proposals are sought that will benefit urban
• Fulfilment of the province’s goal of increasing
and rural areas and francophone communities; and
immigrant attraction, integration and retention
and align with the Population Growth Strategy. • Clear accountability: Accountability measures will
https://www2.gnb.ca/content/dam/gnb/Departments/ ensure that public dollars are invested wisely and
petl-epft/PDF/PopGrowth/Population_growth_strategy. results are achieved.
pdf • For this reason, clear measurable Key Performance
• Mutual benefits: Proposals should demonstrate Indicators (KPIs) are essential to your proposal.
mutual benefits for immigrants and the communities
in which they live, in the areas of settlement,
integration and retention;
5
Priority will be awarded to programs/projects that: • Show innovation in project design or programming
and/or show enhancements or improvements to
• Support the objectives of the Government of New previously-funded programming.
Brunswick to attract, assist with the integration of, and
retain newcomers; Please note that prior government support does not
guarantee future support for the same or a similar program.
• Enhance and build on existing infrastructure and services The Government of New Brunswick will not guarantee
rather than duplicate existing community resources; deficit funding of an organization resulting from programs
• Meet a clearly defined, or demonstrated, need; or services delivered to immigrants.
• Focus on action and measurable results leading to
sustainable and lasting changes to address community
issues;
• Show extensive co-operation by a variety of partner
organizations or agencies; and
• Involve multiple funding partners (including in-kind
contributions such as volunteer time or the donation of
facilities, services, materials or equipment);
66. Eligibility criteria
6.1 Eligible applications 6.2 Ineligible applicants
Applications will be considered for funding according to • Individuals;
the following criteria: • Businesses, companies or private organizations; and
1) The community or region receiving a substantial • Funding bodies or organizations whose sole mandate
number of immigrants within the next year has is to award grants or funding.
already received a substantial number or has
identified immigration as a key growth strategy;
6.3 Eligible funding activities
2) The organization is incorporated as a non-profit
corporation or has a written agreement with an Eligible funding activities would be those that: I) help with
appropriately incorporated organization to handle the the settlement, integration and retention of newcomers in
administration of the funds; (you will be required to New Brunswick’s communities; II) facilitate the integration
submit a copy of your organization’s constitution and of newcomers into the local labour force; III) promote and
bylaws with your application); encourage understanding of the benefits of newcomers to
New Brunswick’s economy and cultural and social lives.
3) It demonstrates community support by showing
wide representation of stakeholders on a committee • Needs Assessment & Referrals - Assessment of client
or board and/or through letters of support from key needs and referrals to appropriate service providers,
stakeholders; including referrals to Working NB for employment-
4) It satisfies the department that they can receive, related services
handle and account for public funding in a fair and • Information and Orientation
transparent manner;
• Community Networking and Engagement –
5) The organization is in accordance with the opportunities for newcomers and the local
Government of New Brunswick’s population growth community to engage with each other
goals and mandate;
• Other Support Services – other services as needed on
6) It must comply with provincial and federal legislation, an individual and/or group basis
including those on labour, human rights and privacy;
7) It has developed, or adopted, standard conflict of interest 6.4 Ineligible activities
guidelines (see Appendix A for sample guidelines); Travel outside the province of New Brunswick and all
(you will be required to submit a copy of your international travel (except in exceptional circumstances
organization’s adopted conflict of interest guidelines pre-approved by the department).
with your application);
8) It must have the ability to mobilize volunteers to assist Activities funded under the Immigrant Settlement Support
with reception, settlement and integration of immigrants; Fund must have the primary purpose of directly serving
and newcomers and supporting them in their settlement
process.
9) Funding will be considered when it is demonstrated
that there are no other settlement services available,
other than that provided by employers, or that 6.5 Examples of partnering organizations and
those in place do not meet the unique needs of the agencies may include:
newcomer immigrants.
• Settlement organizations;
• Regional development authorities;
• Multicultural or ethnocultural organizations;
7• Employers, business and labour organizations; that the employer is required by law to make in relation to
• Community service providers such as literacy employees. For more information, contact Revenue Canada
organizations, libraries, etc.; or visit https://www.canada.ca/en/revenue-agency/services/
forms-publications/publications/t4001.html.
