LETS GET YOUR FUNDING SORTED 2021 - 2022 - Moray College UHI

 
LETS GET YOUR FUNDING SORTED 2021 - 2022 - Moray College UHI
LETS GET
YOUR FUNDING
SORTED
                                  2021 - 2022

www.moray.uhi.ac.uk
student.finance.moray@uhi.ac.uk
01343 576354
LETS GET YOUR FUNDING SORTED 2021 - 2022 - Moray College UHI
Contents
                                                                         Fees and Funding                                             4
                                                                               Residency for Funding                                  5
                                                                               Applying for funds though Moray College UHI            5
                                                                         Education Maintenance Allowance (EMA)                        6
                                                                         Further Education (FE) Bursary                               8
                                                                         Further and Higher Education Discretionary Hardship Funds   12
Your Funding Guide for 2021-2022                                         Further and Higher Education Emergency Hardship Funds       13
                                                                         Further and Higher Education Childcare Funds                14
                                                                         Tuition Fees                                                16
                                                                         Funding                                                     17
                       This booklet offers general guidance on                 Funding For Under 16 Year Olds                        17
                       funding available for courses of study at
                       Moray College UHI.                                      16 - 17 Year Olds                                     18

                       Please be aware that each fund has                      18 - 24 Years Old - In Parental Home                  20
                       eligibility criteria specific to age, residence
                       status in Scotland, previous study etc.                 18 - 24 Years Old - Away From Parental Home           22

                       Your individual funding eligibility will be             Under 25 - Independent of Parents                     24
                       decided when you complete a funding                     25 Years Old and Over                                 26
                       application and will be subject to any
                       changes to award amounts and income                     Care Experienced Students                             28
                       thresholds.                                             Funding For Higher Education Students                 30
                                                                         Applying For The Funds Using The Student Hub                32
                                                                         Documentation                                               38
                                                                         How We Will Process Your Application                        42
                                                                         Common Causes Of Delay In Paying Your Funding               43
                                                                         Frequently Asked Questions                                  44
                                                                         Keeping In Touch Using Your Student Hub                     48
                                                                         Application Support                                         50
                                                                         Useful Contacts                                             51

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LETS GET YOUR FUNDING SORTED 2021 - 2022 - Moray College UHI
Fees and Funding
Moray College UHI provides funding for      These Funds are allocated to the college by      Residency for Funding                            Applying for funds though Moray
Further Education (FE) courses (SVQs, NCs   the Scottish Government through the Scottish     If you have not been ordinary resident in        College UHI
NQs etc.) through:                          Funding Council (SFC) who are responsible        Scotland for three years on the first day of     You will be able to make an application once
                                            for the funding of Further Education courses     your course, 23rd August 2021 for FE funding     you have accepted an unconditional offer of
• FE Bursary                                and SAAS (Student Awards Agency Scotland         or 1st August 2021 for HE funding, you should    a place on the course. You will be sent your
                                            (SAAS).                                          contact the Student Finance Team for further     login and password to the email address
• Education Maintenance Allowance (EMA)                                                      guidance on your eligibility for funding.        you gave us on your application. The online
                                            They are public funds to support you while                                                        application will be available on your Student
• FE Childcare Fund
                                            you undertake a course of education,             If you are not eligible for the funds on         Hub from July.
• FE Discretionary Hardship Fund            assisting you to improve your level of           residency grounds, we will tell you why and if
                                            qualifications and skills.                       you may be eligible for funding from another     The Student Hub can be found at
and for Higher Education (HE) Courses                                                        fund or agency.
                                            These funds are an investment in your future                                                             www.studentjourney.uhi.ac.uk
(HNC HND and Degrees) through:
                                            and will require you to agree to the terms and
                                            conditions of receiving the funds, namely to                                                      Your application is only considered complete
• HE Childcare Fund                                                                                                                           once you have submitted all the documents
                                            maintain satisfactory attendance, progress
                                            and achievement while abiding by College                                                          requested.
• HE Discretionary Hardship Fund
                                            rules regulations and policies on
                                                                                                                                              SAAS (Student Awards Agency for Scotland)
                                              •   Equal Opportunities                                                                         assess eligibility for HE tuition fees, student
                                              •   Sexual & Racial Harassment                                                                  loans and bursaries. Applications can be made
                                              •   Bullying and Discipline                                                                     to them online at
                                              •   Health and Safety Procedures                                                                              www.saas.gov.uk
                                              •   Smoking
                                              •   Data Protection

                                            Eligibility for any of the funds in this
                                            booklet are dependent on your personal
                                            circumstances, family circumstance etc.,
                                            your residence in Scotland and the UK on the
                                            relevant date for the fund and any previous
                                            study.

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LETS GET YOUR FUNDING SORTED 2021 - 2022 - Moray College UHI
Education Maintenance
Allowance (EMA)
Full time EMA                                                                                          Part time EMA                                    * If you turn 16 on or between 01 October 2021
The EMA is an allowance of £30 per week             You may also be eligible for Travel and Study      EMA funding is available to students             and 28 February 2022 you are classed as a
available to students aged between 16 and 19        costs through the bursary fund. This is            studying a vocational part time course.          Christmas Leaver and do not qualify for funding
years at the start of their course*. To qualify     processed from the information you give on         Provided you are not already receiving an        until you have reached your school leaving date.
for the EMA your family income needs to be          the Student Support Fund application and you       EMA from another learning provider, on a         Your EMA and other funds will be payable from
less than:                                          will receive a separate award letter telling you   training scheme, an apprentice or in full time   January 2022. Students aged 18 or over are
                                                    what you will be paid.                             employment and are resident in your parental     normally considered for the parental home rate
£24,421 where the student is the only                                                                  home, we may consider you eligible for the       of FE Bursary Maintenance in the first instance.
dependent child in the family                       If you do not live with family and you receive     EMA weekly allowance.
or                                                  Benefits such as Income Support or Universal
                                                    Credit on Hardship grounds you may qualify
£26,884 where there are other dependent
                                                    for the EMA to be paid in addition to your
children in the family either at school, College
                                                    benefits. If this applies to you payment of the
or University
                                                    EMA can be made beyond the age of 18, up
(these rates are correct at the time of printing)   until the age of 20 years.

The payment of £30 is for each week of the
course. No payments are made for holiday
weeks. The EMA is paid fortnightly in arrears.

