MARC Solid Waste Management District Executive Board Meeting (Open Meeting) Wednesday, October 7, 2020, 11:00 am - 1:00 p.m.
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MARC Solid Waste Management District
Executive Board Meeting (Open Meeting)
Wednesday, October 7, 2020, 11:00 am – 1:00 p.m.
Meeting Location: Due to COVID-19 response, the meeting was held via ZOOM teleconference
Executive Board Members present: Matt Willier, Jackson County
Doug Wylie, Vice Chair, Parkville Daniel Erickson, Platte County
Forest Decker, Kansas City Bob King, Ray County
Matt Wright, Blue Springs David Gress, Raymore
Chris Hawkins, Lake Lotawana Jimmy Odom, Cass County
Chris Bussen, Lee’s Summit
Mike Larson, Sugar Creek Others present:
David Pavlich, Kearney Dan McGraw, Grant Review Committee
Mike Jackson, Independence Lisa McDaniel, MARC
Jackie Halloran, Platte County (alternate) Nadja Karpilow, MARC
Matt Riggs, MARC
Executive Board Members not present: Tom Jacobs, MARC
Gene Owen, Clay County
I. Introductions
Doug Wylie, Chair, opened the meeting and it was determined that a quorum was present.
II. Approval of Meeting Summaries
Approval of the September 17, 2020 Executive Board meeting summary—Matt Wright moved to approve the meeting
summary as presented. David Pavlich seconded the motion. The motion passed unanimously. There were no abstentions.
III. Administrative Matters
FY2021 Grant Call—Dan McGraw, Grant Review Committee, informed the board that the grant review committee had
received 13 grant applications by the deadline requesting $1,505,419 in funding. The committee recommended nine
grants for approval with total funding in the amount of $452,410.
Each grant was discussed and voted on as follows:
Product Stewardship Institute – Turning Waste Paint into an Economic Driver; Protecting our Communities from
Leftover Medicine: The committee recommended full funding for this grant in the amount of $49,992. Funds will
support staff time and other costs for PSI to continue its work with the district and the MO Product Stewardship Council
on paint and pharmaceutical waste diversion. Matt Wright moved to approve the grant in the amount of $49.992. Chris
Bussen seconded the motion. The motion passed unanimously. There were no abstentions.
R. Alexander Associates – Educating KC Regional Specifiers: The committee recommended full funding for this grant in
the amount of $39,485. Funds will support staff time and associated costs for one-on-one marketing efforts to encourage
the use of compost for engineering and landscape work. Matt Wright moved to approve the grant in the amount of
$39,485. Chris Bussen seconded the motion. The motion passed unanimously. There were no abstentions.
KC Can Compost – Diversion Management and Optimization: The committee recommended partial funding for this
grant in the amount of $89,192 to support the position of a Diversion Manager and to purchase a satellite unit to collect
food waste. The recommendation eliminates the funding for supplies (bin liners) and mileage. It was recommended that
the liner costs be captured by the service fee charged to customers. There was also concern with paying mileage since the
grantee will have two district funded trucks—one of which is allowed to cross the state line. Matt Wright moved to
approve partial funding for the grant in the amount of $89,192. Mike Jackson seconded the motion. The motion passed
unanimously. There were no abstentions.
Sleepyhead Beds – Community Program Manager: The committee recommended full funding for this grant in the
amount of $31,500. Funds will be used to support a position to initiate and grow relationships with bulk-bed donation
partners. Mike Jackson moved to approve the grant in the amount of $31,500. Chris Hawkins seconded the motion. The
motion passed unanimously. There were no abstentions.
1Missouri Recycling Association – MORA Administrative Support: The committee recommended full funding for this
grant in the amount of $60,000. Funds will be used to support the executive director position for the organization. It was
noted by the committee that this is an existing position and that district policy is to support the creation of new positions.
