LETS GET YOUR FUNDING SORTED 2021 - 2022 - Moray College UHI
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LETS GET
YOUR FUNDING
SORTED
2021 - 2022
www.moray.uhi.ac.uk
student.finance.moray@uhi.ac.uk
01343 576354
Contents
Fees and Funding 4
Residency for Funding 5
Applying for funds though Moray College UHI 5
Education Maintenance Allowance (EMA) 6
Further Education (FE) Bursary 8
Further and Higher Education Discretionary Hardship Funds 12
Your Funding Guide for 2021-2022 Further and Higher Education Emergency Hardship Funds 13
Further and Higher Education Childcare Funds 14
Tuition Fees 16
Funding 17
This booklet offers general guidance on Funding For Under 16 Year Olds 17
funding available for courses of study at
Moray College UHI. 16 - 17 Year Olds 18
Please be aware that each fund has 18 - 24 Years Old - In Parental Home 20
eligibility criteria specific to age, residence
status in Scotland, previous study etc. 18 - 24 Years Old - Away From Parental Home 22
Your individual funding eligibility will be Under 25 - Independent of Parents 24
decided when you complete a funding 25 Years Old and Over 26
application and will be subject to any
changes to award amounts and income Care Experienced Students 28
thresholds. Funding For Higher Education Students 30
Applying For The Funds Using The Student Hub 32
Documentation 38
How We Will Process Your Application 42
Common Causes Of Delay In Paying Your Funding 43
Frequently Asked Questions 44
Keeping In Touch Using Your Student Hub 48
Application Support 50
Useful Contacts 51
2 3
Fees and Funding
Moray College UHI provides funding for These Funds are allocated to the college by Residency for Funding Applying for funds though Moray
Further Education (FE) courses (SVQs, NCs the Scottish Government through the Scottish If you have not been ordinary resident in College UHI
NQs etc.) through: Funding Council (SFC) who are responsible Scotland for three years on the first day of You will be able to make an application once
for the funding of Further Education courses your course, 23rd August 2021 for FE funding you have accepted an unconditional offer of
• FE Bursary and SAAS (Student Awards Agency Scotland or 1st August 2021 for HE funding, you should a place on the course. You will be sent your
(SAAS). contact the Student Finance Team for further login and password to the email address
• Education Maintenance Allowance (EMA) guidance on your eligibility for funding. you gave us on your application. The online
They are public funds to support you while application will be available on your Student
• FE Childcare Fund
you undertake a course of education, If you are not eligible for the funds on Hub from July.
• FE Discretionary Hardship Fund assisting you to improve your level of residency grounds, we will tell you why and if
qualifications and skills. you may be eligible for funding from another The Student Hub can be found at
and for Higher Education (HE) Courses fund or agency.
These funds are an investment in your future www.studentjourney.uhi.ac.uk
(HNC HND and Degrees) through:
and will require you to agree to the terms and
conditions of receiving the funds, namely to Your application is only considered complete
• HE Childcare Fund once you have submitted all the documents
maintain satisfactory attendance, progress
and achievement while abiding by College requested.
• HE Discretionary Hardship Fund
rules regulations and policies on
SAAS (Student Awards Agency for Scotland)
• Equal Opportunities assess eligibility for HE tuition fees, student
• Sexual & Racial Harassment loans and bursaries. Applications can be made
• Bullying and Discipline to them online at
• Health and Safety Procedures www.saas.gov.uk
• Smoking
• Data Protection
Eligibility for any of the funds in this
booklet are dependent on your personal
circumstances, family circumstance etc.,
your residence in Scotland and the UK on the
relevant date for the fund and any previous
study.
4 5
Education Maintenance
Allowance (EMA)
Full time EMA Part time EMA * If you turn 16 on or between 01 October 2021
The EMA is an allowance of £30 per week You may also be eligible for Travel and Study EMA funding is available to students and 28 February 2022 you are classed as a
available to students aged between 16 and 19 costs through the bursary fund. This is studying a vocational part time course. Christmas Leaver and do not qualify for funding
years at the start of their course*. To qualify processed from the information you give on Provided you are not already receiving an until you have reached your school leaving date.
for the EMA your family income needs to be the Student Support Fund application and you EMA from another learning provider, on a Your EMA and other funds will be payable from
less than: will receive a separate award letter telling you training scheme, an apprentice or in full time January 2022. Students aged 18 or over are
what you will be paid. employment and are resident in your parental normally considered for the parental home rate
£24,421 where the student is the only home, we may consider you eligible for the of FE Bursary Maintenance in the first instance.
dependent child in the family If you do not live with family and you receive EMA weekly allowance.
or Benefits such as Income Support or Universal
Credit on Hardship grounds you may qualify
£26,884 where there are other dependent
for the EMA to be paid in addition to your
children in the family either at school, College
benefits. If this applies to you payment of the
or University
EMA can be made beyond the age of 18, up
(these rates are correct at the time of printing) until the age of 20 years.
The payment of £30 is for each week of the
course. No payments are made for holiday
weeks. The EMA is paid fortnightly in arrears.