• Professional and trade associations;
• Governments (federal, provincial, municipal); Supplies and resources: Office supplies related to
delivering the program (writing tools, paper products,
• Educational institutions (school boards, colleges, filing materials, postage, etc.) Educational or promotional
universities); and material, other printed materials, audio-visual resources
• Faith groups. and software used directly in delivering the program/
project.
6.6 Eligible clients Facilities and equipment: A portion of the office rent
can be claimed when the office is used to work on the
Settlement program funding can support programs and project. In addition, rent for meeting rooms or event space,
services for the following clients: equipment rental, photocopier rental, and telephone, fax,
• Permanent residents of Canada; internet bills, for direct program delivery. Rent cannot be
charged for space belonging to members of the board of
• Canadian citizens born outside of Canada (though the organization. Computer hardware costs of up to $2,000
services to recent immigrants to New Brunswick will are eligible. For verification on eligibility of items and costs,
be given priority); please contact a program consultant with the department.
• Protected persons as defined in Section 95 of the
Immigration and Refugee Protection Act; Travel: Travel within the province for staff and volunteers
directly delivering the program/project. Out of province
• Foreign nationals (and their dependents) temporarily travel must be preauthorized by a program consultant at
living in New Brunswick and who have been least two weeks in advance.
nominated (received a certificate of nomination)
under the New Brunswick Provincial Nominee • Employees and volunteers can claim travel directly
Program; and related to delivery of the project, including travel for
• International students or temporary foreign workers professional development, workshops, conferences,
and their spouses. training and field trips that are part of the curriculum
done in lieu of class time.
International students and temporary foreign workers
are valuable to the province and are potential provincial • Travel must be considered necessary and reasonable
nominee applicants or future permanent residents. for the provision of services as determined by the
Therefore, the department will consider activities to assist department.
international students and temporary foreign workers • Travel should be by the least costly method
integrate and/or to become successful provincial nominee considering time and expense—mileage, taxi, rental,
applicants. airfare, etc.
• Travel is restricted to economy class and alternatives
6.7 Eligible costs to travel must be considered first.
Eligible costs under settlement program funding include: • Eligible costs for employees and volunteers only,
include transportation, meals, incidentals and
Salaries: Salaries of staff involved in direct delivery of the accommodation during travel status specifically
program or project. Contract positions may be included. related to the delivery of the program.
PGD has set ceilings on remuneration for program Executive • PETL will fund the lesser of: the rate outlined in
Directors, Settlement Workers, and other positions the recipient’s internal travel policy; or the rates
commonly funded in ISSF proposals. Applicants may outlined in the Provincial Travel Policy https://www2.
discuss these amounts in confidence with a Settlement and gnb.ca/content/gnb/en/departments/finance/
Multiculturalism Unit program consultant. human_resources/content/policies_and_guidelines/
travel_policy.html Appendix A: Allowances. Note
Benefits and Mandatory employment costs (MERCs): that mileage rates include GST/HST. Recipients may
Benefits of salaried person(s) delivering the program or separate GST/HST costs if they wish to claim the taxes
project. This may include medical and dental benefits or separately.
pension programs. Employer may cover no more than 50%
of any pension program contributions. MERCs are payments
8Other: Includes items that do not fall into other categories, - printing and photocopying, except for delivery
such as registration fees for a workshop conference related assistance tools and materials;
to the project or other miscellaneous expenses including - photocopier lease (if not considered capital);
Bank charges, liability or other insurance, annual audit and
bookkeeping. Audit reports will be made available to PGD - bank charges;
upon request. Consulting fees above $10,000 must be - payroll charges;
supported by three quotes. - all office supplies;
Eligible GST/HST - provincial travel, accommodation and other costs
related to the administration of the contribution
• Where the recipient is eligible for a tax rebate or an agreement for corporate personnel;
input tax credit, PGD will fund up to 100 per cent - board traveling and meal costs must be
of the taxes paid on purchases less the tax rebate preapproved by a program consultant;
entitlements.
