INFORMATION EVENT: EXAMINATION PERIOD: WHAT TO EXPECT, THE DOS AND DONT'S - Department for Social Affairs - StuRa
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INFORMATION EVENT:
EXAMINATION PERIOD:
WHAT TO EXPECT, THE
DOS AND DONT`S
Department for Social AffairsStructure
1. Counselling in general
2. Organizing your studies
• Orders
• Exam registration
• Semester off
• Voluntary credit point
3. Taking exams
• Deadlines
• Sick notes
• „Postponing“ taking exams
• Free attempt/Challenge examinations
• The second repetition
• Rewiewing exams
4. Support
• Blackout prevention
• Psychosocial counselling
• Disadvantage compensation
• Special study plans
5. News regarding exams during the corona crisis
1SURVEY:
ARE YOU A FIRST-
SEMESTER STUDENT
(BA)?COUNSELLING IN GENERAL
Advisory structure
First-semester students with questions and problems
TUTOR
Student advisory Examination
service Student Council
Office
Affairs Affairs
TU Ilmenau
Department of Social Department for
Department of Social
advisory concept Social Affairs
4Department for Social Affairs
■ Take care of students questions and problems
■ Are there for all students and take all concerns seriously
■ Examples of the counselling services:
– Examinations (2nd retakes of exams, failed Bachelor theses, etc.)
– Housing (termination)
– Financing your studies (BAföG, loan, housing subsidy,
scholarships)
– Studying with a child
– (Chronic) illnesses (compensation for disadvantages, semester
off)
– Other (student union, change of subject)
■ Your problem will be handled discreetly! Contact us - even if you are
not sure to what extent your question corresponds with our tasks:
ref-soziales@tu-ilmenau.de
5ORGANIZING YOUR
STUDIES
*WE DO NOT CLAIM RESPONSIBILITY FOR AND/OR CORRECTNESS OF ALL INFORMATION PRESENTED.
PLEASE CONTACT THE STUDENTS OFFICE OR YOUR EXAMINATION OFFICE FOR OFFICIAL AND BINDING
DATES, INFORMATION AND ADVICE.Orders
▪ (Study Regulations (StO):)
- regulates the course of study
▪ Study Plan (SP):
- mostly in the study regulations or attached to the StO
▪ Examination Regulations - General Provisions (PStO-AB):
- regulates the examination law and course of study for all students of the TU
Ilmenau
▪ Examination Regulations - Special Provisions (BPO-BB/MPO-BB):
- Course-specific additions (e.g. number of free attempts)
▪ Module Table (MT):
- Overview of all modules according to the curriculum
▪ Module Handbook (MH):
- It describes the requirements, procedure and form of exam for each module.
→ www.tu-ilmenau.de → Students Quick Links
■ Simply search for the respective first letter of your study program
■ Selection of the degree program and then the last order before your own enrolment
7Study regulations/formalities
This presentation contains the current regulations (PStO)
from the year 2019. All students from matriculation 2020
have this version with the exception of BMT, WIW who have
a modified PStO version.
8Exam registration
The module handbook regulates subject-specific requirements for some
exams, e.g. the passing of vouchers or basic subjects.
and the form of exam is specified there
Registration at the thoska terminal/card reader:
for regular examinations in the curriculum
(for course achievements/credits)
Written registration at the examination office (e.g.):
- for the bachelor thesis
- for student research projects (project seminar)
- for additional services
- on free attempts/grade improvements
- for repeated exams
(Each exam is registered with the examination board of the respective degree
program, the examination office only administers)
9Exam registration
until 20.01.21
■ The exam dates can be found in the Open Timetables (binding):
https://opentimetable.tu-ilmenau.de/
■ there is only one examination period this semester due to the Covid-19
special regulation, there is only one examination period (08.02.21-31.03.21)
(Registration for the examination or mock performance (SL))
(not of the module: BPO-AB § 3)
Via the Thoska portal (https://www.tu-
ilmenau.de/studierende/studium/studienorganisation/internet-thoska-am-eigenen-
pc/):
Organization of the exams → Examination registration and deregistration
Please print out a confirmation of your registered exams and take it with you to your
exams!
10Exam deregistration
BPO-AB § 16 par. 8:
"Cancellation is possible up to 4 days before the submission of the first
partial service or up to 4 days before the use of the first care
appointment, after which only withdrawal (§ 22) is possible "
4 days (including weekend)
with thoska system/card reader or at the examination office
→ therefore, register in case of doubt!