6 7
Further Education (FE)
Bursary
For Living Costs (Maintenance
Allowance), Travel and Study Costs
The Further Education Bursary is available Living Cost Maintenance Allowance Travel Allowance
to students who have reached the age of 16 This is dependent on your household income Awarded at the rate of the most cost effective
on or before the start date of the course, and and has three weekly rates, £85.90 if you transport for your area per the sequence of
consists of: are under 25 living in your parents’ home, or tickets listed below. This is a requirement
£108.55 if you are under 25 and live in your by the Scottish Funding Council who issue
• Living Costs Maintenance Allowance for own home at the start of the course. Student Support funds.
students aged 18 and over at the start
of the course, (with rates for parentally If you are over 25 at the start of the course
supported students of £85.90 per you will automatically be considered for the
week, Independent, Married/Partnered £108.55 rate. Students under 18 at the start
students of £108.55 per week or Care of the course see the EMA section. Term Full Time Student Ticket
Experienced students of £202.50 per Sequence
week) Students under 18 at the start of The third rate is specifically for Care
the course see the EMA section. Induction week to Christmas break 4 x 4 week unirider,* megarider* or
Experienced students who are eligible for
megarider+* tickets and 2 weekly
• Travel Allowance (for those living £202.50 per week.
tickets
outwith Elgin)
Payment is normally made every two weeks Christmas to the Easter break 3 x 4 week unirider*, megarider* or
• Study Allowance (for books, equipment
in arrears. megarider+* tickets and 1 weekly
and uniforms)
ticket
• Additional Support Needs Allowance
(for assisted transport or specialised Easter break to the end of term 2 x 4 week unirider*, megarider* or
equipment on medical or disability megarider+* tickets
grounds)
• EMA Away From Home Allowance
If you are over 18 years at the start of the The cost of these tickets are totalled for the Part time student travel is based on actual
course these allowances take into account year and then divided over the term weeks to cost for days travelled or the full time
your and your family’s income (except the give an average weekly rate. sequence where attendance is required for
Additional Support Needs Allowance.) four days or more, whichever is the more cost
You are, of course, free to choose your effective.
own mode of travel, however you will be
responsible for any additional costs because
of this. Failure to purchase an appropriate
ticket will not be considered an acceptable
reason for non- attendance.
*Tickets for full time students are normally a 4 week unirider, megarider or megarider+ ticket
depending on which ticket covers your journey to College.
8 9
Benefits Universal Credit
Some students may be eligible to continue Students who currently claim or may be
Study Allowance EMA Away From Home Allowance
to claim benefits such as Income Support, eligible to claim Universal Credit (UC) because
This is an amount you need to spend on £43.15 per week is paid if you are awarded Universal Credit (UC), Employment and they are a parent of a child, are severely
books, equipment and uniforms for you to be an EMA Allowance and either you have an Support Allowance or Carers Allowance while disabled, are young and estranged from their
able to undertake the course. established home of your own or your parents studying full time and as a result will not be parents or are partnered and making a joint
live out with a reasonable travelling distance awarded the Maintenance Allowance but will UC claim (which may include the Housing
This may be paid to you directly or this may be to College. still be considered for Travel Allowance and Element for help with rent) may be awarded a
paid to the department if they have decided Study Allowance (details of these allowances Maintenance Allowance of £28 per week and
to supply this to you direct. You will be told These funds are paid two weeks in arrears. below). still receive their UC.
about this when your course application is Please check your award letter and statement
being processed. (available on the Student Hub) for details of The main groups which this applies to are: UC disregard the first £28 of FE Bursary.
dates and amounts.
Lone Parents in receipt of Income
It is normally paid as a single payment on the Support/Universal Credit which can
first payment date for your course. also link it to Housing Benefit/Housing
Element of Universal Credit and other
Additional Support Needs Allowance related benefits.
This provides support for students, who by Individuals with an ongoing medical
virtue of their disability, incur additional costs condition or disability can continue
because of their attendance at College. to receive Employment and Support
Allowance/Universal Credit which can
This can be travel costs because they need also link it to Housing Benefit/Housing
taxi transport to get to College or special Element of Universal Credit and other
equipment to help them with the study related benefits.
environment.
These funds are not means tested on family
income but do require an assessment by the
College’s Learner Support Team.
10 11
Further and Higher Education Further and Higher Education
Discretionary Hardship Funds Emergency Hardship Funds
The Discretionary Hardship Fund is primarily To be considered for assistance you will Applications for Emergency assistance Depending on the circumstances, you may
aimed to help you with the cost of rent/ need to have a tenancy in your name and from the Discretionary Hardship Fund, can be asked for more information before your
mortgage where you or you and your spouse/ be registered at that address for council tax be made through your Hub and should application is presented to the Panel. The
partner are not entitled to Housing Benefit purposes. Students qualify for Council Tax include the following information before the panel will normally consider assistance in
and you do not have adequate funds. Priority Exemption but still need to be registered at application is considered. Applications may these circumstances up to the amount of
is given to single and mature students. the property. require consideration by the Discretionary £500.
Hardship Fund Panel.
Awards are calculated in a similar way to The financial support for help with living costs
local authority Housing Benefit and have a for UHI student accommodation is subject to the The Panel will meet as applications require,
maximum amount payable of £4,000 per same £97.56 weekly maximum award. subject to staff availability. You will be notified
year. The funds are paid two weeks in arrears. about the outcome of the Panel’s decision by
Please check your award letter and statement Assistance for other forms of hardship will be email.
(available on the Student Hub) for details of considered upon application.
dates and amounts. Your application should include
• a full description of the financial
difficulties you face and why you cannot
meet these costs from your own funds
• two recent and consecutive months
bank statements for you and partner (if
partnered)
• an Income and Expenditure declaration
(UHIFEC4 form available on the Student
hub)
• three months recent and consecutive
pay slips for student and partner (if
partnered)
• documentation showing you have
applied for and been refused other
appropriate funding, such as your local
authority’s Welfare Fund or Key Fund
12 13
Further and Higher Education
Childcare Funds
Applications for assistance from the What you need to know about childcare fund We will not take the following income into • Maximum hours funded per week is 36
Childcare Funds are made through your awards: consideration: hours for children not eligible for the 2 -
Student Hub at: Payment will be made to students (except for 5 Government funded childcare places.
• Un/employment Income for you, the
www.studentjourney.uhi.ac.uk College Nursery). • The College will pay these funds weekly,
student
two weeks in arrears. Please check the
FE Students apply for Childcare funding when You must use Care Inspectorate registered • Student Bursary or Student Loans Childcare Expense Claim forms for the
applying for a Further Education Bursary, EMA formal childcare providers. • Child Benefit payment schedule.
etc. www.careinspectorate.com/index.php/
This provides for a maximum childcare fund • Where your course is timetabled but the
care-services school is on holiday or has in-service
HE students apply through the Higher award of up to £10,000 per student based
on the full time, standard 36 term weeks days, your childcare award will be
Education Childcare and Discretionary We will calculate your funded childcare on adjusted for the additional hours.