- financial statement audit costs;
• When preparing the budget form, the amount to be
- standard insurance costs (e.g., property and board
funded by PGD should be estimated and included as
of directors liability);
a lump sum on an “Eligible HST/GST” line, if applicable,
for both program delivery and capital cost categories. - payroll charges (if outsourced);
The amounts estimated on the individual line items - staff recruitment, including, but not limited to
will be the invoice amount net of the taxes. security/police checks, costs related to posting
advertisements, etc.;
Negotiated Administration Rate - general software upgrades and purchases and/or
licenses (e.g., MS Office products, Windows, etc.);
• Up to 15 per cent of the total program budget may fall
- consultants used to evaluate the feasibility;
into this category.
- creation or modification of/to existing
infrastructure (e.g., accessibility ramps, elevators,
When preparing your budget submission, you must etc.), information systems (accounting, databases,
make sure that no cost associated with administration is etc.), health and safety (heating, ventilation and air
included under the program delivery cost category and conditioning [HVAC], etc.), servers, etc. and
vice-versa.
- legal fees.
• The flat rate can be applied against the total
• In certain situations, the costs can be split between
eligible program delivery costs over the period
administrative and program delivery.
of the agreement (i.e., the maximum amount of
administrative expenses claimable are directly related Exceptions to the strictly administrative costs listed above
to the amount of program delivery expenses incurred include the:
in any given period). Individual budget line items must
be detailed. - executive director’s salary if that person contributes
directly to program delivery (e.g., delivers a
• The following costs are considered administrative: language class);
- personnel costs associated with corporate - communications costs if they are used exclusively
functions (e.g., executive director’s office, finance, for program delivery (e.g., teleconference line to
HR, corporate administrative assistant, etc.); conduct focus groups for indirect services);
- rent and utilities as well as other facility charges - incremental insurance (e.g., additional insurance
associated with the corporate functions; beyond the organization’s basic coverage such as
- telephone, facsimile, Internet and other insurance needed for transportation of clients to
communications costs that are administrative attend services, etc.) and
in nature or normally centralized (e.g., - software specifically for direct delivery (e.g., a
communications costs for scheduling language program installed on lab computers used
appointments, responding to enquiries, Internet/ solely by clients).
phones at an employee’s desk who delivers
services);
- all postage;
96.8 Ineligible costs • financial losses/deficits incurred by the organization;
• wage subsidies, training allowances or tuition
The following lists ineligible costs and activities:
payments;
• any activity or cost already paid for by other partner(s) • pay raises of more than 2% of an employee’s current
and/or funder(s); wage after one year’s continuous service, presuming
• activities or costs undertaken or incurred before the they stay in the same position with the same
signing of a conditional contribution agreement; responsibilities;
• cash or other payments to clients; • day-to-day parking costs for office staff;
• capital costs including vehicle purchases, construction or • employee travel from home to work;
renovation of buildings or monuments, etc.; • purchase of alcoholic beverages or illegal substances;
• travel outside New Brunswick except in special • employee, management or board member food
circumstances pre-approved by the department; (breakfast, lunch, dinner, snacks etc.)and
• multicultural activities such as multicultural or • lobbying/advocacy activities of the organization.
ethnocultural festivals, art and craft exhibits, musicals,
etc. Contact a program consultant about possible
funding under the Multiculturalism Grants Program
for such activities;
107. Application process
7.1 Application format Project evaluation criteria
Applications must be made on the Population Growth When considering applications for specific projects, the
Division’s Immigrant Settlement Support Fund application department will evaluate project proposals based on the
platform at https://pgd-dcd.smapply.ca. following criteria:
Applicants will be asked to include the following documents Project rationale (53 points)
and information to complete an application package: • Project scope
• List of the current Board of Directors with occupation • Promotion, attraction and retention of newcomers to
and contact information. New Brunswick
• Copy of the organization’s constitution and bylaws. • Relevance to Population Growth goals and objectives
• Copy of the organization’s adopted Conflict of Interest • Alignment of project to other services and programs in
Guidelines the local community
• Letters of support from co-funders confirming their • Project need and evidence of such
commitment to fund and the amount committed
(if applicable) Financial statements. Project description (32 points)
• Full project description including objectives, outcomes
7.2 Implementation Plan and measurable results
Applicants will be required to provide an implementation • An implementation plan identifying timelines and key
plan with timeline(s). The timeline should be entered in performance indicators
relative terms (weeks, months i.e. Month 1 etc.) rather • An outline of how project will assist the newcomer to
than specific dates. The timeline should begin when the participate fully in their new community
agreement is signed as Week/Month 1. • Description of partners and their roles
• In the Implementation Plan, applicants should provide • Demonstration of community engagement
a breakdown of the project activities into smaller tasks • Innovativeness
and steps in the process.