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LETS GET YOUR FUNDING SORTED 2021 - 2022 - Moray College UHI
Further Education (FE)
Bursary
For Living Costs (Maintenance
Allowance), Travel and Study Costs
The Further Education Bursary is available          Living Cost Maintenance Allowance               Travel Allowance
to students who have reached the age of 16          This is dependent on your household income      Awarded at the rate of the most cost effective
on or before the start date of the course, and      and has three weekly rates, £85.90 if you       transport for your area per the sequence of
consists of:                                        are under 25 living in your parents’ home, or   tickets listed below. This is a requirement
                                                    £108.55 if you are under 25 and live in your    by the Scottish Funding Council who issue
    •   Living Costs Maintenance Allowance for      own home at the start of the course.            Student Support funds.
        students aged 18 and over at the start
        of the course, (with rates for parentally   If you are over 25 at the start of the course
        supported students of £85.90 per            you will automatically be considered for the
        week, Independent, Married/Partnered        £108.55 rate. Students under 18 at the start
        students of £108.55 per week or Care        of the course see the EMA section.                      Term                                          Full Time Student Ticket
        Experienced students of £202.50 per                                                                                                               Sequence
        week) Students under 18 at the start of     The third rate is specifically for Care
        the course see the EMA section.                                                                     Induction week to Christmas break             4 x 4 week unirider,* megarider* or
                                                    Experienced students who are eligible for
                                                                                                                                                          megarider+* tickets and 2 weekly
    •   Travel Allowance (for those living          £202.50 per week.
                                                                                                                                                          tickets
        outwith Elgin)
                                                    Payment is normally made every two weeks                Christmas to the Easter break                 3 x 4 week unirider*, megarider* or
    •   Study Allowance (for books, equipment
                                                    in arrears.                                                                                           megarider+* tickets and 1 weekly
        and uniforms)
                                                                                                                                                          ticket
    •   Additional Support Needs Allowance
        (for assisted transport or specialised                                                              Easter break to the end of term               2 x 4 week unirider*, megarider* or
        equipment on medical or disability                                                                                                                megarider+* tickets
        grounds)
    •   EMA Away From Home Allowance
If you are over 18 years at the start of the                                                        The cost of these tickets are totalled for the        Part time student travel is based on actual
course these allowances take into account                                                           year and then divided over the term weeks to          cost for days travelled or the full time
your and your family’s income (except the                                                           give an average weekly rate.                          sequence where attendance is required for
Additional Support Needs Allowance.)                                                                                                                      four days or more, whichever is the more cost
                                                                                                    You are, of course, free to choose your               effective.
                                                                                                    own mode of travel, however you will be
                                                                                                    responsible for any additional costs because
                                                                                                    of this. Failure to purchase an appropriate
                                                                                                    ticket will not be considered an acceptable
                                                                                                    reason for non- attendance.

                                                                                                    *Tickets for full time students are normally a 4 week unirider, megarider or megarider+ ticket
                                                                                                    depending on which ticket covers your journey to College.

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LETS GET YOUR FUNDING SORTED 2021 - 2022 - Moray College UHI
Benefits                                         Universal Credit
                                                                                                      Some students may be eligible to continue        Students who currently claim or may be
Study Allowance                                      EMA Away From Home Allowance
                                                                                                      to claim benefits such as Income Support,        eligible to claim Universal Credit (UC) because
This is an amount you need to spend on               £43.15 per week is paid if you are awarded       Universal Credit (UC), Employment and            they are a parent of a child, are severely
books, equipment and uniforms for you to be          an EMA Allowance and either you have an          Support Allowance or Carers Allowance while      disabled, are young and estranged from their
able to undertake the course.                        established home of your own or your parents     studying full time and as a result will not be   parents or are partnered and making a joint
                                                     live out with a reasonable travelling distance   awarded the Maintenance Allowance but will       UC claim (which may include the Housing
This may be paid to you directly or this may be      to College.                                      still be considered for Travel Allowance and     Element for help with rent) may be awarded a
paid to the department if they have decided                                                           Study Allowance (details of these allowances     Maintenance Allowance of £28 per week and
to supply this to you direct. You will be told       These funds are paid two weeks in arrears.       below).                                          still receive their UC.
about this when your course application is           Please check your award letter and statement
being processed.                                     (available on the Student Hub) for details of    The main groups which this applies to are:       UC disregard the first £28 of FE Bursary.
                                                     dates and amounts.
                                                                                                           Lone Parents in receipt of Income
It is normally paid as a single payment on the                                                             Support/Universal Credit which can
first payment date for your course.                                                                        also link it to Housing Benefit/Housing
                                                                                                           Element of Universal Credit and other
Additional Support Needs Allowance                                                                         related benefits.
This provides support for students, who by                                                                 Individuals with an ongoing medical
virtue of their disability, incur additional costs                                                         condition or disability can continue
because of their attendance at College.                                                                    to receive Employment and Support
                                                                                                           Allowance/Universal Credit which can
This can be travel costs because they need                                                                 also link it to Housing Benefit/Housing
taxi transport to get to College or special                                                                Element of Universal Credit and other
equipment to help them with the study                                                                      related benefits.
environment.

These funds are not means tested on family
income but do require an assessment by the
College’s Learner Support Team.

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LETS GET YOUR FUNDING SORTED 2021 - 2022 - Moray College UHI
Further and Higher Education                                                                                                    Further and Higher Education
Discretionary Hardship Funds                                                                                                      Emergency Hardship Funds
The Discretionary Hardship Fund is primarily     To be considered for assistance you will           Applications for Emergency assistance                 Depending on the circumstances, you may
aimed to help you with the cost of rent/         need to have a tenancy in your name and            from the Discretionary Hardship Fund, can             be asked for more information before your
mortgage where you or you and your spouse/       be registered at that address for council tax      be made through your Hub and should                   application is presented to the Panel. The
partner are not entitled to Housing Benefit      purposes. Students qualify for Council Tax         include the following information before the          panel will normally consider assistance in
and you do not have adequate funds. Priority     Exemption but still need to be registered at       application is considered. Applications may           these circumstances up to the amount of
is given to single and mature students.          the property.                                      require consideration by the Discretionary            £500.
                                                                                                    Hardship Fund Panel.
Awards are calculated in a similar way to        The financial support for help with living costs
local authority Housing Benefit and have a       for UHI student accommodation is subject to the    The Panel will meet as applications require,
maximum amount payable of £4,000 per             same £97.56 weekly maximum award.                  subject to staff availability. You will be notified
year. The funds are paid two weeks in arrears.                                                      about the outcome of the Panel’s decision by
Please check your award letter and statement     Assistance for other forms of hardship will be     email.
(available on the Student Hub) for details of    considered upon application.
dates and amounts.                                                                                  Your application should include
                                                                                                       • a full description of the financial
                                                                                                         difficulties you face and why you cannot
                                                                                                         meet these costs from your own funds
                                                                                                       • two recent and consecutive months
                                                                                                         bank statements for you and partner (if
                                                                                                         partnered)
                                                                                                       • an Income and Expenditure declaration
                                                                                                         (UHIFEC4 form available on the Student
                                                                                                         hub)
                                                                                                       • three months recent and consecutive
                                                                                                         pay slips for student and partner (if
                                                                                                         partnered)
                                                                                                       • documentation showing you have
                                                                                                         applied for and been refused other
                                                                                                         appropriate funding, such as your local
                                                                                                         authority’s Welfare Fund or Key Fund