Hardship Fund Application*. (award will be adjusted on a pro rata basis per
your timetabled classes, normally 3½ - 4 course) £5.60 per hour. • Award payments are for the duration of
days per week. If you choose to contract
If you wish to apply after you have already the course (your letter will show a total
for more childcare hours per week, you • You must complete a Childcare Expense
completed one of these applications, you award for the year but the adjustments
will be responsible for all of the additional Claim for each week and for each
should request a “Re-assessment/Appeal” mentioned above will be applied as
childcare costs. Adjustments will be made for child that attends a Nursery/Childcare
through your Student Hub. and when they arise). Payment will
timetable changes and placements. provider - Childcare Expense Claim be released per your claim, provided it
forms are available on the College does not exceed the weekly average of
Childcare Fund applications will only be Childcare fund eligibility is means tested on website and from Student Services.
considered on receipt of all documentation your award. If your claim is for more
your family income. Only households with
requested. • Childcare awards are for term weeks than the average you will be limited to
a family income of less than £40,000 (from
only. Childcare is not payable for College the average amount to ensure you have
the list of income sources below) will be
holidays or closure days unless as a funding for each week of the course.
Childcare funds are limited, therefore you are considered for assistance.
encouraged to apply for your funding as early result of severe weather conditions. • If you incur childcare costs before
as possible as applications are awarded on a We take the following income into • Childcare awards are payable for receiving a response from the Childcare
first come first served basis. consideration when applying the Contribution timetabled classes and reasonable Funds and you are not awarded funding,
Rates in the tables on pages 17 - 30: travel between the childcare provider you will be liable to cover these costs
and college. Students are normally yourself.
• Un/employment or Pension Income for timetabled for 3½ - 4 days per week.
your Partner (from P60) • If your attendance falls below the
• It is expected that parents will use the attendance requirement, payment of
• Working Tax Credits (Tax Credit Award Government Funded Nursery provision your childcare costs may be withheld.
Notice) for 2 to 5 year olds, where eligible (2 ½
• Child Tax Credits (Tax Credit Award hours per day). Maximum hours funded
Notice) per week is 23½ hours.
• Standard and Child Elements of
Universal Credit allowance (Tax Credit
Award Notice)
• Other income such as Maintenance, * Part time HE students are considered for assistance with childcare costs from the HE Discretionary
Rental income etc. (CSA/Solicitors letter, Hardship Fund and not the HE Childcare Fund which is for full time students childcare costs only. The
Tax Return, Bank Statement etc.) Income Contribution rates in this section will be applied to all childcare applications.
14 15
Tuition Fees Funding
Further Education Higher Education
Tuition Fees Tuition Fees Funding for UNDER 16 Year Olds
Full time Full Time The College Student Support Funds are only If you live in Moray and want to find out if
If you are studying a full time Further If you are studying a full time Higher available to students who have passed their there is assistance with travel costs before
Education course (SVQs, NCs NQs etc.) the Education course (HNC HND and Degrees) official school leaving date. your school leaving date, contact Moray
College claims your fees from the Scottish you apply to SAAS for your fees to be paid Council.
Funding Council on your behalf. From the when you apply for your Student Loan and Until this date you may be eligible for support
information you supply on your course other allowances. But these will only be paid for your Travel and Study Costs through your Telephone:
application and at enrolment, we will if we can to us if you attend the course to 01 December. school or the Local Education Authority. 01343 563374
claim these. We will let you know if you do not If you withdraw from the course before then
qualify and if you have to pay. you may be charged a pro-rata course fee. If you are under 16 on 30th September 2021 Email:
but turn 16 before 1st March 2022, then we educationandsocialcare@moray.gov.uk
Part time Part time can fund you from January 2022. Please see
Funding for 16 - 17 year olds on page 18 for If you live outside Moray contact your Local
Normally you are responsible for your course The SAAS Part time Fee Grant is available information on what is available. Education Office for information.
fees but if you are in receipt of a benefit you to Scottish residents who earn less than
may be eligible for a Part Time Course Fee £25,000 and be undertaking between 30 and
Waiver. 119 credits. You need to apply through SAAS,
the application is available on their website
The Part Time Fee Waiver Claim form, which www.saas.gov.uk under “Part time student”
contains a list of qualifying benefits, can be on the top menu bar of their home page). The
found at: level/amount of the fee grant available will be Applicant under 16 on
www.moray.uhi.ac.uk/fees linked to the number of credits you study and 30 September 2021
you should be aware that you may have to pay
some of the course fees yourself.
Applicant turns 16
before 01 March 2022
We can fund
you as a 16 -17 year old
from January,
Students who are not ordinarily resident in Scotland may not be eligible for course fees from the see page 18
above standard sources. If you think this applies to you because you have recently moved, or
returned, to Scotland or the UK, or are a family member of HM Forces, please contact the Student
Finance team for assistance.