11Semester off
■ Registration for WS 2020: Semester start -13.01.21
■ Submission to the ASC
■ Retroactive leave of absence is excluded according to the enrolment regulations
■ Forms can be collected from the ASC as green slips:
http://www.tu-ilmenau.de/fileadmin/media/studierende/STS_Formulare/antrag-
beurlaubung.pdf
■ More detailed information on the pros/cons of the semester off at
we4you:
https://www.tu-ilmenau.de/international/we4you-
studierendenservice/sondersatzung-sommer-2020/#c307257
■ maximum 2 semesters (regular)
■ all exams can be taken
■ Commencement/further deadlines are postponed
■ Repeat deadlines remain
12Voluntary credit points
■ Subjects not included in the curriculum (e.g. from the consecutive
masters program)
■ Every student may participate in every course at TU Ilmenau - as
long as it is organisationally possible [might be difficult during the
pandemic].
■ Participation in the exam may not be denied
■ are taken as courses/credits
■ are shown on the university transcript
Caution:
■ "open examination procedure"
■ Elective subjects must be completed once they have been taken.
13TAKING EXAMS
Initial entry deadlines
Corona Special Statutes (as of 09.09.20) § 3 Abs 1:
"With effect for the summer semester 2020 and the winter semester
2020/2021, the running of deadlines according to section 19, paragraph 2,
sentence 1 PStO-AB (repetition deadline) and section 20 PStO-AB (initial
entry deadline) shall be suspended. The summer semester 2020 and the
winter semester 2020/2021 shall not be counted when determining
whether examination achievements have been taken on time within the
meaning of section 21, paragraphs 1 and 2 of the PStO-AB (free attempt,
grade improvement).“
Standard operation:
Only for exams (among others) from the first 4 semesters of the bachelor`s or
diploma program
■ Exam deregistration/withdrawal up to 4 days before the examination
■ Failure: Grade 5.0
15Repetition deadlines
Corona Special Statutes (as of 09.09.20) § 3 Abs 1:
"With effect for the summer semester 2020 and the winter semester 2020/2021, the running of deadlines pursuant to
section 19 (2) sentence 1 PStO-AB (repetition deadline) and section 20 PStO-AB (initial entry deadline) shall be
suspended."
Normal operation:
PStO-AB § 19 par. 1:
"Each failed examination (§ 13) may be repeated once. The second repetition of an examination is permitted in six cases
in Bachelor's degree programmes and in three cases in Master's degree programmes.
PStO-AB § 19 par. 2:
"The repetition of an examination performance must be carried out within the following two semesters (repetition
period). Exmatriculation or leave of absence does not extend the time limit for repetition.
PStO-AB § 19 par. 3:
More information on possibly more attempts for second repetitions within the PO-BB.
→ 2 semesters after the regular deadline!
16During the exam
Mind special events during the exam:
▪ When did the exam start? Did it start on time? Or too early/late?
▪ Were you asked ahead of the exam whether you feel fine to take the exam (health-wise)?
▪ Did the teachers comply to the protective corona measures?
▪ How have exams been handed out?
▪ Did special events/disturbances occur during the exam? Loud noise? Discussions with the
teachers?
▪ When did the exam end? Did you get all the time you should have to complete the exam?
Was it on time? Too early/late?
▪ How were the exams collected?
▪ …
→ Draw up a thought log afterwards and let your fellow classmates confirm it
→ Oral exam: Still, note the beginning and end of your exam and any disturbances right
afterwards!
17Sick note
PStO-AB § 19 par. 2:
"[...] This does not apply in cases in which the student is not responsible for the
omission. […]“
■ Applies to deadlines and examination registrations
■ Immediate notification in written form to the examination office
■ with medical certificate
■ At the request of the examination committee, also a medical certificate (BPO-AB
§ 21 par. 2).
PStO-AB § 22 par. 1:
"The reason must be notified to the examination board immediately and must be
made credible. If this is not possible immediately, this must be justified and made up
for within a period set by the examination office."
without delay = on the same day!
18„Postponing“ taking exams
Postponing an examination within the time limits or with a
sick note
Caution: "snowball effect":
■ a single snowball can trigger a whole avalanche
■ "deferred" examinations will be added to the regular
ones in the next semesters
■ Accumulation of exams
■ Often leads to prolongation of studies
19Free attempt/Challenge examinations
PStO-AB § 21 par. 1:
"The PStO-BB may stipulate that an examination which has not been passed
for the first time shall be deemed not to have been taken if it has been
taken for the first time before or at the semester of study recommended in
the PStO-BB (Annex Study Plan) (free attempt)."