However, because COVID-19 has created so many employment issues, the committee supported funding for this grant in
order to maintain, rather than lose, a position. The organization had to cancel its annual conference, which is the primary
fund raiser that supports this position. Matt Wright moved to approve the grant in the amount of $60,000. Chris Bussen
seconded the motion. The motion passed unanimously. There were no abstentions.
Kansas City, Missouri – Green Procurement: The committee recommended full funding for this grant in the amount of
$44,000. Funds will be used to retain a professional to train city staff on green procurement. Matt Wright moved to
approve the grant in the amount of $44,000. Chris Hawkins seconded the motion. The motion passed unanimously.
Forest Decker abstained.
Kansas City Art Institute – Zero Waste Management Project: The committee recommended partial funding for this grant
in the amount of $34,600, for a coordinator to implement reuse, recycling and composting campus wide. The funding
recommendation eliminates funds for the purchase of furniture and space modifications in restrooms to support the
installation of wall-mounted paper towel dispensers. Matt Wright moved to approve partial funding for the grant in the
amount of $34,600. Chris Bussen seconded the motion. The motion passed unanimously. There were no abstentions.
Bridging The Gap – Business Recycling Program: The committee recommended partial funding for this grant in the
amount of $73,019, which will provide consulting services to at least 15 businesses for the startup of recycling and
composting programs. The recommendation eliminates funding for a program associate and reduces the indirect amount
(which is a function of personnel costs). Matt Wright moved to approve partial funding for the grant in the amount of
$73,019. Mike Jackson seconded the motion. The motion passed unanimously. There were no abstentions.
Midwest Recycling Center – Forklift Procurement: The committee recommended full funding for the grant in the amount
of $30,622. The funds will be used to purchase a forklift to add efficiencies to electronics recycling operations. Matt
Wright moved to approve the grant in the amount of $30,622. David Pavlich seconded the motion. The motion passed
unanimously. There were no abstentions.
Scraps KC – Diversion Capacity: The committee did not recommend funding for this project in the amount of $43,057 to
purchase a projector and screen, portable sound system, laptop, router network upgrades, electrical upgrades and
improved lighting to support virtual programming. The committee expressed concern that the application included no
goals that pertained to the number of workshops or presentations that the equipment purchases and building upgrades
were designed to support. Matt Wright moved to deny funding for this grant. Chris Hawkins seconded the motion. The
motion passed unanimously. There were no abstentions. It was suggested that staff encourage the applicant to provide
better metrics in a future application.
Missouri Organic Recycling – Food too Good to Waste Project: The committee did not recommend funding for this
project in the amount of $40,620 to provide virtual food waste reduction education and backyard composting lessons for
middle and high school students. The committee was uncertain to the success of these lessons with schools at this time
due to COVID-19 and suggested that the grantee be asked to reapply at a later time. Matt Wright moved to deny funding
for this grant. Chris Bussen seconded the motion. The motion passed unanimously. There were no abstentions.
Westside CAN Center – Healthy Community: The committee did not recommend funding for the project because it
failed to meet the minimum threshold of 85 points to be considered for funding due to the incompleteness of the
application. Matt Wright moved to deny funding for this grant. Mike Jackson seconded the motion. The motion passed
unanimously. There were no abstentions. Staff will reach out to the grant applicant to resubmit during a later round and
to make sure that they understand the required components.
Ecotire - ecoShred Phase II: The committee did not recommend funding for the project because it failed to meet the
minimum threshold of 85 points to be considered for funding due to the incompleteness of the application. Matt Wright
moved to deny funding for this grant. Jackie Halloran seconded the motion. The motion passed unanimously. There were
no abstentions. Staff will reach out to the grant applicant to resubmit during a later round and to make sure that they
understand the required components.
FY2021 Budget and Workplan―Lisa McDaniel gave an overview of the FY21 MARC SWMD Work Plan & Budget.