16 17
16 - 17 year olds
Funds and Allowances Available Assessed on What Information Documentation Required
Education Maintenance F P
Allowance (EMA) Household income below £24,421
Student Identification (Birth Certificate,
where the student is the only
Passport, Young Scot Card) and
This is a contribution towards EMA dependent child (or £26,884 where
Tax Credit Award Notice for current
your living costs and depends on £30 per week there are other dependent children at
financial year or a recent Universal
household income. Use the chart (not payable for Holiday weeks) home)
Credit monthly Statement for current
opposite to see if you are eligible. If your household income is above this, financial year
you do not qualify for EMA
Further Education F
Bursary
Away From Home Allowance Evidence to show local tenancy/
Students who are under 18 years £43.15 per week payable if parental home is accommodation has been secured
Payable if in receipt of EMA
of age on the first day of the out with reasonable daily travel to college or the Student Identification (Birth Certificate,
course may receive bursary funds student has an established home of their own). Passport, Young Scot Card)
for their travel costs and help
with course materials/essential
equipment. This support is not
dependent on parental income
so you do not have to submit F P
household income details. Travel Allowance
(From outwith Elgin)
Cost of the Unirider/Megarider ticket for the college
Travel is based on the cheapest
year broken down into a weekly payment.
form of travel from where you live
Students under 18 get travel and study Student Identification (Birth Certificate,
e.g. Unirider bus tickets.
costs regardless of parents’ income. Passport, Young Scot Card)
Your funding award will not Study Allowance F P
change if you turn 18 during the Varies from course to course and may be
course year. money paid directly to you or equipment
provided to you by the department.
If you are in this age group and are a parent, or are financially independent from your parents/step
parents/guardians, you may be eligible for funding - see Under 25 - Independent of Parents on page
24.
F Full-time students P Part-time students
18 1918 - 24 years old - in parental home
Funds and Allowances Available Assessed on What Information Documentation Required
Further Education Maintenance Allowance
F
On household income (parents/step
Bursary (Living Costs) parents/guardians).
£85.90 per week, where parent’s income is below Any Unearned income receivable by the
If you live at home with parents/ £24,275 (weekly allowance reduces as household student and any benefits entitlement*
step parents/guardians you income increases). e.g. Universal Credit, Income Support,
may receive up to £85.90 per Employment And Support Allowance Student Identification (Birth Certificate,
Students eligible for Universal Credit will be
week depending on the level of (ESA), Pensions etc.. Passport, Young Scot Card)
awarded a maximum of £28.00 Maintenance
household income. Use the chart Student and Parents Income
Allowance in addition to their UC entitlement. * Some full time students may be eligible to
opposite to see if you are eligible. continue/start a claim for benefits and as a Documents such as P60’s, Benefits
result will not be awarded the Maintenance Letters/Statements, Tax Credit Award
Travel is based on the cheapest Allowance but will still be considered for
form of travel from where you live F P Notices for last Tax Year or a recent
Travel Allowance Travel Allowance and Study Allowance.
e.g. Unirider bus tickets. Universal Credit Monthly Statement for
The main groups which this applies to are:
(From outwith Elgin) current financial year
Lone Parents, severely disabled students,
Cost of the Unirider/Megarider ticket for the college young students estranged from parents, Evidence of other students in the
year broken down into a weekly payment. students living with a partner who make a immediate family.
joint Universal Credit (UC) claim. Students
who currently claim or may be eligible to
claim UC (which may include the Housing
Study Allowance F P
Element for help with rent) may be awarded a
Varies from course to course and may be Maintenance Allowance of £28 per week and
money paid directly to you or equipment still receive their UC. UC disregard the first
provided to you by the department. £28 of FE Bursary.
Further Education F P
In addition to the documents required
Childcare Funds for Bursary Funding,
you will need to provide: Childcare
If you are in this age group and Contract and Household Income
are a parent, or are financially Cost of Childcare sessions for your class such as bank statements, Tax Credit
attendance at College or placement. Household income below £40,000
independent from your parents/ Award Notice/Universal Credit monthly
step parents/guardians, you may statement etc.
be eligible for funding.
If you are partnered you will also be
required to complete an Income and
Expenditure Declaration form.
F Full-time students P Part-time students
20 2118 - 24 years old - away from parental home
Funds and Allowances Available Assessed on What Information Documentation Required
Further Education Maintenance Allowance F
On Household income (parents/step
Bursary (Living Costs) parents/guardians)
£108.55 per week, where parent’s income is Any Unearned income receivable by the
If you don’t live with your parents/ below £24,275 (weekly allowance reduces as student and any benefits entitlement*
guardian but don’t meet the criteria household income increases). e.g. Universal Credit, Income Support,
to be classed as living independent Students eligible for Universal Credit will be Employment And Support Allowance Student Identification (Birth Certificate,
(see page 24), you may still be awarded a maximum of £28.00 Maintenance (ESA), Pensions etc. Passport, Young Scot Card)
eligible for the £108.55 weekly Allowance in addition to their UC entitlement. * Some full time students may be eligible to Student and Parents Income
Maintenance Allowance, Travel continue/start a claim for benefits and as a Documents such as P60’s Benefits
Allowance and Study Allowance result will not be awarded the Maintenance Letters/Statements, Tax Credit Award
but this will still need to be F P Allowance but will still be considered for
Notices for last Tax Year or a recent
assessed on their income. Travel Allowance Travel Allowance and Study Allowance.
The main groups which this applies to are: Universal Credit Monthly Statement for
(From outwith Elgin) current financial year
Lone Parents, severely disabled students,
Cost of the Unirider/Megarider ticket for the college
young students estranged from parents, Evidence of other students in the
year broken down into a weekly payment. students living with a partner who make a immediate family.
joint Universal Credit (UC) claim. Students
who currently claim or may be eligible to
claim UC (which may include the Housing
Study Allowance F P
Element for help with rent) may be awarded a
Varies from course to course and may be Maintenance Allowance of £28 per week and
money paid directly to you or equipment still receive their UC. UC disregard the first
provided to you by the department £28 of FE Bursary.
Further Education F P In addition to the documents required
Childcare Funds for Bursary Funding,
you will need to provide: Childcare
Cost of Childcare sessions for your class Contract and Household Income
If you are in this age group and Household income below £40,000
attendance at College or placement. such as bank statements, Tax Credit
are a parent, or are financially
independent from your parents/ Award Notice/Universal Credit monthly
step parents/guardians, you may statement etc.
be eligible for funding.