Expected results (13 points)
The Implementation Plan should identify the tasks to be
done to complete or carry out the high-level activities • Full evaluation plan and outcome measurement,
described in your project description. For organizations including collection of qualitative and quantitative
carrying out ongoing activities such as general settlement data including client data as outlined in the client data
orientation and referral, these activities may be included in table templates (Appendix B)
the timeline as “ongoing”. Key events or activities relevant • Outlines a marketing and promotional strategy
to the settlement and integration of newcomers should be
• Acknowledgment of GNB support
identified at the times they are expected to occur in the
coming fiscal year. • Numbers of individuals (participants, volunteers and
staff) involved in project.
7.3 Funding application review Financial evaluation (2 points)
Proposals will be screened by the department. Proposals • Inclusion of a complete balanced budget
that do not fall within the eligible applicants, clients or
• Inclusion of any other funding sources sought or
activities will be screened out. Eligible proposals will then
approved with contact information for the funding
be assessed by the department.
organization. Applicants will be required to submit
11letters of support from co-funders confirming the The interim report and a final report will be required of
amount of funding committed. all funding recipients. This is an essential accountability
element in the funding process. All reports will be
Note: Only projects scoring at least 80 points (maximum submitted online and on time (up to 15 days after the end
100 points possible) may receive funding. of the quarter) by login into your profile at https://pgd-dcd.
smapply.ca. You will then receive email notifications with
Final decisions are made by the department and will be instructions on how to submit reports.
communicated to applicants in writing. Decisions will be
dependent on amount of funding available. All partners in the funding process share responsibility for
results.
7.4 Contribution agreements
7.6 Role of the department
A Letter of Intent will be sent to organizations that received
approval for their proposal. The Letter of Intent will outline The department will:
the amount of funding that is tentatively granted prior
to the closing of the organization’s books for the current • Develop and clearly communicate the criteria for
fiscal year on March 31. Once it has been determined if the proposal submission and project approval;
organization has any ISSF funding from the previous year • Oversee a fair and equitable proposal assessment and
remaining, that amount will be deducted from the amount evaluation process;
granted and a contribution agreement for the resulting • Make and communicate decisions in a timely manner;
amount will be sent to the organization for co-signing
by PETL and the organization. A contribution agreement • Distribute funding as per the terms of the contribution
outlines the terms and conditions that must be met by agreement;
both parties. • Monitor and evaluate programs and services;
For funding of less than $10,000, an information letter • Site visits will be mandatory for new funding
outlining conditions of funding may be issued instead of a applicants or if deemed necessary; and
contribution agreement. • Co-ordinate, where possible, joint proposals or
projects to avoid duplication and to maximize benefit
7.5 Payment schedule by leveraging funding available from all partners.
For funding of $10,000 or less, a single payment will be
made to the organization. A final report is required. 7.7 Role of the organization
Funding of more than $10,000 may be issued in one Organizations submitting proposals are expected:
payment or, at the discretion of the department, may be
• To use and follow this guide in preparing proposals;
issued in two installments of 60 per cent and 40 per cent.
• To submit all required information;
Quarterly cash flows and an interim and final narrative
• To meet project and reporting deadlines;
report will be required of all funding recipients unless
otherwise indicated in the Letter of Offer. The interim and • To work actively with the department during the
final reports must include information on the progress proposal evaluation process;
toward the expected objectives, outputs, outcomes and • To be accountable for using the funding for
evaluations, including cash flow statements and any its intended purpose, by providing required
other relevant financial information. While supplemental documentation such as interim reports and a financial
documents may be included with the reports, the reports report; and
must be on the official PGD report form with all pertinent
client data included. (See template for data collection in • To adhere to their Conflict of Interest Guidelines,
Appendix B.) The official reporting form can be acquired as well as notifying the department of any real or
from a program consultant in the Settlement and potential conflict of interest prior to or during the life
Multiculturalism Branch. of the project or program.