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LETS GET YOUR FUNDING SORTED 2021 - 2022 - Moray College UHI
Further and Higher Education
Childcare Funds
Applications for assistance from the             What you need to know about childcare fund         We will not take the following income into             •   Maximum hours funded per week is 36
Childcare Funds are made through your            awards:                                            consideration:                                             hours for children not eligible for the 2 -
Student Hub at:                                  Payment will be made to students (except for                                                                  5 Government funded childcare places.
                                                                                                      •   Un/employment Income for you, the
       www.studentjourney.uhi.ac.uk              College Nursery).                                                                                         •   The College will pay these funds weekly,
                                                                                                          student
                                                                                                                                                               two weeks in arrears. Please check the
FE Students apply for Childcare funding when     You must use Care Inspectorate registered            •   Student Bursary or Student Loans                     Childcare Expense Claim forms for the
applying for a Further Education Bursary, EMA    formal childcare providers.                          •   Child Benefit                                        payment schedule.
etc.                                               www.careinspectorate.com/index.php/
                                                                                                    This provides for a maximum childcare fund             •   Where your course is timetabled but the
                                                              care-services                                                                                    school is on holiday or has in-service
HE students apply through the Higher                                                                award of up to £10,000 per student based
                                                                                                    on the full time, standard 36 term weeks                   days, your childcare award will be
Education Childcare and Discretionary            We will calculate your funded childcare on                                                                    adjusted for the additional hours.
Hardship Fund Application*.                                                                         (award will be adjusted on a pro rata basis per
                                                 your timetabled classes, normally 3½ - 4           course) £5.60 per hour.                                •   Award payments are for the duration of
                                                 days per week. If you choose to contract
If you wish to apply after you have already                                                                                                                    the course (your letter will show a total
                                                 for more childcare hours per week, you               •   You must complete a Childcare Expense
completed one of these applications, you                                                                                                                       award for the year but the adjustments
                                                 will be responsible for all of the additional            Claim for each week and for each
should request a “Re-assessment/Appeal”                                                                                                                        mentioned above will be applied as
                                                 childcare costs. Adjustments will be made for            child that attends a Nursery/Childcare
through your Student Hub.                                                                                                                                      and when they arise). Payment will
                                                 timetable changes and placements.                        provider - Childcare Expense Claim                   be released per your claim, provided it
                                                                                                          forms are available on the College                   does not exceed the weekly average of
Childcare Fund applications will only be         Childcare fund eligibility is means tested on            website and from Student Services.
considered on receipt of all documentation                                                                                                                     your award. If your claim is for more
                                                 your family income. Only households with
requested.                                                                                            •   Childcare awards are for term weeks                  than the average you will be limited to
                                                 a family income of less than £40,000 (from
                                                                                                          only. Childcare is not payable for College           the average amount to ensure you have
                                                 the list of income sources below) will be
                                                                                                          holidays or closure days unless as a                 funding for each week of the course.
Childcare funds are limited, therefore you are   considered for assistance.
encouraged to apply for your funding as early                                                             result of severe weather conditions.             •   If you incur childcare costs before
as possible as applications are awarded on a     We take the following income into                    •   Childcare awards are payable for                     receiving a response from the Childcare
first come first served basis.                   consideration when applying the Contribution             timetabled classes and reasonable                    Funds and you are not awarded funding,
                                                 Rates in the tables on pages 17 - 30:                    travel between the childcare provider                you will be liable to cover these costs
                                                                                                          and college. Students are normally                   yourself.
                                                   •   Un/employment or Pension Income for                timetabled for 3½ - 4 days per week.
                                                       your Partner (from P60)                                                                             •   If your attendance falls below the
                                                                                                      •   It is expected that parents will use the             attendance requirement, payment of
                                                   •   Working Tax Credits (Tax Credit Award              Government Funded Nursery provision                  your childcare costs may be withheld.
                                                       Notice)                                            for 2 to 5 year olds, where eligible (2 ½
                                                   •   Child Tax Credits (Tax Credit Award                hours per day). Maximum hours funded
                                                       Notice)                                            per week is 23½ hours.
                                                   •   Standard and Child Elements of
                                                       Universal Credit allowance (Tax Credit
                                                       Award Notice)
                                                   •   Other income such as Maintenance,            * Part time HE students are considered for assistance with childcare costs from the HE Discretionary
                                                       Rental income etc. (CSA/Solicitors letter,   Hardship Fund and not the HE Childcare Fund which is for full time students childcare costs only. The
                                                       Tax Return, Bank Statement etc.)             Income Contribution rates in this section will be applied to all childcare applications.

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LETS GET YOUR FUNDING SORTED 2021 - 2022 - Moray College UHI
Tuition Fees                                                                                                                                                                       Funding
Further Education                                   Higher Education
Tuition Fees                                        Tuition Fees                                        Funding for UNDER 16 Year Olds
Full time                                           Full Time                                         The College Student Support Funds are only        If you live in Moray and want to find out if
If you are studying a full time Further             If you are studying a full time Higher            available to students who have passed their       there is assistance with travel costs before
Education course (SVQs, NCs NQs etc.) the           Education course (HNC HND and Degrees)            official school leaving date.                     your school leaving date, contact Moray
College claims your fees from the Scottish          you apply to SAAS for your fees to be paid                                                          Council.
Funding Council on your behalf. From the            when you apply for your Student Loan and          Until this date you may be eligible for support
information you supply on your course               other allowances. But these will only be paid     for your Travel and Study Costs through your      Telephone:
application and at enrolment, we will if we can     to us if you attend the course to 01 December.    school or the Local Education Authority.          01343 563374
claim these. We will let you know if you do not     If you withdraw from the course before then
qualify and if you have to pay.                     you may be charged a pro-rata course fee.         If you are under 16 on 30th September 2021        Email:
                                                                                                      but turn 16 before 1st March 2022, then we        educationandsocialcare@moray.gov.uk
Part time                                           Part time                                         can fund you from January 2022. Please see
                                                                                                      Funding for 16 - 17 year olds on page 18 for      If you live outside Moray contact your Local
Normally you are responsible for your course        The SAAS Part time Fee Grant is available         information on what is available.                 Education Office for information.
fees but if you are in receipt of a benefit you     to Scottish residents who earn less than
may be eligible for a Part Time Course Fee          £25,000 and be undertaking between 30 and
Waiver.                                             119 credits. You need to apply through SAAS,
                                                    the application is available on their website
The Part Time Fee Waiver Claim form, which          www.saas.gov.uk under “Part time student”
contains a list of qualifying benefits, can be      on the top menu bar of their home page). The
found at:                                           level/amount of the fee grant available will be         Applicant under 16 on
          www.moray.uhi.ac.uk/fees                  linked to the number of credits you study and            30 September 2021
                                                    you should be aware that you may have to pay
                                                    some of the course fees yourself.

                                                                                                                                               Applicant turns 16
                                                                                                                                             before 01 March 2022

                                                                                                                                                                               We can fund
                                                                                                                                                                         you as a 16 -17 year old
                                                                                                                                                                              from January,
Students who are not ordinarily resident in Scotland may not be eligible for course fees from the                                                                              see page 18
above standard sources. If you think this applies to you because you have recently moved, or
returned, to Scotland or the UK, or are a family member of HM Forces, please contact the Student
Finance team for assistance.

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LETS GET YOUR FUNDING SORTED 2021 - 2022 - Moray College UHI
16 - 17 year olds
                              Funds and Allowances Available                                             Assessed on What Information                  Documentation Required

     Education Maintenance                                                                  F   P

        Allowance (EMA)                                                                                    Household income below £24,421
                                                                                                                                                   Student Identification (Birth Certificate,
                                                                                                              where the student is the only
                                                                                                                                                       Passport, Young Scot Card) and
 This is a contribution towards                                      EMA                                   dependent child (or £26,884 where
                                                                                                                                                     Tax Credit Award Notice for current
 your living costs and depends on                               £30 per week                              there are other dependent children at
                                                                                                                                                     financial year or a recent Universal
 household income. Use the chart                       (not payable for Holiday weeks)                                    home)
                                                                                                                                                    Credit monthly Statement for current
 opposite to see if you are eligible.                                                                    If your household income is above this,                financial year
                                                                                                                you do not qualify for EMA

       Further Education                                                                        F

            Bursary
                                                       Away From Home Allowance                                                                       Evidence to show local tenancy/
 Students who are under 18 years                £43.15 per week payable if parental home is                                                          accommodation has been secured
                                                                                                              Payable if in receipt of EMA
 of age on the first day of the               out with reasonable daily travel to college or the                                                   Student Identification (Birth Certificate,
 course may receive bursary funds             student has an established home of their own).                                                            Passport, Young Scot Card)
 for their travel costs and help
 with course materials/essential
 equipment. This support is not
 dependent on parental income
 so you do not have to submit                                                               F   P
 household income details.                                    Travel Allowance
                                                           (From outwith Elgin)
                                            Cost of the Unirider/Megarider ticket for the college
 Travel is based on the cheapest
                                                 year broken down into a weekly payment.
 form of travel from where you live
                                                                                                         Students under 18 get travel and study    Student Identification (Birth Certificate,
 e.g. Unirider bus tickets.
                                                                                                          costs regardless of parents’ income.          Passport, Young Scot Card)
 Your funding award will not                                  Study Allowance           F       P

 change if you turn 18 during the                 Varies from course to course and may be
 course year.                                     money paid directly to you or equipment
                                                     provided to you by the department.