F In addition to the documents required
Further Education
for Bursary Funding,
Discretionary Accommodation Costs you will need to provide evidence of:
Hardship Funds Up to £97.56 per week for students who have a Household income from Bursary, Part Tenancy/Mortgage, Council Tax Letter
tenancy and do not qualify for Housing Benefit Time employment and benefits. showing residence in the property,
or Universal Credit Housing Element Bank Statements.
In some cases we may require a
Housing Benefit Refusal Letter
F Full-time students P Part-time students
22 23Under 25 - independent of parents
Funds and Allowances Available Assessed on What Information Documentation Required
Further Education Maintenance Allowance F
On Partners income (if applicable).
Bursary (Living Costs)
Any unearned income receivable by the
£108.55 per week where partner’s income is
student and any benefits entitlement* Student Identification (Birth Certificate,
If your are under 25 years you may below £20,643 (weekly allowance reduces as
e.g. Universal Credit, Income Support, Passport, Young Scot Card)
be considered to be independent household income increases).
Employment And Support Allowance Proof of the circumstances which
from your parents because: Students eligible for Universal Credit will be (ESA), Pensions etc.. class you as independent of parental
• Both parents are deceased awarded a maximum of £28.00 Maintenance
* Some full time students may be eligible to Income assessment e.g. parents
• You have a child who is Allowance in addition to their UC entitlement. continue/start a claim for benefits and as a death certificates, and/or Tax Credits
dependent on you (e.g. your own result will not be awarded the Maintenance Award Notice/Universal Credit monthly
child, you are a lone parent or a Allowance but will still be considered for
statement showing you have a
sister or brother you look after) F P Travel Allowance and Study Allowance.
Travel Allowance The main groups which this applies to are: dependent child(ren) and/or P60s and/
• You are married or living with a (From outwith Elgin) Lone Parents, severely disabled students, or DWP letter confirming for 3 full years
partner Cost of the Unirider/Megarider ticket for the college young students estranged from parents, income
• Estranged from parents year broken down into a weekly payment. students living with a partner who make a or
joint Universal Credit (UC) claim. Students
• You have supported yourself Partner Income Documents such as
who currently claim or may be eligible to
for 3 or more years through P60’s Benefits Letters/Statements, Tax
claim UC (which may include the Housing
employment or benefits Study Allowance F P
Element for help with rent) may be awarded Credit Award Notices for last Tax Year
You may receive up to £108.55 per Varies from course to course and may be a Maintenance Allowance of £28 per week etc.
week (this award is means tested money paid directly to you or equipment and still receive their UC. UC disregard the
and the amount you get will depend provided to you by the department. first £28 of FE Bursary.
on your (& partner’s) income.
Further Education F P In addition to the documents required
Childcare Funds for Bursary Funding,
you will need to provide: Childcare
Contract and Household Income
Cost of Childcare sessions for your class such as bank statements, Tax Credit
Household income below £40,000 Award Notice/Universal Credit monthly
attendance at College or placement.
statement etc.
If you are partnered you will also be
required to complete an Income and
Expenditure Declaration form.
F
Further Education Accommodation Costs
In addition to the documents required
Discretionary for Bursary Funding,
Up to £97.56 per week for students who have a
Household income from Bursary, Part you will need to provide evidence of:
Hardship Funds tenancy and do not qualify for Housing Benefit
Tenancy/Mortgage, Council Tax Letter
or Universal Credit Housing Element. Time employment and benefits.
showing residence in the property,
Bank Statements.
F Full-time students P Part-time students
24 2525 years old and over
Funds and Allowances Available Assessed on What Information Documentation Required
Further Education Maintenance Allowance F On household income.
Bursary (Living Costs) Any unearned income receivable by the
£108.55 per week where partner’s income is student and any benefits entitlement*
Students over the age of 25 at the below £20,643 (weekly allowance reduces as e.g. Income Support, Employment And
start of the course may receive household income increases). Support Allowance (ESA), Pensions
up to £108.55 per week. If you live Students eligible for Universal Credit will be etc.. Student Identification (Birth Certificate,
with your partner the amount you awarded a maximum of £28.00 Maintenance * Some full time students may be eligible to Passport, Young Scot Card).
get will depend on your partners’ Allowance in addition to their UC entitlement.. continue/start a claim for benefits and as a Student and Partner Income
income. result will not be awarded the Maintenance Documents such as P60’s Benefits
Allowance but will still be considered for
Travel Allowance and Study Allowance.
Letters/Statements, Tax Credit Award
F P Notices for last Tax Year or a recent
Travel Allowance The main groups which this applies to are:
(From outwith Elgin) Lone Parents, severely disabled students, Universal Credit Monthly Statement for
Cost of the Unirider/Megarider ticket for the college young students estranged from parents, current financial year.
year broken down into a weekly payment. students living with a partner who make a Evidence of other students in the
joint Universal Credit (UC) claim. Students
who currently claim or may be eligible to
immediate family.
claim UC (which may include the Housing
Study Allowance F P
Element for help with rent) may be awarded
Varies from course to course and may be a Maintenance Allowance of £28 per week
money paid directly to you or equipment and still receive their UC. UC disregard the
provided to you by the department. first £28 of FE Bursary.
Further Education F P In addition to the documents required
Childcare Funds for Bursary Funding,
you will need to provide: Childcare
Contract, Bank Statements, Tax Credit
Cost of Childcare sessions for your class Household income below £40,000 Award Notice/Universal Credit monthly
attendance at College or placement. statements etc.
If you are partnered you will also be
required to complete an Income and
Expenditure Declaration form.
F
Further Education In addition to the documents required
Accommodation Costs for Bursary Funding,
Discretionary Up to £97.56 per week for students who have a Household income from Bursary, Part you will need to provide evidence of:
Hardship Funds tenancy and do not qualify for Housing Benefit Time employment and benefits. Tenancy/Mortgage, Council Tax Letter
or Universal Credit Housing Element. showing residence in the property,
Bank Statements.