12Appendix A: Conflict of Interest Guidelines
Following are some of the items that organizations and agencies should 3.6 Not act, after they leave the working group, to take
consider regarding conflicts of interest. Groups or organizations are improper advantage of their previous position with
the group.
welcome to adopt these guidelines or to develop their own.
4. Conflict of interest policies: Working group
members shall consider adopting the following
1. Purpose: These guidelines are intended to conflict of interest policies:
help immigration working groups address 4.1 Members must not be involved in any
conflicts of interest. The guidelines recognize business, commercial or financial transaction
that working group members are volunteers with the working group. If a member applies
committed to see their communities succeed, for employment or any other remunerative
relationship with the group, the member must
and that there can be many perceived conflicts resign from the group.
of interest in communities. Perceived conflicts
4.2 Members must promptly disclose to the
of interest can create an appearance of working group any activities involving business,
impropriety that could undermine confidence commercial or financial interests that may conflict
in the ability of individual members, or of the with the interests of the working group or the
working group as a whole, to act properly. duties of the individual member.
Discussing conflict of interest upfront may save 4.3 Members shall not vote to approve any contract,
the working group future difficulties. grant, award, contribution, project or situation
in which they have a business, commercial or
2. Definition: Conflict of interest can be any situation in
financial interest.
which an individual is in a position to exploit his or her
participation in a group for personal benefit. 4.4 Members must not be compromised by an
obligation owed to an individual or organization
3. General principles: In carrying out their activities,
which may benefit commercially or financially
working group members shall:
from the individual’s membership in the working
3.1 Act with honesty and uphold ethical standards group.
to honour and enhance public confidence in the
4.5 Members must ensure that their actions do not
working group’s ability to act in the public interest
commit the working group or its members to
and for long-term public good.
unreasonable financial or other liabilities.
3.2 Perform their activities in a manner that will bear the
5. Disclosure and decision-making procedures:
closest public scrutiny.
The working group shall consider adopting
3.3 Have a transparent decision-making process that the following disclosure and decision making
includes recording how decisions are made and what procedures:
they are.
5.1 Disclosure of a conflict of interest, whether real,
3.4 Disclose fully any personal or private interests that potential or apparent, must take place as soon as
could put ethical practice at risk or that could result the member becomes aware of the conflict.
in an improper advantage as a result of his/her
5.2 A written notice to the working group shall be a
participation in the working group.
sufficient declaration of conflict of interest.
3.5 Not solicit or accept gifts or any type of economic
benefit from persons, groups or organizations
having, or likely to have, dealings with the working
group. Ensure that any help they may give individuals
or organizations would not result in preferential
treatment of any individuals or organizations.
135.3 In the event that the matter to be disclosed is 5.4. The working group shall determine in each case
of a confidential or sensitive nature that would whether a disclosed interest is acceptable and
cause undue prejudice through open disclosure, may continue.
then it may be disclosed in confidence to the 6. Dissemination: Members shall be informed of conflict
working group’s chairperson. If, after receiving of interest policies adopted by the working group and
such disclosure the chairperson determines that such policies shall be part of the public record, available
such matters are not of a confidential or sensitive for community members to review.
nature or that the principles or interests of the
working group would not be fulfilled without 7. Compliance: Members shall use reasonable efforts to
full and open disclosure, then the chairperson ensure that the activities of other individuals in the
shall notify the disclosing individual and give working group comply with conflict of interest policies
the individual the opportunity to make a full adopted by the group.
disclosure. If the individual involved fails to make 8. Consequences: Failure to comply with conflict of
such disclosure, it shall then be considered a interest policies adopted by the working group shall lead
breach of working group policy. to removal from the working group.
Note: The Conflict of Interest Guidelines are modeled
on those developed by Saskatchewan government’s
Department of Advanced Education, Employment and
Labour. Used with permission.
14Appendix B: Reporting template
Department of Post-Secondary Education, Training and Labour
Immigrant Settlement Support Funding Program
Report Form
Mid-term Report (6 months) Final Report (full year)
PART 1
1. Project Information:
Name of Organization:
Project Title:
Reporting Period:
2. Did the project meet the expected scope of impact?
3. Please list your original proposal objectives.
Revised 2020-06-16
154. How were the project’s objectives and the need for the project, as stated in the proposal, met in
carrying out the project?