If you are in this age group and are a parent, or are financially independent from your parents/step
parents/guardians, you may be eligible for funding - see Under 25 - Independent of Parents on page
24.

                                                           F Full-time students   P Part-time students

18                                                                                                                                                                                              19
18 - 24 years old - in parental home
                              Funds and Allowances Available                                        Assessed on What Information                         Documentation Required

      Further Education                             Maintenance Allowance
                                                                                          F
                                                                                                     On household income (parents/step
           Bursary                                        (Living Costs)                                    parents/guardians).
                                         £85.90 per week, where parent’s income is below           Any Unearned income receivable by the
 If you live at home with parents/       £24,275 (weekly allowance reduces as household             student and any benefits entitlement*
 step parents/guardians you                            income increases).                           e.g. Universal Credit, Income Support,
 may receive up to £85.90 per                                                                       Employment And Support Allowance                 Student Identification (Birth Certificate,
                                            Students eligible for Universal Credit will be
 week depending on the level of                                                                              (ESA), Pensions etc..                        Passport, Young Scot Card)
                                           awarded a maximum of £28.00 Maintenance
 household income. Use the chart                                                                                                                          Student and Parents Income
                                           Allowance in addition to their UC entitlement.           * Some full time students may be eligible to
 opposite to see if you are eligible.                                                               continue/start a claim for benefits and as a      Documents such as P60’s, Benefits
                                                                                                    result will not be awarded the Maintenance       Letters/Statements, Tax Credit Award
 Travel is based on the cheapest                                                                      Allowance but will still be considered for
 form of travel from where you live                                                   F   P                                                           Notices for last Tax Year or a recent
                                                          Travel Allowance                             Travel Allowance and Study Allowance.
 e.g. Unirider bus tickets.                                                                                                                          Universal Credit Monthly Statement for
                                                                                                     The main groups which this applies to are:
                                                       (From outwith Elgin)                                                                                  current financial year
                                                                                                     Lone Parents, severely disabled students,
                                        Cost of the Unirider/Megarider ticket for the college         young students estranged from parents,            Evidence of other students in the
                                             year broken down into a weekly payment.                 students living with a partner who make a                 immediate family.
                                                                                                    joint Universal Credit (UC) claim. Students
                                                                                                      who currently claim or may be eligible to
                                                                                                     claim UC (which may include the Housing
                                                         Study Allowance           F      P
                                                                                                   Element for help with rent) may be awarded a
                                             Varies from course to course and may be               Maintenance Allowance of £28 per week and
                                             money paid directly to you or equipment                still receive their UC. UC disregard the first
                                                provided to you by the department.                                 £28 of FE Bursary.

      Further Education                                                               F   P
                                                                                                                                                     In addition to the documents required
       Childcare Funds                                                                                                                                        for Bursary Funding,
                                                                                                                                                        you will need to provide: Childcare
 If you are in this age group and                                                                                                                        Contract and Household Income
 are a parent, or are financially            Cost of Childcare sessions for your class                                                                 such as bank statements, Tax Credit
                                               attendance at College or placement.                    Household income below £40,000
 independent from your parents/                                                                                                                      Award Notice/Universal Credit monthly
 step parents/guardians, you may                                                                                                                                  statement etc.
 be eligible for funding.
                                                                                                                                                       If you are partnered you will also be
                                                                                                                                                      required to complete an Income and
                                                                                                                                                           Expenditure Declaration form.

                                                     F Full-time students   P Part-time students

20                                                                                                                                                                                                21
18 - 24 years old - away from parental home
                             Funds and Allowances Available                                         Assessed on What Information                         Documentation Required

      Further Education                             Maintenance Allowance             F
                                                                                                     On Household income (parents/step
           Bursary                                       (Living Costs)                                     parents/guardians)
                                           £108.55 per week, where parent’s income is              Any Unearned income receivable by the
 If you don’t live with your parents/      below £24,275 (weekly allowance reduces as               student and any benefits entitlement*
 guardian but don’t meet the criteria             household income increases).                      e.g. Universal Credit, Income Support,
 to be classed as living independent        Students eligible for Universal Credit will be          Employment And Support Allowance                 Student Identification (Birth Certificate,
 (see page 24), you may still be           awarded a maximum of £28.00 Maintenance                           (ESA), Pensions etc.                         Passport, Young Scot Card)
 eligible for the £108.55 weekly           Allowance in addition to their UC entitlement.           * Some full time students may be eligible to          Student and Parents Income
 Maintenance Allowance, Travel                                                                      continue/start a claim for benefits and as a      Documents such as P60’s Benefits
 Allowance and Study Allowance                                                                      result will not be awarded the Maintenance       Letters/Statements, Tax Credit Award
 but this will still need to be                                                       F   P           Allowance but will still be considered for
                                                                                                                                                      Notices for last Tax Year or a recent
 assessed on their income.                                Travel Allowance                             Travel Allowance and Study Allowance.
                                                                                                     The main groups which this applies to are:      Universal Credit Monthly Statement for
                                                       (From outwith Elgin)                                                                                  current financial year
                                                                                                     Lone Parents, severely disabled students,
                                        Cost of the Unirider/Megarider ticket for the college
                                                                                                      young students estranged from parents,            Evidence of other students in the
                                             year broken down into a weekly payment.                 students living with a partner who make a                 immediate family.
                                                                                                    joint Universal Credit (UC) claim. Students
                                                                                                      who currently claim or may be eligible to
                                                                                                     claim UC (which may include the Housing
                                                         Study Allowance          F       P
                                                                                                   Element for help with rent) may be awarded a
                                             Varies from course to course and may be               Maintenance Allowance of £28 per week and
                                             money paid directly to you or equipment                still receive their UC. UC disregard the first
                                                provided to you by the department                                  £28 of FE Bursary.

      Further Education                                                               F   P                                                          In addition to the documents required
       Childcare Funds                                                                                                                                        for Bursary Funding,
                                                                                                                                                        you will need to provide: Childcare
                                             Cost of Childcare sessions for your class                                                                   Contract and Household Income
 If you are in this age group and                                                                     Household income below £40,000
                                               attendance at College or placement.                                                                     such as bank statements, Tax Credit
 are a parent, or are financially
 independent from your parents/                                                                                                                      Award Notice/Universal Credit monthly
 step parents/guardians, you may                                                                                                                                  statement etc.
 be eligible for funding.