F Full-time students P Part-time students
26 27Care Experienced Students
Funds and Allowances Available Assessed on What Information Documentation Required
Further Education F
Bursary Maintenance Allowance
(Living Costs)
Students who have at some
time been looked after by a local £202.50 per week.
authority in the UK, may be eligible
to receive a higher amount of FE
Bursary Maintenance allowance
Student Identification (Birth Certificate,
of £202.50 per week instead of This rate of funding is not assessed on
F P Passport, Young Scot Card)
£108.55 per week Maintenance Travel Allowance your household income only on your
Allowance where living alone or (From outwith Elgin) A letter from a Support Worker or
general eligibility for funding
with a spouse/partner or £85.90 Cost of the Unirider/Megarider ticket for the college Certificate of Care Experience UHIFEC8
where living with a parent or year broken down into a weekly payment. available on the Student Hub.
guardian (or for under 18’s on
EMA £30.00 per week) for non-
Care Experienced students.
Study Allowance F P
Varies from course to course and may be
money paid directly to you or equipment
provided to you by the department
Further Education F P
In addition to the documents required
Childcare Funds for Bursary Funding,
you will need to provide: Childcare
Contract, Bank Statements, Tax Credit
Cost of Childcare sessions for your class Award Notice/Universal Credit monthly
Household income below £40,000
attendance at College or placement statements etc.
If you are partnered you will also be
required to complete an Income and
Expenditure Declaration form.
F
Further Education Accommodation Costs
In addition to the documents required
Discretionary for Bursary Funding,
Up to £97.56 per week for students who have a
Household income from Bursary, Part you will need to provide: Tenancy/
Hardship Funds tenancy and do not qualify for Housing Benefit
Mortgage Agreement, Council Tax
or Universal Credit Housing Element. Time employment and benefits.
Letter Showing residence in the
property, Bank Statements
F Full-time students P Part-time students
28 29Funding for Higher Education students
Funds and Allowances Available Assessed on What Information Documentation Required
Higher Education Childcare F
Cost of Childcare sessions for your class SAAS award letter and Student Loan
Childcare Funds
attendance at College or placement. Company Payment schedule.
Part time students apply for childcare from the Childcare Contract and Household
Higher Education Discretionary Hardship Funds Income such as bank statements, Tax
(below). Credit Award Notice/Universal Credit
Household income below £40,000
monthly statement etc.
If you are partnered you will also be
F required to complete an Income and
Lone Parent Childcare Grant
Childcare costs up to £1,215 (normally paid as the Expenditure Declaration as part of the
first element of a childcare award). application.
Higher Education Accommodation Costs
F
Discretionary Hardship Up to £97.56 per week for students over 21 at the
Household income from Student Loan,
Funds Bursary, Part Time employment, Tax
start of the course who have a tenancy and do not
Credits and benefits.
qualify for Housing Benefit.
SAAS award letter* and Student Loan
Company Payment schedule*,
P
Tenancy/Mortgage Agreement, Council
Travel & Study Costs Tax Letter showing residence in the
Cost of course related costs. Students on Benefits/Low income.
property and Bank Statements.
* Not required for part time students
F P
Childcare Costs
Cost of Childcare sessions for your class Household income below £40,000.
attendance at College or placement.
These are payable in addition to receiving the maximum Student Loan and any SAAS Bursary
(Independent Student Bursary, Dependants Grant, Young Student Bursary or Care Experienced
Student Bursary) that you are entitled to.
For information of SAAS and Student Loan Funding please see the SAAS website:
www.saas.gov.uk
F Full-time students P Part-time students
30 31Applying for the funds
using the Student Hub
How and When Your Student Hub is your electronic view In your internet browser go to the following address www.studentjourney.uhi.ac.uk This will
Applications for EMA, Further Education of the records the college holds about your take you to the “Welcome to UHI Records” screen. Enter your Username and Password and
Bursary, Childcare and Discretionary Hardship studies and is one of the methods the College click LOGIN
Funding can be applied for online through uses to communicate with you about various
your Student Hub which can be found through aspects of your college life.
the college website or direct at
www.studentjourney.uhi.ac.uk In addition to applying for funding you can
also use your Student Hub to:
Once you have accepted an unconditional
offer of a place on the course you applied for, • enrol on your course
we will email you to let you know that your • check and change your personal details
funding application is available. You will be
given your login details for your Student Hub • get notification of your funding
account prior to this, as part of the course entitlement and payments
application process. • contact your tutors (Once you have logged in you may be asked to select the course you are going to be studying if
• check module results you have been a student before or you have applied for more than one course.)
When you access the Student Hub for the first
time you are asked to change it to something • keep you up to date with college life and “Student Hub” Home Page
memorable to you. If this does not work or if lots more……
From the “Student Hub” drop down menu at the top of the screen, select
you have forgotten it, please contact the UHI
It is important to regularly check your Hub “Funding”
Service Desk at
and we recommend you take a copy of your
servicedesk@uhi.ac.uk Click the Apply For Funding link for either the “Further Education Funding
award letter for your personal records as you
www.uhi.ac.uk/servicedesk may need this to verify your student status for Application” or for those studying HNC, HND and Degree courses the
claiming any benefits and reductions you may “Higher Education Childcare/Discretionary Funding Application”. There
be entitled to as a student both at the start is also a link to the SAAS Application if you haven’t already applied for this.
and at the end of your course.
32 33The application asks about you and your family’s circumstances. Please ensure you read and Your account will then be populated with the details of the documents we require to evidence
answer the questions correctly taking extra care when entering your bank details as any errors your circumstances.
will result in a delay in your application being processed and receiving your payments.
From this page click VIEW EVIDENCE icon to see what documents you are required to submit
to complete your application, access other useful documents and view your Payment Schedule
once your application has been processed. You can also view the letters we have sent to your
Hub.