→ failed exams will not be assessed
→ only if the examination was taken before or during the regular semester
PStO-AB § 21 par. 2:
"Passed examinations may be repeated once to improve the grade if they
were taken for the first time before or at the subject semester
recommended in the PStO-BB (Annex Study Plan). “
→ grade improvement attempts
20Free attempt/Challenge examinations
■ Corona Special Statutes (as of 09.09.20) § 3 par. 1
"When determining whether examination achievements have been
taken on time within the meaning of § 21 paragraphs 1 and 2 PStO-
AB (free attempt, grade improvement), the summer semester 2020
and the winter semester 2020/2021 are not counted."
More details on the we4you page:
https://www.tu-ilmenau.de/international/we4you-
studierendenservice/sondersatzung-sommer-2020/#c307498
21Free attempt/Challenge examinations
PStO-AB § 21 par. 1:
"The declaration to claim a free attempt must be made irrevocably in
writing to the Examinations Office when registering for the renewed
examination attempt, but at the latest by the end of the registration
period for the first resit examination."
→ Registration before the first re-examination!
Since 2019, the number of free attempts (+ grade improvement
attempts):
"The total number of free and grade improvement attempts allowed
(quota) corresponds to the regular number of semesters (§ 5) of the
respective degree programme. Students are free to choose whether and
in which composition they claim the quota of free and grade
improvement attempts."
22The second repetition
PStO-AB § 19 par. 1:
"Each failed examination (§ 13) may be repeated once.
BPO-AB § 18 par. 1:
"The second repetition of an examination is permitted in six cases in Bachelor's
degree programmes and in three cases in Master's degree programmes. The PStO-
BB may determine a higher number up to 40 per cent of the examinations in the
degree programme.
→ The third attempt is already a case of hardship, not a regular case (does not
have to occur)
→ Registration in writing at the examination office
→ In the event of failure, loss of entitlement to examination Bachelor ≡
deregistration from the study program
Ref Soz recommendation:
Ask us beforehand and also do a consultation with the examiner beforehand
23Reviewing exams
PStO-AB § 18 par. 2:
"The evaluation procedure must be completed two weeks after
the start of the following semester“.
Reviewing of the examination file (BPO-AB § 36 Para. 12 [new!]):
▪ Since July, 2020: you can make a copy of your answers incl.
corrections (however, without the task (184/2020)
▪ You can be accompanied by a member of the Student Council
or the Department for Social Affairs during the inspection or
send an authorized person (don`t forget to inform the person
responsible and don`t forget the signed warrant/proxy)
24SUPPORT
Blackout prevention
In case test anxiety sets in:
■ What are you afraid of?
From the examiner, from disappointment (from parents, fellow students),
from loss, ..?
In the run-up:
■ Good preparation, efficient learning techniques, realistic schedule
■ enough food, drink, sleep
■ Mentally go through the exam situation beforehand
■ Mnemonic devices for critical points
→ Remember what to do in case of emergency
(next page)
26Blackout prevention
Help in case of need: Examinations
→ Let off steam!
• if possible: leave the room, move, maybe swear (quietly)
• more inconspicuous: move toes and feet under the table
→ Keep busy and distract!
• eat something, copy out a task, sort sheets, open a window
• Getting thinking flowing again (e.g. counting, prime numbers,
reciting the alphabet)
27Blackout prevention
Help in case of need: Oral examination
→ drink something!
→ Ask the examiner to repeat the question!
→ ask for time to think it over!
→ Tell the examiner that you have blacked out and ask for a change of
subject.
• with reference to later taking up of the old question!
28Psychosocial counselling
Counselling offer:
■ Self-esteem problems
■ Contact difficulties, depressive moods with negative impact on own motivation to
study
■ Stress symptoms
■ Mental crises
■ Parental demands or difficulties with the social environment
■ Fears of exams and the future
Stefan Weniger
■ Suggestions for learning and working techniques Psychosocial Counselling of the
Studierendenwerk
■ Dealing with writer's block House B, Max-Planck-Ring 9
Tel. : 03677/ 69-3813
E-mail: stefan.weniger@stw-thueringen.de
■ Addiction problems Further information: Link
There is nothing wrong with getting advice!
You might be able to apply for a special study plan!
29Pathways to psychotherapy:
KBV (National Association of Statutory Health
Insurance Physicians):
Number : 116117
■ Possibility to find quick appointments:
→ You can find the doctor with the next available appointment via the number
→ You cannot choose the doctor (or place, can be e.g. in Arnstadt!)