                                                                                             F                                                       In addition to the documents required
      Further Education
                                                                                                                                                               for Bursary Funding,
        Discretionary                                Accommodation Costs                                                                               you will need to provide evidence of:
       Hardship Funds                     Up to £97.56 per week for students who have a             Household income from Bursary, Part               Tenancy/Mortgage, Council Tax Letter
                                          tenancy and do not qualify for Housing Benefit              Time employment and benefits.                     showing residence in the property,
                                               or Universal Credit Housing Element                                                                               Bank Statements.
                                                                                                                                                        In some cases we may require a
                                                                                                                                                         Housing Benefit Refusal Letter

                                                     F Full-time students   P Part-time students

22                                                                                                                                                                                                23
Under 25 - independent of parents
                             Funds and Allowances Available                                        Assessed on What Information                       Documentation Required

      Further Education                             Maintenance Allowance             F
                                                                                                     On Partners income (if applicable).
           Bursary                                       (Living Costs)
                                                                                                   Any unearned income receivable by the
                                           £108.55 per week where partner’s income is
                                                                                                    student and any benefits entitlement*         Student Identification (Birth Certificate,
 If your are under 25 years you may       below £20,643 (weekly allowance reduces as
                                                                                                    e.g. Universal Credit, Income Support,             Passport, Young Scot Card)
 be considered to be independent                 household income increases).
                                                                                                    Employment And Support Allowance                 Proof of the circumstances which
 from your parents because:                 Students eligible for Universal Credit will be                   (ESA), Pensions etc..                 class you as independent of parental
 •  Both parents are deceased              awarded a maximum of £28.00 Maintenance
                                                                                                   * Some full time students may be eligible to      Income assessment e.g. parents
 •  You have a child who is                Allowance in addition to their UC entitlement.          continue/start a claim for benefits and as a    death certificates, and/or Tax Credits
    dependent on you (e.g. your own                                                                result will not be awarded the Maintenance     Award Notice/Universal Credit monthly
    child, you are a lone parent or a                                                                Allowance but will still be considered for
                                                                                                                                                      statement showing you have a
    sister or brother you look after)                                                 F   P           Travel Allowance and Study Allowance.
                                                          Travel Allowance                          The main groups which this applies to are:    dependent child(ren) and/or P60s and/
 • You are married or living with a                    (From outwith Elgin)                         Lone Parents, severely disabled students,     or DWP letter confirming for 3 full years
    partner                             Cost of the Unirider/Megarider ticket for the college        young students estranged from parents,                       income
 • Estranged from parents                    year broken down into a weekly payment.                students living with a partner who make a                        or
                                                                                                   joint Universal Credit (UC) claim. Students
 • You have supported yourself                                                                                                                      Partner Income Documents such as
                                                                                                     who currently claim or may be eligible to
    for 3 or more years through                                                                                                                   P60’s Benefits Letters/Statements, Tax
                                                                                                    claim UC (which may include the Housing
    employment or benefits                               Study Allowance           F      P
                                                                                                   Element for help with rent) may be awarded      Credit Award Notices for last Tax Year
 You may receive up to £108.55 per           Varies from course to course and may be               a Maintenance Allowance of £28 per week                          etc.
 week (this award is means tested            money paid directly to you or equipment               and still receive their UC. UC disregard the
 and the amount you get will depend             provided to you by the department.                             first £28 of FE Bursary.
 on your (& partner’s) income.

      Further Education                                                               F   P                                                       In addition to the documents required
       Childcare Funds                                                                                                                                     for Bursary Funding,
                                                                                                                                                     you will need to provide: Childcare
                                                                                                                                                      Contract and Household Income
                                             Cost of Childcare sessions for your class                                                              such as bank statements, Tax Credit
                                                                                                     Household income below £40,000               Award Notice/Universal Credit monthly
                                               attendance at College or placement.
                                                                                                                                                               statement etc.
                                                                                                                                                    If you are partnered you will also be
                                                                                                                                                   required to complete an Income and
                                                                                                                                                        Expenditure Declaration form.

                                                                                          F
      Further Education                              Accommodation Costs
                                                                                                                                                  In addition to the documents required
        Discretionary                                                                                                                                       for Bursary Funding,
                                          Up to £97.56 per week for students who have a
                                                                                                    Household income from Bursary, Part             you will need to provide evidence of:
       Hardship Funds                     tenancy and do not qualify for Housing Benefit
                                                                                                                                                   Tenancy/Mortgage, Council Tax Letter
                                               or Universal Credit Housing Element.                   Time employment and benefits.
                                                                                                                                                     showing residence in the property,
                                                                                                                                                              Bank Statements.

                                                     F Full-time students   P Part-time students

24                                                                                                                                                                                             25
25 years old and over
                             Funds and Allowances Available                                       Assessed on What Information                       Documentation Required

      Further Education                            Maintenance Allowance             F                     On household income.
           Bursary                                      (Living Costs)                            Any unearned income receivable by the
                                          £108.55 per week where partner’s income is               student and any benefits entitlement*
 Students over the age of 25 at the       below £20,643 (weekly allowance reduces as              e.g. Income Support, Employment And
 start of the course may receive                 household income increases).                       Support Allowance (ESA), Pensions
 up to £108.55 per week. If you live      Students eligible for Universal Credit will be                           etc..                         Student Identification (Birth Certificate,
 with your partner the amount you        awarded a maximum of £28.00 Maintenance                  * Some full time students may be eligible to        Passport, Young Scot Card).
 get will depend on your partners’       Allowance in addition to their UC entitlement..          continue/start a claim for benefits and as a        Student and Partner Income
 income.                                                                                          result will not be awarded the Maintenance      Documents such as P60’s Benefits
                                                                                                    Allowance but will still be considered for
                                                                                                     Travel Allowance and Study Allowance.
                                                                                                                                                 Letters/Statements, Tax Credit Award
                                                                                     F   P                                                        Notices for last Tax Year or a recent
                                                         Travel Allowance                          The main groups which this applies to are:
                                                      (From outwith Elgin)                         Lone Parents, severely disabled students,     Universal Credit Monthly Statement for
                                       Cost of the Unirider/Megarider ticket for the college        young students estranged from parents,               current financial year.
                                            year broken down into a weekly payment.                students living with a partner who make a        Evidence of other students in the
                                                                                                  joint Universal Credit (UC) claim. Students
                                                                                                    who currently claim or may be eligible to
                                                                                                                                                           immediate family.
                                                                                                   claim UC (which may include the Housing
                                                        Study Allowance           F      P
                                                                                                  Element for help with rent) may be awarded
                                            Varies from course to course and may be               a Maintenance Allowance of £28 per week
                                            money paid directly to you or equipment               and still receive their UC. UC disregard the
                                               provided to you by the department.                             first £28 of FE Bursary.

      Further Education                                                              F   P                                                       In addition to the documents required
       Childcare Funds                                                                                                                                    for Bursary Funding,
                                                                                                                                                    you will need to provide: Childcare
                                                                                                                                                  Contract, Bank Statements, Tax Credit
                                            Cost of Childcare sessions for your class               Household income below £40,000               Award Notice/Universal Credit monthly
                                              attendance at College or placement.                                                                             statements etc.
                                                                                                                                                   If you are partnered you will also be
                                                                                                                                                  required to complete an Income and
                                                                                                                                                      Expenditure Declaration form.

                                                                                           F
      Further Education                                                                                                                          In addition to the documents required
                                                    Accommodation Costs                                                                                    for Bursary Funding,
        Discretionary                    Up to £97.56 per week for students who have a             Household income from Bursary, Part             you will need to provide evidence of:
       Hardship Funds                    tenancy and do not qualify for Housing Benefit              Time employment and benefits.                Tenancy/Mortgage, Council Tax Letter
                                              or Universal Credit Housing Element.                                                                  showing residence in the property,
                                                                                                                                                             Bank Statements.