5. List the Key Performance Indicators (KPIs) taken from the original/revised proposal
6. Are the Key Performance Indicators on target to date / or have they been met? If not, please explain.
7. Describe the short and long-term impacts of your project.
2
168. Describe how this project has benefited both newcomers and the broader community.
9. How and when was the government assistance acknowledged in the promotion of the project and
activities?
10. Was the promotion of your project (marketing) successful in reaching your target audience? List your
initiatives along with the costs and results.
11. Did other partners and funders play roles as outlined in the original proposal (if applicable)? Please
explain.
3
1712. Please attach a complete financial report outlining expenditures and revenues. If this is year end,
please ensure the report documents the full fiscal year.
NOTE: It is important that you also include grants/contributions from other partners and funders for
the project, as well as other possible funding sources.
PART 2
Demographics
• Total Number of Clients in this reporting period
(total of 1 thru 7 below)
Worker Spouse Total
1. Number of Provincial Nominees (P.R)
Worker Spouse Total
2. Temporary foreign workers & spouses
3. AIPP (total taken from AIPP report)
GAR BVOR PSR Total
4. Refugees
Student Spouse Total
5. International Students and spouses
0–6 6 - 18 Total
6. Children & Youth (0-18 years)
7. Category not specified
8. Approximate number of active volunteers
Language Classes
Formal Conversational
• Total number of clients in language classes
4
18Formal Conversational
• English instruction classes
Formal Conversational
• French instruction classes
Employment Services
• Total number of clients referred to Working NB
Full Time (30hrs+) Part-time
• Number of clients achieving employment
• Number of clients achieving full employment in
their field of occupation/study
• Number of International students & spouses
program participants referred to Working NB
Full Time (30hrs+) Part-time
• Number of international students & spouses
participants achieving employment
• Number of international students & spouses
achieving full employment in their field of
occupation/study
• Number of clients referred to post-secondary
education or other retraining opportunities
Activity Number of
• Number and type of activities organized / Participants
participated to introduce newcomers to
employment (for example: job fairs, networking
events, presentations by employers)
5
19Number in
Events List events
attendance
• Number of cultural
events held: ____
• Number of public
awareness/
informational events /
Bus Tours: ____
Children and Youth List programs offered (please specify PGD
Number of
Services funded programs with an asterisk)
participants
Educational
(including homework clubs,
additional language
assistance etc.)
Settlement
(activities that provide
introductions to Canadian
culture and norms)
Integration
(activities designed to
promote cultural awareness
and diversity through cross
cultural activities like
sports/music etc.)
List programs offered (please specify PGD Number of
Adult Services participants
funded programs with an asterisk)
Settlement
(activities that provide
introductions to Canadian
culture and norms)
6
20Integration/Community
Connections
(activities designed to
promote cultural awareness
and diversity through cross
cultural activities and to
introduce newcomers to the
local community members i.e.
social chats etc)
Targeted Groups
(ie. sports clubs, women’s or
parenting groups)
Business-focused
Programs
(sector specific job training
etc.)
Number of Exploratory
Visits (People arriving to
explore NB as a place to
settle)
Please identify how many
of these visitors were
entrepreneurs applying
through the Business
Program.
Please provide any additional information or feedback that you feel has not been captured in this
document.
7
21Atlantic Immigration Pilot Program Report
Total number of clients served ___________
Client Demographics
# Gender Language AIPP Class* Language Settlement Needs
of Service Assessment Plan Assessment
M F En Fr 1 2 3 Yes No Yes No Yes No
Principal
Applicant - PR
Non - PR
Spouse
Dependents
*AIPP Class: 1 - High-skilled class 2 – Intermediate-skilled class 3 – International Student
Principal Accompanying Principal Accompanying
Applicant spouse/family Applicant spouse/family
PR member Non-PR member
Language training classes
Employment Services
Settlement Support Services
• Information/Orientation
• Community Connections
• Support Services
Immigrant Serving Agency Data
Requests for Cultural Competency Training: __________________
Number of training sessions held: ___________________________
8
22I certify that, to the best of my knowledge, the information provided in this report and in the attached
documents is accurate and complete.
Name: ________________________Title/Position: ___________________________
Phone:_______________________ Email:__________________________________
Signature: ___________________________ Date:____________________________
Thank you!
9
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