What you need to bring:
■ For psychotherapy: no referral necessary
For psychiatry: referral slip (e.g. from family doctor)
■ Health insurance chip card
In case of emergency → on-call service available at 116117
More at:
https://www.kbv.de/html/arztsuche.php
30Disadvantage compensation
PStO-AB § 28 par. 1:
"If students can credibly demonstrate that they are unable, due to a
personal impairment lasting longer than six months as a result of a
prolonged or permanent disability or chronic illness, to provide evidence
of their existing ability in whole or in part in the prescribed form or time,
they shall be granted an individual adjustment of the uniformly
applicable study and examination conditions in a way that takes account
of the personal impairment (disadvantage compensation) by the
competent examination board on application and taking account of the
principle of equal opportunities and the specific qualification objective."
Apply at the beginning of the respective semester (PStO-AB § 28 par. 2).
■ Studying with a child
■ Studying with a chronic illness/disability
→ Creation of special study plans possible
31Contacts
We4u
Stephan Fischer
Phone: +49 3677 69-2023
info.apply@tu-ilmenau.de
Central Student Advisory Service
Irene Peter
Phone: +49 3677 69-2021
irene.peter@tu-ilmenau.de
Dr. Reiner Mund
Phone: +49 3677 69-2022
reiner.mund@tu-ilmenau.de
Campus family
Andrea Krieg
Phone: +49 3677 69-1710
andrea.krieg@tu-ilmenau.de
32Double / part-time / distance learning
Double degree programme:
Matriculation Regulations § 11
Part-time study:
e.g. simultaneous employment, special family conditions or health reasons.
Matriculation Regulations § 12
Not relevant for students from third countries!
Distance learning:
BPO-AB § 6 par. 2:
"The study programme can be carried out as a distance study programme, insofar as
the PO-BB permit this and the respective study regulations provide for a study plan
for this. The framework examination and study regulations for distance learning at
the university regulate the examination regulations in more detail."
Result: Special study plans
33Recap
January 2021:
▪ Give your exams some thought! Do you consider a free attempt/grade improvement or do you have to
take a third retake of an exam? Dont hesitate to contact the Department for Social Affairs in case you
have any questions and for general counselling in such cases!
▪ Read the PSto-AB and your PStO-BB, …
▪ Exam registration→ Print out your confirmation of all registered exams!
▪ SoSe 2021 re-registration
▪ Mental illness? Contact the appropriate doctors, psychotherapists, psychiatrists or psychosocial
counselling from the universities campus family / you may at any time contact the Department for Social
Affairs
▪ You suffer from test anxiety? Create a plan for emergencies – possibly contact the psychosocial
councelling
▪ Start preparing for your exams on time!
February/March 2021:
▪ Continue with studying
▪ Ahead of exams: You can deregister from exams until up to 4 days ahead of the exam
▪ During exams: be focussed, but also alert in the event of disturbances
▪ Afterwards: create a thought log of all important events
April 2021:
▪ Review your exams!
▪ Contact us in case of failed exams that might cause trouble or regarding other occuring problems!
34Summary
■ Counselling: only paragraphs count
■ Exam registration: until Wednesday, 20.01.21
■ Exam deregistration: up to four days before the exam (weekend counts!)
■ Re-registration for SoSe: 11.01.21 – 29.01.21
■ Semester off: Entry deadlines postponed, repeat deadlines remain unchanged
■ Initial entry deadline: only regarding exams from the first 4 BA-/diploma program
semesters
■ Repeat deadline: 2 semesters after failure
■ Free attempts: register before the first repeat examination
■ Avoid blackouts through good preparation (remember emergency actions)
■ Compensation for disadvantages and special study plans possible
■ Afterwards: If you fail an exam or suspect that there were problems with
corrections or assignments, please contact us directly! We will show you your
options.
35NEWS REGARDING EXAMS DURING THE CORONA CRISIS
Stay informed during the crisis
Summary of the most important information
regarding the crisis by we4u:
https://www.tu-
ilmenau.de/en/international/international-
student-service/exams-winter-term-202021-
corona-statutes-2020/
37Stay informed during the crisis
Please consider the red marks within the presentation [corona-
related information]!
Check your TU-Mail-address daily!
Information:
http://www.tu-ilmenau.de/universitaet/corona-virus/
→ Exams are supposed to take place in presence as of now!
Telegram group from students by students:
https://t.me/s/coronatui
38QUESTIONS
If you have any questions, please
contact us!
Contact:
■ ref-soziales@tu-ilmenau.de
■ we4you@tu-ilmenau.de
■ ref-internationales@tu-ilmenau.de
Online (https://stura.tu-ilmenau.de/en/student-committees/departments/social-affairs):
→ stura.tu-ilmenau.de
→ Student Committees
→ Departments
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