MARC is requesting $556,993.42 for FY21 district operations and plan implementation using FY20 accrued grant funds
and unallocated grant funds from prior years. The FY21 personnel costs are estimated at $436,103.42 based on 3.5 FTE
2staff. The remainder is an estimate of $120,890 for expenses and activities directly related to district operations and plan
implementation projects.
In addition to the district operations budget of $147,476.58, $409,516.84 is allocated for planning, outreach and the
household hazardous waste program. Funding for these programs will come from new district grant funds. The budget
also includes an allocation of $452410 for FY21 grant projects which will be funded through a combination of new
district grant funds, from unencumbered carryover funds from prior years (city/county and district operations) and
interest income funds. The final work plan and budget will be submitted to MDNR for release of funds.
The final budget is summarized in Table 1.
Table 1. FY21 Budget Summary
2021 Work Plan New Grant Funds Other Funds Total
District Operations $147,476.58 $147,476.58
Outreach $230,526.09 $230,526.09
Plan Implementation $75,411.24 $75,411.24
HHW $103,579.51 $103,579.51
Total $556,993.42 $556,993.42
Lisa requested Executive board approval of the FY2021 SWMD Work Plan and Budget as presented. Matt Wright
moved to approve the work plan and budget as presented. Mike Larson seconded the motion. There were no abstentions.
The motion passed unanimously.
The final work plan and budget will be submitted to MDNR for release of funds.
FY2021 Memorandum of Understanding―Lisa McDaniel gave an overview of the FY21 Memorandum of
Understanding between the District and MARC. The 2021 Memorandum of Understanding (MOU) outlines the scope of
services to be provided by MARC with compensation in the amount of $556,993.42 based on the approved FY21 work
plan and budget. MARC will secure district grant funds on behalf of the district and will act as fiscal administrator for
the district grant, interest income, and HHW program funds. The time of performance for this MOU is January 1 –
December 31, 2021.
Lisa requested executive board approval of the 2021 Memorandum of Understanding with the Mid-America Regional
Council for administrative and planning services. Doug Wylie moved to approve the execution of the MOU. Matt Wright
seconded the motion. The motion passed unanimously. There were no abstentions.
The MOU will be presented to the MARC Board of Directors for approval at its October meeting.
Second Grant Call for FY2021 – Lisa McDaniel informed the board that more than $500,000 in funding remains
available after the initial 2021 grant call. Staff suggested that the board consider a second grant call to award additional
funds. The anticipated timeline would be to issue the call immediately after the beginning of the year with awards
anticipated for late summer. This timeline creates minimal overlap with the anticipated timeline for the FY22 grant call.
Matt Wright moved to issue a 2nd grant call for FY21. Chris Bussen seconded the motion. The motion passed. There
were no abstentions.
HHW Program Fee – Matt Wright, a member of the HHW Finance Committee, recommended that the board retain the
$1.07 per-capita fee for the 2021 HHW program and apply the fee to the 2018 census estimates. This recommendation
means that members pay the same amount that they paid to join the 2020 HHW program. Because of COVID-19, the
facilities had to close for a time and many of the events were cancelled, which lowered the overall program costs. There
is concern that next year may see an influx of waste and higher costs, which is why there was not a recommendation to
lower the fee. Chris Bussen moved to establish the 2021 HHW program per-capita fee at $1.07 using the 2018 census
estimates. Jackie Halloran seconded the motion. The motion passed unanimously. There were no abstentions.
The chair thanked Matt Wright and the other two committee members, Chad Birdsong and Jennifer Stafford, for their
time.
SWAB 2020 Annual Report —Chris Bussen shared information on the SWAB Annual Report, which is due at the end
of the calendar year. SWAB will be accepting the report at its November meeting. Chris asked the board members
3present if they were in favor of Chris voting to accept the report at the SWAB meeting. Matt Wright made a motion to
permit the district representative to cast a vote to accept the annual report at the November SWAB meeting. David
Pavlich seconded the motion. The motion passed unanimously. Chris Bussen abstained.