This will take you to your Funding To Do page. This will tell you if you have any unread letters as
well as what documents we require from you to complete your application. (If you are logging
back into your account to do this, when you log in you will need to access the Funding area of
your account by clicking on “Funding” on the “Student Hub” drop down at the top of the page.)
After you have completed all pages of the application, you must confirm your application is
complete with all information requested and agree the terms and conditions of award. This is a
legal declaration and is required for receiving the funds.
Remember we do not mail letters to you, all correspondence is through the letters area on
your Hub account. These can be viewed, printed or even saved as a PDF file to your own device
for forwarding to other agencies who may need details of your student status.
34 35By clicking on EVIDENCE REQUIRED, you will see all the documents we require from you. . Examples of the documents which are required are listed under the evidence headings. You can submit the documents by scanning them and uploading them direct into your application at any time by clicking on the Upload Documents Icon then Browse My Computer, then click on the Upload Document icon. Most scanning and electronic copying methods of uploading documentation are acceptable, including mobile phone photos and screenshots. However, all must show the student name clearly for it to be deemed acceptable documentation. 36 37
Documentation
The funds you are applying for are public Below is a list of the most common types For FE Bursary/EMA
funds given to the College to distribute only of documentation we require. However, you Gross Earnings from employment A copy of P60 for last tax year (April 2021) or
to eligible students, this is why we must have may not be asked for all of these and after Certificate of Employment Income UHIFEC3,
documentary evidence of your and your considering your application we may ask you available on the Hub
family’s circumstances. for additional documents if we are unclear
about your eligibility.
Gross Earnings from self-employment A copy of SA302 for last tax year (April 2021) or
We are not able to pay you any funds until you Certificate of Self Employment Income UHIFEC2,
provide us with the documents requested on available on the Hub
your Student Hub.
Gross Earnings from Occupational pension A copy of P60 for last tax year (April 2021)
Proof of Benefits Tax Credit Award Notice for tax year 2020/2021
showing credits for Working Tax, Child Tax,
Childcare elements and/or Disability elements of
All students are required to provide working tax credits.
Proof of Identity such as:
Universal Credit, a recent monthly statement
copy of your Birth certificate, Driving Licence,
Passport, Young Scot Card or Adoption certificate. Personal Independence Payment/Disability Living
Allowance (DLA)
Depending on your circumstances you may also be asked
Armed Forces Independence Payment
for the following documentation for you/your parents/
spouse/partner. War Pension (disability element only)
Attendance Allowance
Please note that all pages of a document are required
Contact Attendance Allowance
Care Leavers payments (from a local authority)
Child Benefit
Child’s Special Allowance
Guardian’s Allowance
Housing Benefit
In-work and Back-to-work bonuses or Back-to-
work credits
Fostering and Adoption Fees Part 1 & 2
State Pension
38 39Bank/Building Society Statement of interest or dividends at April 2021 For Discretionary Hardship Funds
Interest/Investment Income Proof of Accommodation Costs A copy of one of the following documents:
Maintenance Payments made or received Solicitors Letter or agency letter stating who • Mortgage Agreement
monies are paid for, amount and frequency. • Tenancy Agreement
Other Students in the Family 2021 - 2022 Award Notices from SAAS or the • Lease or Contract
Institution for other students in the family • Council Tax Benefit statement
Trust Income Statement of Trust Income at April 2021 • Housing Benefit Refusal Letter, if applicable
Bank/Building Society Statements Two months’ recent and consecutive bank
Self-supporting Status for students P60 or HMRC letter stating gross income or
for you and your partner statements showing account name, account
Under 25 at the start of the course Certificate of Employment Income for the past
number, sort code and all transactions.
(please see Under 25 - Independent of Parents three tax years (for periods of employment) and/
on pages 24 ) or Benefits Certificate or P60U for the past three
tax years (for periods of unemployment) and/or Council Tax Letter/Book A copy of your Council Tax Statement showing
formal rent agreement showing you have held a your liability even if you have been exempt from
tenancy for the past three tax years Council Tax Liability.
Joint bank statement with spouse/partner SAAS Award Letter A copy of the 2021 - 2022 award letter for you
Tax Credit Award Notice/Universal Credit monthly and any family member who is a full time Higher
statement, showing you are married/partnered Education Student
and/or Marriage certificate
SLC (Student Loan Company) A copy of the 2021 - 2022 SLC payment schedule
Letter from Social Worker/Key Worker confirming Payment Schedule for you and any family member who is a full time
irretrievable and permanent estrangement from Higher Education Student
parents
Benefits Certificate/letter confirming award of Payslips Three recent and consecutive months’ payslips for
Benefit on grounds of Hardship/Estrangement you and your partner
Documentation showing both parents are
deceased
Care Experience Student Letter from Social Worker/Key Worker confirming For Childcare Funds
(please read the section on Self-supporting that you are/have been care experienced or Proof of Childcare Costs A copy of one of the following documents is
status on page 28) Certificate of Care Experience UHIFEC8 available acceptable:
on the Hub
• Childcare contract
Residence Eligibility Certificate of Residence UHIFEC6 available on • UHIFEC5 Certificate of Childcare, available
(please read the section on Self-supporting the Hub on the Student Hub useful documents if
status on page 5) you do not have a Childcare Contract
SAAS Award Letter All Pages
Payslips Three recent and consecutive months’ payslips for
you and your partner
SLC Award Schedule All Pages
40 41How We Will Process Common Causes of Delay
Your Application in Paying Your Funding
We will look at your application once you have
provided us with all the documents requested EMA, Bursary, Childcare and Hardship Documentation not supplied or not all pages
Fund of documents provided
on your Student Hub. Here is a step by step
guide to what happens when. EMA Learning Agreement not returned We cannot award or pay you any funds until
you have provided us with the documents
We cannot pay you the EMA award if you have
we request. Only when you have provided us
not completed and returned the Learning
with all your documents do we consider your
Agreement. The Learning Agreement is sent
Applicant is notified application complete.