                                                    F Full-time students   P Part-time students

26                                                                                                                                                                                            27
Care Experienced Students
                             Funds and Allowances Available                                        Assessed on What Information                  Documentation Required

      Further Education                                                                   F

           Bursary                                   Maintenance Allowance
                                                         (Living Costs)
 Students who have at some
 time been looked after by a local                      £202.50 per week.
 authority in the UK, may be eligible
 to receive a higher amount of FE
 Bursary Maintenance allowance
                                                                                                                                             Student Identification (Birth Certificate,
 of £202.50 per week instead of                                                                    This rate of funding is not assessed on
                                                                                      F   P                                                       Passport, Young Scot Card)
 £108.55 per week Maintenance                             Travel Allowance                          your household income only on your
 Allowance where living alone or                       (From outwith Elgin)                                                                     A letter from a Support Worker or
                                                                                                         general eligibility for funding
 with a spouse/partner or £85.90        Cost of the Unirider/Megarider ticket for the college                                                Certificate of Care Experience UHIFEC8
 where living with a parent or               year broken down into a weekly payment.                                                              available on the Student Hub.
 guardian (or for under 18’s on
 EMA £30.00 per week) for non-
 Care Experienced students.
                                                         Study Allowance          F       P
                                             Varies from course to course and may be
                                             money paid directly to you or equipment
                                                provided to you by the department

      Further Education                                                               F   P
                                                                                                                                             In addition to the documents required
       Childcare Funds                                                                                                                                for Bursary Funding,
                                                                                                                                                you will need to provide: Childcare
                                                                                                                                              Contract, Bank Statements, Tax Credit
                                             Cost of Childcare sessions for your class                                                       Award Notice/Universal Credit monthly
                                                                                                     Household income below £40,000
                                               attendance at College or placement                                                                         statements etc.
                                                                                                                                               If you are partnered you will also be
                                                                                                                                              required to complete an Income and
                                                                                                                                                  Expenditure Declaration form.

                                                                                           F
      Further Education                              Accommodation Costs
                                                                                                                                             In addition to the documents required
        Discretionary                                                                                                                                 for Bursary Funding,
                                          Up to £97.56 per week for students who have a
                                                                                                   Household income from Bursary, Part          you will need to provide: Tenancy/
       Hardship Funds                     tenancy and do not qualify for Housing Benefit
                                                                                                                                                Mortgage Agreement, Council Tax
                                               or Universal Credit Housing Element.                  Time employment and benefits.
                                                                                                                                                 Letter Showing residence in the
                                                                                                                                                   property, Bank Statements

                                                     F Full-time students   P Part-time students

28                                                                                                                                                                                        29
Funding for Higher Education students
                            Funds and Allowances Available                                             Assessed on What Information             Documentation Required

       Higher Education                                       Childcare                       F
                                               Cost of Childcare sessions for your class                                                      SAAS award letter and Student Loan
       Childcare Funds
                                                 attendance at College or placement.                                                            Company Payment schedule.
                                             Part time students apply for childcare from the                                                   Childcare Contract and Household
                                             Higher Education Discretionary Hardship Funds                                                   Income such as bank statements, Tax
                                                                (below).                                                                      Credit Award Notice/Universal Credit
                                                                                                        Household income below £40,000
                                                                                                                                                     monthly statement etc.
                                                                                                                                               If you are partnered you will also be
                                                                                              F                                               required to complete an Income and
                                                     Lone Parent Childcare Grant
                                           Childcare costs up to £1,215 (normally paid as the                                                Expenditure Declaration as part of the
                                                  first element of a childcare award).                                                                      application.

        Higher Education                                 Accommodation Costs
                                                                                              F

     Discretionary Hardship                Up to £97.56 per week for students over 21 at the
                                                                                                       Household income from Student Loan,
              Funds                                                                                     Bursary, Part Time employment, Tax
                                           start of the course who have a tenancy and do not
                                                                                                               Credits and benefits.
                                                        qualify for Housing Benefit.

                                                                                                                                             SAAS award letter* and Student Loan
                                                                                                                                               Company Payment schedule*,
                                                                                              P
                                                                                                                                             Tenancy/Mortgage Agreement, Council
                                                        Travel & Study Costs                                                                   Tax Letter showing residence in the
                                                     Cost of course related costs.                      Students on Benefits/Low income.
                                                                                                                                                 property and Bank Statements.
                                                                                                                                               * Not required for part time students

                                                                                          F   P
                                                           Childcare Costs
                                               Cost of Childcare sessions for your class                Household income below £40,000.
                                                 attendance at College or placement.

These are payable in addition to receiving the maximum Student Loan and any SAAS Bursary
(Independent Student Bursary, Dependants Grant, Young Student Bursary or Care Experienced
Student Bursary) that you are entitled to.

For information of SAAS and Student Loan Funding please see the SAAS website:
                                       www.saas.gov.uk

                                                       F Full-time students     P Part-time students

30                                                                                                                                                                                     31
Applying for the funds
using the Student Hub
How and When                                      Your Student Hub is your electronic view          In your internet browser go to the following address www.studentjourney.uhi.ac.uk This will
Applications for EMA, Further Education           of the records the college holds about your       take you to the “Welcome to UHI Records” screen. Enter your Username and Password and
Bursary, Childcare and Discretionary Hardship     studies and is one of the methods the College     click LOGIN
Funding can be applied for online through         uses to communicate with you about various
your Student Hub which can be found through       aspects of your college life.
the college website or direct at
        www.studentjourney.uhi.ac.uk              In addition to applying for funding you can
                                                  also use your Student Hub to:
Once you have accepted an unconditional
offer of a place on the course you applied for,     •   enrol on your course
we will email you to let you know that your         •   check and change your personal details
funding application is available. You will be
given your login details for your Student Hub       •   get notification of your funding
account prior to this, as part of the course            entitlement and payments
application process.                                •   contact your tutors                         (Once you have logged in you may be asked to select the course you are going to be studying if
                                                    •   check module results                        you have been a student before or you have applied for more than one course.)
When you access the Student Hub for the first
time you are asked to change it to something        •   keep you up to date with college life and   “Student Hub” Home Page
memorable to you. If this does not work or if           lots more……
                                                                                                    From the “Student Hub” drop down menu at the top of the screen, select
you have forgotten it, please contact the UHI
                                                  It is important to regularly check your Hub       “Funding”
Service Desk at
                                                  and we recommend you take a copy of your
           servicedesk@uhi.ac.uk                                                                    Click the Apply For Funding link for either the “Further Education Funding
                                                  award letter for your personal records as you
         www.uhi.ac.uk/servicedesk                may need this to verify your student status for   Application” or for those studying HNC, HND and Degree courses the
                                                  claiming any benefits and reductions you may      “Higher Education Childcare/Discretionary Funding Application”. There
                                                  be entitled to as a student both at the start     is also a link to the SAAS Application if you haven’t already applied for this.
                                                  and at the end of your course.

32                                                                                                                                                                                                33
The application asks about you and your family’s circumstances. Please ensure you read and       Your account will then be populated with the details of the documents we require to evidence
answer the questions correctly taking extra care when entering your bank details as any errors   your circumstances.
will result in a delay in your application being processed and receiving your payments.
                                                                                                 From this page click VIEW EVIDENCE icon to see what documents you are required to submit
                                                                                                 to complete your application, access other useful documents and view your Payment Schedule
                                                                                                 once your application has been processed. You can also view the letters we have sent to your
                                                                                                 Hub.