Meeting Cancellation—Matt Wright moved to cancel the November 18 meeting as scheduled. Chris Bussen seconded
the motion. The motion passed unanimously. There were no abstentions.
Nominating committee – Each year the district chair appoints a five-member committee to present a slate of executive
board nominees for election by the Management Council at the annual meeting. This year, the committee’s charge is to
nominate four city representatives (two from cities under 10,000 pop. and two from cities over 10,000 pop.) and chair
and vice chair. Chris Bussen, David Pavlich, Doug Wylie, Matt Wright and Forest Decker volunteered to serve on the
committee. Staff will contact board members with expiring terms to gauge interest in continuing to serve.
II. Board Discussion
Recycling Education Campaign –Matt Riggs gave an update on the recycling education campaign:
Recycling Information Line – Under COVID-19, the volume of calls remains unchanged. The top four
requested items are paint, TVs, mattresses and Styrofoam.
Sliders – The COVID recycling instructions are alternated with a plastic bag recycling slider.
Service Providers – Staff continue to update RecycleSpot.org on a regular basis.
Social Media – The number of followers continues to climb. Currently the district has 5,996 Facebook
followers, 937 Twitter followers, and 506 Instagram followers.
Blog – Staff posted a blog on how to manage unwanted smoke detectors.
Recycle More At Work (RMAW):
o Virtual presentations – Staff developed Recycling 101 and Recycle More At Work webinars. The
Recycling 101 webinar was debuted at the August management council meeting and feedback was
requested.
o Waste assessment tool - A Solid Waste Self-Assessment form was developed to use in place of a
facility visit. This new fillable PDF form allows an organization to perform its own waste assessment.
The form will serve as a basis for further questions and follow-up report.
o Over the last four months, only two entities have joined Recycle More At Work and are in various
stages of involvement:
Green Bay Packaging (Riverside, MO) – Received small project assistance funding, installed
bins and signage, and received two RMAW presentations to their staff.
KCAI – Completed and sent follow-up report and planning for a meeting with their green
team to review the report findings.
Recycle Better 2020 Paid Campaign:
o Message is “We’ve learned a lot since 1970” to commemorate the 50th anniversary of Earth Day.
o Target audience is apartment dwellers and home owners.
o Campaign is all digital this year.
o New content is being developed for placement for America Recycles Day (Nov. 15).
o Working with the following media: Weather Channel, KMBC Weather Section, OTT targeted
streaming video, In Kansas City (lifestyle magazine), Facebook, Instagram and YouTube.
KCPT Virtual Week of Kindness - This virtual event will teach children ages 2-8 how to be a caring neighbor
through daily acts of kindness. Activities include planting bulbs, drawing chalk notes for neighbors, creating
greeting cards, and making cookies for a friend. The week also includes a segment showing children how to
recycle.
V. Old Business/New Business
Annual Meeting – Lisa McDaniel noted that the district bylaws require that an annual meeting be held in the 4th quarter
of the fiscal year. Staff are moving forward with meeting plans, however, there will be changes in the meeting format. As
of now, the plans are to hold a virtual meeting, hold the elections and have a guest speaker. Staff is not planning to give
annual awards this year.
Performance Audit—MDNR selected the district for a performance audit to evaluate conformance with MDNR terms
and conditions for the FY18/19 timeframe. The audit started the first week of August. To date, Lisa McDaniel has not
heard any information on the status of the audit. She will let the board know when the audit has been completed.
4VI. Closing
The meeting adjourned at 12:47 p.m. The next Executive Board meeting is scheduled for Wednesday, January 20, 2021
from 11:00 am to 1:00 pm. The next full Management Council meeting will be the annual meeting, which will be held in
December. The date is still to be determined. At this time, it is anticipated that both meetings will be held virtually via
Zoom.
MARC Solid Waste Management District
Doug Wylie, Chair Lisa McDaniel, Secretary
Approved: January 20, 2021
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