Applicant completes to your Student Hub at the same time as your
their Hub account
the Online Funding EMA award letter.
is now active and Student doesn’t check their Student Hub
ready to view Application
Student circumstances not entered We don’t send you letters about your funding.
correctly The first contact to advise you that online
funding application is open to you will be sent
Our application form is designed to try and
to your personal email address which you
collect personal information for students with
gave on your course application. After that,
a variety of personal circumstances. If you
The Student Hub is all communication is through your Student
Applicant uploads the do not think that you have managed to show
populated with a list Hub with occasional emails to your College
documents to the what your circumstances are, please use the
of required documents email. So you must check your Hub account
Student Hub “Additional Information” section to explain
for each fund regularly from when you submit your online
anything you want us to know about you.
funding application.
The Documents you are asked for when you
Student doesn’t enter bank details correctly
complete the application is based on what
you told us on the application. We do not look We make payment to the bank account
NO at your application until you have given us details you provide on your application, we
We receive a high number of applications in Are Application all of these documents. If you have missed assume that you have filled this in correctly
August (double that of any month) this 100% and documents something out of your funding application and if you have made a mistake, the payment
increase has a major impact on our ability sufficient to that we think you should have included, we will either go to another person or will be
to process your application as quickly as we make an award? will not process your application until you returned by the bank. The best resolution of
would like. have provided the additional documents we this is that the payments get to you but very
ask for at that point. late because of the time it takes the bank to
Therefore, we encourage you to submit return the funds and for us to re-issue them.
YES The worst situation is that the funds don’t get
your application and the supporting Student and Family Income not fully
documentation as soon as possible so you disclosed repaid by the account holder of the account
know what your funding is going to be. you told us to pay. Either way, you will not
Award Letter(s) We deal with hundreds of funding applications get that money unless it’s returned to us and
sent to Student Hub each year and have a clear understanding it may take some time to sort out, so please
Most scanning and electronic copying and payment made on of benefits eligibility and allowances. If you
scheduled date after enter your bank details carefully. If you want
methods of uploading documentation are miss out income which we think you, or your
enrolment on to change the bank account we pay the funds
acceptable, including mobile phone photos parents/partner should be receiving we may
the course to, or the details you provided were wrong,
and screenshots. However, all must show add a request for additional documents. You you will need to complete a Change of Bank
the student name clearly for it to be deemed need to keep checking your Student Hub to Details form which can be found on the Useful
acceptable documentation. see if this applies to you. Documents page of your Hub account.
42 43Frequently Asked Questions
What if my circumstances have changed I attended the college the previous year do There are some exemptions: Why do I need to give you my parents’
since I completed the application? I still need to provide all documentation for • failure to complete a level due to medical income when I don’t live with them?
You need to update us with any changes my Funding application? or compassionate reasons, but you will In Scotland, you are not automatically
in your circumstances at all stages of your Yes. Each year we need to know what your be required to provide evidence that you classed as independent from your parents for
student journey. You can do this by either circumstances are and these may have have been experienced such issues. education purposes until you are 25 years of
emailing student.finance.moray@uhi.ac.uk changed since you last studied. Also, the age.
• One off/any other reason when you
or by going to the Re-assessment/Appeal funding rules are reviewed each year and
want to study a different subject area.
option on your Student Hub. there may be changes to what is available and If you start a course while you are 24, unless
This can only be applied if you not relied
how it is assessed. you meet the exceptions below, we will need
on this paragraph to receive an award
How will I know if my family income is too within the previous four years. to assess your entitlement on your parent’s
high? If I have studied before, how will that affect household income.
This booklet gives you an outline of what is my application for funding?
Staff at the college can provide general
available but to know for sure what you will Each year we need to know what your information regarding continued eligibility You are required to provide documentation to
get, you need to complete an application and circumstances are for funding as these may for funding, but only once a Student Support prove these circumstances.
supply the documents. have changed since you last studied. Fund application is submitted with all the
supporting documentation requested, will Students under 25 who are classed as
There is no fixed maximum income a The funding rules are reviewed each year and funding eligibility be confirmed. independent:
household can have before a student won’t there may be changes to what is available and • married students (but not if separated/
get any funding because there are some how it is assessed. Also, your circumstances We will need you to provide details of divorced)
adjustments for dependent children and other may have changed, what funding rules you
• what courses you previously studied • students with a dependent child(ren)
students in the home. Also, where you live were assessed for in previous years may be
• what level of qualification were they, (Tax Credit Award Notice/Universal
determines how much you get for travel and different this time because you are older, time
Credit monthly statement)
what you get for study costs depends on may have lapsed on any time sensitive criteria • did you complete the courses
which course you do. etc. successfully • students who are estranged and
receiving Income Support on hardship
However, if you live with parents/are In Further Education, only funding received • if you didn’t complete is successfully, the grounds (Benefits letters or Social Work
parentally supported and your family income for courses you started while over the age reason why Letters)
is over £35,000 you can expect a significant of 18 years is taken into account. This • what funding you received for the • students who can provide evidence of
reduction to the maximum award. applies to funding for Further and Higher courses (copies of award letters will be financial independence (income above
Education Funding. You are also normally required)* the rate of income support) for any three
If your family income is above £45,000 you limited to three years funding in the previous full tax years. (Benefits Letters, P60’s,
• what the new course is you want to
may not receive anything. six years and each year you are normally SA302’s HMRC Letters)
study is (title and level)
required to show that you have had academic
progression in the course levels you have • students who can provide evidence of
If you live with a spouse/partner and your
studied i.e. progress to the next level of living independently for any three full tax
family income is over £45,000 you can expect
qualification level 4 to level 5 and level 5 to years (have a tenancy document in your
a significant reduction to the maximum
level 6 etc. name)
award. If your family income is above £55,000
you may not receive anything. We would • students with no living parents
always encourage you to apply so that you
know for sure what you could get.
44 45You can also read