                                                                                                 This will take you to your Funding To Do page. This will tell you if you have any unread letters as
                                                                                                 well as what documents we require from you to complete your application. (If you are logging
                                                                                                 back into your account to do this, when you log in you will need to access the Funding area of
                                                                                                 your account by clicking on “Funding” on the “Student Hub” drop down at the top of the page.)

After you have completed all pages of the application, you must confirm your application is
complete with all information requested and agree the terms and conditions of award. This is a
legal declaration and is required for receiving the funds.

                                                                                                 Remember we do not mail letters to you, all correspondence is through the letters area on
                                                                                                 your Hub account. These can be viewed, printed or even saved as a PDF file to your own device
                                                                                                 for forwarding to other agencies who may need details of your student status.

34                                                                                                                                                                                                35
By clicking on EVIDENCE REQUIRED, you will see all the documents we require from you. .
Examples of the documents which are required are listed under the evidence headings.

You can submit the documents by scanning them and uploading them direct into your
application at any time by clicking on the Upload Documents Icon then Browse My Computer,
then click on the Upload Document icon.

Most scanning and electronic copying methods of uploading documentation are acceptable,
including mobile phone photos and screenshots. However, all must show the student name
clearly for it to be deemed acceptable documentation.

36                                                                                          37
Documentation
The funds you are applying for are public         Below is a list of the most common types      For FE Bursary/EMA
funds given to the College to distribute only     of documentation we require. However, you     Gross Earnings from employment             A copy of P60 for last tax year (April 2021) or
to eligible students, this is why we must have    may not be asked for all of these and after                                              Certificate of Employment Income UHIFEC3,
documentary evidence of your and your             considering your application we may ask you                                              available on the Hub
family’s circumstances.                           for additional documents if we are unclear
                                                  about your eligibility.
                                                                                                Gross Earnings from self-employment        A copy of SA302 for last tax year (April 2021) or
We are not able to pay you any funds until you                                                                                             Certificate of Self Employment Income UHIFEC2,
provide us with the documents requested on                                                                                                 available on the Hub
your Student Hub.
                                                                                                Gross Earnings from Occupational pension   A copy of P60 for last tax year (April 2021)

                                                                                                Proof of Benefits                          Tax Credit Award Notice for tax year 2020/2021
                                                                                                                                           showing credits for Working Tax, Child Tax,
                                                                                                                                           Childcare elements and/or Disability elements of
                            All students are required to provide                                                                           working tax credits.
                                   Proof of Identity such as:
                                                                                                                                           Universal Credit, a recent monthly statement
                         copy of your Birth certificate, Driving Licence,
                       Passport, Young Scot Card or Adoption certificate.                                                                  Personal Independence Payment/Disability Living
                                                                                                                                           Allowance (DLA)
                  Depending on your circumstances you may also be asked
                                                                                                                                           Armed Forces Independence Payment
                   for the following documentation for you/your parents/
                                       spouse/partner.                                                                                     War Pension (disability element only)
                                                                                                                                           Attendance Allowance
                    Please note that all pages of a document are required
                                                                                                                                           Contact Attendance Allowance
                                                                                                                                           Care Leavers payments (from a local authority)
                                                                                                                                           Child Benefit
                                                                                                                                           Child’s Special Allowance
                                                                                                                                           Guardian’s Allowance
                                                                                                                                           Housing Benefit
                                                                                                                                           In-work and Back-to-work bonuses or Back-to-
                                                                                                                                           work credits
                                                                                                                                           Fostering and Adoption Fees Part 1 & 2
                                                                                                                                           State Pension

38                                                                                                                                                                                           39
Bank/Building Society                           Statement of interest or dividends at April 2021     For Discretionary Hardship Funds
Interest/Investment Income                                                                           Proof of Accommodation Costs       A copy of one of the following documents:

Maintenance Payments made or received           Solicitors Letter or agency letter stating who                                              • Mortgage Agreement
                                                monies are paid for, amount and frequency.                                                  • Tenancy Agreement

Other Students in the Family                    2021 - 2022 Award Notices from SAAS or the                                                  • Lease or Contract
                                                Institution for other students in the family                                                • Council Tax Benefit statement

Trust Income                                    Statement of Trust Income at April 2021                                                     • Housing Benefit Refusal Letter, if applicable
                                                                                                     Bank/Building Society Statements   Two months’ recent and consecutive bank
Self-supporting Status for students             P60 or HMRC letter stating gross income or
                                                                                                     for you and your partner           statements showing account name, account
Under 25 at the start of the course             Certificate of Employment Income for the past
                                                                                                                                        number, sort code and all transactions.
(please see Under 25 - Independent of Parents   three tax years (for periods of employment) and/
on pages 24 )                                   or Benefits Certificate or P60U for the past three
                                                tax years (for periods of unemployment) and/or       Council Tax Letter/Book            A copy of your Council Tax Statement showing
                                                formal rent agreement showing you have held a                                           your liability even if you have been exempt from
                                                tenancy for the past three tax years                                                    Council Tax Liability.

                                                Joint bank statement with spouse/partner             SAAS Award Letter                  A copy of the 2021 - 2022 award letter for you
                                                Tax Credit Award Notice/Universal Credit monthly                                        and any family member who is a full time Higher
                                                statement, showing you are married/partnered                                            Education Student
                                                and/or Marriage certificate
                                                                                                     SLC (Student Loan Company)         A copy of the 2021 - 2022 SLC payment schedule
                                                Letter from Social Worker/Key Worker confirming      Payment Schedule                   for you and any family member who is a full time
                                                irretrievable and permanent estrangement from                                           Higher Education Student
                                                parents
                                                Benefits Certificate/letter confirming award of      Payslips                           Three recent and consecutive months’ payslips for
                                                Benefit on grounds of Hardship/Estrangement                                             you and your partner

                                                Documentation showing both parents are
                                                deceased

Care Experience Student                         Letter from Social Worker/Key Worker confirming      For Childcare Funds
(please read the section on Self-supporting     that you are/have been care experienced or           Proof of Childcare Costs           A copy of one of the following documents is
status on page 28)                              Certificate of Care Experience UHIFEC8 available                                        acceptable:
                                                on the Hub
                                                                                                                                            • Childcare contract
Residence Eligibility                           Certificate of Residence UHIFEC6 available on                                               • UHIFEC5 Certificate of Childcare, available
(please read the section on Self-supporting     the Hub                                                                                       on the Student Hub useful documents if
status on page 5)                                                                                                                             you do not have a Childcare Contract

SAAS Award Letter		All Pages

Payslips                                        Three recent and consecutive months’ payslips for
                                                you and your partner

SLC Award Schedule                              All Pages

40                                                                                                                                                                                         41
How We Will Process                                                                                                           Common Causes of Delay
Your Application                                                                                                                in Paying Your Funding
We will look at your application once you have
provided us with all the documents requested                                               EMA, Bursary, Childcare and Hardship             Documentation not supplied or not all pages
                                                                                           Fund                                             of documents provided
on your Student Hub. Here is a step by step
guide to what happens when.                                                                EMA Learning Agreement not returned              We cannot award or pay you any funds until
                                                                                                                                            you have provided us with the documents
                                                                                           We cannot pay you the EMA award if you have
                                                                                                                                            we request. Only when you have provided us
                                                                                           not completed and returned the Learning
                                                                                                                                            with all your documents do we consider your
                                                                                           Agreement. The Learning Agreement is sent
     Applicant is notified                                                                                                                  application complete.
                                      Applicant completes                                  to your Student Hub at the same time as your
      their Hub account
                                       the Online Funding                                  EMA award letter.
      is now active and                                                                                                                     Student doesn’t check their Student Hub
         ready to view                     Application
                                                                                           Student circumstances not entered                We don’t send you letters about your funding.
                                                                                           correctly                                        The first contact to advise you that online
                                                                                                                                            funding application is open to you will be sent
                                                                                           Our application form is designed to try and
                                                                                                                                            to your personal email address which you
                                                                                           collect personal information for students with
                                                                                                                                            gave on your course application. After that,
                                                                                           a variety of personal circumstances. If you
                                       The Student Hub is                                                                                   all communication is through your Student
                                                                   Applicant uploads the   do not think that you have managed to show
                                      populated with a list                                                                                 Hub with occasional emails to your College
                                                                     documents to the      what your circumstances are, please use the
                                     of required documents                                                                                  email. So you must check your Hub account
                                                                       Student Hub         “Additional Information” section to explain
                                          for each fund                                                                                     regularly from when you submit your online
                                                                                           anything you want us to know about you.
                                                                                                                                            funding application.
                                                                                           The Documents you are asked for when you
                                                                                                                                            Student doesn’t enter bank details correctly
                                                                                           complete the application is based on what
                                                                                           you told us on the application. We do not look   We make payment to the bank account
                                                              NO                           at your application until you have given us      details you provide on your application, we
We receive a high number of applications in                          Are Application       all of these documents. If you have missed       assume that you have filled this in correctly
August (double that of any month) this 100%                          and documents         something out of your funding application        and if you have made a mistake, the payment
increase has a major impact on our ability                            sufficient to        that we think you should have included, we       will either go to another person or will be
to process your application as quickly as we                         make an award?        will not process your application until you      returned by the bank. The best resolution of
would like.                                                                                have provided the additional documents we        this is that the payments get to you but very
                                                                                           ask for at that point.                           late because of the time it takes the bank to
Therefore, we encourage you to submit                                                                                                       return the funds and for us to re-issue them.
                                                                                YES                                                         The worst situation is that the funds don’t get
your application and the supporting                                                        Student and Family Income not fully
documentation as soon as possible so you                                                   disclosed                                        repaid by the account holder of the account
know what your funding is going to be.                                                                                                      you told us to pay. Either way, you will not
                                                                      Award Letter(s)      We deal with hundreds of funding applications    get that money unless it’s returned to us and
                                                                    sent to Student Hub    each year and have a clear understanding         it may take some time to sort out, so please
Most scanning and electronic copying                               and payment made on     of benefits eligibility and allowances. If you
                                                                    scheduled date after                                                    enter your bank details carefully. If you want
methods of uploading documentation are                                                     miss out income which we think you, or your
                                                                       enrolment on                                                         to change the bank account we pay the funds
acceptable, including mobile phone photos                                                  parents/partner should be receiving we may
                                                                         the course                                                         to, or the details you provided were wrong,
and screenshots. However, all must show                                                    add a request for additional documents. You      you will need to complete a Change of Bank
the student name clearly for it to be deemed                                               need to keep checking your Student Hub to        Details form which can be found on the Useful
acceptable documentation.                                                                  see if this applies to you.                      Documents page of your Hub account.

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Frequently Asked Questions
What if my circumstances have changed           I attended the college the previous year do       There are some exemptions:                          Why do I need to give you my parents’
since I completed the application?              I still need to provide all documentation for       •   failure to complete a level due to medical    income when I don’t live with them?
You need to update us with any changes          my Funding application?                                 or compassionate reasons, but you will        In Scotland, you are not automatically
in your circumstances at all stages of your     Yes. Each year we need to know what your                be required to provide evidence that you      classed as independent from your parents for
student journey. You can do this by either      circumstances are and these may have                    have been experienced such issues.            education purposes until you are 25 years of
emailing student.finance.moray@uhi.ac.uk        changed since you last studied. Also, the                                                             age.
                                                                                                    •   One off/any other reason when you
or by going to the Re-assessment/Appeal         funding rules are reviewed each year and
                                                                                                        want to study a different subject area.
option on your Student Hub.                     there may be changes to what is available and                                                         If you start a course while you are 24, unless
                                                                                                        This can only be applied if you not relied
                                                how it is assessed.                                                                                   you meet the exceptions below, we will need
                                                                                                        on this paragraph to receive an award
How will I know if my family income is too                                                              within the previous four years.               to assess your entitlement on your parent’s
high?                                           If I have studied before, how will that affect                                                        household income.
This booklet gives you an outline of what is    my application for funding?
                                                                                                  Staff at the college can provide general
available but to know for sure what you will    Each year we need to know what your               information regarding continued eligibility         You are required to provide documentation to
get, you need to complete an application and    circumstances are for funding as these may        for funding, but only once a Student Support        prove these circumstances.
supply the documents.                           have changed since you last studied.              Fund application is submitted with all the
                                                                                                  supporting documentation requested, will            Students under 25 who are classed as
There is no fixed maximum income a              The funding rules are reviewed each year and      funding eligibility be confirmed.                   independent:
household can have before a student won’t       there may be changes to what is available and                                                           •   married students (but not if separated/
get any funding because there are some          how it is assessed. Also, your circumstances      We will need you to provide details of                    divorced)
adjustments for dependent children and other    may have changed, what funding rules you
                                                                                                    •   what courses you previously studied             •   students with a dependent child(ren)
students in the home. Also, where you live      were assessed for in previous years may be
                                                                                                    •   what level of qualification were they,              (Tax Credit Award Notice/Universal
determines how much you get for travel and      different this time because you are older, time
                                                                                                                                                            Credit monthly statement)
what you get for study costs depends on         may have lapsed on any time sensitive criteria      •   did you complete the courses
which course you do.                            etc.                                                    successfully                                    •   students who are estranged and
                                                                                                                                                            receiving Income Support on hardship
However, if you live with parents/are           In Further Education, only funding received         •   if you didn’t complete is successfully, the         grounds (Benefits letters or Social Work
parentally supported and your family income     for courses you started while over the age              reason why                                          Letters)
is over £35,000 you can expect a significant    of 18 years is taken into account. This             •   what funding you received for the               •   students who can provide evidence of
reduction to the maximum award.                 applies to funding for Further and Higher               courses (copies of award letters will be            financial independence (income above
                                                Education Funding. You are also normally                required)*                                          the rate of income support) for any three
If your family income is above £45,000 you      limited to three years funding in the previous                                                              full tax years. (Benefits Letters, P60’s,
                                                                                                    •   what the new course is you want to
may not receive anything.                       six years and each year you are normally                                                                    SA302’s HMRC Letters)
                                                                                                        study is (title and level)
                                                required to show that you have had academic
                                                progression in the course levels you have                                                               •   students who can provide evidence of
If you live with a spouse/partner and your
                                                studied i.e. progress to the next level of                                                                  living independently for any three full tax
family income is over £45,000 you can expect
                                                qualification level 4 to level 5 and level 5 to                                                             years (have a tenancy document in your
a significant reduction to the maximum
                                                level 6 etc.                                                                                                name)
award. If your family income is above £55,000
you may not receive anything. We would                                                                                                                  •   students with no living parents
always encourage you to apply so that you
know for sure what you could get.

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